Finance assistant jobs in Pasadena, California - Page 2Crear alertas

A premier research institution in Pasadena seeks an Assistant Finance Coordinator to support Student Auxiliary Services.

Century Group is partnering with a client who is seeking an Assistant Director of Finance to join their team. Bachelor's degree in Finance, Accounting, or related field and a minimum of 3 years' relevant experience.

The Assistant Controller will oversee general accounting, staff supervision, and internal controls while supporting budgeting, audits, and compliance with nonprofit and grant funding regulations. This role is perfect for an experienced finance professional who is detail-oriented, mission-driven, and

Assistant Dean & Director of Finance/SBO II Marshall School of Business & Leventhal School of Accounting Office of Finance & Administration. The Assistant Dean & Director of Finance for the Marshall School of Business and Leventhal School of Accounting creates, manages and directs a $400M budget, fi

Finance and Accounting or related major; 1 years experience in the finance and accounting or related professional area. Finance And Accounting Position. Master's degree in Finance and Accounting or related major; no work experience required.

The Assistant Controller will be a senior member of the Finance Department, reporting directly to the Controller and playing a key role in day-to-day financial operations. The Assistant Controller will oversee general accounting, staff supervision, and internal controls while supporting budgeting, a

Assistant Dean & Director of Finance/SBO II. The Assistant Dean & Director of Finance for the Marshall School of Business and Leventhal School of Accounting creates, manages and directs a $400M budget, financial transactions, produces accurate internal and external financial reports, leads the short

FAAS Manager - Assistant Controller Integrated Finance Managed Services.At EY, we're all in to shape your future with confidence.We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.Join EY and help to build a better working worl

Assists in the development and implementation of property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand's target customer and property employees.The position provides the financial expertise to enable the successful implementation of the

Century Group is partnering with a client that is seeking an Administrative Assistant to join their team. An Associate or Bachelor's degree in Accounting, Finance, or a related field.

Job DescriptionAbout D3: D3 is building the world's first purpose-built blockchain for DomainFi—bringing domain tokenization and DeFi primitives to a massive, rapidly growing $350B+ real-world asset class. We're revolutionizing how existing and future domain names are owned, traded, and leveraged in the digital economy. Our elite team is stacked with industry veterans who have spent the last three decades shaping the internet, from pioneering domain name monetization to architecting key internet protocols to launching and running major TLDs like .xyz, .inc, .tv, and .link. With a proven track record of innovation and success, we're now redefining what's possible in the domain space. We recently closed a $25M Series A led by Paradigm - one of the best investors in the industry. This will help fuel our mission to bring domains fully on-chain and unlock new financial possibilities for one of the internet's most valuable asset classes. We're based in Los Angeles, with team members all over the world. We're looking for driven, talented builders to help build a trillion-dollar DomainFi economy. Join us! Job Overview: We are seeking a highly organized and proactive Executive Assistant to support our executive team and help keep the company running smoothly as we scale. This role is ideal for someone who thrives in a fast-paced startup environment, can anticipate needs before they arise, and enjoys driving efficiency across the organization. You'll be a trusted partner to leadership—managing priorities, streamlining operations, and ensuring communication flows effectively. Key Responsibilities: Executive Support • Manage complex calendars, schedule meetings, and coordinate across multiple time zones., • Prepare executives for meetings by organizing agendas, gathering materials, and ensuring follow-through on action items., • Handle email management and prioritization to ensure swift, clear communication., • Coordinate travel arrangements, accommodations, and logistics.Operational Support, • Assist in drafting presentations, documents, and internal communications., • Maintain organized systems for documentation, meeting notes, and company records., • Support onboarding of new hires by coordinating schedules, equipment, and introductions., • Help plan company events, offsites, and team-building activities.Cross-Functional Coordination, • Serve as a communication bridge between executives and internal teams., • Track ongoing initiatives, surface blockers, and ensure deadlines are met., • Partner with People Operations, Finance, and other teams on special projects and administrative needs.Confidentiality & Professionalism, • Handle sensitive information with discretion and maintain the highest level of professionalism., • Represent the executive team with polish, reliability, and strong judgment.Qualifications:, • 2–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role (startup experience preferred)., • Exceptional organizational skills and attention to detail., • Strong written and verbal communication skills., • Ability to multitask, prioritize, and operate with a calm sense of urgency., • High level of discretion, reliability, and professionalism., • Proficiency with Google Workspace, Slack, Notion, and calendaring tools., • Comfortable in a fast-paced, evolving environment; proactive in identifying process improvements. Why D3, Why Now? Ground-Floor Growth, Learning, and Impact: D3 is your chance to dive headfirst into an ultra-early-stage company where every move you make truly matters. You'll have the opportunity to sharpen your skills, expand your expertise, and shape the foundation of something groundbreaking. Almost everything we're building today at D3 is "zero-to-one," meaning you'll be among the first to craft, refine, and launch key initiatives that define our future success. Strong, Proven Leadership: At D3, you'll work alongside industry visionaries who have been there, done that, and are ready to do it again—only bigger. Our leadership team brings veteran industry experience, sharp insights, and a relentless drive to do big things across every function at D3. You'll gain invaluable mentorship, develop a high-impact mindset, and be challenged to grow in ways you never imagined. Unique Market Positioning – We're pioneering at the intersection of internet infrastructure, real-world assets, and blockchain communities, creating solutions that redefine what's possible in Web3. If you want to push boundaries, solve complex problems, and be part of a team that's shaping the future of the Internet, D3 is the place to do it.

