Trabajos administrative assistant en Bayonne, New Jersey - Page 18Crear alertas

The Health Law Alliance is dedicated to defending clients in the healthcare industry against insurance conglomerates, federal and state investigations, and complex regulatory challenges.With a team of experienced attorneys who have served as government regulators and healthcare executives, we guide

Depending upon the division to which they are assigned, they will draft briefs, pleadings, and motions, perform legal research, take depositions, interview witnesses, draft contracts, draft legislation, and make court and administrative agency appearances. Tort has entry-level Assistant Corporation

Mount Sinai - 1468 Madison Avenue - Responsibilities: Provide essential administrative, operational, and coordination support for the Mount Sinai Parenting Center across program engagement, communications, research activities, and day-to-day operations; Assist leadership with developing presentation

Mount Sinai - 5 East 98th Street - Responsibilities: Schedule appointments for patients; Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests; Acquire insurance authorizations for procedures and tests ordered by attending physician; Maintain logging sy

The Legal Assistant will be required to undertake a variety technical and administrative duties in support of the Personal Injury paralegals, will be under the supervision of the Lead Paralegal and will work in support of all activities the office engages in. Fast paced, national, award winning plai

We have an exciting opportunity to join our team as a Per Diem Pathologists' Assistant. The duties of a Pathologists Assistant are not always limited to anatomic and surgical pathology, but also include a variety of tasks including administrative, supervisory, and teaching duties. A Pathologists Ass

Certified Medical Assistant required. The Offsite Medical Assistant I Provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Medical Assistant - Staten Island - Full Time - Days - OFFSITE.

The Seasonal Community Assistant, reporting to the Manager of Community Curriculum, will support the Civic Artistic Programs team in administrative and community-related tasks during the post-show process of the Mobile Unit and during the rehearsal preparation process, in rehearsal, and during the p

The Medical Assistant provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care.

Job Description We are currently recruiting for an Executive Administrative Assistant supporting a global C-Level executive in NYC (Hudson Yards Area). This role is in-office 5 days 8:30am – 5:30pm. with OT expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K – 140K Base + OT + Bonus + Equity + Benefits Package Responsibilities: • Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy, • Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved parties, • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality services, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • Compose, draft, proof, edit, and finalize correspondence, • Liaise with portfolio organizations, investors and guests, • Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, • Take on additional tasks to support senior leaders and team members Requirements: • 6-8+ years’ experience as an Executive Assistant; college degree, • Financial industry knowledge highly desirable, • Extensive experience managing complex and fluid calendars, • Excellent writing, editing, and verbal communication skills, • Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive, • Advanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentations, • Research savvy with extensive experience using online resources, • Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objective, • Superior time management skills; critical thinker with strong attention to detail, • Ability to manage highly sensitive, confidential information with complete discretion, • Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Job Description Our client is a real estate firm. They seek an Executive Assistant to join their Brooklyn, NY office. Responsibilities • Coordinate Outlook calendars, contacts, appointments, and meeting scheduling and preparation; resolve scheduling conflicts, • Collaborate with the Principal and CFO to ensure timely follow-ups and deliverables, while proactively supporting their meeting preparation, • Prepare documents, meeting decks, and investor reports, • Track project timelines and ensure deadlines are met, • Manage incoming telephone calls; take and deliver accurate messages; respond to requests by gathering information and directing non-routine calls appropriately, • Maintain responsiveness to emails, texts, and phone calls at all times, including outside typical business hours, • Organize and maintain digital and physical filing systems, • Safeguard confidential information while working both independently and collaboratively, • Develop presentations and reports, and manage communications responsively across channels, • Execute ad-hoc projects, including personal and family-related tasks, • Maximize the Executive’s time by researching, analyzing, and preparing information in advance of dissemination, • Support general administrative and office operations Requirements • Relevant experience in an executive assistant role, • Computer-savvy with willingness and ability to use AI, • Strong organizational and multitasking skills, • Excellent communication and time-management abilities, • Work effectively in a high-paced environment and under pressure, • Highly motivated self-starter who will thrive working independently and in a collaborative environment, • Work on-site 5 days a week, attend offsite meetings, and maintain flexible hours, • Advanced Skills in Microsoft Outlook, Word, Adobe JobID: 48174 Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Job Description Annual Event Planning & Dashboard Management • Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events., • Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events., • Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations., • Manage and maintain events email accounts., • Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval., • Draft event invitations (email, Paperless Post, physical mail) for review., • Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows., • Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions., • Send confirmation emails, reminders, and event-day communications., • Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant., • Draft post-event thank-you messages or follow-up communications for principal review and send once approved., • Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable., • Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events., • Assist Property Managers with uploading and maintaining event documentation in AirTable Knowledge, Skills, Abilities, and Requirements • Bachelor’s degree highly preferred., • 3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus., • Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred., • Experience with Salesforce or other CRM systems preferred., • Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.)., • Outstanding communication skills—written, verbal, and guest-facing., • Highly organized, detail-oriented, and comfortable managing multiple concurrent projects., • Ability to handle sensitive information with confidentiality and discretion., • Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines., • Willingness to travel domestically for major events

