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A prominent communications firm is seeking a Senior Executive Assistant to support a C-level executive. The firm offers a hybrid schedule (4 out of 5 days on site in New York City) and a full-coverage benefits package! Who You Are • You bring 10–15 years of experience supporting C-suite leaders or operating in strategic operations, consulting, business management, or client-facing leadership roles, • Experienced in managing highly complex executive calendars with 20+ meetings per day, • You have advanced expertise in PowerPoint and Excel and regularly produce executive-level materials, • Skilled at distilling high-level discussions into clear decisions, risks, and next steps, • You exercise sound judgment, maintain discretion, and communicate with clarity What You’ll Do • Oversee and strategically prioritize a dynamic calendar to align the executive’s time with critical objectives, • Participate in senior leadership and executive-level meetings, • Prepare executive communications, presentations, and briefing materials, • Ensure momentum on firm-wide initiatives by tracking commitments and driving follow-up, • Represent the executive in select forums as needed What Success Looks Like • The executive’s time is aligned to the highest-impact enterprise priorities, • Leadership discussions convert quickly into coordinated action across stakeholders, • Executive materials are clear, polished, and decision-ready at all times, • Strategic initiatives move forward seamlessly, even amid shifting demands Salary Range: $165,000 – 185,000 annually, based on experience – plus bonus Location: New York, NY – Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job description Our client, a global alternative asset manager, is seeking an Executive Assistant with a strong business partner mindset to support a Partner on their global leadership team. This is a high-visibility role that requires professionalism, discretion, and the gravitas to work closely with senior leadership in a fast-paced investment environment. The position is in the office 4 days a week and offers a base salary of up to $125K, paid overtime, and a discretionary bonus. Responsibilities • Schedule and organize meetings, conferences, and off-sites., • Manage a complex and evolving executive calendar while coordinating internal and external meetings., • Arrange detailed domestic and international travel, including multi-city roadshows., • Compose comprehensive itineraries and manage all necessary travel documentation., • Prepare agendas, letters, memos, and other executive correspondence., • Handle invoice and expense processing while identifying opportunities to improve processes and efficiency. Qualifications • 7+ years of executive support experience within financial services., • Professional presence, gravitas, and the ability to collaborate effectively in a high-pressure, fast-paced environment supporting senior leadership., • Demonstrates strong initiative, sound judgment, and accountability with a proactive approach to responsibilities., • Ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail., • Knowledge of expense management tools (Concur) and complex travel logistics.

A private equity firm based in Midtown Manhattan is seeking a highly polished Executive Assistant to support a Partner at the firm. This role requires a proactive, resourceful professional who thrives in a fast-paced environment and is comfortable handling both traditional executive support and occasional personal assistance. This is an excellent opportunity for an experienced EA who is known for anticipating needs, communicating clearly, and operating with a high level of professionalism and discretion. Responsibilities • Manage a complex and constantly evolving calendar, • Coordinate domestic and international travel, itineraries, and logistics, • Act as a strategic gatekeeper and point of contact for the executive, • Prepare materials, communications, and meeting logistics, • Handle confidential information with discretion, • Provide occasional personal support as needed (travel coordination, logistics, etc.), • Anticipate needs and solve problems quickly and thoughtfully Qualifications • 7+ years of Executive Assistant experience, ideally supporting senior leadership, • Experience in private equity, investment management, finance, or similar professional environments strongly preferred, • Exceptional communication skills with a clear, concise, and professional style, • Highly polished and professional presence, • Strong judgment and problem-solving ability with a proactive mindset, • Ability to be flexible with in-office needs and availability Compensation • Base salary: $120K–$130K, • Bonus eligible, • Hybrid environment with increased flexibility once established in the role This role is ideal for an EA who takes pride in being one step ahead and ensuring their executive operates seamlessly day-to-day. Apply today with your resume.

Our client is a reputable Investment Firm located in Manhattan (on-site). They are looking for an EA to support their CEO. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Ad hoc projects Requirements: · A completed Bachelor’s degree · 8+ years of EA/PA experience, supporting high profile executives · Must have experience supporting C-Suite executive's office · Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $160,000 to $200,000 plus bonus. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

The ideal candidate will provide top-level assistance for Global Head of Financial Services. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Thrives in a very fast paced environment and capable of turning on a dime as plans change. Responsibilities • Calendar management for executive, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Draft slides, meeting notes and documents for executives, • Some personal work including travel/vacation Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • Financial Services experience Exceptional benefits, catered lunch, paid overtime, substantial bonus, Salary 130 - 150 WFT Fridays

We are seeking an Executive Assistant with a minimum of ten years supporting a C level Executive. This is a great opportunity for someone with a solid and stable work background for an amazing Investment firm located in midtown. You will be supporting a COO and a Directors at a firm with virtually no turnover. The key to this role is someone who is experienced, smart, very team oriented, must be able to work in a very busy environment and extremely competent and client focused. The unity at this firm is unprecedented, no attitudes, and a pitch in environment. Heavy travel scheduling, calendar management and personal work is a part of the job. The perks and benefits are outstanding.

We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism. Key Responsibilities: • Provide high level administrative support to executives and their teams, • Manage calendars, schedule meetings, and coordinate conference calls, • Arrange travel and handle logistics for meetings and events, • Prepare correspondence, reports, and presentation materials, • Handle information requests and support ad hoc research needs, • Greet visitors and serve as a point of contact across internal teams, • Adapt processes and workflows to support team and departmental goals, • Manage multiple priorities while maintaining accuracy and efficiency Qualifications: • 3+ years of experience in an Executive Assistant or Administrative Assistant role, • Strong ability to multitask in a fast paced environment, • Experience with calendar management and scheduling, • Highly organized with strong attention to detail, • Adaptable team player with a proactive mindset, • Strong problem solving skills and ability to work independently, • Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges, • Knowledge of general office procedures including scheduling, correspondence, and expense management, • Strong interpersonal skills and professional communication style, • Demonstrated ability to handle confidential information with discretion and interact with senior leadership Education: • High school diploma or GED required, • Bachelor’s degree preferred

Executive Assistant wanted to support the CEO of a boutique media company in Midtown. This role requires the highest level of reliability and flexibility in order to meet the demands, production timelines, and carry the workload generated by the CEO. Additionally, the role also requires a high degree of professional maturity as there is a substantial volume of sensitive data/information requiring both confidentiality and discretion. In this role, the EA will schedule internal and external meetings, manage domestic and international travel itineraries (including car, hotel, off-site dinners etc, ) maintaining contacts and calendars, preparing expense reports, and special research on projects as assigned. This role requires someone who enjoys being a right hand to a busy executive and sees no task as too big or small. The ideal candidate will have a 5-10+ years and an Executive Assistant, a collegial and team-player attitude, excellent technical skills and a 4-year degree. Previous experience in media and entertainment preferred.