Job DescriptionSalary: $75,000 - $80,000 annual Executive and Administrative Coordinator About KIWA KIWA is a multiracial worker center, with roots in the Korean democracy movement and racial and economic justice movements of the U.S. Founded in 1992, the mission of KIWA is to build the power of immigrant workers and residents to transform our workplaces and communities, in Koreatown and beyond. Worker organizing is central to our theory of change; we organize primarily Latino and Korean workers in the retail and restaurant industries. Our methods are workplace and community organizing, leadership development, policy innovation, civic engagement, affordable housing development, housing justice advocacy, services, and cultural change. Overview The Executive Assistant provides administrative operational support to KIWA and specifically supports the Executive Director. The Executive Director has wide-ranging activities, including strategic, campaign, program, administrative, finance, and development responsibilities; manages organizational relationships; and serves as a spokesperson for the organization. The Executive Assistant will support the Executive Director in these functions, as well as provide administrative support for the org as a whole: the position calls for a highly organized individual with strong writing and interpersonal skills, with the ability to be effective independently and with coworkers. The Executive Assistant is a confidential employee; maturity, good judgment and discretion are essential qualities for this role. Roles and Responsibilities: Executive Director Assistance • Proactively coordinate the Executive Director's calendar., • Provide occasional assistance with travel arrangements and manage scheduling., • Coordinate meetings, prepare agendas and materials, arrange for refreshments, reservations, logistical planning, set-up and clean up for meetings and events, take notes., • Manage documents requiring signatures and authorizations., • Support ED in tracking data and preparing presentations and reports; manage electronic filing system, • Liaise between the ED and external partners & allies, board members, consultants, members, and staff as assigned., • Provide support with additional administrative and operational support as needed, • Support the implementation of program work in which ED plays a significant role: generate timelines and track expenses and progress, conduct basic background research on assigned topics, prepare summaries and presentations., • Attend meetings on behalf of ED as assigned., • Drive ED and occasionally also materials and supplies when needed. Administrative & Operations Support • Support HR and administrative systems and processes, equipment and vendor coordination, electronic filing systems, and maintaining organizational records., • Assist with basic finance and bookkeeping tasks, such as processing invoices, coding expenses, tracking receipts, supporting monthly reconciliation workflows, and organizing materials for audits or compliance needs., • Provide administrative and operational support to ensure smooth day-to-day organizational functioning., • Support HR coordination, including scheduling interviews, assisting with onboarding coordination, files and system upkeep, and tracking HR-related documentation or requirements., • Provide donor development support as needed in coordination with KIWAs Development team, including maintaining donor records, preparing donor communications and acknowledgments, and supporting development-related events or activities. Skills, Knowledge, or Other Requirements • 4+ years professional executive assistant experience., • CA Driver license and vehicle in good working condition accessible whenever needed., • Must be available to work in the KIWA office or at other sites. Remote work may be authorized on days when in-person work is not required, but the position requires availability for in-person work every day., • Ability to work independently and within a team while maintaining a high level of efficiency and professionalism., • Strong written communication skills, including in business email correspondence., • Highly organized and excellent attention to detail., • Very strong interpersonal skills and ability to build relationships with a wide variety of stakeholders, including KIWA members, staff, board, and external partners., • Proven ability to handle confidential information with discretion., • Proficiency with G-Suite (Mail, Calendar, Docs, Sheets, Slides), Microsoft Office (Excel, Word), and Slack., • Commitment to social justice, particularly in the areas of labor, housing, and immigrant rights., • Native-level fluency in English required; bilingual in Spanish or Korean a plus., • Must be able to occasionally carry up to 30 lbs., walk up and down stairs safely, drive safely, and occasionally stand for several hours if needed. Additional Information • Reports to: Director of Operations, • Status: full time, at-will, exempt, regular, in-person, • KIWA is a unionized workplace. This role is not part of the bargaining unit., • Compensation: $75,000 - $80,000 annual KIWA is an equal opportunity employer and does not discriminate on the basis of race, gender identity, religion, color, sex, disability, sexual orientation or national origin.