Mount Sinai - 555 West 57th Street - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physician or advanced allied healthcare provider; Acquire insurance authorizations for procedures and tests ordered by attending physician; May enter orders into the e

Mount Sinai - 555 West 57th Street - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physician or advanced allied healthcare provider; Acquire insurance authorizations for procedures and tests ordered by attending physician; Enter orders into the elect

Mount Sinai - 1425 Madison Avenue - Responsibilities: Assist with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting; Assists in the planning and logistical coordination of meetings and office activities, forums and conferences; Drafts, ed

Job Opportunity At Cogent Infotech. At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations.

Davis Polk & Wardwell LLP Administrative Assistant. Davis Polk offers a competitive salary and comprehensive benefits package.

In this role, the successful candidate The FGP Patient Care Assistant (PCA) assists with administrative and patient care responsibilities to support efficient practice workflows. Minimum of one year of experience as a Patient Care Assistant or Medical Assistant within the last two years. Answers pat

Certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) preferred. The Medical Assistant plays a critical role in supporting healthcare providers by ensuring the smooth operation of clinical and administrative tasks within a medical facility. The Medical Assistant is respons

The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care.Mentors and assists less experienced staff members.Fulfills patient care responsibilities as assigned which may include:

The Medical Support Assistant (MSA) is a staff position located under the Medical Administrative Services (MAS) at VA NJ Health Care System (VA NJHCS). Duties include but are not limited to receiving, admitting, scheduling, and providing assistance and direction to Veterans seeking medical care. Par

The Medical Office Assistant offers clinical and medical office support to physicians and surgeons.Assists in patient care and administrative duties necessary to deliver quality patient care.Assists in patient care responsibilities as assigned, which may include: performing venipuncture and/or EKGs,

Mount Sinai - 5 East 98th Street - Responsibilities: Schedule appointments for patients; Maintain logging system for test results; Assist in maintenance of medical charts/EMR; Prepare charts, pre-admissions and consent forms for surgeries; May perform Medical Assistant duties and assist with procedu

The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Medical Assistant in OB/GYN Office. High School Diploma/GED with completion of Training Certificate from an approved Med

Mount Sinai - - Responsibilities: Provide administrative support including budget preparation and control, preparation of records and reports, and maintaining accruals.Coordinate and process human resources and payroll transactions, including weekly payroll submissions.Plan and coordinate travel ar

