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Position Summary \n Ajax Health is seeking a highly motivated and detail oriented Accounting Manager to own key accounting, payables, compliance, and financial reporting activities across our management company and a group of portfolio companies. This is a hands-on role with significant ownership: the Accounting Manager runs multi entity accounts payable end to end, manages a recurring calendar of tax and regulatory filings, administers the purchase order process, and owns the month end close, reconciliation, and financial reporting process for assigned entities. \n Our portfolio companies are entrepreneurial, growth stage businesses where priorities evolve quickly and lean teams work across traditional functional boundaries. The ideal candidate is comfortable both executing the work and owning the outcome. operating independently without extensive infrastructure or layers of support. We also expect this role to work smarter, not just harder. Ajax Health uses AI tools across the finance function, and we are looking for someone genuinely curious about applying them to accounting work. The specific portfolio companies supported by this position may evolve over time based on business needs. \n \n Essential Responsibilities \n Accounts Payable and Disbursements \n\n • Own the full accounts payable cycle across multiple legal entities, including invoice intake, entry, coding, approval routing, payment, and recordkeeping, primarily in Ramp and Bill.com.\n, • Act as approver and processor for expense reports across all entities and administer the expense platforms (Expensify, Ramp), including approval hierarchies, user setup, and the accounting system sync.\n, • Manage vendor onboarding and maintenance, including W-9 collection, banking detail verification, and completion of credit applications and new vendor forms.\n, • Maintain recurring payments for rent and other fixed obligations, monitor AP aging, resolve vendor and statement discrepancies, and support short term cash disbursement forecasting.\n\n Purchasing and Purchase Orders \n\n • Review purchase requests and supporting quotes, confirm budget alignment, route requests above established approval thresholds to the appropriate approver, and prepare and issue purchase orders to requesters.\n, • Maintain purchase order numbering and documentation by entity, and match invoices to purchase orders and receiving documentation, investigating and resolving variances.\n\n Tax, Regulatory, and Compliance Filings \n\n • Own the compliance calendar and ensure each obligation is filed accurately and on time, including multi jurisdiction sales and use tax returns on quarterly and annual cycles, Secretary of State and Delaware annual filings, and municipal business license renewals.\n, • Prepare and file annual Form 1099 reporting, including vendor data validation and reconciliation of reportable payments.\n, • Prepare exemption certificates, reduced tax rate forms, and similar documentation as needed.\n, • Support tax provision work and other external reporting requirements by preparing schedules and coordinating with external tax and accounting advisors.\n\n Close, Reconciliation, and Reporting \n\n • Own the full month end close process for assigned entities, including establishing and managing the close calendar, preparing and reviewing journal entries, completing account reconciliations, identifying and resolving outstanding items, and ensuring an accurate and timely close.\n, • Manage monthly, quarterly, and annual close activities for the management company and assigned portfolio companies and prepare financial statements and supporting schedules for review by finance leadership.\n, • Assist with cash forecasting, budget to actual reporting, and financial analysis that supports business decision making.\n, • Coordinate with payroll, HR, and external providers, including the company’s PEO, to ensure payroll, benefits, and other employee related expenses are recorded accurately.\n, • Review general ledger activity and financial results for completeness and accuracy, investigate unusual variances, and ensure appropriate accounting treatment in accordance with U.S. GAAP.\n\n Audit Responsibilities \n\n • Serve as a key point of contact for external auditors, coordinating audit requests and timelines and preparing supporting schedules, reconciliations, and documentation.\n, • Partner with finance leadership and external auditors to resolve audit questions and findings and support the implementation of resulting process or control improvements.\n\n Process and Technology \n\n • Use Excel and AI tools, including Claude, to accelerate recurring work such as data cleanup, reconciliation, document review, and process documentation, verifying output against source records before it is relied on.\n, • Identify manual, repetitive, or error prone steps in the accounting and payables workflow and implement better approaches, and document procedures so processes are repeatable and not dependent on any single individual.\n\n \n Qualifications \n\n • Bachelor’s degree in Accounting, Finance, or a related field required.\n, • 6+ years of progressive accounting experience, including hands on responsibility for general ledger accounting, month end close, reconciliations, and financial reporting.\n, • Demonstrated experience independently managing the full month end close process.\n, • Experience working directly with external auditors and preparing audit schedules and supporting documentation.\n, • Experience working across multiple legal entities and managing competing accounting deadlines.\n, • Strong knowledge of U.S. GAAP and fundamental accounting principles.\n, • Proficiency with QuickBooks (Desktop and Online) and with AP or spend management platforms such as Ramp, Bill.com, and Expensify.\n, • Advanced Excel skills.\n, • Comfort using AI tools such as Claude, ChatGPT, or Copilot, along with sound judgment about where they are and are not appropriate, including verifying output against source documentation and handling confidential financial information in line with company policy.\n, • Demonstrated ability to learn new systems quickly and independently, and a track record of improving or streamlining a process rather than executing one as inherited.\n, • Ability to track and meet a high volume of recurring deadlines across multiple entities with limited oversight.\n, • Demonstrated discretion and sound judgment handling confidential financial information, including system credentials and banking details.\n\n \n Preferred Qualifications \n\n • Experience in a startup, emerging growth, or other fast paced environment with a lean finance team.\n, • Experience participating in a system implementation, migration, or automation project.\n\n \n Key Attributes for Success \n\n • Hands on and accountable: Owns routine transactional work and more complex projects alike, and follows them through to completion.\n, • Organized and deadline driven: Runs a recurring compliance and close calendar reliably, understanding that a missed filing has real consequences.\n, • Curious about tools: Reaches for Excel, AI, and system capabilities to work better and faster, and treats learning a new platform as part of the job.\n, • Resourceful and adaptable: Investigates issues, finds solutions, and shifts priorities as the needs of the portfolio companies evolve.\n, • Collaborative and detail oriented: Communicates effectively across functions and companies while maintaining a high standard of accuracy.\n\n