Job DescriptionThe Executive Assistant will provide support to the CFO in the areas of scheduling, contract review, procurement review for both Accounts Payable and Payroll, preparation of presentation materials for executive and Board meetings, management of documents for signing Additionally this position will provide occasional floater coverage in the Accounting Department for Accounts Payable and Cash Receipts and additionally support the Executive Assistant to the CEO as needed plus any other duties assigned Benefits: • Free Medical, Dental & Vision, • 13 Paid Holidays + PTO, • 403 (B) retirement match, • Life Insurance, EAP, • Tuition Reimbursement, • Flexible Spending Account, • Continued workforce development & training Education: • Executive Assistant experience 10+ years., • Ability to adapt in a fast past environment and be able to work responsively under pressure., • Have a great attitude and be team player., • Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks., • Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy., • Initiative, resourcefulness, and attention to detail., • Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance., • Ability to prioritize multiple requests based on own judgment of importance/need to the department., • Recent experience working with C level executives., • Professional verbal and written communication skills and the ability to type 50 wpm., • Scheduling of appointments and reminders for CFO punctual attendance at meetings., • Contract review for numerous contracts from IT, Facilities, HR, Finance, Operations, various vendors and other departments., • Maintain schedule of all vendor contracts with expiration dates and facilitate rebidding contracts every 3 years as they become due., • First approval review of all Accounts Payable requisitions in Great Plains., • First approval review of all personnel requisitions in ADP., • Facilitation of regular contract signing., • Minutes of meetings with all Finance/Billing/Referrals department heads and follow up on action items., • Preparation of charts and diagrams in Inspiration., • Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint., • Review of Finance Committee package prior to release., • Organization and distribution of Finance Committee, Audit Committee and Board materials from Finance., • Provides occasional floater coverage for Accounting for invoice and cash receipt data entry as well as data entry support during projects such as UDS, OSHPD reporting., • Organizes and maintains file system and files correspondence and other records., • Scan contracts and distribute to pertaining departments., • Answers and screens telephone calls and arranges conference calls., • Coordinates schedules and makes appointments., • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings., • Makes copies of correspondence or other printed materials., • Prepares outgoing mail and correspondence, including e-mail and faxes., • Orders and maintains supplies and arranges for office equipment maintenance., • Maintaining mailing list., • Prepare executive office expense reports., • Process requisitions for purchase order and place orders for the executive office as needed.

This Assistant Vice President, Credit Product Specialist will sit within Oaktree's structured credit and asset-backed finance strategies and will be responsible for (i) creating, refining and managing content that effectively conveys our strategies' investment approach, capabilities and portfolio ac

Assistant Director Of Project Management. USBIF is currently seeking a candidate to join our growing team of finance professionals as an Assistant Director of Project Management (ADPM).