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

Job Description Executive Assistant to C-Suite Executive – Innovative Technology Company $110,000-120,000 DOE + Bonus Eligible + Great Benefits A dynamic, innovative tech company is seeking a highly proactive and "big-picture" Executive Assistant to support one of their C-Suite Executives with lighter support to two additional Executives. This is a position for a critical thinker who thrives in a true thought partner role, partnering with an innovative executive. Based in a creative West Village office, you will join a high-growth, collaborative environment where the EA team is a central pillar of the firm’s daily success. Onsite (5 days/week) Hours: 8:45am-6pm Key Responsibilities • Strategic Partnership: Manage the C-suite executive’s day/time with precision—organizing agendas, providing updates, and ensuring all materials are prepped (and printed) in advance., • Proactive "Managing Up": Anticipate needs before they arise, from routing the team’s daily priorities to organizing lunch during back-to-back meeting blocks., • Talent & Culture Support: Coordinate initiatives including offsite events, team merch orders, and tracking strategic goals and service anniversaries., • Complex Logistics: Handle heavy calendar management and travel coordination for the three executives, often across multiple time zones., • Confidential Liaison: Maintain the highest level of discretion while handling sensitive information related to global people strategy and business scaling., • Experience: 4+ years of executive-level support, specifically within a tech, startup, or fast-paced, high-growth environment., • Tech Savvy: Extremely resourceful with technology (Microsoft Office, Google Workspace) and capable of navigating new systems with ease., • Communication Style: A proactive, independent thinker who can communicate cross-functionally with other EAs and executives to "connect the dots" firm-wide., • Attention to Detail: Meticulous regarding preferences and small details that ensure an executive’s day runs flawlessly., • Personal Attributes: Self-motivated, positive, outgoing, and extremely professional You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Description We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting. Position Details • Type: 3-month contract, • Work Location: New York City (onsite required), • Schedule: Monday–Friday, 8:30 AM–5:00 PM, • Heavy and complex calendar management for senior leaders, • Coordinate domestic and international travel arrangements, • Process travel and expense reimbursements using Concur, • Manage scheduling, meeting logistics, and administrative workflow, • Act with urgency and professionalism in a high‑pressure Investment Banking environment Required Skills & Experience • 3–5 years of prior Investment Banking administrative experience (required), • Advanced Microsoft Outlook skills, • Proficiency with Concur for travel and expense management, • Strong interpersonal and communication skills, • Ability to prioritize multiple demands with speed and accuracy, • Prior experience supporting the same Investment Banking environment is strongly preferred, • Calendar management, • Scheduling, • Expense processing This role offers immediate exposure to senior‑level Investment Banking operations and is ideal for an experienced administrative professional who thrives in fast‑paced, high‑expectation environments.

