Administrative assistant jobs in Pasadena, TexasCreate job alerts

Job Description Description: Construction business started in 2009, is currently seeking a another member to join our Bilingual (Spanish/English) Administrative Assistant staff. This position reports directly to the company owners and will be responsible with day to day office procedures; answering phones, dispatching, assisting crews, problem solving, invoicing, etc. The ideal candidate will be able to multi-task, problem solve, adjust, and have great organizational skills. Also will need to drive and assist with errands around Houston. JOB LOCATION: PASADENA, TX Responsibilities : PRIMARY RESPONSIBILITY: ASSISTING WITH INVOICING BUT ADDITIONAL TASKS INCLUDE • Answering all phones, • accept jobs, reject jobs, take job details from our providers (technicians, supervisors, and dispatchers) in a friendly and professional manner, • Dispatch crews every morning and as jobs come in, • call/send txt messages with job details to multiple crews in a timely manner, • Print work orders, • Get excavation areas located (will receive training), take notes, and fax., • Upload job details and pictures daily, • Communicate with crews and our providers, • Receive daily updates on jobs and email status updates to our providers, • Team work, very important., • Work with other Administrative Assistants and communicate important information as each will have a different phone, • Communicate with our crews and assist them with job details, directions, etc., • Communicate with business owners on escalated issues (job problems, conflicts, or delays), • Invoice, • Hand over jobs completed to business owner for invoicing, • Assist business owners with invoicing, • Communication Skills, • Organization Skills, • Dependability and Reliability (work Monday to Friday 40-45 hrs), • Ability to cope with pressure, • Customer Service, • Prior experience in a business office is preferred, • Computer literacy (experience with word docs, Google Timesheets preferred), • Bilingual, must be able to speak English and Spanish fluently, • Dependable, • Able to arrive on time, ready to work, • Have strong work ethic, • Goal, detail, and deadline-oriented, • Able to work with a dynamic group of individuals, • Able to maintain a positive attitude, • Team-oriented

Job DescriptionThe Inside Sales position will directly report to Houston GM. This position will work closely with Operations, Sales, and Administrative Assistant. The primary job responsibility will be sales order entry and should enter 90% of all orders. This person will be the first point of contact for walk in sales as well as phone sales. Assist with administrative and technical processes from sales order entry process to closeout process. This position is responsible for supporting ERL customers and their needs as well as data entry, follow-up customer communication, documentation control of sales orders and other responsibilities as detailed below. Primary Responsibilities • Effectively take orders from customers and from coworkers’ notes to create sales orders, • Answer phones and greet customers/visitors, • Understand ERL's capabilities, products, prices, and abilities, • Understand customer requirements and communicate technical details about all ERL services and products, • Understand the operation of inland tank barges and how ERL services tank barges, • Respond in a timely manner with customer quote requests via phone, email, or formal quote, • Communicate and build relationships with customers looking to obtain product or service information such as price, availability, and delivery schedule, • Enter Purchase Orders received from customers on appropriate Sales Order in NetSuite, • Assist Outside Sales with quotes, pricing, availability and entering Sales Orders in NetSuite, • Resolve customer issues on orders, technical issues, and delivery/tracking issues, • Route qualified opportunities to the Outside Sales Representative for further development and closure, • Documentation control includes ensuring all documents – Purchase Orders, signed Packing Lists, closed Work Orders, etc. are scanned under the appropriate Sales Order in NetSuite and maintains physical job files, • Assist with Sales Orders, Job Travelers/Work Orders, close completed Jobs in NetSuite, • Track open Work Orders and open Sales Orders., • Provide reports upon request or as needed, • Responsible for reporting sales activity daily, • Any other miscellaneous tasks assigned by Management, • Proactively communicate with operations to receive updates on open orders and relay those updates to the appropriate customer Required Skills, • Clear and effective communication, • Analytical, problem solving, time management and decision- making skills, • Strong computer skills (Word, Excel, ERP, CRM), • Self-driven with strong work ethic and initiative, • Strong attention to detail and organization skills required, • Ability to operate under deadlines, manage and prioritize projects, • Ability to read and understand prints (2D Drawings) a plus LWklm9IaVc