Job DescriptionSalary: $70,304 - $85,000 Position Title: Executive Assistant Status: Full Time Department: Executive Office Reports to: President & Chief Executive Officer Position Summary: The Executive Assistant will provide high-level administrative support to the President & CEO, with this being the primary responsibility and top priority of the role. In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison between the President and CEO to the Board of Directors. EA Responsibilities: • Assist the CEO in the timely management of all written, telephone, e-mail, social media, and voicemail communication with a variety of constituents., • Prepare his daily and weekly agenda including pending items to be completed, via email, text one day before, and print as needed., • Compose internal memos and external correspondence as needed and instructed by President & CEO, track responses and follow up permanently., • Be responsible for heavy calendar management, requiring deep understanding of prioritization, interaction with both internal and external constituents, including staff, Board of Directors, other social service providers, donors, government officials, etc., • Monitor CEOs electronic and "snail" mail and prioritize for his review and follow-up on them when directed., • Assist CEO with development of materials for presentations., • Organize and attend all meetings of the Board of Directors, Board committees, and the Executive Staff, and other meetings as needed, take notes, and assist with presentation of materials., • Monitor monthly Board reports are provided by the team and prepare Board of Directors packets for monthly and a variety of meetings., • Establish and maintain productive, appropriately professional relationships with internal and external constituents with whom the President & CEO has contact., • Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings., • Maintain file of all grants and grant applications, programmatic contracts, MOUs, etc., • Make contact with outside parties as requested by supervisor., • Performs customer service functions by answering employee requests and questions., • Other related projects as assigned duties by President & CEO, • Provide project management support for CEO-assigned initiatives and cross-departmental efforts. Track project timelines, deliverables, and ensure follow-through with key stakeholders., • Support internal initiatives including but not limited to wellness campaigns, cultural events, board meetings and retreats and staff engagement projects. Event Planning & Coordination • Assist in planning and executing key organizational events, including but not limited to:, • Annual Gala/Banquet, • Staff Meetings and Retreats, • Annual Staff Holiday Celebration, • Events organized by the Internal Affairs Committee LA Celebrations Venue Support (Lead Planner & Point of Contact) • Serve as the primary point of contact for all LA Celebrations inquiries, bookings, event coordination and external venue promotion opportunities., • Conduct initial client consultations and venue tours to assess event needs and propose solutions., • Create and manage event timelines, task checklists, and vendor schedules for each booking., • Coordinate walk-through and planning meetings with clients, vendors, and staff., • Coordinate event set-up and breakdown, ensuring alignment with client expectations and venue guidelines., • Maintain an up-to-date preferred vendor directory and build long-term relationships with trusted providers (catering, AV, dcor, security, etc.)., • Manage client contracts and coordinate with Finance on billing reports and reconciliation., • Lead post-event follow-up, including client satisfaction surveys and internal debriefs., • Provide a monthly LA Celebrations Events & Finance Report to the CEO, highlighting:, • Hosted and upcoming events, • New client leads and pending inquiries, • Revenue and forecasting updates, • Maintain the LA Celebrations Events Master Calendar and ensure event timelines are visible to all internal teams., • Keep the LA Celebrations Events Master Binder current, including contracts, floorplans, permits, insurance certificates, and run-of-show documents., • Collaborate with Marketing & Communications to execute seasonal campaigns, open house events, social media promotion and marketing materials., • Maintain on-going communication with Penelope Designs owner for event bookings and planning. Conduct monthly meetings. Cross-functional Collaboration • Work closely with the Communications & Marketing team for materials, branded events and promotions., • Liaise with the Finance team for budget tracking, invoicing, and financial reporting., • Work closely with Penelope Designs, Parking Services, Facilities, Security, and Operations to ensure logistics and event safety. Serve as a bridge between venue clients and internal departments for seamless coordination. Qualifications & Skills: • Minimum 35 years experience in executive support, project coordination, or event planning., • Strong organizational and time-management skills with attention to detail., • Excellent communication and client service skills. Bilingual (English/Spanish) strongly preferred., • Proven ability to manage multiple priorities and deadlines., • Experience managing events from conception to execution, ideally in a nonprofit or venue setting., • Proficiency in Microsoft Office, Google Workspace, Canva, and event management software preferred. Performance Metrics for events: • High satisfaction scores from internal and external event stakeholders., • Accurate and timely reporting of LA Celebrations activities and finances., • Growth in venue bookings and positive client feedback., • Up-to-date calendars, systems, and venue readiness standards are maintained.

Job DescriptionAscend Talent Solutions Job Description Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Assistant Property Manager will include the following: Responsibilities Include: • Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances, • Assist Property Manager with the aging report and following up on delinquencies, • Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events, • Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments, • Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner, • Oversee tenant and vendor insurance certificates, • Participate in performance oversight of all service contractors who perform contract services, • Prepare tenant lease abstracts, • Ensure tenant files are complete and in compliance with building standards, • Assist in overseeing various capital and TI projects, • Responsible for leading regular inspections of properties with janitorial and other building service providers, • Develop strong relationships with tenants and vendors Position Requirements, • 1 - 3 years as an Assistant Property Manager, • Strong knowledge of finance and building operations with excellent communication skills., • Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs., • Professional with exceptional problem solving and analytical skills., • Excellent customer service skills and ability to develop long term relationships with tenants. Education, • Bachelor’s degree required Benefits, • Medical, Dental, Vision, PTO and PST Compensation, • $70- $75k/yearly

