Busch's Inc.
Executive Assistant
hace 3 días
Ann Arbor
Job Description Starting Wage Range $27.00-$40.00/hour based on experience. ???? Food Lovers Unite! ???? Busch’s is HIRING and we want you! ???????? Love food, fun, and fabulous people? Join our family-owned Michigan team and cook up a career full of flavor! What’s in store? • ???? Flexible schedules, • ???? Employee discounts, • ???? 401K with company match, • ???? Tuition reimbursement, • ???? Daily Pay available Ready to spice up your job and grow with us? Apply now and let’s create the perfect ???? pear together! ???????????????? Accountabilities: • Provide high-level administrative support to the CEO/President, Board Members, and Chairman., • Filter and manage all communications for executive leadership, including phone calls, emails, and inquiries., • Manage complex calendars for the leadership team, including scheduling, prioritizing daily and weekly work blocks, and time tracking., • Prepare reports, presentations, and correspondence with a high level of attention to detail and professionalism, as needed to support executive leadership., • Coordinate end-to-end travel arrangements, including flights, hotels, directions, ground transportation, and itineraries for executives, Board members, and consultants., • Oversee correspondence, track follow-ups, and manage workflow to support executive and Board-level initiatives., • Attend and document executive meetings, capturing notes, action items, and ensuring timely follow-up and accountability., • Create and maintain systems for executive processes, including digitizing records, document management, and establishing efficient organizational systems., • Plan and manage logistics for meetings and events, including menu selection, material prep, and smooth execution., • Research meeting or event attendees and provide executive summaries with photos to help leadership identify key individuals., • Prepare guest lists and identify high-priority relationships for events and services; maintain and update guest preferences to enhance relationship-building and experiences., • Provide leadership and guidance to the office team (serving in a quasi-Office Manager role)., • Manage and buy office supplies, furniture, stamps, small equipment, kitchen items, and postage from approved vendors, including overseeing the Corporate Amazon Business Account., • Set up and manage Amazon Business accounts for approved associates., • Administer corporate payroll through UKG Pineapple Portal, including manual checks and record keeping., • Gatekeeper: Maintain detailed and organized records, including contracts and agreements (both hard copy and digital via shared drive)., • Manage Manual Checks at Ann Arbor Corporate Office, • Curator of the company safe and its contents (vehicle titles, credit cards, gas cards, etc.)., • Keep the breakroom and office communication boards updated and engaging., • Coordinate birthday recognition and gift cards for office associates., • Serve as liaison to suppliers, vendors, and legal counsel on behalf of the executive team., • Contribute to organizational effectiveness through suggestions, feedback, and process improvements., • Maintain professional and technical knowledge through ongoing development, benchmarking, and networking., • Demonstrate operational integrity by anticipating needs, resolving issues proactively, and promoting efficiency and guest satisfaction., • Consistently uphold Busch’s policies and procedures while representing the brand and products with passion and professionalism., • High school diploma required., • Minimum of 5 years in an executive-level or administrative support role., • Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines., • Excellent written and verbal communication skills, with a keen attention to detail., • Proficient with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneNote)., • Skilled in notetaking and meeting documentation, including tracking action items and ensuring follow-through., • Experience in using project/task management platforms such as Monday.com, Asana, or Trello., • Experience with Microsoft Visio is a plus., • Ability to anticipate needs, exercise sound judgment, and maintain confidentiality., • Collaborative mindset with a proactive, solution-oriented approach., • Flexibility to work occasional evenings, weekends, and holidays as needed., • Demonstrates professionalism, discretion, and initiative in all interactions.