Job Description Who Are We? We are Jefferson Dental & Orthodontics and we believe in taking a personal approach to dentistry. Since our humble beginnings in Texas in 1967, we’ve been a trusted friend for our patients near and far. At Jefferson, we understand it takes more than clinical excellence to earn a patient’s trust. It’s of the utmost importance that we all see the patient as a unique individual and demonstrate that their care plan is designed around each of their needs. We’ll do whatever it takes to put a smile on each patient’s face, so the rest of the world can see how amazing it is. We truly change people’s lives. Do you want to be a part of our life changing team?! Our philosophy is simple: Our Care Changes People’s Lives. We treat our patients like family to provide the best dental experience because we know a happy, confident smile leads to a better life. We deliver the highest quality care, making dentistry convenient and affordable for everyone. Join our new Hygiene team for the opportunity to have a fulfilling career giving our patients the happy, confident smile they deserve. The Dental Assistant works under the supervision of the Lead RDA and are responsible for a wide range of tasks in the dental office - ranging from patient care and education to administrative duties to laboratory functions. Note: All employees need to be flexible and available to provide dental assistance and perform front desk duties based on the patient needs and as directed by office management. What You’ll Do • Prepare patients for Dentist examination through pre-exam evaluations, including iTero scanning, X-rays, medical history and obtaining vitals, • Build relationship with patients to ensure they comfortable and relaxed throughout visit, • Assist Dentist with dental charting, chair-side procedure assistance such as suctioning, swabbing, place and remove of rubber dams/matrices/wedges, application of topical anesthetic; and materials and instrument preparation including but not limited to cements, amalgam, composites, impression materials etc., • Perform infection control to CDC, ADA, and OSHA standards; sterilize treatment rooms before and after patient visits, sterilize instruments and other work areas, • Advanced duties include sealant application and nitrous monitoring after completing required courses Competencies for Excellence, • Communication and Interpersonal Skills: Expresses ideas concisely both orally or written; Tailors communication to specific person/audience; anticipates and manages effects of communication, • Concern for Order and Quality; Detail-Oriented: High standards for quality; Keeps records, checks quality of work and documentation; Must follow specific protocols to ensure compliance, • Teamwork: Work to develop friendly and supporting atmosphere; Pitch in and help others, • Self-Management: Exhibit self-confidence while interacting with patients and team; Functions effective under pressure; Manages own behavior to prevent or reduce feelings of stress, • Integrity & Credibility: Able to gain the trust and respect of patients and co-workers; Professional yet caring demeanor, • Competitive pay and bonus structure – starting salary $17/hour and bonuses of up to $800/month*!, • New Grads welcome!, • Growth and advancement opportunities for leadership roles, • Vacation and PTO, • $25,000 of Company-paid Life Insurance, • Wide variety of additional benefits including:, • Medical, • Dental, • Vision, • Short-term and Long-term Disability, • Health Saving Account, • Flexible Spending Account, • Dependent Care Spending Account, • Supplement Life Insurance for you or your dependents, • 401(k), • Accident, • Critical Illness, • Identity Protection Job Requirements • Valid RDA License required within six (6) months of hire, • CPR certification highly preferred, • High School diploma or equivalent Powered by JazzHR pAiPfffXV7

Job Description Position Title: Executive Assistant Reports to: COO Position Status: Permanent – Full Time FLSA Status: Non- Exempt Location: In Office – Pasadena, Texas Work Schedule: Standard schedule is Monday through Friday, with flexibility for occasional after-hours support as needed. Flexibility on Fridays for remote work. Purpose: The Executive Assistant provides high-level administrative support to executive leadership. This role goes beyond typical administrative tasks, requiring critical thinking, problem-solving, and proactive involvement in executive projects and initiatives. The Executive Assistant serves as a trusted partner, ensuring efficient operations and enabling the executive team to focus on high-priority activities. Core Job Responsibilities • Serve as the primary liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality., • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements, with an emphasis on prioritizing conflicting demands., • Assist in the preparation of presentations, reports, and other executive-level documentation, ensuring accuracy and attention to detail., • Conduct research and provide data analysis to support executive decision-making., • Anticipate the needs of the executive team by proactively identifying opportunities to streamline processes and optimize workflows., • Coordinate and organize high-level meetings, including preparation of purpose/outcomes/agenda, distribution of materials, and recording minutes or action items as necessary. Follow-up to ensure all assigned actions are satisfactorily closed out by responsible parties., • Handle confidential and sensitive information with the utmost discretion., • Assist in planning and executing special projects and initiatives as directed by the executive team., • Track progress on key strategic goals and projects, following up with stakeholders as needed to ensure timely completion., • Provide executive-level support in handling inquiries, resolving issues, and problem-solving as they arise. Essential Skills & Qualifications • A minimum of a high school diploma or G.E.D. equivalent is required., • Minimum 5-7 years of experience providing executive-level administrative support., • Exceptional organizational, communication, and interpersonal skills with the ability to build relationships across the organization., • Strong critical thinking and problem-solving skills, with the ability to work independently and make informed decisions., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning additional software and tools as required., • Demonstrated ability to manage multiple tasks and priorities in a fast-paced, dynamic environment., • High level of integrity and discretion in handling confidential information., • Strong attention to detail, accuracy, and the ability to anticipate the needs of executives., • Proactive mindset with a "can-do" attitude, adaptable to changing priorities. Physical Requirements • Occasionally lift objects weighing up to 25 pounds, • Sit for long periods of time, • Use hands and arms to reach for, grasp and manipulate objects Environment: Typical office setting with occasional exposure to other settings, such as off-site meetings or events. Flexibility to travel as required to support executive engagements.