Job Description Why Work at Mercer Advisors? For 40 years, Mercer Advisors has worked with families to help them amplify and simplify their financial lives. How? By integrating financial planning, investment management, tax, estate, insurance, and more, all managed by a single team. Today we proudly serve over 31,300 families in more than 90 cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron's, we are an independent, national fiduciary legally obligated to always act in the best interest of our clients.* Mercer Advisors offers a distinct work environment that stands out in the financial industry. Our overall employee base and client-facing team are composed of 50% women, reflecting our commitment to diversity. We attract top talent from across the country, with no formal headquarters and flexible working arrangements, allowing us to assemble the best team possible. Join us and be a part of a team dedicated to making a meaningful impact on the financial lives of families across the country. • Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron's top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron's to use the ranking in marketing. Please see important information about the ranking criteria methodology here. Job Summary We are seeking a seasoned Account Manager to join our Business Management team. The ideal candidate will bring over ten years of accounting and bookkeeping experience within the Business Management industry, along with a strong track record of professionalism, integrity, and client service. Success in this role requires exceptional attention to detail, strong analytical skills, proficiency in Excel and Word, and the ability to stay highly organized in a fast-paced environment. We value individuals who are collaborative, service-oriented, and eager to contribute to a supportive team culture. This position offers the opportunity to continue growing your expertise while making a meaningful impact within our firm. Responsibilities: • Serve as the primary point of contact for clients, managing day-to-day communications and handling requests, inquiries, and special projects (e.g., asset purchases)., • Prepare, review, and maintain financial statements, including general ledger coding and upkeep., • Record and track investments, ensuring accuracy and compliance., • Perform bank account reconciliations and manage accounts receivable and payable, including deposits and bill payments through Datafaction/DF Imaging/AgilLink., • Oversee payroll processing, 1099 reporting, business license registrations/renewals, and sales/use tax filings., • Prepare and submit guild reporting., • Support insurance and benefits administration, including medical claims, non-medical insurance requirements, pension plan administration, and life insurance/insurance trusts (familiarity required)., • Maintain organized records through document scanning and secure digital filing., • Supervise and mentor assistant(s), providing guidance and oversight., • Perform additional responsibilities as needed to support clients and the team. Qualifications and Skills: • Minimum of 5 years of business management and/or bookkeeping experience (Business Management industry experience strongly preferred)., • Bachelor's degree in Accounting, Finance, or Business Administration a plus., • Proficiency in Datafaction/DF Imaging and AgilLink required; strong knowledge of Microsoft Office (Excel, Word, Outlook) and data management tools. Experience with Microsoft Teams preferred., • Exceptional organizational skills with keen attention to detail, accuracy, and follow-through., • Strong analytical, critical thinking, and problem-solving abilities., • Excellent verbal, written, and interpersonal communication skills., • Demonstrated ability to build and maintain strong client relationships. Professional office environment. Working inside, sitting, standing. No heavy lifting over 10 lbs. Hybrid requirement with more time expected in-office during the first 90-days for training. Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant's geographic location, relevant experience, education, skills and licenses/certifications. This position is also eligible to earn incentive compensation through one of Mercer Advisors' incentive compensation programs. Pay Range $141,950—$167,000 USD Benefits: Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following: • Company Paid Basic Life & AD&D Insurance, • Company Paid Short-Term and Long-Term Disability Insurance, • Supplemental Life & AD Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance, • Three medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan., • Health Savings Account (HSA) with company contributions on a per pay period basis if enrolled in either HDHP medical plan., • Two comprehensive Dental Plans, • Vision Insurance Plan, • Dependent Care Savings Account for child and dependent care., • 14 Company Paid Holidays with a full week off at Thanksgiving., • Generous paid time off program for vacation and sick days, • Employee Assistance Plan, • Family Medical Leave, • Paid Parental Leave (6 weeks), • Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (6 weeks) to provide time for recovery, baby bonding, and enjoying your family time., • Adoption Assistance Reimbursement Program, • Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life's challenges and more., • 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match Mercer Advisors provides equal employment opportunity to all applicants and employees without regard to age, color, disability, gender, marital status, national origin, race, religion, sexual orientation, gender identity and expression, physical or mental disability, genetic predisposition or carrier status, or any other characteristic protected by law in accordance with all applicable federal, state, and local laws. Mercer Advisors provides equal employment opportunity in all aspects of employment and employee relations, including recruitment, hiring, training and development, promotion, transfer, demotion, termination, layoff, compensation, benefits, and all other terms, conditions, and privileges of employment in accordance with applicable federal, state, and local laws. If you need an accommodation seeking employment with Mercer Advisors, please email . Accommodations are made on a case-by-case basis. This email is for accommodation requests only. We are unable to respond to general inquiries sent to this email address. Applicants have rights under federal employment laws: • Family and Medical Leave Act (FMLA), • Employee Polygraph Protection Act (EPPA), • E-Verify, • Right to Work If you are a resident of California, learn more about Mercer's California Consumer Privacy Policy here. CCPA Notice at Collection