THE ROLE The firm is seeking a professional, organized, and friendly Executive Assistant to support senior managers and help ensure the smooth running of daily operations. This individual will also serve as a back‑up to the Office Coordinator, covering reception and broader office management needs. The role is ideal for someone polished, proactive, and comfortable juggling multiple priorities in a dynamic environment. Key responsibilities include: Administrative Support • Provide calendar management, meeting coordination, conference/video call setup, catering logistics, and general support to a team of executives, • Serve as the primary liaison and first point of contact for internal and external stakeholders, • Coordinate business travel arrangements, including itineraries and accommodations, • Process expenses and reimbursements efficiently using firm tools and platforms, • Maintain external contact lists within Outlook, • Complete ad hoc projects as required Back‑Up Reception & Office Coordination • Greet and welcome visitors professionally, ensuring prompt communication with hosts, • Answer, screen, and route incoming phone calls (if applicable), • Manage incoming and outgoing mail and deliveries, • Maintain a tidy, polished reception area, • Order and track office supplies and groceries; restock pantries as needed, • Assist with facilities and vendor coordination as required THE CANDIDATE The ideal candidate brings a polished, service‑oriented approach and thrives in a fast‑moving environment. They should be comfortable supporting multiple executives with competing demands and committed to delivering a seamless experience for both internal stakeholders and external guests. Preferred experience and attributes: • 5–10 years of administrative experience supporting multiple executives, within financial services, • Familiarity with TriNet Expense or similar platforms, • Strong written and verbal communication skills, • Excellent organizational and time‑management abilities, • Calm, flexible, and adaptable under pressure, • Strong attention to detail with the ability to prioritize effectively, • Proactive problem‑solving and strong anticipation of needs, • Ability to work autonomously and take initiative, • High discretion and professionalism with confidential information, • Positive attitude, strong work ethic, and a collaborative approach, • Proficiency with Microsoft Office (Excel, PowerPoint, Outlook), • Associate or Bachelor’s degree preferred THE COMP/BENEFITS • Full‑time, on‑site position, • Base salary up to $120K, commensurate with experience, • Excellent benefits package, including fully covered healthcare and unlimited PTO Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

A global Private Equity firm is seeking an Executive Assistant to support a newly created in their NYC office location. This is a unique opportunity to join a new, evolving team within an established and stable environment. The role will maintain day-to-day administrative tasks for a small team with ability to assist with projects as needed. The firm is in the office 4 days per week and compensation includes base salary, bonus and fully covered benefits! Responsibilities • Calendar management for the team, • Coordinate meeting logistics and prepare meeting materials, • Responding to emails and document requests on behalf of the team, • Organize events and conferences Qualifications • Bachelor's degree or equivalent experience, • 2+ years experience in a similar role, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Chief of Staff/Executive Assistant wanted to support the CEO and senior leadership of an Insurance Brokerage firm in Midtown. The EA will be responsible for providing comprehensive executive support, including managing calendars, meetings, travel, expenses, confidential communications, maintaining records compliance and preparing reports, presentations, and corporate materials. You will also have responsibility for overseeing daily office operations as the office is established: managing vendors, liaising with IT, facilities and security. Requirements Bachelor's degree and a minimum 7-10 years'+ executive level administrative experience, ideally within insurance, financial services or a high-volume corporate environment. Advanced proficiency in Microsoft Word, Excel, and PowerPoint is needed, as is the ability to work and learn new specialized software. Exceptional communication skills, strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines is a must! Demonstrated discretion, professionalism, and ability to handle sensitive information is also required. This position is a key-hire for the firm, as the company builds-out and grows. This role is onsite M-F.

Executive Assistant Contract Role (6-12 Months, possible to convert to perm) Pay Rate: 36-40/hour (under negotiation in case of converting or extenting) Eligible for benefits during the contract Banking & Financial Industry Location: NYC We’re seeking a highly organized Executive Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (6-12 months) with high potential for permanent placement. Key Responsibilities: • Manage calendars, coordinate meetings, and resolve scheduling conflicts., • Handle phone calls with professionalism and discretion., • Plan events, arrange travel (domestic/international), and process expense reports., • Assist with onboarding/offboarding, team platforms, and office support., • Create and format documents using Microsoft Office Suite and Adobe Pro., • Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: • 5+ years’ experience supporting C-level executives (financial services/banking industry is mandatory)., • Experience in large organizations is mandatory (preferably Bank/Financial Services)!, • Bachelor’s degree preferred, but not required., • Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus., • Strong organizational, communication, and multitasking skills., • Experience with Concur is required.

Executive Support Specialist A boutique, mission-driven litigation law firm is hiring for an Executive Support Specialist to support the C-Suite in their NYC office. They are seeking a motivated and talented administrative professional to join their team. Salary commensurate with experience: $120,000 - $150,000 + paid overtime + discretionary bonus + excellent benefits package + free lunch onsite a few days/week Location: This role is based in office Monday – Friday in Midtown Hours: 9:00 a.m. – 6:00 p.m. daily with flexibility as needed Responsibilities include: • Provides administrative support to firm leadership, • Manages meeting agendas and leadership schedules, • Schedules meetings and calls, • Screens phone calls and emails, • Prepares expense reports and billing statements, • Manages complex calendars, • Supports ad hoc projects as needed, • Maintains and updates data trackers and reports, • Sends mail and packages for the office, • Arranges travel and manages travel plan changes as needed, • Maintains appropriate records for files, insurance claims, and internal records, • Assists with new client intake processes Qualifications: • 5-7 years of administrative support; experience within a law firm is a plus, • Must have longevity on resume – no job hoppers!, • Bachelor’s degree is preferred, • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), • Strong communication and organizations skills with exceptional attention to detail and ability to prioritize, • Ability to work flexible hours and handle sensitive documentation with discretion Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Senior Executive Assistant - Venture Capital - NYC A growing venture capital firm at the intersection of technology and life sciences is seeking a Senior Executive Assistant to support two executives, plan and oversee events, and support office management. This is a highly visible role requiring a driven, detail-oriented and poised professional who not only provides exceptional executive assistance (calendaring, travel, expenses, meeting prep, etc.), but also ensures a seamless, high-touch office experience across investors, portfolio companies, and internal teams. The position also offers a unique and exciting opportunity to plan and own curated events and offsites. The role is onsite at the firm's NYC offices. Successful candidates will possess 5+ years of similar experience at a financial institution, and be organized, resourceful, solutions-driven and discreet, with excellent communication skills, strong judgment, and a polished, service-oriented approach. Experience with Google, Slack, Notion and AI tools is a strong plus. Compensation based on experience, in the range of $150K-$175K. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to the CEO Era Global Technologies Era is a global technology-focused investment management firm founded by Jasper Lau, investing on behalf of a consortium of multi-billion-dollar families representing over $1 trillion in family businesses across 19 countries. Era partners with some of the world’s most iconic technology founders. Portfolio founders include Palmer Luckey (Anduril), Mira Murati (Thinking Machines), Jabbock Schlacks (EquipmentShare), Naveen Rao (Unconventional), Sam Altman (Oklo), and Ali Ghodsi (Databricks) among others. Recently, Era formed a $1.5B AI Infrastructure Fund alongside NVIDIA, bringing together long-duration family capital and NVIDIA’s senior AI leadership to build global AI infrastructure platforms. Era sits at the center of a global ecosystem of technology founders, industrial families, sovereign capital, and AI infrastructure builders. We are seeking an exceptional Executive Assistant to the CEO to work directly with founder Jasper Lau, supporting both executive priorities and operational coordination across the firm. Key Responsibilities Executive & Strategic Support • Manage the CEO’s complex global calendar, including meetings with founders, investors, government leaders, and strategic partners., • Coordinate international travel, logistics, and itineraries., • Prepare briefing materials, research summaries, and meeting follow-ups., • Support communications with family offices, sovereign investors, technology founders, and corporate leaders., • Maintain CRM-style tracking of relationships and interactions for the CEO, • Oversee day-to-day office operations to ensure smooth functioning of the firm., • Manage relationships with vendors, service providers, and building management., • Coordinate internal workflows and assist with firm-wide operational needs., • Assist in planning and executing private investor gatherings, family office symposiums, and industry events., • Coordinate logistics, guest lists, materials, and communications. We are looking for someone who is highly organized, resourceful, and capable of operating in high-performance environments. Ideal candidates may come from backgrounds such as: • Executive support roles at venture capital firms, investment funds, or technology companies, • Consulting, finance, or startup operations, • 3 + years of experience supporting senior executives or founders, • Exceptional organizational and project management skills, • Strong written and verbal communication abilities, • High degree of professionalism and discretion, • Ability to manage multiple priorities simultaneously, • Comfort interacting with high-profile leaders and global stakeholders

The firm seeks to hire an individual to join a 5-person administrative team. This individual will provide primary support to the Investment team and will provide backup coverage for the EA to the President. The ideal candidate will have a “no task is too big or too small” mindset and the ability to adapt to the changing priorities of the firm. Job Description - Duties and Responsibilities include but are not limited to: • Responsible for supporting the Investment team, • Backup support for the President’s EA, • Back up for the Marketing team EA (Marketing material updates), • Generate reports and maintain database records, and send regular communications, • Phone and calendar management, • Coordinate domestic and international travel arrangements and itineraries, • Maintain ultimate discretion as it pertains to the Firm’s confidential and/or proprietary information, • Leadership, adaptability, and entrepreneurial spirit are encouraged, especially as they relate to creating office efficiencies, protocols, and a cohesive team environment., • Hours are 8:30-5:30 Required Qualifications: • College degree required, • 3-5 years of relevant experience; preferably in financial services, • Strong Outlook, Word, Excel, and PowerPoint skills required, • Must be highly organized and have the ability to manage multiple tasks at the same time, • Must be adaptable and flexible to changes in day-to-day routine/duties, • Willingness and enthusiasm to work in a demanding, performance-driven environment, • Positive can-do attitude (No task is too big or too small), • Excellent organizational skills are required, • Excellent interpersonal and communication skills are required, • Familiarity with Bloomberg and Dynamo is a plus, but not required.

