Executive Assistant to the Chief Financial Officer & Chief HR Officer
hace 23 horas
Cincinnati
Cincinnati, 9435 Waterstone Boulevard, Cincinnati, Ohio, United States of America Posted Monday, March 9, 2026 at 4:00 AM Provide high‑level, confidential administrative, analytical, and coordination support to the CFO and CHRO. This role blends executive support, finance/legal administration, HR program enablement, and cross‑functional communication. Operates with a high degree of judgment, professionalism, and discretion to advance strategic priorities and day‑to‑day operations. • Supports two enterprise functions, Finance and HR, with direct impact on company‑wide execution and leadership effectiveness., • Central coordinator for ELT/Board financial deliverables, key finance/legal workflows, and HR training readiness., • Trusted liaison among internal leaders, external counsel, shareholders, insurers, and vendors., • Internal: CFO, CHRO, Executive Leadership Team (ELT), FP&A/Finance, Corporate Accounting, Legal/Compliance, HR/OD/Talent, Sales/Commercial teams, and administrative peers., • External: Outside counsel (e.g., Taft), auditors, insurance carriers/brokers, shareholders, banking/treasury partners, venue/training vendors, and community organizations., • Manage complex calendars, inboxes, and meeting flows for CFO and CHRO (time zones, pre‑reads, agendas, and action trackers)., • Prepare executive‑quality presentations, attend meetings, take minutes, and drive follow‑up to closure with accountable owners and due dates., • Coordinate end‑to‑end travel (air/ground/lodging), conference registrations, and expense reports per policy., • Provide collaborative coverage with the admin team to ensure seamless operations during absences and executive travel., • Maintain strict confidentiality across financial, HR, legal, pricing, wage/salary, and shareholder information., • Create, prepare, and validate accurate daily/weekly/monthly sales and financial reports; apply Business Intelligence checks against trends, promotions, and seasonality., • Own version control and formatting of ELT and Board materials; coordinate inputs with FP&A/Finance and ensure deadlines are met., • Build simple trackers/dashboards for recurring KPIs (e.g., revenue, volume, margin, OPEX, working capital)., • Administer shareholder dividend processes: compile supporting data from CFO, draft supporting legal documents, communicate with shareholders, and coordinate payments with Treasury., • Support CFO in Pepsi/Dr Pepper annual program documentation: track changes, manage legal reviews with outside counsel (e.g., Taft), and facilitate sign‑offs., • Draft, update, and maintain customer contracts (e.g., Middlestreet Graphics LLC); manage redlines, versioning, routing for signature, and retention., • Plan and execute onsite and offsite training: venue selection, AV/room setup, materials, rosters, evaluations, catering, and vendor coordination., • Manage training calendars, invitations, enrollments, facilitator/attendee travel, and budget reconciliation., • Maintain compliant I‑9 documentation for all new hires, including timely verification, re‑verification as required, secure storage, and audit readiness per federal regulations and company policy., • Oversee vehicle, product liability, and general insurance claims; coordinate with carriers/brokers and internal stakeholders to resolve claims., • Respond to Certificates of Insurance requests; maintain logs and renewal calendars., • Administer Solicitor License requirements: track expiration dates, coordinate renewals, prepare documentation, and ensure licenses are active and accessible. Work with Risk team to facilitate processing timely., • Respond to consumer questions/concerns and donation requests per policy; secure approvals and document responses., • Plan and execute company events (Focus Forum, holiday luncheons, VIP gatherings, awards/recognition) with attention to budget, logistics, and inclusivity., • Maintain secure filing of sensitive documents (financials, pricing, contracts, HR records, litigation)., • Backup for mailroom (postage systems, supplies, certified mail logs) and coordinate equipment maintenance., • Exhibit reliable, predictable attendance; flex outside normal hours for deadlines and events., • Perform additional duties as assigned to support organizational priorities., • Exercise independent judgment to prioritize executive calendars and commitments in line with strategic objectives., • Authority to coordinate with internal/external stakeholders to secure information, signatures, and logistics., • Escalate risks and sensitive issues to CFO/CHRO., • Required: Associate’s or Bachelor’s in Business, Finance, HR, Legal Studies, or related field., • Additional Preferred: Paralegal certificate or equivalent paralegal training/experience., • 3–5 years executive support experience required., • Experience supporting finance, legal, or HR environments strongly preferred; CPG/beverage exposure is a plus. Trust Accounting Exposure is strongly preferred., • Advanced Microsoft 365 (Outlook, Word, Excel with PivotTables, PowerPoint); familiarity with PowerBI, Access and SharePoint., • Business Intelligence/reporting; Adobe proficiency; basic image tasks., • Proficiency with office equipment (copiers, printers, postage systems); video‑conferencing/webinar platforms., • Acquire and maintain Notary designation, • Accountability: Owns outcomes; proactive follow‑through; learns from feedback., • Communication: Tailors message; crisp writing; synthesizes complex topics for decisions., • Customer Orientation: Responsive while upholding policy and confidentiality; manages expectations., • Decision‑Making: Sound judgment under time pressure; escalates appropriately., • Detail Orientation: Rigorous version control, QA checks, and data accuracy., • Ethics & Integrity: Models discretion with sensitive financial/HR/legal information., • Problem Solving: Anticipates obstacles; proposes practical solutions., • Relationship Building: Builds trust with executives, peers, and partners; fosters collaboration. Office environment with moderate noise; extended periods of sitting and computer work; regular standing/walking; occasional lifting up to ~20 lbs for training/event materials. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. #J-18808-Ljbffr