Job Description Job Title: Administrative Assistant I Location: Sylmar, CA – Local candidates only, required to be onsite Period: 07/22/2024 to 01/24/2025 Hours/Week: 40 hours Rate: $25 - $30/hr (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 only, temp to perm potential Scope of Services: This Administrative Assistant I position works on-site at the Sylmar, CA location. Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence, reports, documents, presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems. This new team member will take initiative to ensure work is done accurately and completely as well as apply existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel. Role, Responsibilities, & Deliverables: • Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required., • Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings., • Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel., • Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology., • Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources., • Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed., • Organizes, prepares, and maintains copies of vendor contracts., • Orders and maintains the office supply inventory for the department., • Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems., • Remains current on developments in field(s) of expertise., • Performs related functions and responsibilities, on occasion, as assigned., • Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements., • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements. Education & Experience: • High School Diploma/GED and/or Associate’s or Bachelor’s degree., • Minimum 3 years previous administrative experience or equivalent., • Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook), • Organizational skills, attentiveness to detail and the ability to work under general supervision., • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook., • Workday and Concur experience is a plus., • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others., • Demonstrated problem solving skills., • Ability to take initiative and work independently., • Anticipate challenges and opportunities proactively., • Resourceful, effectively navigates through ambiguity and can force prioritize., • Adept at handling multiple assignments in a timely manner while meeting assigned deadlines., • Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential., • Able to use discretion and handle sensitive/confidential information., • Experience in the biotech, bio-instruments, or medical devices industries., • Experience working in a broader enterprise/cross-division business unit model., • Ability to work in a highly matrixed and geographically diverse business environment., • Ability to maintain regular and predictable attendance.

Job Description A well-known organization within the entertainment industry is seeking a Litigation Assistant to work on litigation matter. This job requires being in West LA 3x/week. Responsibilities of Role: • Court filings and service – mostly state, some federal (Pacer)., • Client intake – first point of contact for writers calling in, so basic fact gathering, issue-spotting and obtaining things like their contract (and turning writers away for irrelevant cases such as copyright issues)., • Exhibit binders for arbitration, hearings, or trial. Litigation Assistants sit in on arbitrations on Zoom and will screen share those exhibits, • Disbursements of funds (telling Finance department on who to pay what), • Hours: 9-5:30 or 9:30-6, candidate can pick. OT is occasional before an arbitration, prepping exhibits., • Profile that would be a fit:, • Mission-driven (union background or public interest would be great) who want to work for humans not large corporation., • Calm on the phone (ability to screen, • Court filing experience (knowing rules of service in state and federal court). Litigation assistants with 3+ years of experience are strongly preferred, as civil codes & procedures cannot be taught., • Intake experience and excellent bedside manner with clients