Confidential Opportunity – Senior Executive Assistant A private equity firm is seeking a Senior Executive Assistant to support the Co-Founder/President and investment team in their NYC office. Location: Midtown East Schedule: Hybrid (4 days in-office, flexibility to be in 5 as needed) Hours: 9:00 AM – 6:00 PM with flexibility Compensation:$125–135K base + discretionary bonus This role will primarily support the Co-Founder/President, with light support to the broader investment team. The position requires a highly proactive, detail-oriented EA who can anticipate needs and operate with a high level of discretion across both business and personal matters. Key Responsibilities • Complex calendar management and scheduling, • Coordination of domestic and international travel, • Expense management and meeting preparation, • Personal administrative support and coordination with family assistants, • General administrative and ad hoc support Additional Highlights • High-touch, partnership-driven role with strong executive exposure, • Collaborative and supportive admin team, • Opportunity to take ownership and operate as a true right hand Requirements • 5+ years of Executive Assistant experience, • Background in private equity, finance, consulting, or big law preferred, • Strong organizational skills, attention to detail, and discretion, • Proactive, service-oriented mindset with the ability to anticipate needs

Join Martin Clearwater & Bell LLP, a leading law firm with a rich history of defending healthcare providers in complex medical malpractice cases. We’re seeking a Legal Executive Assistant with a focus on medical malpractice defense to work alongside our experienced attorneys in representing hospitals, academic medical centers, and a broad spectrum of healthcare professionals. Key Responsibilities • Answer and screen phone calls for assigned attorneys and provide coverage for other attorneys as needed., • Prepare, proofread, edit, and finalize legal documents., • Maintain a detailed log of attorneys’ work to track outstanding documents and deadlines., • Prepare and process invoices and invoice memos., • Draft and send correspondence with transcripts to clients and counsel., • Assist attorneys with scanning, copying, and printing documents as needed., • Set up devices for attorneys for virtual meetings and court proceedings., • Provide NYSCEF consent for attorneys., • E-file answers, motions, and other legal documents on behalf of attorneys., • Provide reception desk coverage on Fridays, including greeting visitors and answering main phone lines. Candidate Qualifications • Proven experience as a Legal Executive Assistant, Legal Secretary, or similar role., • Strong knowledge of legal terminology, documents, and court filing procedures., • Proficiency in Microsoft Office Suite and legal document management systems., • Exceptional proofreading and editing skills with keen attention to detail., • Strong organizational and time-management skills., • Ability to handle confidential information with discretion., • Excellent written and verbal communication skills., • Familiarity with NYSCEF e-filing procedures is preferred. This position offers an opportunity to work closely with attorneys in a dynamic legal setting, providing essential support to ensure smooth operations and effective legal representation. Target Salary Range $60,000 - $80,000 Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits and Perks Martin Clearwater & Bell LLP offers an excellent career path along with a competitive compensation package designed to support your personal and professional goals. Our benefits and perks include: • Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance, • Employees can enroll in MCB's 401k plan, • Employees are automatically covered by MCB's basic life, and disability insurance, • Commuter benefits, • 16 days of PTO in your first year, increasing with tenure., • 11 paid holidays throughout the calendar year Notice to Staffing Agencies & Recruiters Martin Clearwater & Bell LLP does not accept unsolicited resumes from external agencies and will not be responsible for any fees related to such submissions. All candidates must apply directly. Agencies must have a valid, signed agreement and prior approval from our HR team before submitting candidates. Resumes sent without such agreement will be considered the property of Martin Clearwater & Bell LLP. Only written agreements signed by an authorized firm representative are valid.

Position Summary: The principal responsibility of this position is to provide Executive Administrative support to the Co - Head and team of VP’s, Senior Associates, and Associates on the team. Responsibilities and Duties: • Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments, • Travel: Coordinate complex domestic and international travel arrangements, which include flights (commercial or private), car service, dinner reservations, colleague and client meetings etc., • Office Support: Order supplies preferred by team; retrieve guests/deliveries from lobby;, • Invoicing: submit any deal related invoices on behalf of the team ( this includes all the preliminary work of setting up new vendors and projects related with new deals), • Presentations: Help prepare presentation materials;, • Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements;, • Printing: printing materials for weekly team meetings; regularly printing/binding large volume deal materials when required, • General: Assist with special projects as needed; pro-actively anticipate work assignments whenever possible;, • Leave reporting: maintain PTO leave for entire team and submitting quarterly report to HR., • Maintain confidentiality of all sensitive and confidential issues., • Other reasonably related duties as assigned (light PA work). Required Qualifications: · Minimum of 8-10 years’ experience supporting senior level management; · Previous job references required; · Experience with Concur · Experience with PeopleSoft · College degree preferred; · Strong computer and Internet research skills; · Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint); · Strong organizational skills and attention to detail; · Ability to work independently with strong follow-through skills; · Excellent communication skills – · Flexibility to juggle an extensive degree of multiple and changing priorities; · Resourcefulness (especially online) in executing projects; · Collaborative/teamwork attitude and skills a must; • Maintain positive attitude in a very fast-paced and evolving work environment.

Company Description Nof1 is an AI research lab at the forefront of innovation in financial markets. By training models from scratch using advanced AI techniques, Nof1 is shepherding in an era of agent-based investing. Our organization is committed to pushing the boundaries of AI research by viewing capital markets as a learning environment. Role Description This is a full-time, on-site role based in New York, NY for an Executive Administrative Assistant. The role involves managing day-to-day administrative functions, coordinating schedules, maintaining effective communication, organizing documents, managing the physical office in NoHo, and supporting executives. The candidate will act as an essential link between the executives, the office, and external stakeholders, ensuring smooth and efficient operations both on and offline. Qualifications • Proficiency in Administrative Assistance and Clerical Skills, including managing schedules, organizing documents, and handling correspondence, • Experience managing a physical office, coordinating visitors, replenishing supplies, etc, • High level of expertise in Executive Administrative Assistance, including supporting executive-level staff and managing confidential activities, • Strong Phone Etiquette and Communication skills to maintain professional and effective interactions, • Strong organizational and time management skills to prioritize and complete tasks efficiently, • Ability to adapt to dynamic, fast-paced environments and a proactive problem-solving mindset, • Previous experience in a similar role or supporting executive-level management is highly desired

Job Title: Executive Assistant, Human Resources & Administration Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. Responsibilities: The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment. Key responsibilities include: • Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones, • Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes, • Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters, • Prepare and edit presentations, meeting materials, briefing documents, and internal communications, • Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events, • Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution, • Track deliverables, deadlines, and action items to support effective follow-up and execution, • Handle highly confidential information with discretion and professionalism, • Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment, • Demonstrated experience supporting multiple senior leaders simultaneously, • Exceptional organizational, time management, and prioritization skills, • High level of professionalism, discretion, and judgment in handling sensitive and confidential information, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint), • Ability to anticipate needs, think proactively, and operate independently, • Flexible, adaptable, and calm under pressure with a solutions-oriented mindset Educational Qualifications: Bachelor’s Degree required Salary: $110,000-$130,000 The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

