Administrative assistant jobs in Las Cruces, New Mexico - Page 2Create job alerts

Job DescriptionSalary: 16.00-19.00 Front Desk & Administrative Assistant Location: Zia Recovery Center On-Site Job Type: Full-Time FLSA Status: Non-Exempt Reports To: Office Manager Pay Range: $16.00 $19.00 per hour (based on experience) About Zia Recovery Center: Zia Recovery Center is a residential substance use disorder treatment program dedicated to providing compassionate, structured, and clinically excellent care. Clients live on-site throughout treatment, allowing for continuity, safety, and comprehensive support. The program operates in compliance with CARF Behavioral Health standards, HIPAA, ADA, and New Mexico Health Care Authority requirements. Position Overview The Front Desk & Administrative Assistant serves as the first point of contact for clients, staff, and visitors and supports daily administrative operations while maintaining compliance documentation. Key Responsibilities • Greet and assist clients, staff, and visitors in a professional, trauma-informed manner, • Answer and route incoming phone calls, • Manage calendars, meetings, and scheduling, • Maintain HIPAA- and CARF-compliant filing systems, • Support onboarding documentation and internal communications, • Monitor office supplies and assist with ordering, • Assist with audit preparation and documentation accuracy, • Collaborate with medical, clinical, and administrative staff, • Report facility or technology concerns promptly Minimum Qualifications • High School Diploma or GED required; Associates degree preferred, • Two (2) years of administrative, front desk, or healthcare office experience, • Familiarity with HIPAA and CARF standards preferred, • Strong communication, organization, and computer skills, • Ability to maintain confidentiality, • Must pass background check and drug screening per NM law Physical Requirements • Ability to sit and work at a computer for extended periods, • Occasional lifting up to 20 lbs, • Front office environment with regular client interaction, • Reasonable accommodations provided under ADA, • Weekday and limited weekend availability as needed Equal Opportunity Employer Zia Recovery Center is an Equal Opportunity Employer and maintains a drug-free workplace.

Job Description Administrative Assistant Summary: We are looking for an Administrative Assistant for the Hydro Resources Mid Continent, Inc. - Las Cruces, NM location. The perfect candidate will need to have administrative experience. The position requires the candidate to be diligent, organized, have attention to detail, the ability to multitask, and prioritize using time management skills. Administrative Assistant Responsibilities: • Answer front desk phone and transfer calls accordingly in a professional manner., • Greet, assist, and direct office visitors accordingly in a professional manner., • Check mail and disperse to the appropriate office personnel., • Interact with all levels of the employees within the organization., • Support the office manager and general manager on tasks throughout the company., • Apply data entry skills for direct coding of company invoices., • Apply data entry skills for coding of all credit card transactions within monthly deadlines., • Track fuel receipt purchases, complete end of month fuel expense report and manage location fuel account., • Scan, file, and upload documents to SharePoint., • Assist with payroll as needed., • Assist with HR functions as needed., • Assigned tasks are not limited to the listed responsibilities and additional tasks may be required., • High School Diploma, • Knowledge of MS Office 365, Outlook, SharePoint, Word and Excel, • Data Entry Skills, • Minimum of 3 years’ experience in a Clerical or Administrative Position., • 401(k) Matching, • Dental Insurance, • Flexible Spending Account, • Medical Insurance, • Life Insurance, • Paid Time Off, • Referral Program, • Vision Insurance, • Short Term Disability As part of the pre-employment hiring process at Hydro Resources Holding, Inc. and its subsidiaries, all candidates will be required to undergo background check and drug screening. External Company URL: Hydro Resources | Groundwater Exploration and Production ()

Job DescriptionSalary: $33,837 TO $57,000 PER YEAR Purpose of the Position The Legal Assistant provides essential administrative and secretarial support to attorneys and office staff within a legal environment. This role is responsible for assisting with legal documentation, trial preparation, case file management, and client or witness communication to ensure efficient and accurate legal operations. Key Responsibilities Draft and prepare legal documents, correspondence, and reports. Assist attorneys in trial preparation, including organizing exhibits and files. Input data into the Case Management System (CMS) and produce merged legal documents. Transcribe legal notes, maintain attorney calendars, and schedule meetings or court appearances. Create, organize, and maintain physical and electronic case files. Contact and coordinate with witnesses, clients, and other stakeholders as needed. Provide professional customer service and respond to inquiries. Perform general office duties, including filing (including e-filing), document scanning, and clerical support. Perform other duties as assigned.