Job Description Seeking a highly organized and motivated Legal Assistant with litigation experience to support a plaintiff-side employment law practice. Responsibilities: * Provide litigation support in plaintiff-side employment law matters, including wage and hour, discrimination, harassment, retaliation, and wrongful termination cases * Draft, format, and file pleadings, motions, discovery requests, and correspondence * Manage case files from intake through resolution * Coordinate court filings, deadlines, hearings, and depositions * Assist attorneys with trial preparation and discovery management * Conduct client intake and maintain regular client communication * Translate and communicate with Spanish-speaking clients as needed * Maintain accurate calendars and ensure compliance with court rules and deadlines Qualifications * Prior experience as a legal assistant in litigation (employment law experience strongly preferred) * Hands-on experience in civil litigation, strong attention to detail, and the ability to communicate effectively with clients, many of whom may be Spanish-speaking. * Bilingual in Spanish and English (required) * Familiarity with civil procedure and court filing systems * Strong organizational, time-management, and multitasking skills * Excellent written and verbal communication skills * Ability to work independently and as part of a fast-paced legal team * Preferred Experience * Plaintiff-side employment law experience * Experience handling client-facing responsibilities * Trial preparation or discovery-heavy litigation background Compensation & Benefits * Paid time off * Opportunity to work closely with attorneys on meaningful plaintiff-side cases Company DescriptionSynectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunitiesSynectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Job DescriptionSalary: TheVice President of Physical Production at Shondaland is highly organized and experienced. The role is responsible for managing show budgets, administrative operations, and logistical coordination from pre-production through delivery. The Vice President's primary goal is to ensure production remains on schedule and under budget without compromising the creative integrity of the show. It involves managing all details associated with projects currently in pre-production, production, post-production, and the forecasting of potential projects. The Vice President operates at a team-lead level, and works closely with the Chief Content Officer, Creative Development and Post-Production teams. The position is also expected to collaborate and work in sync with other internal teams at Shondaland, as well as external counterparts. The Vice President will oversee the day-to-day physical production of scripted and unscripted series, documentaries, and feature films at Shondaland, collaborating with producers of all levels to hire key department heads. The Vice President will provide clear and positive leadership and growth-focused mentorship to the Physical Production Team. ESSENTIAL FUNCTIONS • Provide guidance to show productions on Shondaland and Studio/Network policies and protocols., • Act as point on all internal Shondaland questions regarding union rules, travel rules, insurance, safety, legal concerns, and risk management., • Liaise between Shondaland and Studio/Network counterparts (BA, Casting, HR, Finance, etc.), • Researching, scouting, negotiating, and oversight of new space for production teams with studio lot and off-studio lot facilities, including Writers Rooms and Showrunner offices., • Collaborate with other Shondaland departments to help obtain materials they may need on the show production level Publicity, Social Media, Marketing etc. and ensure all teams are in-sync. Ensure any product placement or branded partnership deliverables are achieved by production., • Review and stay current on all daily production reports for shows., • Engage BA and legal counsel to resolve production-related deal or legal issues as they arise, • Research employment status of key crew for upcoming/ongoing projects, • Develop and generate new initiatives/projects to streamline processes on all Shondaland shows., • Track film commissions and tax incentives from all the states and across the world., • Remain available for on-call, after hours, and work/travel weekends, as needed., • Travel and supervise productions on location, as needed., • Support the creative goals for production by making appropriate production, financial and logistical recommendations., • Supervise Production Manager and Executive Assistant., • Build proposed budgets for new shows based on Studio ballpark figures in collaboration with accountants and showrunners, • Evaluate unscripted producing partners production and creative plans in relation to viability of incoming projects, • Facilitate key creative approval sessions., • In tandem with studio policies, ensure the set adheres to all health, safety, and labor laws. Manage risk assessment and production insurance claims., • Monitor transition from production to post, ensuring assets and wrap books are delivered correctly. KNOWLEDGE, SKILLS and ABILITIES • Deep understanding of union/guild rules and fringe rates - both US and international, • Able to stay flexible and calm making high-pressure decision, • Able to get up-to-speed quickly on Studio/Network policies, • Well-versed in the Shondaland brand and mission., • Able to pivot when necessary and juggle multiple and diverse responsibilities and personalities., • Proactive and positive thinker able to exercise good judgment, prioritization and initiative., • Able to handle a fast-paced environment simultaneously supervising several projects in various points of production (from development through delivery), • Maintain strong industry relationships and a network of reliable crew and vendors worldwide, • Exceptional verbal and written communication skills. Projects confidence, discretion, professionalism and is persuasive, as required., • Tech savvy; must learn new software quickly and easily; mastery of Microsoft Office Suite and Google Suite. Must have a strong working knowledge of Movie Magic Scheduling and Budgeting. POSITION QUALIFICATIONS: • Experience as a line producer or unit production manager is required., • Experience working in creative development is a plus, • Production experience in the UK/Canada a plus, • A minimum of 7 years experience as a leader in production management in the field or at a network level for scripted series, • Comfortable with and available for significant domestic and international travel Shondaland is the global media company founded by award-winning writer and producer Shonda Rhimes. The company fearlessly entertains through storytelling by producing film, streaming, audio, digital and editorial content as well as through brand partnerships, merchandise, and experiences. As Shondaland enters its 21st year, the company is continuing beyond television and into the broader digital entertainment and media space. Shondaland, Inc. is an equal opportunity employer. We are committed to providing a workplace free of discrimination and harassment. We value diversity and inclusion and make employment decisions based on qualifications, merit, and business needs. We do not discriminate against any applicant or employee based on race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.