Job Description Executive Assistant to Fantastic IR Team – Investment Firm A wonderful investment firm is seeking a high-caliber, proactive Executive Assistant to support their Investor Relations Team. This is a unique opportunity to join a company that is known for its incredible culture, exceptional benefits, team-building events, and a supportive environment. $140,000 – $190,000 DOE + discretionary bonus + top-tier benefits New York, NY | Hybrid (4 days in-office / one day remote ) | Typical Hours: 8/9am-6pm ET. Responsibilities include (but not limited to) • Complex Calendar Management: Proactively manage intricate calendars across multiple time zones for the team., • Travel Coordination: Arrange complex, multi-leg domestic and international travel itineraries, including accommodations, car services, and visas for all conferences., • Investor Liaison: Serve as a professional point of contact for investors and potential stakeholders., • Meeting Logistics: Coordinate high-stakes internal and external meetings, including materials preparation and catering., • Expense Management: Prepare and process detailed expense reports in a timely manner., • Ad Hoc Projects: Support the team on special projects and initiatives., • Investor Communication: communicating/coordinating with investors on behalf of the team. Ideal Candidate • 5+ years of Executive Assistant experience; direct experience within Investor Relations, • Proactive Mindset: Ability to stay five steps ahead of a busy team, • Technical Proficiency: Expert-level skills in MS Office, • Professionalism: High level of professionalism and discretion when handling confidential firm and investor information. Company DescriptionCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Description Executive Assistant/Office Coordinator– Global Investment Firm A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do. The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs. Location: Midtown East, in office Monday-Friday Hours: 8:00am–5:00pm Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits Responsibilities include (but aren't limited to): • Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials., • Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing., • Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes., • Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked., • Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests, • Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly. Ideal Candidate • Experience: 4+ years of EA experience, ideally within finance or professional services., • Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team., • Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants., • Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication., • Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Description C LEVEL EXECUTIVE ASSISTANT AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $125K to $135K (based upon candidate and experience) Great Opportunity - Wonderful Company - Excellent Benefits A very creative architecture, design, and master planning firm is looking for an exceptional, experienced administrative/clerical/office support professional to join its organization as a C-level Executive Assistant. In this role, your primary responsibility will be to Support its CEO in the New York Office. Additionally, you will Facilitate Administrative Functions throughout the Firm. The Executive Assistant's role contributes to the overall efficiency of the firm by providing administrative support and executive level communication both within the organization and externally to clients and consultants. Working in the firm's mid-town offices located near Bryant Park, Mon-Fri, 9am-6pm (flexibility for OT). REQUIREMENTS AND SKILLS " Bachelor's Degree or Higher required. " Five Plus (5+) years of Executive and/or Administrative Assistant Experience required. " Maintains a polished and professional demeanor when interacting with staff and clients. " Maintain confidentiality and security of sensitive employee and company information. " Reliable attendance. " Ability to plan, organize, prioritize, multi-task and use time effectively. " Exceptional communication skills, both verbal and written. " Effectively able to work well with others at all levels of the company, both onsite and remote. " Ability to quickly analyze and resolve problems and adhere to company mission, using initiative, industry experience, and good business judgment. " Ability to read and interpret written information including business documents, contracts, forms, email correspondence and follow instructions. " Ability to prepare reports, correspondence and memos. " Works independently under general supervision. " Provide prompt and courteous customer service. " Working knowledge of PC-based Desktop Computers and Server-based Networks. " Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint) required. " Familiarity and/or working knowledge of Adobe is preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES " Client Interface: Provide high-end, professional 'front line' interface for contacts and clients in person, via email, and over the phone. " Calendar: Maintain and manage appointments by tracking availability while the CEO is present in the office and traveling. Coordinate availability to attend various firm, team and project meetings, performance reviews, interviews, etc. " Meetings: Assist in coordinating and preparing for firm, project and client meetings which may require document scanning, photocopying, editing and revising documents and/or presentations often with tight deadlines. Coordinate meeting preparation by scheduling, arranging and delivering meals and beverages, preparing dial-in information for participants, and delivering relevant materials to the meeting. " Travel & Expense Reports: Coordinate travel arrangements, including but not limited to air and land transportation, lodging, appointment of onsite contact person at destination, book dining reservations and create travel files to accurately account for all trip related itineraries and receipts. Coordinate with travel agency for best time and cost options, present to executives and finalize booking with agency. Process monthly expense reports and credit card reconciliations in a timely manner. " Proposals: Receive information via print, email, or verbal and prepare, format and send proposals for projects. " Continuing Education & Professional Licensing: Track, maintain and process multi-state continuing education records and keep professional licensing current. Use tracking system to manage when requirements will be due, review coursework options and register for courses. Prepare and provide documents needed before course as needed. " Marketing: Interface with internal marketing team and external marketing consultants, assist with mailings to various marketing groups. " Billing Letters and Project Management Plans: Prepare and send numerous billing letters for projects. Prompt monthly PMP requests and coordinate meetings with PMs to accomplish PMPs in a timely manner on a monthly basis. " Medical Insurance: Assist with claim processing, tracking benefit account expenditures, maintaining active coverage records. " Time sheets: Collect information and input weekly time sheets in Vision. " Weekly PAB (Principals Advisory Board) Calls: Participate in PAB calls as needed, take meeting minutes when backup is required. " Contact databases: Maintain and manage executives' contact databases; support CEO by sending out individual emails as well as large group emails to external clubs and foundations. " Deliveries: Prepare overnight deliveries, drop off at shipping vendor, or other designated locations when necessary. " General: Provide general administrative support by coordinating workflow, information, project schedules, production, accounting, consultants, clients, and other entities involved in both corporate and project work. " Support: Serve as a reliable administrative resource to both the firm and the broader team. Support others in the firm when the CEO is traveling. " Other Duties: As needed and may be assigned, including but not limited to personal errands. Company DescriptionA national health insurance company.A national health insurance company.