Job Description Work Policy: Hybrid (4 days in-office, 1 day remote potential after on-boarding) Compensation: $107,000 – $116,000 / year Position Type: Full-time Position Overview Our client is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of experience to provide essential support to attorneys and paralegals within their Intellectual Property litigation practice group in Downtown San Jose. This role acts as a key operational partner managing court filings, case calendars, document preparation, and workflow for 3+ legal professionals simultaneously. Key Responsibilities • Document Preparation & Formatting: Format, proofread, and edit complex litigation documents for State and Federal court filings. Create Tables of Authority (TOA), Tables of Contents (TOC), and perform document redlining., • E-Filing & Court Rules: Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules., • Calendaring & Deadline Tracking: Calculate, track, and maintain attorney calendars for court hearings, trial dates, discovery deadlines, and depositions., • Trial & Hearing Logistics: Organize evidence, exhibits, briefs, appendices, and trial binders. Coordinate court reporters and assist with meeting preparation., • Administrative & Billing Support: Support attorneys with timekeeping, expense report tracking, travel arrangements, client communications, vendor invoice approvals, and receivables monitoring., • General Office Support: Handle incoming mail, maintain electronic/physical case files, and offer coverage for administrative team members. Qualifications & Requirements • Experience: 7+ years as a litigation legal administrative assistant supporting civil litigation practice groups., • Federal Court Proficiency: Hands-on experience with Federal Court e-filing procedures, rules, and calendaring., • Software Mastery: Advanced proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlines), Outlook, Excel, and PowerPoint., • Workstyle: Highly self-motivated with strong organizational skills to manage competing priorities without direct supervision., • Location: Based in or commutable to Downtown San Jose, CA for a 4-day in-office schedule., • Work Authorization: Must be eligible to work in the U.S. without sponsorship (U.S. Citizen or Green Card holder). Preferred Qualifications • Prior experience supporting Intellectual Property (IP) or class action litigation., • Familiarity with law firm software systems, specifically ProLaw and NetDocs., • Legal Secretary Certificate from an ABA-accredited institution., • Experience in a mid-size or regional law firm environment.

Job Description We are looking for a bilingual admin who is proficient in both English and Mandarin Chinese. We are a small law firm doing primarily business litigation. Ideally, this person should have some experience working as a legal secretary. But that's not a deal breaker. We can always train her or him to become a legal secretary.