Executive Assistant to CEO (Hybrid) Location: New York, NY Schedule: Hybrid – 3 days in office + flexibility required Compensation: $130K – $180K + bonus (DOE) Overview A dynamic and fast-paced financial services firm is seeking a highly polished Executive Assistant to support the CEO. This role will blend traditional executive support with personal assistant responsibilities, requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment. The CEO maintains a demanding professional schedule alongside an active social and personal calendar, and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise. Key Responsibilities Executive Support • Manage a complex and ever-changing calendar, including internal meetings, client engagements, and board interactions, • Coordinate domestic and international travel, including detailed itineraries, • Prepare meeting materials, agendas, and assist with follow-ups, • Act as a liaison between the CEO and internal teams, clients, and external stakeholders, • Manage personal calendar, including social engagements, dinners, events, and travel, • Secure reservations at top restaurants, coordinate event attendance, and manage invitations, • Oversee personal errands, gifting, and ad hoc requests, • Assist with planning personal travel and weekend logistics, • Coordinate with household staff, vendors, or other assistants as needed Qualifications • 5+ years of experience supporting a C-level executive, ideally within finance, private equity, or investment environments, • Experience managing both professional and personal responsibilities for an executive, • Strong understanding of NYC lifestyle, dining, and social landscape, • Exceptional organizational skills and attention to detail, • Ability to operate with a high level of discretion and confidentiality, • Strong communication skills and executive presence, • Highly responsive, flexible, and able to manage competing priorities What We’re Looking For • A true gatekeeper and partner to the CEO, • Someone who is proactive, not reactive, • Comfortable operating in a fast-paced, high-expectation environment, • Polished, professional, and able to interact with high-profile individuals Benefits • Competitive compensation + bonus, • Health, dental, and vision benefits, • Hybrid flexibility (3 days in office), • Opportunity to work closely with a high-profile CEO

Job Title: Executive Assistant Onsite/Remote: New York City, New York Onsite Description of Company: A global advisory firm with expertise in private equity, infrastructure, private credit, and sustainable investing. The organization operates across major financial markets, offering tailored solutions in secondary advisory, fund placement, and capital advisory. Known for its boutique culture, the firm values collaboration, discretion, and excellence in client service. Salary/Hourly Rate: Estimated annual salary range: $100,00–$120,000 Position Overview: The Executive Assistant provides high-level executive and operational support to a Partner and the Primaries team. The role ensures efficient execution of strategic priorities, facilitates client engagement, and manages internal processes. Success in this position requires exceptional organizational skills, discretion, and proactive problem-solving to support business objectives and maintain seamless operations. Responsibilities: • Manage and maintain executive schedules, including meetings, travel, and appointments, • Coordinate and direct office services, records, departmental finances, and personnel issues, • Prepare correspondence, reports, presentations, and financial documents, • Facilitate client engagement and communication, ensuring timely follow-up, • Support execution of strategic priorities and project management, • Conduct research, compile data, and prepare materials for executive review, • Greet visitors and determine access to executives, • Prepare agendas and coordinate logistics for meetings and events, • Maintain confidentiality and handle sensitive information with discretion, • Minimum 7 years supporting senior executives in financial services or advisory environments, • Advanced organizational and multitasking abilities, • Strong written and verbal communication skills, • Proactive problem-solving and attention to detail, • High level of discretion and professionalism, • Proficiency in Microsoft Office Suite and relevant business software, • Experience in private markets, investment advisory, or boutique financial firms, • Familiarity with client engagement and project management tools, • Associate’s degree or higher in business administration or related field

Executive Assistant / Venture Capital NYC We are an exciting, forward thinking VC Firm with offices in NYC and SF. We are looking for an exacting and meticulous executive support professional in NYC, to assist with calendar, travel, meetings, notetaking (Notion) in investor and investment meetings. We host a lot of events; curated dinners and happy hours, and collaborations with portfolio companies. Candidates with a talent and love for event planning would be appreciated. This is a client – facing / high touch position. Compensation, 150k-175k base + Bonus + carried interest Top Tier benefits package, 100% paid medical, 401k match, Paid phone and internet Lunch served onsite You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Recruitment Coordinator – Business & Strategy / Business Development Team • New York, NY (Hybrid – Hudson Yards area), • Long-Term Assignment (Full Benefits + Overtime Eligible), • $85,000 base salary, • Hybrid schedule: Onsite Tuesday–Thursday, remote Monday & Friday, • ~52-hour work week | Paid time-and-a-half for OT About the Opportunity Our client, a leading global investment and technology organization, is seeking a Recruitment Coordinator to support its Business & Strategy / Business Development team. This is a high-visibility coordination role within a world-class environment that values precision, collaboration, and intellectual curiosity. This position is part of a two-year program offering full corporate benefits, overtime pay, and the chance to work alongside exceptionally talented professionals across business, legal, compliance, administrative, and human capital functions. What You’ll Do • Serve as the first point of contact for candidates during interviews, ensuring a seamless and professional experience., • Coordinate complex interview scheduling across multiple teams and time zones., • Join video interviews first to confirm candidates are prepared and technology-ready., • Collaborate closely with recruiters, hiring managers, and internal stakeholders., • Manage multiple priorities and maintain flawless attention to detail in all logistics., • Represent the recruiting function with professionalism, warmth, and efficiency. Who You Are • Bachelor’s degree required; strong academic track record preferred., • 2+ years of professional experience — ideal for 2023 graduates or early-career professionals., • Exceptional organizational and multitasking abilities with a proactive mindset., • Upbeat, polished communicator who thrives in a fast-paced, high-performing environment., • Naturally curious, resourceful, and eager to learn; enjoys problem-solving and improving processes.