Job Description Construction Office Manager Reputable, well respected construction general contractor, is seeking an experienced office manager to oversee day to to-day accounting and HR operational functions. Reporting to the VP of Human Resources and Finance, the office manager will endure accurate processing of invoices, provides payroll support, maintain employee records, administer benefits, facilitate onboarding, ensure compliance with HR policies, and servie as the primary administrative and HR contact for staff, Job Responsibilities Accounting Responsibilities Separate invoices and direct them to the correct superintendent. Input invoices into Foundation for payment preparation. Verify vendor statements and ensure all invoices are accounted for before processing payments. Print checks, obtain necessary approvals, prepare envelopes, and mail to vendors. Maintain job reports, certified payroll, and other financial documentation. Record employee hours from timesheets and prepare payroll documentation for processing. File all accounting paperwork systematically. Track mileage, gas/diesel usage, and other expenses. Coordinate with vendors and superintendents regarding invoice discrepancies or requests. Assist superintendents and other staff with administrative or accounting support as needed. Maintain the weekly reporting of CFM to the management. Review the weekly AR aging and AP aging reports and plug them into the CFM. Forecast the coming week’s goal based on the company's financial goal for the year. Delinquent clients must be reported to the Management for further discussion. HR Responsibilities Manage full-cycle onboarding for new hires, including collecting IDs, bank account info, and required documents. Maintain and update employee personnel files and HR records. Track attendance, leave balances, and PTO accruals. Administer employee benefits (health, retirement, PTO, insurance) and respond to employee inquiries. Support performance review processes, including preparation, documentation, and scheduling. Assist with employee relations matters, coaching, policy enforcement, and corrective actions. Ensure HR compliance with labor laws, OSHA requirements, and company policies. Maintain new hire and HR reporting metrics, including training, certifications, and compliance deadlines. Administrative and Office Management Oversee general office operations and ensure smooth workflow. Maintain office supplies, equipment, and vendor relationships. Schedule meetings, prepare agendas, and document action items. Support VP of Finance & HR and company owners with reporting, documentation, and ad hoc projects. Serve as backup to receptionist or other administrative staff as needed. Support VP of Finance Schedule and coordinate meetings for VP of Finance & HR and owners. Prepare and organize documentation for board meetings or owner requests. Assist with office operations as needed, including reception coverage or administrative tasks. Track deadlines for financial filings, HR reports, and compliance requirements. Cash Flow Management (CFM) Maintain the weekly reporting of CFM to the management. Review the weekly AR aging and AP aging reports and plug them into the CFM. Forecast the coming week’s goal based on the company's financial goal for the year. Delinquent clients must be reported to the Management for further discussion. Performance Review and Administrative Duties Review Accounts Payable and Executive Administrative Assistant performance annually and make recommendations to the VP of HR & Finance Review job contracts to verify inaccuracies and inconsistencies. Verifies the checklist that all documents have been received. Perform duties as directed by the VP of Finance. Requirements Associate’s degree in Accounting, Finance, Human Resources, or Business Administration required, Bachelor’s preferred. 2+ years in accounting administration, HR support, or payroll management Experience with Foundation, payroll software, and accounting systems preferred. Prior experience supporting senior executives is a plus. Previous experience supporting senior executives preferred. Strong organizational and time-management skills. High attention to detail and accuracy. Excellent verbal and written communication. Ability to handle confidential and sensitive information. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams). Strong problem-solving and analytical skills. Payroll certification or HR-related certification is a plus (e.g., PHR, CPP). Knowledge of labor laws and compliance regulations is a plus. We are an equal employment company, with a drug-free workplace. In addition to the competitive wages and incentives, we provide the opportunity to become an integral part of the continued growth of our organization. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you consider yourself qualified for this position, we encourage you to apply.

Job Description We are looking for a dependable, detail-oriented Front Office Assistant to join our fast-paced physical therapy clinic. In this role, you will be essential to ensuring smooth daily operations by delivering exceptional administrative support and outstanding customer service to our patients. Compensation: $29,000 yearly Responsibilities: • Provide clerical and administrative support to maintain efficient clinic operations., • Respond to patient messages promptly, courteously, and professionally., • Schedule, confirm, and modify patient appointments as needed., • Deliver a warm and welcoming experience for all patients., • Answer incoming phone calls and direct inquiries appropriately., • Accurately enter, update, and maintain patient data in the computer system., • Verify insurance benefits and process authorizations., • Scan charts and fulfill medical record requests in accordance with clinic procedures., • Assist with various front office tasks as needed to support the team.Qualifications:, • High school diploma or equivalent (medical office experience preferred)., • Strong communication, customer service, and organizational skills., • Proficiency with computer systems and accurate data entry., • Ability to multitask and thrive in a fast-paced environment., • Knowledge of insurance verification and medical record procedures is a plus., • Intermediate proficiency in Spanish (preferred; ability to communicate with patients in Spanish as needed). About Company At Del Valle Physical Therapy & Hand Therapy, serving the Las Cruces community for over 20 years, we are committed to providing exceptional care and treatment to help our patients regain mobility, strength, and quality of life. Our team of dedicated professionals specializes in personalized physical therapy and hand therapy services, offering comprehensive rehabilitation plans tailored to each individual’s needs. We believe in creating a positive and collaborative work environment where our team can thrive and make a lasting impact on the health and wellness of the community. Del Valle is committed to professional growth, continuing education, and providing our employees with the tools and resources they need to succeed. If you are passionate about helping others, working in a supportive team environment, and making a difference, Del Valle Physical Therapy & Hand Therapy is the place for you!