Job Description Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country. We are thrilled to announce our firm’s rapid growth! We are actively searching for an experienced Legal Administrative Assistant/Legal Secretary to join our team in our San Jose, CA (LAX) office. Our Legal Administrative Assistants play a vital role on our case teams and are respected for their ideas and contributions. This position will be a hybrid role with remote and in-office days. Position Responsibilities As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm. • Preparing and proofing legal documents and correspondence, • Filing documents in state and federal courts, • Preparing and maintaining charts with hyperlinks for documents, • Preparing binders for attorneys and judges, • Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy, • Calendaring legal due dates in CompuLaw, • Maintaining attorneys calendars, scheduling meetings and other calendar commitments, • Making travel arrangements and processing expense reports, • Processing monthly client disbursements, • Organizing and maintaining case files, • Providing support to multiple timekeepers, • Supporting overall Bowman and Brooke administrative needs by assisting team members where needed Requirements Job Requirements Our ideal candidate will have a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team. Qualifications: • Excellent written and oral communication skills, • Exceptional organizational skills, • Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Compulaw, etc., • Strong understanding of court rules and procedures with ability to obtain documents from online court directories, • Ability to work overtime when the need arises, • Heavy computer use, • Ability to multi-task and prioritize assignments, • Ability to lift at least 30 lbs. (files and boxes) Education and Experience • Minimum of 5 years of legal experience required, • Civil Litigation experience required, • Demonstrated employment stability Benefits Benefits: We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions, bonus programs and more. Our firm is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun. This position is hybrid and offers work from home and in-office workdays. If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity. Please respond to this posting with your resume and a cover letter.

Evergreen is seeking a full-time Northeast/Mid-Atlantic Regional Press Secretary to lead communications and media outreach in service of our regional campaign priorities.

MELE is seeking a Psychiatrists supporting the Office of Headquarters Security Vetting in the Associate Under Secretary for Environment, Health, Safety and Security in the Department of Energy (DOE).The position requires access to privileged and sensitive information and requires an active TS/Q leve

Law firm founded in 2015, with offices in Indianapolis and Florida.Specializing in representing couples worldwide in the areas of US immigration matters (K1 fiance visas, marriage-based green cards and citizenship).On a day-to-day basis the Legal Secretary/Paralegal supports the Managing Partner in

Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.

Publications Proofreader/Project Coordinator.The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.Provide exceptiona

Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management

This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Position at Nuvance Health Med Practice CT.ATTENTION MEDICAL ASSISTANTS -- NORWALK HOSPITAL Gastro is Growing.FULL TIME VARIABLE Variable between 8:00am and 6:30pm Mon-Fri.High School diploma/GED with 1 year MA/Secy experience, or new graduate of Medical Assistant program, or Nursing Assistant tra

This position is open to permanent Bookkeepers. The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations, and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovation. The Payroll Section is responsible for processing payroll for all civilian and uniformed members of the service for the NYPD. The Payroll Section is seeking a Bookkeeper who will perform professional accounting work and will be responsible for the following: • Onboarding of all newly hired Police Officers in the NYCAPS system, • Processes all working chart change adjustments for Uniformed Members of the Service, • Runs CHRMS Ad-hoc reports to ensure all new hires are processed accurately and correctly, • Calculates and processes all Neighborhood Policing differentials HOURS/SHIFT: Monday - Friday; Flex Time with 1 day a week remote work WORK LOCATION: 1 Police Plaza, New York, N.Y. 10038 ADDITIONAL INFORMATION: Must be available to perform overtime as requested and/or needed based on deadlines and/or projects. In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program. BOOKKEEPER - 40526 (1) Completion of 30 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA), including 6 credits in accounting; or (2) A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and two years of satisfactory full-time bookkeeping experience; or (3) A satisfactory combination of education and/or experience equivalent to "1" or "2" above. College education may be substituted for experience in "2" above on the basis that 15 semester credits from an accredited college may be substituted for each year of required experience. However, all candidates must have a high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in "2" above. To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full-time bookkeeping experience. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