Personal Executive Assistant to UHNW Principal An ultra-high-net-worth principal is seeking an experienced Personal Assistant. This is a strong fit for someone who is exceptionally sharp, highly organized, intensely service-minded, and thrives in a demanding, fast-moving environment. This is not a traditional 9-to-5 role. The person in this seat must have a genuine 24/7 mindset and be fully comfortable with a role that requires responsiveness outside standard business hours. Compensation & Benefits- $150,000 to $275,000 base salary commensurate with experience, bonus, PTO and paid benefits Hours: This is a true 24/7 mentality position - schedule can change across time zones, etc. so always need to be on. The assistant must be comfortable responding to urgent calls, texts, and requests during evenings, weekends, and outside traditional work hours. Location: New York City Office with hybrid/remote flexibility What the role involves -Managing a heavy, constantly shifting Outlook calendar with business meetings, global private travel, appointments, events, and family logistics -Handling polished written communication and correspondence on the principal’s behalf -Joining calls and meetings as needed, tracking follow-up items, and ensuring execution -Coordinating complex domestic and international travel, both private and commercial, with full door-to-door logistics -Creating detailed itineraries and ensuring all travel details, preferences, and on-the-ground arrangements are handled seamlessly -Managing restaurant reservations, activities, and recommendations -Supporting personal and family needs including appointments, gifting, events, and lifestyle logistics -Liaising with household and property-related staff, vendors, and other key people in the principal’s orbit Ideal background -5+ years of PA experience supporting an ultra-high-net-worth individual, principal, founder, or senior executive -This role requires someone who is highly flexible, deeply committed, and genuinely comfortable being “on” when needed -Experience in a high-stakes, high-expectation environment with many moving parts -Proven ability to stay in demanding roles long term and build trust over time -Outstanding written and verbal communication skills -Deep discretion, polish, and emotional intelligence -Highly proactive, detail-oriented, and calm under pressure -Strong knowledge of New York City, especially dining, experiences, and lifestyle support -Type A / perfectionist mindset -Low ego, flexible, and willing to handle anything from complex planning to day-to-day personal tasks You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About MD Squared: MD Squared Property Group is a leader in providing top tier property management services, specializing in managing both rental and condominium buildings throughout New York.We pride ourselves on our hands-on, responsive approach and our commitment to building strong relationships with clients and tenants. Challenging the status quo of how we manage properties includes changing the way we hire and develop our managers and staff. Account Executive, Condo/Coop The Account Executive, Condo/Coop is responsible for overseeing a portfolio of condominium and cooperative buildings while providing leadership and guidance to the property management team. This role combines senior-level property management with people management and strategic oversight to ensure strong building operations, client satisfaction, and team performance. The Account Executive, Condo/Coop serves as a senior point of contact for boards and ownership, supports property managers in their portfolios, and helps ensure consistent processes, service standards, and operational excellence across the condo/coop portfolio. Key Responsibilities Portfolio Leadership • Oversee a portfolio of condominium and cooperative properties, ensuring high-quality management and service delivery, • Serve as a senior escalation point for boards, owners, and internal team members, • Maintain strong relationships with board members and ownership, ensuring proactive communication and partnership, • Lead and manage Condo/Co-op Property Managers and Assistant Property Managers, • Lead weekly meetings with each Property Manager as well as weekly team-wide condo/coop (“L10”) meetings, • Provide coaching, mentorship, and professional development for team members, • Conduct regular check-ins, performance management, and support career growth, • Ensure consistent execution of property management processes and best practices across the condo/coop portfolio, • Monitor building operations, vendor management, maintenance planning, and capital improvement projects, • Maintain strong relationships with board members and ownership groups, including regular check ins to provide consistent customer service, • Attend key board meetings as needed and support managers in board communications, • Help develop and implement management standards, operational processes, and service improvements, • Partner with leadership across departments to ensure alignment and collaboration, • Identify opportunities to improve building operations, client satisfaction, and team efficiency Measurables & Success Metrics Success in this role will be measured using the following criteria: Client Satisfaction • Minimal escalations from boards or ownership to senior leadership, • Property Managers supported with clear guidance, coaching, and accountability, • Buildings operating smoothly with strong vendor management and proactive maintenance planning, • Financials, budgets, and building operations managed effectively, • Strong collaboration across management, accounting, and leadership teams Qualifications • 7+ years of residential property management experience, with significant experience managing condominiums and cooperatives, • Prior people management experience, including managing property managers or similar roles, • Strong experience working directly with boards and ownership groups, • Excellent communication and relationship management skills, • Strong organizational and operational leadership abilities, • Ability to manage complex building issues while supporting and mentoring team members

Executive Assistant A leading global entertainment company is hiring for an experienced Executive Assistant to support a leading executive within its music division. This is a rare opportunity to operate at the highest levels of the music industry, partnering closely with a globally respected leader and interfacing with top-tier artists, executives, and stakeholders. This position serves as a true extension of the executive—balancing high-level administrative support with critical thinking, relationship management, and operational oversight. You will work alongside two junior assistants, helping drive alignment, efficiency, and execution across all priorities. Location: NYC In office Monday – Friday, generally 8am-6pm Compensation & Details • Base salary: ~$150,000 (flexible up to ~$200,000 DOE), • Discretionary bonus eligible, • Comprehensive benefits package Key Responsibilities • Manage complex calendars, global travel, and detailed itineraries, alongside 2 other Assistants, • Serve as a proxy for the executive in meetings when needed, • Capture and distill key takeaways from meetings and calls, • Act as a primary point of contact for internal and external stakeholders, • Support client-related activities, including occasional event or show attendance, • Provide guidance and coordination to junior assistants, • Oversee day-to-day administrative and operational workflows, • Build and maintain relationships with senior industry leaders What We’re Looking For • Significant experience in the music industry (required), • Background in a record label or music management company strongly preferred, • Deep understanding of the music business and key players, • Exceptional communication skills, with the ability to navigate a fast-paced, indirect communication style, • Proven ability to manage competing priorities and resolve conflicts effectively, • Strong leadership instincts and experience supporting or mentoring junior staff, • Highly organized, detail-oriented, and proactive, • Discreet, polished, and professional at all times, • Comfortable with availability outside standard business hours when needed, • Seeking a long-term role in a high-level support capacity If you’re a seasoned music industry support professional who thrives in high-stakes environments and enjoys being a strategic right hand, we’d love to connect. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant and Office Manager This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026. To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”. Salary Range: $90,000-$100,000 Medical, Dental, Vision, 401K, Vacation & Sick PTO This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Key Responsibilities Executive Support • Provide high-level daily administrative support to the CEO, including managing heavy email correspondence., • Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings., • Coordinate detailed travel itineraries for frequent domestic travel., • Support the Chairman and Founder as needed for miscellaneous tasks., • Collecting and organizing tax documentation for accountants for business entities and family foundation., • Support for AI initiatives to be incorporated into daily office operations., • Monthly expenses department coding on corporate credit cards., • Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats., • Occasional personal tasks to be completed, no more than 15% of workload. Office Management & HR Support • Act as a central point of contact for the 12-person Manhattan office., • Planning & executing of company wide Annual Meeting in November with support of COO., • Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings, • Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up., • Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired., • Planning volunteer days and office activities. Education & Experience Requirements • 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive., • BA/BS degree or higher in a relevant field., • Notary Public license in New York (will be required to obtain if not already licensed)., • Demonstrated experience within the real estate industry strongly preferred., • Must be able to commute to the NYC office five days per week (M-F). Required Skills • Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs., • Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful., • High level of discretion and professionalism while handling sensitive financial and personal matters., • Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM. About Bromley Companies The Bromley Companies () is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Senior Executive Assistant & Office Coordinator Location: New York City (or open to relocation to New York City) About the Role PEI Global Partners is seeking an experienced Senior Executive Assistant & Office Coordinator to support the firm’s Managing Directors in the New York City office. This role is ideal for an executive assistant with approximately four or more years of experience who brings strong operational judgment, attention to detail, and the ability to serve as a trusted partner to senior leadership. In addition to providing comprehensive executive support, this position will support New York City office coordination, help guide other New York-based Executive Assistants, and ensure office operations run efficiently and professionally. The role reports directly to the Head of Operations and works closely with them on office operations, process improvements, and operational initiatives. Responsibilities Executive & Managing Director Support • Provide high-level executive assistance to multiple Managing Directors, anticipating needs and proactively managing priorities, • Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders, • Coordinate logistics with Executive Assistants for meetings, client engagements, including conference rooms, catering, etc., • Maintain executive contacts and data within the firm’s CRM system, • Arrange and manage complex domestic and international travel itineraries, • Proactively monitor travel changes and communicate real-time updates, • Review, code, and submit executive expenses in QBO accurately and on a timely basis, • Prepare briefing materials, presentations, and executive-facing documents as needed, • Serve as a professional point of contact for clients, partners, and senior stakeholders Team Coordination & Light Management • Provide light management, coordination, and mentorship to New York-based Executive Assistants, • Serve as a resource for scheduling, travel, expenses, and internal process questions, • Assist with coverage planning and coordination across executive support staff Reporting & Collaboration • This role reports directly to the Head of Operations, • Works closely and collaboratively with the Head of Operations on office coordination, operational planning, vendor oversight, and process improvements, • Partners with the administrative team to ensure alignment across office operations and executive needs Qualifications • Approximately four or more years of experience as an Executive Assistant with increasing operational or office management responsibility, • Demonstrated experience overseeing office operations in a professional services or financial services environment is preferred, • Strong organizational and prioritization skills with exceptional attention to detail, • Excellent written and verbal communication skills, • High level of discretion and professionalism when handling confidential information, • Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word, • Experience with QBO strongly preferred, • Ability to operate independently while collaborating cross-functionally, • Bachelor’s degree in Business Administration, Communications, Marketing, or a related field preferred Benefits • Medical, dental, vision, and disability insurance, • 401(k) with company matching, • Competitive company stipends, • Generous paid time off Salary • The pay range for this position is $100,000-$115,000 annually with bonus potential, dependent on relevant skills and experience. Work Schedule This position is based in PEI Global Partners’ Midtown Manhattan office. Candidates are expected to work on-site Monday through Friday from 9:30am to 6:30pm.

