Human Resources People Operations Lead HRPO
21 days ago
Santa Monica
Job DescriptionBenefits: • Flexible schedule, • Opportunity for advancement, • Training & development Role SummaryThe Human Resources - People Operations Lead (HRPO) is a multi-functional leadership role responsible for managing HR compliance, payroll and administrative operations of the business. This all-inclusive position supports employee life cycle management, financial record keeping, and Beyond Karates (BK) organizational systems to ensure a smooth, professional, and values-aligned experience for staff and students alike. • Reports to: CEO/ Owner, • Job Type: Part-Time, • Work Setting: 75% Onsite/25% Remote in Santa Monica, CA, • Schedule: Typically, Monday-Friday between the dojos business hours of 10 am-6 pm; Once a month on Saturdays Key Responsibilities Human Resources- HR (People Operations) • Manage all staff recruiting, onboarding, and offboarding processes, • Maintain accurate employee records with checklists, certifications, and personnel files, including employee conflicts and resolutions, communications, and HR-related conversations, • Coordinate performance reviews, staff development, and internal communications with the administrative team and/or Lead Instructors, • Ensure compliance with local labor laws, employment policies, external and crisis communications, and safety standards and certifications, • Review employee plans, including retirement, 401K, programs, and policies related to employee services, • Uphold a positive team culture that reflects the studios values and mission Financial Accounting (Payroll Operations) • Strong knowledge of ADP and QuickBooks, payroll accounting systems, • Maintain payroll records, deductions, and time tracking reports using accounting software, • Track revenue, vendor payments, and expense reimbursements, • Assist with bank reconciliations, tax preparation, and financial reporting with Bookkeeper, • Collaborate with the team, as needed, on all financial information related to the dojoDojo Management (Studio Operations), • Create, organize, and maintain standard operating procedures (SOPs), • Maintain company files electronically in the secure portal/intranet, • Oversee all maintenance, security, video, and software upgrades, repairs, and enhancements for BK, • Manage/update internal HR and financial documentation for waivers, registrations, business licenses, insurance, permits and compliance, • Determine financial budgets according to costs, profits, and margins for the two dojos including and not limited to subleases for dojo space, • Support team members, as needed, especially the CEO, Program Manager, Office Manager, and Marketing with scheduling, staffing, payroll, communications, meetings, bookkeeper coordination and dojo operations, as neededQualifications, • Experience in HR functions, payroll administration, and business operations including management of contractual agreements with vendors, • Expertise in Microsoft and Google, especially Microsoft Excel, including pivot tables and visualizations. Other necessary tools include Microsoft Word, PowerPoint, and Microsoft and Google Analytical tools., • Expertise in ADP (including benefits) and QuickBooks are a must, • HR Compliance and HR law/regulations are a plus, • Knowledge of Wellness Living is a plus, • Experience with diverse youth programs and/or martial arts studio is a plus, • Detail-oriented, organized, and proactive self starter, • Strong written, oral, and interpersonal communication skills, • A background check is required for all personnelKey Traits for Success, • Integrity and confidentiality with sensitive information stored securely in BK electronic systems with policies around data security and storage necessary, • Collaborative spirit with diverse and neurodivergent team members and students as an individual contributor to the leadership team, • Able to multitask and problem-solve in a dynamic environment