We are looking for people nationwide to participate in polls - Apply ASAP! We offer you the opportunity to earn extra income from home (teleworking) and also to decide your own participation schedule. At this job, you will be performing various tasks such as data entry, performing email response, reviews, polls and other online projects. This work at home opportunity is very rewarding and will help shape the marketplace and influence new products coming to market. In some cases you will even get to see products before the general public and even participate in testing them. You'll be helping companies collect data to help forecast trends and make future business decisions based on the information provided. • Earn by taking polls, • Various payment methods, including Paypal or direct check., • Part Time If you are the type of person who is self-motivated and comfortable working on your own at home, enjoy such work as email customer service, data entry and review products, then you are the person we are looking for. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more! • Must be 16 year of age or older., • Must be proficient with basic PC skills., • Must have an internet connection., • Basic english written language., • Basic english spoken language., • Computer with internet access., • Quiet working area away from distractions., • Must be able to working independently and get the job done., • Desire to learn skills to successfully work from home.

We are looking for people nationwide to participate in polls - Apply ASAP! We offer you the opportunity to earn extra income from home (teleworking) and also to decide your own participation schedule. At this job, you will be performing various tasks such as data entry, performing email response, reviews, polls and other online projects. This work at home opportunity is very rewarding and will help shape the marketplace and influence new products coming to market. In some cases you will even get to see products before the general public and even participate in testing them. You'll be helping companies collect data to help forecast trends and make future business decisions based on the information provided. • Earn by taking polls, • Various payment methods, including Paypal, direct check, or online virtual gift card codes, • Part Time If you are the type of person who is self-motivated and comfortable working on your own at home, enjoy such work as email customer service, data entry and review products, then you are the person we are looking for. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more! • Must be 16 year of age or older., • Must be proficient with basic PC skills., • Must have an internet connection., • Basic english written language., • Basic english spoken language., • Computer with internet access., • Quiet working area away from distractions., • Must be able to working independently and get the job done., • Desire to learn skills to successfully work from home.

Successful candidate must pass fingerprint clearance. Please attach a current resume. Bilingual Candidates Preferred. INTERNAL CANDIDATES ONLY Bilingual Candidates Preferred. INTERNAL CANDIDATES ONLY Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

General knowledge of insurance processes, business licensing, or other business management operations. Prepare and review business license filings, Secretary of State statements, and other regulatory filings. Minimum of 3 years of accounting or business management experience with progressive respons

Under the direction of an assigned administrator, perform a wide variety secretarial and clerical work to relieve the administrator of routine administrative and clerical details; assure smooth operation of an assigned office.Resume - 2 Letters of Recommendation.Visit the South Bay Recruitment Cente

REQUIRED: Resume Letter of Intent Three (3) CURRENT Letters of Recommendations First Aide and/or CPR Certification or willingness to complete Minimum three (3) years of increasingly responsible clerical/secretarial experience School Office Experience and Bilingual/Spanish Desired.All Required docume

Shift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pm Pay Rate: $21-$26 per hour Location: San Jose, CA Experience: 6+ months of General Office experience. We are excited to share a new opportunity for a General Office Clerk / Secretary in San Jose! We have been given an opportunity to assist an

With nearly 1,700 attorneys, IRS Chief Counsel is the largest tax law firm nationwide.Our attorneys are among top tax law practitioners and some of the very best legal minds found anywhere.Together with the IRS, we serve the public by applying the tax code with fairness and integrity.After pausing h

Strategic Litigation Division Counsel Secretary. As a Secretary (OA), you will:.