About the Role: Are you a highly organized, proactive Executive Assistant who thrives in a dynamic, fast-paced environment? Global Markets is seeking a dedicated professional to provide essential in-office support to our Sales & Trading personnel. This critical role demands exceptional prioritization skills, impeccable attention to detail, and the ability to seamlessly manage multiple demands in a high-energy setting. While in-office presence is paramount, remote support may be considered at the discretion of the hiring manager. What You'll Do: • Executive Support Excellence: Provide comprehensive administrative support to department heads and teams, expertly managing expenses (Concur), complex calendar scheduling, meticulous meeting and event planning, seamless travel arrangements, and precise document preparation., • Calendar Mastery: Proactively manage multiple Microsoft Outlook calendars, constructing detailed agendas and calendar entries well in advance, including those for high-level visitors. You'll expertly coordinate meetings, meals, and video/audio conferences, ensuring all participants are informed and prepared., • Global Travel Coordination: Orchestrate extensive domestic and international travel plans, developing comprehensive itineraries that meticulously account for time zones, airline/hotel preferences, key client contacts, and essential meeting materials., • Administrative Prowess: Efficiently handle general administrative tasks including correspondence management, copying, scanning, mailing, printing, binding, and timely expense submissions., • Presentation & Document Preparation: Prepare and organize critical documents, including polished PowerPoint presentations and other materials as needed, ensuring accuracy and professional presentation., • Client & Visitor Engagement: Greet guests, visitors, and clients with professionalism and warmth, fostering a welcoming and efficient atmosphere., • Technical Liaison: Serve as a key point of contact for technical issues, liaising effectively with IT support to resolve computer malfunctions or software failures., • Communicatios and Collaboration: Facilitate communication and collaboration by working directly with internal team members, account teams, and clients., • Undertake ad-hoc tasks and projects as required, demonstrating flexibility and responsiveness to changing needs. What You Bring: • Bachelor’s degree., • Minimum of 10 years of progressive experience in an executive support role within a corporate environment. Direct experience supporting executives in a trading floor is necessary., • Demonstrated mastery of the Microsoft Office Suite, including:, • Outlook: Advanced proficiency in calendar management, email organization, and scheduling complex meetings., • Word: Ability to create and modify professional documents with advanced features., • Excel: Practical experience with basic functions and formulas for data organization., • PowerPoint: Skill in modifying and enhancing presentations., • Unwavering ability to prioritize effectively and manage multiple, competing demands in a fast-paced, high-pressure environment., • Exceptional organizational skills and meticulous attention to detail., • Strong interpersonal and communication skills, with an excellent phone demeanor and the ability to convey information clearly and concisely to all levels., • Proven ability to multitask and adapt quickly to shifting priorities., • A strong orientation toward teamwork and collaboration., • Self-motivated and proactive with the ability to work independently or with minimal supervision., • Absolute understanding and commitment to maintaining confidentiality. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $100,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

About Us: We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we’re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment. Position Overview: We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills. Key Responsibilities: Office Management: • Oversee daily office operations, ensuring an efficient and organized work environment., • Answer phones., • Greet clients as they arrive for meetings., • Manage office supplies and vendor relationships., • Coordinate office maintenance, equipment, and facilities management., • Organize and manage meetings, conferences, and travel arrangements., • Ensure the office kitchen remains tidy and well-stocked on a daily basis., • Assist with onboarding and offboarding processes for new and departing employees., • Maintain employee records and ensure compliance with HR policies and procedures., • Provide administrative support to senior executives, including calendar management and email correspondence., • Experience using a CRM in the RIA industry is desirable, • Coordinate meetings, conferences, and client events., • Assist Tax Team during tax preparation season., • Assist with special projects and research as required. Qualifications: • 3+ years of office management experience, ideally in a financial services or professional services setting., • Executive assistant experience preferred., • Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software., • Excellent organizational, communication, and time-management skills., • Ability to handle sensitive and confidential information with discretion., • A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment. Why Join Us? • Work in a collaborative and dynamic team environment., • Competitive salary and benefits package., • Salary range $60,000 - $80,000, • Hybrid workplace - 4 days in office, 1 day remote., • The opportunity to contribute to the success and growth of a growing firm., • Convenient Manhattan location: Rockefeller Center If you’re a motivated, detail-oriented professional who thrives in a hands-on role, we’d love to hear from you. Apply today and become an integral part of our team! To Apply: Please send your resume and a brief cover letter outlining your experience and interest in the position to:

Confidential Opportunity – Executive Assistant A leading global alternative investment manager is seeking an Executive Assistant to support a team in their NYC office. Location: Midtown East (Park Ave, 50s) Schedule: Hybrid: 3 days onsite, 2 days remote Hours: 8:30 AM – 5:30 PM Compensation:$100–115K base + OT + bonus This role will support senior leaders, including Partners and Managing Directors. The position offers a high level of exposure and a collaborative, respectful team environment. Key Responsibilities • Complex calendar management across multiple time zones, • Travel coordination (domestic and international), • Meeting scheduling and external stakeholder coordination, • Expense management and general administrative support Additional Highlights • Strong, team-oriented culture with highly responsive executives, • Well-established administrative team and infrastructure, • Competitive benefits, including fully covered health insurance, daily meal allowance, and generous PTO Requirements • 8+ years of Executive Assistant experience, • Experience supporting multiple senior executives, • Strong organizational skills, attention to detail, and professionalism

MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIORNMENT - AT LEAST 10 YEARS OF EXPERIENCE. We’re looking for an Executive Assistant (EA) for our client (from a tech company based in NYC). who thrives in a fast-paced, high-growth environment. This is a career-defining opportunity for someone who wants to be deeply embedded in the company’s strategy and leadership, working side by side with the CEO to drive business efficiency, scalability, and impact. The company is in the tech space, boutique now, but growing rapidly. The CEO needs someone to be Individual must have start-up experience The Opportunity This role is not just about supporting the CEO—it’s about thinking ahead, problem-solving proactively, and making decisions that free up the CEO’s time to focus on scaling the company. You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making. The Ideal Candidate: • Long-term mindset—committed to growing and transitioning into a Chief of Staff role over time., • Highly organized and process-driven—able to juggle multiple priorities without missing a beat., • Thinks two steps ahead—anticipating needs, identifying challenges before they arise, and taking ownership of solutions., • Agile and adaptable—able to pivot quickly in a fast-moving, high-growth environment., • Loves technology and efficiency—excited to leverage AI tools, automations, and smart processes to streamline workflows. Key Responsibilities 🗂 Executive Support & Efficiency Optimization • Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically., • Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways., • Inbox & Communication Management – Monitor and respond to emails with discretion., • Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries., • Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism. 📊 Business & Operational Leadership • Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams., • Project Ownership – Take the lead on special projects and strategic initiatives., • Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table., • Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency. 🧠 AI, Technology & Process Optimization • AI & Automation Integration – Identify opportunities to use AI to automate tasks., • Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack., • Workflow & Process Improvement – Analyze current operations and develop scalable systems. 👥 Culture & Leadership Support • Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team., • Company Culture & Employee Experience – Assist in planning team events and leadership meetings., • HR & People Operations Support – Help with hiring coordination and executive-level HR projects. Who You Are • 10 years of experience as an Executive Assistant, or similar role., • Experience in proptech, SaaS, or multifamily is a strong plus., • Highly detail-oriented and organized, with the ability to multitask., • Strong problem solver—able to anticipate needs and proactively address issues., • Tech-savvy & AI-curious—excited to work with AI-powered platforms l, • Able to work in-person in NYC with flexibility for occasional remote work., • A strong communicator—capable of drafting high-quality emails, presentations, and reports., • Ambitious and growth-oriented, eager to take on more responsibility over time. Compensation & Growth • Competitive Salary: + performance-based incentives., • Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities., • Hybrid NYC-Based Role—flexibility with in-person work required., • Comprehensive Benefits—Medical, Dental, Vision, 401K, PTO., • Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Senior Executive Personal Assistant, Midtown Manhattan Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning. THE ROLE The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals — professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family’s busy lifestyle across time zones, residences, and interests. KEY RESPONSIBILITES – Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests – Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team – Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals – Handle complex calendar management across multiple time zones, residences, and professional and personal commitments – Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail – Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times – Support property administration by liaising with property managers, contractors, and household staff – Handle highly sensitive and confidential matters with the utmost professionalism and discretion – Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities – Maintain highly organized records, files, and administrative systems to support both household and professional operations WHAT WE ARE LOOKING FOR The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly. Candidates should be: – An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment – Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision – Dedicated with the ability to commit whole heatedly – this is not a role for the faint of heart – Proactive and anticipatory — always one step ahead, identifying what is needed before being asked – Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality – A composed and confident communicator, able to engage professionally on the principal's behalf – Experienced in coordinating complex international travel and logistics, including private aviation – Comfortable leading a small team and setting high standards through example rather than authority – IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently – A NYC resident with full right to work in the USA but with the ability to travel and support internationally TERMS & COMPENSATION Compensation: $175-225k, DOE Health Insurance: Employer contribution provided Start Date: Immediately Travel: Travel and accommodation outside NYC at employer’s expense Commitment: 50-60 hours per week; on-call mentality expected. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Pay: $60,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting, • Competitive pay for an early-career legal admin, with long-term upside for high performers Location: New York City (Midtown Manhattan). This is a 5 days in office role. Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • Jump in as a true right-hand support partner to attorneys and leadership as needs arise Qualifications • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems Why You Will Love Working Here • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not “just admin,” you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong), • Smart, collaborative environment with attorneys and staff who value reliability and initiative JPC-673 Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Executive Assistant We are seeking a high-performing Executive Assistant to support senior leadership within a fast-paced, high-caliber environment. This role is ideal for a proactive, detail-oriented professional who is accustomed to operating at a high level and partnering closely with executives in demanding, client-facing settings. Key Responsibilities: • Provide seamless, high-level administrative support to senior executives, including complex and ever-changing calendar management, • Coordinate internal and external meetings across multiple stakeholders, often across time zones, • Manage detailed domestic and international travel arrangements, ensuring efficiency and accuracy, • Prepare and reconcile expense reports with a high degree of precision, • Act as a gatekeeper and strategic partner, prioritizing communications and managing competing demands, • Liaise with internal teams and external partners with professionalism and discretion, • Assist with coordination of meetings, events, and offsites, • Support ad hoc projects and cross-functional initiatives as needed Qualifications: • 2+ years of Executive Assistant experience, ideally within asset management, private equity, hedge funds, or a similarly fast-paced financial services environment, • Proven track record supporting senior executives in a high-performance setting, • Exceptional organizational skills and attention to detail, • Ability to operate with urgency, discretion, and sound judgment, • Strong communication skills and a polished, professional presence, • Proactive, resourceful mindset with the ability to anticipate needs and execute independently

Recruiting for an exceptional opportunity for an experienced Executive Assistant to support the President at a highly regarded investment management firm. This role is ideal for someone who thrives in a fast-paced, high-performance environment and enjoys being deeply involved in executive operations. The position works closely with the Chief of Staff to manage priorities, coordinate meetings and travel, oversee communications, and ensure the executive’s day-to-day runs seamlessly. The firm is looking for someone with: • 5+ years of Executive Assistant experience at a financial services firm, • Excellent organizational skills and sound judgment, • Strong proficiency in Microsoft Office and attention to detail, • A proactive mindset and ability to balance speed and accuracy It’s a great opportunity to join a firm that values excellence, professionalism, and transparency — and to work closely with leadership in a visible, impactful role. If this sounds like something you’d be interested in learning more about, please apply.

Top notch Executive Assistant needed to support Senior Executives in fast paced firm 1-3 years experience required, C-Level experience is a plus! Must by dynamic, proactive and highly competent able to juggle multiple tasks and responsibilites Schedule travel arrangements and handle events and logistics for off site conferences, seminars, and client functions. Exceptional organizational and multitasking abilities. Strong communication skills, both written and verbal. Proficient in office software and technology. Discretion and confidentiality in handling sensitive information. Ability to work under pressure and meet tight deadlines. Manage and prioritize emails, phone calls, and other communications on behalf of executives. Draft, edit, and proofread correspondence, reports, and presentations. Facilitate communication between executives and stakeholders. Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

A dynamic, Leading Global Financial Service Group, is seeking an experienced Temp to Perm Executive Assistant to support senior leadership! The ideal candidate is a proactive and driven professional who is eager to exceed expectations in every task. They excel in fast-paced environments, have experience supporting large teams, and are looking for an opportunity to contribute to a dynamic, rapidly growing, and collaborative firm. Candidates must have 3+ years of administrative experience out of financial services! You will be responsible for providing seamless, high-level support to the firm’s internal team. The ideal candidate is very eager, driven and has an all hands of deck mentality! Hours: 8:30am/9am – 5:30/6pm *Fully Onsite Location: Midtown Key Responsibilities • Provide executive-level administrative support, including managing schedules, travel arrangements, and expenses., • Coordinate and prioritize meetings, ensuring seamless logistics and preparation of materials., • Serve as a liaison between executives and internal/external contacts, maintaining professionalism and discretion., • Draft, edit, and proofread correspondence, reports, and presentations., • Handle confidential information with the highest level of integrity and discretion., • Assist with special projects, research, and operational initiatives., • Anticipate needs and proactively address challenges to enhance executive efficiency., • Manage multiple priorities in a fast-paced, high-pressure environment. Qualifications & Experience • Prior experience in finance, accounting, and/or travel service preferred, • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software., • Exceptional organizational skills with a keen eye for detail., • Strong written and verbal communication abilities., • Ability to handle multiple tasks and deadlines while maintaining professionalism., • High level of discretion and ability to manage confidential information., • Proactive mindset with a problem-solving attitude. Please submit your resume in Word format for immediate consideration. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to Investment Team Our client, a well-established asset management firm, is seeking a highly organized and proactive Executive Assistant to support a dynamic investment team. This individual will play a critical role in ensuring the seamless day-to-day operations of the team, acting as a true partner to senior professionals in a fast-paced, high-performance environment. Key Responsibilities: • Provide comprehensive administrative support to a team of investment professionals, including complex calendar management, meeting coordination, and travel arrangements, • Act as a gatekeeper and liaison, managing communication with internal stakeholders and external clients, • Coordinate logistics for meetings, investor calls, and team events, including preparation of materials and follow-ups, • Process expense reports and invoices in a timely and accurate manner, • Assist with onboarding of new hires and general team operations, • Maintain confidentiality and handle sensitive information with discretion, • Proactively anticipate team needs and streamline processes to improve efficiency Qualifications: • 5+ years of experience supporting a team in a corporate environment, preferably within asset management, private equity, or financial services, • Strong organizational skills with the ability to manage multiple priorities and meet deadlines, • Excellent communication skills, both written and verbal, • High level of professionalism, discretion, and attention to detail, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint), • A proactive, “no task too small” mindset with a strong sense of ownership Why This Role: This is an excellent opportunity to join a collaborative and high-caliber team where you will gain exposure to senior leadership and play an integral role in supporting the firm’s investment function. The ideal candidate thrives in a fast-paced environment and enjoys being a true right hand to a team.