Customer Service Care Rep (CCR) / Administrative Assistant Clerk & Data Entry Clerk - Work From Home Remote - Weekly / Daily Pay. These jobs and part time tasks are great for data entry clerks, customer service care CCR reps, administrative assistant clerk, health care workers - including administra

Remote Customer Service - Care / Remote Data Entry Clerk / Work at Home - Work From Home - Paid Daily & Weekly. These jobs and part time tasks are great for data entry clerks, customer service reps, administrative assistants, health care workers, Amazon drivers / Uber drivers, truck drivers and more

Customer Service Care Rep (CCR) / Administrative Assistant Clerk & Data Entry Clerk - Work From Home Remote - Weekly / Daily Pay. These jobs and part time tasks are great for data entry clerks, customer service care CCR reps, administrative assistant clerk, health care workers - including administra

The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Job Description Who Are We? We are Jefferson Dental & Orthodontics and we believe in taking a personal approach to dentistry. Since our humble beginnings in Texas in 1967, we’ve been a trusted friend for our patients near and far. At Jefferson, we understand it takes more than clinical excellence to earn a patient’s trust. It’s of the utmost importance that we all see the patient as a unique individual and demonstrate that their care plan is designed around each of their needs. We’ll do whatever it takes to put a smile on each patient’s face, so the rest of the world can see how amazing it is. We truly change people’s lives. Do you want to be a part of our life changing team?! Our philosophy is simple: Our Care Changes People’s Lives. We treat our patients like family to provide the best dental experience because we know a happy, confident smile leads to a better life. We deliver the highest quality care, making dentistry convenient and affordable for everyone. Join our new Hygiene team for the opportunity to have a fulfilling career giving our patients the happy, confident smile they deserve. The Dental Assistant works under the supervision of the Lead RDA and are responsible for a wide range of tasks in the dental office - ranging from patient care and education to administrative duties to laboratory functions. Note: All employees need to be flexible and available to provide dental assistance and perform front desk duties based on the patient needs and as directed by office management. What You’ll Do Provide excellent customer service to patients Present post-exam consultations and financing options to patients Conduct audits of patient schedules; quality of data entry and patient information; consistency of patient consultations and financial presentations; internal referral process; and supply orders and utilization Who We’re Looking For Someone dedicated to going above and beyond to ensure the best customer service and experience Excellent communicator and motivator to confidently educate our patients; lead our teams by building relationships of trust, open communication, and a collaborative office culture Well-organized, adaptable individual who is comfortable managing diverse teams while handling changing priorities The Perks! • Competitive pay and bonus structure – starting salary $18/hour and bonuses of up to $800/month*!, • New Grads welcome!, • Growth and advancement opportunities for leadership roles, • Vacation and PTO, • $25,000 of Company-paid Life Insurance, • Wide variety of additional benefits including:, • Medical, • Dental, • Vision, • Short-term and Long-term Disability, • Health Saving Account, • Flexible Spending Account, • Dependent Care Spending Account, • Supplement Life Insurance for you or your dependents, • 401(k), • Accident, • Critical Illness, • Identity Protection Basic Qualifications • Associates’ degree or 3 years management experience, • Customer service experience, • Intermediate Microsoft office proficiency, specifically Excel, Outlook and Word, • Customer Service: 1 year (Required), • Dental office management experience, especially in a multi-specialty office, highly preferred, • Knowledge of Dentrix and Dolphin dental software, • CPR-BLS, RDA, or other related dental certifications Powered by JazzHR 4gFSEdlKa6

Job DescriptionWe are seeking a dedicated, experienced, and highly motivated Assistant Director / Lead Teacher to join our leadership team! This position combines classroom leadership with administrative responsibilities to ensure a safe, nurturing, and high-quality learning environment for our children, families, and staff. You will work closely with the Director to manage daily operations, provide instructional leadership, and maintain compliance with all state licensing regulations. This is a great opportunity for an early childhood professional who is passionate about teaching and ready to take on a leadership role. Responsibilities Assist the Director with daily operations, staff supervision, and scheduling. Lead classroom instruction, creating and implementing age-appropriate lesson plans. Ensure compliance with state licensing regulations, health, and safety standards. Foster strong relationships with families through regular communication and engagement. Mentor and support teachers to maintain high-quality instruction and care. Monitor and assess childrens progress to ensure developmental goals are met. Help organize special events, staff training, and program improvements. Qualifications Associate Degree in Early Childhood Education, Child Development, or related field (Bachelors preferred). Minimum of 3 years experience in early childhood education, including leadership or supervisory experience. Strong understanding of child development principles and best practices in early education. Excellent organizational, communication, and leadership skills. Knowledge of classroom health, safety, and sanitation guidelines. Problem-solving and conflict-resolution skills. Valid drivers license. Bilingual (English/Spanish) preferred. Benefits & Perks IRA Retirement Plan. Career advancement opportunities. Supportive and collaborative work environment.