Assistant To Agents In Media Finance Group. We are looking for an Assistant to support two agents in our Media Finance Group in Los Angeles. The office's primary responsibility is to help package, finance, and sell films outside of the studio system, and is heavily involved in film sales across all

We are seeking a Provider Payments Assistant, that will process and print provider payments exported from Stage 1 and CCAP databases, complete research necessary to define and resolve problems as they relate to processing of provider payments, and update fiscal stale dated check spreadsheets for Sta

At least 4 years as an administrative assistant or similar experience, preferably in finance or a financial-related field. Administrative Assistant, Finance - Global Operations (Netflix Animation Studios). Netflix Animation Studios' Finance and Global Operations teams are looking for an Administrati

FAAS Manager - Assistant Controller - Integrated Finance Managed Services. The Assistant Controller will play a critical role in supporting the execution of Integrated Finance Managed Services (IFMS) engagements. The IFMS Assistant Controller will assist in various finance-related functions, ensurin

Executive Assistant, Finance and Strategy. Netflix is seeking an exceptionally strong Executive Assistant with 8+ years experience to provide support for our Finance & Strategy team in Los Angeles. Proactively maintaining the calendar for multiple executives in Finance, including scheduling, resched

Bancorp Environmental Finance is currently seeking a candidate to join our growing team of renewable energy finance professionals as an Assistant Director of Project Management (ADPM) managing a team of underwriters. The ADPM’s responsibilities include leading a team of Project Managers (PMs or un

The Assistant Dean & Director of Finance for the Marshall School of Business and Leventhal School of Accounting creates, manages and directs a $400M budget, financial transactions, produces accurate internal and external financial reports, leads the short and long-term budget planning, forecasting,

At least 4 years as an administrative assistant or similar experience, preferably in finance or a financial-related field. Administrative Assistant, Finance - Global Operations (Netflix Animation Studios). Netflix Animation Studios' Finance and Global Operations teams are looking for an Administrati

We are seeking a Provider Payments Assistant, that will process and print provider payments exported from Stage 1 and CCAP databases, complete research necessary to define and resolve problems as they relate to processing of provider payments, and update fiscal stale dated check spreadsheets for Sta

Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis.Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk.Position directs and works with managers and employees to carry out procedures ensuring an efficient c

The Senior Executive Assistant is a key member of Walt Disney Animation Studio's Executive Office, reporting directly to the Walt Disney Animation President, and to the Director, Office of the CCO.

Assign room according to guest request and preferences whenever possible.Pre-register designated guests and prepare key packets.Organize and coordinate check-in/pre-registration procedures for arriving groups.Review/track/accommodate requests for room/check-out changes when possible; communicate sta

The Receptionist/Office Assistant must be an organized, collaborative individual with excellent communication skills who can interact with staff at all levels and efficiently prioritize tasks.

This dual-role executive will oversee all finance and accounting operations while leading capital raising efforts across institutional and high-net-worth channels. Direct and mentor accounting and finance staff.

The Office Assistant is responsible for assisting management with administrative tasks such as data entry, filing, A/R, contracts, events, assisting with guests or any other duties assigned by management.

The Federal Public Defender's Office for the Central District of California is accepting applications for a full-time office services unit (OSU) assistant position for our Los Angeles office.

Focus on the core content of the job post, removing all extra metadata, navigation, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.

Administrative Assistant/h2pThis is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated

Odyssey Systems has an exciting new opportunity for an Executive Assistant supporting the Space Systems Command (SSC) Military Communication and Positioning, Navigation and Timing Directorate (CG) in the United States Space Force.

Office Assistant - Pasadena, CA.

Administrative Assistant/h2pThis is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated

The Executive Assistant (EA) works closely with Partners to provide superior administrative and case related support. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide.

Sports & Entertainment Executive Assistant. Select Management Group is seeking an experienced Sports & Entertainment Executive Assistant to join our team. An executive assistant is the supportive force behind both, and we are currently seeking someone exceptional who can help Select continue to thri

This role is ideal for someone overqualified for a traditional assistant job and eager to gain cross-functional experience in real estate, FinTech, Proptech, or adjacent sectors.

The executive assistant provides administrative support to the Senior Vice President, Production at Warner Bros. Minimum 2-year previous assistant experience.

As an Executive Administrative Assistant supporting Middle Market, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business tr