Front Office Receptionist
30 days ago
Newport Beach
Job DescriptionDescription: Are you an organized multitasker with a warm, professional demeanor and a strong work ethic? We’re looking for a dedicated Front Office/Mail Clerk to be the face of our office and a key player behind the scenes. If you thrive in a fast-paced environment, can juggle multiple tasks with ease, and are seeking a long-term role with room for growth, this opportunity is for you! What You’ll Be Doing: • Greet and assist clients and visitors in person, by phone, and via email with professionalism and care., • Manage all incoming and outgoing mail—sort, distribute, and prepare packages with accuracy and urgency., • Handle and organize sensitive documents with strict confidentiality and attention to detail., • Provide general administrative support, including filing, scanning, copying, data entry, and more., • Maintain an orderly and welcoming reception area, conference rooms, and shared spaces., • Support legal staff with preparing demand packages and facilitating case resolutions., • Track and manage key legal deadlines, including statutes of limitations., • Keep case information up to date in our CRM system with accuracy and timeliness., • A college degree and at least one year of relevant office or administrative experience., • Fluency in Spanish is preferred but not required., • A proactive attitude, a strong sense of ownership, and a willingness to jump in wherever needed., • Excellent multitasking skills—you’ll be juggling calls, emails, in-person requests, and time-sensitive tasks all at once., • Strong customer service abilities, sharp attention to detail, and the ability to stay focused under pressure., • Solid typing and data entry skills, with a commitment to speed and accuracy., • Strong written and verbal communication skills. We’re a collaborative, high-performing team that values hard work, efficiency, and growth. If you’re looking for a role where you can make an impact, grow your career, and work with supportive people in a fast-moving environment, we’d love to hear from you!