Job Description Administrative Assistant Corporate Job Title Administrative Assistant Reporting Relationships Branch Manager Company Overview Camin Cargo is a leading provider of inspection, testing, and certification services in the oil and gas industry. We are committed to ensuring the highest standards of safety, quality, and compliance for our clients worldwide. We are seeking a detail-oriented and proactive Customer Coordinator I to join our team. Position Summary Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, office machine operation, and filing. Minimum Requirements • Proficient in Microsoft Office, proficient in Excel., • Good communication and time management skills., • Must be very organized and detail oriented., • High School Diploma (or GED or High School Equivalence Certificate). Fitness for Duty – Physical Demands • Frequent walking and standing during inspections at field sites, which may involve rugged terrain, high temperatures, and outdoor conditions., • Occasional travel may be required to client sites and various company locations., • Must be able to lift and carry up to 25 pounds, as some materials may need to be moved during events or presentations. Responsibilities • Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers., • Compute, record, and proofread data and other information, such as records or reports., • Answer telephones, direct calls, and take messages., • Prepare fuels compliance reports for clients and management., • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints., • Compile, copy, sort, and file records of office activities, business transactions, and other activities., • Maintain and update filing, mailing, and database systems, either manually or using a computer., • Work independently., • All other job duties as defined. Monday - Friday 8 Hours daily

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Provide administrative support to executives and team members as needed.

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Provide administrative support to executives and team members as needed.

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Remote Work From Home Online - Paid Research Panel - Data Entry Clerk Welcome.Our company is looking for qualified candidates to take part in paid national and local focus groups, clinical trials, and market research studies.For most of our paid market research tasks, you can choose to participate e

We have an opening for a talented Kelly Services Administrative Assistant to perform daily responsibilities with dedication.

Remote Work From Home Online - Paid Research Panel - Data Entry Clerk Welcome.Our company is looking for qualified candidates to take part in paid national and local focus groups, clinical trials, and market research studies.For most of our paid market research tasks, you can choose to participate e

Take the next step as our new Kelly Services Administrative Assistant to perform daily responsibilities with dedication.

Remote Work From Home Online - Paid Research Panel - Data Entry Clerk Welcome.Our company is looking for qualified candidates to take part in paid national and local focus groups, clinical trials, and market research studies.For most of our paid market research tasks, you can choose to participate e

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Remote Work From Home Online - Paid Research Panel - Data Entry Clerk Welcome.Our company is looking for qualified candidates to take part in paid national and local focus groups, clinical trials, and market research studies.For most of our paid market research tasks, you can choose to participate e

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Data Entry Clerk Needed + Work from Home Remote / Part Time Entry Level – Start Today – This Week.Visit our website for more details.This is not a “ghost job listing” … This job exists, so if you see this job posting up,.Our client is asking us to find folks who want to earn money outside

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

We have an opening for a talented Kelly Services Administrative Assistant to perform daily responsibilities with dedication.

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Data Entry Clerk Needed + Work from Home Remote / Part Time Entry Level – Start Today – This Week.Visit our website for more details.This is not a “ghost job listing” … This job exists, so if you see this job posting up,.Our client is asking us to find folks who want to earn money outside

Be part of our success story as a Amazon Data Entry Clerk (Remote) to adapt to shifting priorities and business needs, respond promptly to inquiries and resolve basic issues, and follow safety procedures and company policies.Other duties include coordinate tasks to ensure deadlines are met, assist w

Answer phone calls received and direct them appropriately Record notes and messages for the employer Schedule and arrange meetings and conferences Manage travel arrangements and itineraries on behalf of the employer Perform as a liaison between the employer and household staff as required Act as the

Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans. Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties.

Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties. Hiring, managing and developing the junior administrative team.

We have an opening for a talented Receptionist to gain knowledge of company offerings to better serve clients, assist with processing returns and exchanges, and respond promptly to inquiries and resolve basic issues.Other duties include maintain accurate records and documentation, adapt to shifting

Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing payroll

HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating teleco

Now hiring an experienced Kelly Services Data Entry Clerk to perform daily responsibilities with dedication.Work with your team to maintain efficiency and service quality.Provide excellent interactions with customers and colleagues.Perks include competitive pay, flexible schedules, hands-on training

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.