Office Manager Architectural Woodworking
20 days ago
Naperville
Job Description Office Manager (Hourly) Department: Administration Reports To: Director of Operations Schedule: Monday–Friday, 8:00 AM – 4:30 PM Location: Montgomery, IL Employment Type: Hourly, Full-Time Role Summary The Office Manager is the operational backbone of the office environment at CS Architectural Woodworking. This role ensures that the administrative, financial, and cultural heartbeat of the company runs smoothly every day. This position blends precision, hospitality, accountability, and ownership. You are the first impression, the keeper of order, the connector between departments, and the steward of office systems, vendor documentation, and team experience. This is not a passive role. The Office Manager anticipates needs, closes loops, protects leadership bandwidth, and takes pride in running a tight, professional, and welcoming office. Key Responsibilities Administrative & Front Office Operations • Answer and route incoming phone calls professionally and efficiently, • Serve as primary receptionist and first point of contact for visitors, • Receive packages, sort mail, and coordinate deliveries, • Maintain cleanliness and order of common office areas, • Take out the pinche trash (yes — ownership means ownership), • Enforce fridge and pantry etiquette to maintain a respectful shared space, • Order and restock office supplies, kitchen supplies, and consumables, • Monitor inventory levels and proactively reorder before shortages occur, • Coordinate with vendors and service providers as needed, • Reconcile company credit card statements, • Track, organize, and submit receipts accurately and on time, • Reconcile invoices against shop material receipts in coordination with operations and accounting, • Complete and submit subcontractor prequalification packages for General Contractors, • Prepare and submit credit applications for vendors and suppliers, • Track submission status, renewals, and expirations, • Plan and coordinate company events, celebrations, and gatherings, • Organize birthday and work anniversary recognitions, • Support company culture initiatives and internal morale, • Follow internal processes and documentation standards, • Maintain organized digital and physical filing systems, • Communicate clearly across departments, • Support leadership by reducing administrative friction and noise Ideal Candidate Profile The ideal Office Manager at CS Architectural Woodworking: • Is highly organized, detail-oriented, and dependable, • Takes personal ownership of responsibilities and outcomes, • Thrives in a fast-paced environment without becoming reactive, • Communicates clearly, professionally, and respectfully, • Is proactive — sees problems coming and addresses them before they escalate, • Has a strong sense of accountability and follow-through, • Balances firmness with warmth when enforcing standards, • Is comfortable supporting leadership and interacting with all levels of the organization Qualifications • Prior experience in an office management, administrative, or coordinator role preferred, • Strong organizational and time-management skills, • Comfortable working with invoices, receipts, and financial documentation, • Proficient with basic office software (email, calendars, spreadsheets, PDFs), • Ability to maintain confidentiality and professionalism at all times Why This Role Matters The Office Manager plays a critical role in supporting: • Leadership focus, • Financial accuracy, • Operational flow, • Company culture When this role is executed well, everyone else can do their job better. Company DescriptionCS Architectural Woodworking was established in 2013 as a premium manufacturer of custom architectural woodworking for high-end commercial clients. We work with GC's all over the Chicago-land area as providers of casework and millwork for schools, healthcare facilities, public buildings, private offices, and many other types of facilities. Our Vision To mix timeless traditions with time-saving technologies to create custom solutions in woodworking that maximize customer satisfaction time after time after time. Our Mission & Operations Intent In order to transform our team into an army of excellence, we will dedicate ourselves to... SIMPLE PLANS, CAREFULLY CONCEIVED, REPEATEDLY REHEARSED, EXECUTED WITH QUALITY, SPEED, AND PURPOSE Our Position WE GET THE JOB DONE. This company has grown exponentially and in a short amount of time, and there is a lot of potential growth still to come, both for the company, and personally for you, if you're up for the challenge. As such, we hope you get the best out of us and we hope to get the best of you. We'd love to be a better company because of you, and we'd love for you to be a better individual because of us. Welcome to the team!CS Architectural Woodworking was established in 2013 as a premium manufacturer of custom architectural woodworking for high-end commercial clients. We work with GC's all over the Chicago-land area as providers of casework and millwork for schools, healthcare facilities, public buildings, private offices, and many other types of facilities.\r\n\r\nOur Vision\r\nTo mix timeless traditions with time-saving technologies to create custom solutions in woodworking that maximize customer satisfaction time after time after time.\r\n\r\nOur Mission & Operations Intent\r\nIn order to transform our team into an army of excellence, we will dedicate ourselves to...\r\nSIMPLE PLANS, CAREFULLY CONCEIVED, REPEATEDLY REHEARSED,\r\nEXECUTED WITH QUALITY, SPEED, AND PURPOSE\r\n\r\nOur Position\r\nWE GET THE JOB DONE.\r\n\r\nThis company has grown exponentially and in a short amount of time, and there is a lot of potential growth still to come, both for the company, and personally for you, if you're up for the challenge. As such, we hope you get the best out of us and we hope to get the best of you. We'd love to be a better company because of you, and we'd love for you to be a better individual because of us. Welcome to the team!