Our client, an education and training services company, is looking for a Temp to Perm Jr. Executive Assistant! This role starts asap with the potential to go permanent if the right fit. Hours: 9am – 5pm (with flexibility for OT as needed) *Fully Onsite Location: Financial District Responsibilities: • Provide high-level administrative support to the Chief Executive Officer by maintaining awareness of key initiatives, anticipating needs, and managing competing priorities and deliverables., • Manage a complex and dynamic calendar, responding to requests for the CEO’s time while exercising discretion with sensitive, confidential, and time-critical matters., • Serve as a liaison between the Office of the CEO, internal departments, and external stakeholders, including board members, major donors, and government officials., • Represent the CEO in communications with internal and external partners, building strong relationships across the organization and beyond., • Screen and manage calls and visit requests, determining which matters to address directly, delegate, or escalate to the CEO., • Prepare and organize briefing materials for meetings, reports, presentations, events, and strategic initiatives., • Coordinate special projects and events, conduct research, and compile data to support planning and decision-making., • Oversee administrative workflows and communications for the Office of the CEO, including monitoring and approving departmental expenses. Qualifications: • Bachelor’s degree required, • Strong verbal and written communications skills, • Excellent organizational skills and attention to detail, • Proficient in Microsoft Office (Outlook, Word, Excel), • Excellent time management skills with a proven ability to meet deadlines, • Ability to adapt to changing priorities; a collaborative nature Please submit your resume for consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant Location: New York, NY Overview A leading global investment advisory firm is seeking an experienced Executive Assistant to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior bankers and serve as a key partner in managing daily priorities, client interactions, and team coordination. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential. Key Responsibilities Executive Support • Manage complex calendars and scheduling for senior executives, including internal meetings, client calls, and travel logistics, • Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes, • Process expense reports and maintain accurate documentation in accordance with firm policies, • Serve as a point of contact between executives, internal teams, and external clients, • Coordinate meeting logistics, conference calls, and video meetings across multiple stakeholders, • Assist with CRM tracking and administrative systems used to manage client relationships and internal activity, • Support organization of client events, conferences, and team gatherings, • Maintain organized documentation and assist with reporting or administrative projects as needed, • Identify opportunities for process improvements to enhance team efficiency Qualifications • 5+ years of experience supporting senior executives in a professional services environment (investment banking, consulting, private equity, law, or similar), • Strong calendar management and travel coordination experience, • Excellent organizational skills and ability to prioritize competing demands, • Strong written and verbal communication skills, • High level of professionalism and discretion when handling confidential information, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and experience with CRM or expense platforms preferred What They're Looking For • A proactive, solutions-oriented mindset, • Ability to anticipate executive needs and manage shifting priorities, • Strong attention to detail and reliability in a fast-paced environment, • Someone who enjoys being a collaborative partner to senior leadership and the broader team The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Executive Assistant- Contract Title: Executive/Administrative Assistant Location: New York, NY (Hybrid) Schedule: 9:00 AM – 6:00 PM Start Date: Immediate Duration: Through September 2026 (with potential to convert to permanent) Pay Rate: $41/hr We’re seeking an experienced Administrative Assistant with executive-level support experience for a long-term contract opportunity with a prestigious global investment management firm in NYC. This is an excellent opportunity for a polished, detail-oriented professional looking for stable, high-visibility work through at least September 2026, with the potential to convert to a permanent role. What You’ll Do • Provide seamless administrative support to executive and senior-level professionals, • Manage complex calendars and scheduling with precision and attention to detail, • Coordinate domestic and international travel arrangements, • Track, organize, and process expense reports (Concur experience a plus), • Partner closely with other EAs to coordinate internal and external meetings, • Assist with presentations, reporting materials, and CRM data entry, • Handle ad-hoc projects and provide administrative backup as needed What We’re Looking For • Bachelor’s degree required, • Minimum of 3+ years of administrative experience in a fast-paced corporate environment, • Prior experience supporting executives in financial services or professional services strongly preferred, • Several years experience with travel coordination, • Exceptional organizational skills with the ability to manage competing priorities, • Strong communication skills and a client-service mindset, • High level of discretion, professionalism, and attention to detail, • Proficiency with Microsoft Office; experience with Concur and CRM tools a plus, • A proactive, adaptable attitude – no task is too small Work Environment • Must be able to work onsite 5 days per week for the first two weeks to shadow the current EA, • After onboarding, the role will follow a hybrid schedule (minimum 3 days in office, more as needed)

COMPANY: Outsourced Investment Firm POSITION: Office Manager/Executive Assistant LOCATION: New York, NY (IN OFFICE 5 DAYS) HOURS: 9:00AM - 6:00PM with flexibility to come in earlier or stay later as needed COMPENSATION: Up to $140K DOE* + Bonus + Benefits BACHELOR’S DEGREE: Required Our client, an Outsourced investment firm, is looking for an Office Manager to run their New York office on a day-to-day basis, be an active member of the team, and be responsible for all office events and logistics. The role requires someone who is hands on, a strong communicator, and well organized. The ideal candidate will be able to create and maintain a sophisticated, stylish look and feel to the office, consistent with that of the firm's clients and the local culture. This individual will align with our client's brand in how they present themselves and the office and will be able to engage socially with visitors and guests as a peer. This role will oversee all aspects of office administration for the New York office, including but not limited to approving supply orders, managing travel for the team, and processing invoice payments for third party service providers. In addition, this person will help to support the New York team members. As a fast-growing, they seek someone who is motivated, a self-starter, adaptable and comfortable working in an extremely fast-paced, ever-changing entrepreneurial environment. Responsibilities of the Office Manager/ Executive Assistant: -Oversee day-to-day office operations including answering the main phone line, scheduling meetings, greeting guests, and coordinating all incoming/outgoing shipping and mail -Prepare the office and logistics for external and internal meetings. This includes managing catering and preparing any audio-visual needs -Ensure the office is well-maintained by managing supplies, ordering office equipment, coordinating repairs, and maintaining a clean and organized workspace -Acting as a liaison between other offices, communicating company policies, and coordinating internal and external communication -Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients, and other external individuals -Proactively maintain office snacks and provisions, understanding team preferences, and aligning ordering with office budgets -Oversee deliveries, building service requests, and building management. Work with the building management team to resolve any office-related issues, and coordinate employee and guest access -Manage New York vendor relationships and contracts. Coordinate with IT vendors to manage onsite IT support and day-to-day issues -Assist in the planning and execution of events and special, ad hoc projects, and catering -Track and record invoices, and ensure the bills are paid within deadlines -Support office growth by coordinating with the People Team on booking and coordinating logistics for interviews, preparation for new team members, such as coordinating IT equipment, welcoming all new hires and familiarizing them with the office -Provide general administrative support, including, but not limited to, managing complex calendars, booking conference rooms for internal and external meetings both in person and virtual, setting up conference calls and video conference meetings, etc. -Prioritize Outlook calendar management, proactively inform team members of meeting changes, and stay on schedule throughout the day -Coordinate all aspects of domestic/international travel (air, ground, and lodging) and meetings (e.g., meeting rooms, transit, etc.) and ensure the Partners are prepared for meetings (e.g., have the necessary materials) -Manage payment and tracking of meeting and itinerary changes -Track business expenses and prepare expense reports -Coordinate and organize travel and meetings (e.g., conference registrations, meeting rooms, cabs, transportation, etc.) and ensure the Partners are prepared for meetings (e.g., have the necessary materials) -Utilize effective judgment in handling mail, email, correspondence, confidential material, and requests -Escalate important and urgent items for appropriate action as needed -Register for conferences and networking events in a timely manner -Manage incoming calls, taking and passing on messages in a timely manner, dealing with calls where appropriate, and ensuring urgent calls are dealt with urgently -Assist in the planning and execution of events and special, ad hoc projects, and catering -Help with formatting and design of documents and presentations using PowerPoint, Excel, and Word -Responsible for ensuring all information security processes, policies, and procedures are adhered to and any issues or concerns are raised with the Cyber Security team -Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels Requirements of the Office Manager/Executive Assistant: -Bachelor’s Degree or equivalent experience required -5+ years of relevant office management/business operations experience -High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) -High degree of professionalism and interpersonal skills -Very strong organizational and administrative skills in a fast-paced environment. Ability to manage multiple tasks at once -Ability to deal with senior leaders across the firm -Provide white glove service for internal and external stakeholders -Sound judgment with understanding of when and how to escalate issues -Excellent attention to detail. Comfortable working with databases and entering data with a high degree of accuracy -Verification of identity, education, prior employment, and references may be required

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.