Job Description $100,000 – $130,000 base DOE + competitive benefits package A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location: Downtown, New York —Onsite (5 days/week, Monday-Friday) Hours: 9:00am – 6:00pm Responsibilities include (but not limited to): • Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy., • High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events., • Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment., • Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships., • Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials., • Expense & Operations: Tracking and reconciling complex expenses The Ideal Candidate: • Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment., • Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure., • Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders., • Technical Proficiency: Expert-level Google Workspace and productivity tools, • Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

We are seeking a highly organized and proactive Legal/Executive Assistant to support firm leadership. This role blends executive support with legal administrative responsibilities and is ideal for someone who thrives in a fast-paced, detail-oriented environment. You will work closely with partners a

LaSante Health Center is seeking a Medical Assistant to support our healthcare professionals, providing professional assistance with administrative and clinical duties.

The Medical Administrative Assistant provides secretarial and clinical support to physicians and surgeons and performs administrative duties necessary to deliver quality patient care. Certification: Certified Medical Assistant required if performing Medical Assistant duties. Newsweek's "The World's

The Research Study Assistant position will provide general research and administrative support to clinical trials conducted through the Clinical Protocol & Data Management Office. The Research Study Assistant (RSA) assists in the coordination of visits and works with the study team to maximize work

As a One Medical Phlebotomist/Administrative Assistant at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. One Medical Phlebotomist/Admi

Job Description Executive Assistant Renowned investment firm has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionInvestment Advisory / Wealth ManagementInvestment Advisory / Wealth Management

Mount Sinai - 425 West 59th Street - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physician or advanced allied healthcare provider; Acquire insurance authorizations for procedures and tests ordered by attending physician; Enter orders into the elect

Mount Sinai - 1425 Madison Avenue - Responsibilities: Provide administrative support to the department; Assist with budget preparation and monitoring of expenses; Plan and coordinate meetings and office activities; Prepare minutes, agendas, and correspondence; Process purchase orders and reimburseme

Mount Sinai - 5 East 98th Street - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physicians or advanced allied healthcare providers; Acquire insurance authorizations for procedures and tests ordered by attending physician; Enter orders into the elect

Mount Sinai - 1468 Madison Avenue - Responsibilities: Serve as intermediary between supervisor and departmental staff by transmitting written and oral requests, messages and instructions.Assist with budget preparation and is responsible for monitoring and maintaining records of expenses for variance

Medical Assistant to come on board Part Time at our Broadway location! The Medical Assistant provides administrative and clinical support to licensed medical providers, as allowable by law, to ensure appropriate patient care and efficient office operations.The position requires accuracy, quality wor

The Clinical Assistant provides clinical and administrative support to physicians and surgeons.

Medical Office Specialist (Certified Medical Assistant).The Medical Office Specialist offers clinical and medical office support to physicians and surgeons.Assists in patient care and administrative duties necessary to deliver quality patient care.Performs various duties as a member of the health te

The Administrative Assistant provides essential support for various functions and completes a variety of tasks. This includes, but is not limited to: providing administrative support for multiple individuals, payroll, supply management, recruiting, and smart phone set up. Other HPS administrative du

In this role, the successful candidate The FGP Patient Care Assistant (PCA) assists with administrative and patient care responsibilities to support efficient practice workflows. Utilizes EPIC functionality to review and update patient records as well as maintain communication with peers and supervi