Job TitleJob DescriptionRequirements / QualificationsCurrent CA driver's license, proof of work authorization, and TB test results.Please attach to the application three (3) current letters of recommendation, resume, and letter of introduction.Experience and education: Any combination equivalent to

Job DescriptionBenefits: • 401(k), • Flexible schedule, • Training & development Speak Right Now Speech Pathology Clinic seeks a well organized individual to perform administrative and support duties. Example of duties: 1. Answering clinic phone- describing services, intake new clients, refer calls to proper party., 2. Provide support services to our team of Speech Language Therapists, 3. Editing and filing technical reports, sourcing information as requested, creating templates., 4. Greeting Clients in our physical clinic., 5. Work with regional centers to schedule/assign evaluations and ongoing therapy., 6. Provide information to families as needed., 7. Work within a small team/hybrid and in-person., 8. Other duties as requested/required. Training and support is provided. Fairly Flexible Schedule. Skills required- Computer/word processing, phone etiquette, organizational, reliable, self starter. This position will start as part time and will become full time (32+ hrs) when training is complete. Native English speaker, bilingual a plus. Work will be in our pleasant Milpitas clinic with a small portion remote. Salary dependent on Experience. Starts @$22.00/hr Equal opportunity employer. Flexible work from home options available.

Legal SecretaryJoin an amazing team that is consistently recognized for our achievements and culture, including our most recent Forbes award of being one of America's Best Midsize Employers for 2026!Position Summary:Seeking a Legal Secretary who provides secretarial and administrative support to pro

CDF is seeking an experienced Legal Assistant to join our support team.This position represents a great opportunity for a detail-oriented person to be the point.The Legal Assistant will provide overflow support to all five of CDF's offices.This position reports to the Director of Legal Operations an

We believe everyone deserves access to affordable and simple legal services.Founded in 2008, Rocket Lawyer is the largest and most widely used online legal service platform in the world.With offices in North America, South America, and Europe, Rocket Lawyer has helped over 30 million people create o

Manage inbound/outbound patient calls and triage inquiries.Schedule, reschedule, and confirm patient appointments.Send appointment reminders and coordinate pre-visit instructions.Provide general administrative support including correspondence and document management.Assist with patient intake, medic

Remote work must be performed while residing in California, New Mexico, Florida or Massachusetts.San Diego, CA and Albuquerque, NM.Are you passionate about positively changing the lives of others? California Institute of Applied Technology (CIAT) is growing and seeking educators and professionals wi

The OAG is seeking a highly motivated and mission-driven attorney to join the Opioids Enforcement Unit within the Consumer Protection Division as an Assistant Attorney General (AAG).The Consumer Protection Division (CPD) enforces Maryland’s laws against unfair, abusive, and deceptive trade practic

We are seeking a dedicated and organised individual to join our team in a vital administrative role within our dental practice.The ideal candidate will have excellent communication skills and a proactive approach to supporting the daily operations of our office.Manage appointment scheduling and pati

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.This is a fo

We're looking for a Paralegal!.Texas-Based | Full-Time | Remote .Join a fast-growing real estate investment firm and work directly on active commercial litigation matters across Texas.Rastegar Property Company is a rapidly growing real estate investment firm focused on acquiring, developing, and ma

Shape the Future of Blockchain—Bringing Business On-Chain.We’re offering a unique opportunity to join.Founded nearly four years ago, Launch Legends is at the forefront of bridging Web3 blockchain technology with the next evolution of Web2 integration—bringing businesses on-chain through enterp

Zirtual is a work-life balanced company that offers law firms practice area specific, experienced virtual paralegals.Our US-based paralegals strive to meet and exceed attorney-client needs and expectations.Zirtual offers paralegals in every practice area and state, both transactional and litigation.

The Legal Department is seeking an experienced, detail-oriented Employment Law Paralegal to support internal employment legal matters, workplace compliance, and litigation management.This role partners closely with in-house employment counsel, Human Resources, and business leaders to manage workplac

Equivity is seeking a reliable and detail-oriented.Legal Executive Assistant (LEA).This role is ideal for someone who enjoys being the organizational backbone of a legal practice, thrives in a remote environment, and values building long-term working relationships with attorneys and clients.Provide

For nearly half a century, LOGS has stood as a pioneer in the creditors’ rights industry.With deep-rooted legal expertise across local markets and the strength of national resources, we remain committed to innovation and progress.Today, we are embracing the future, leveraging technology and explor

PLC’s Housing and Homelessness Prevention Unit provides high quality direct representation, in addition to coordinating and supervising pro bono representation, of tenants in cases involving unlawful detainer, discrimination, subsidized housing disputes (including housing vouchers), affordable hou

We are seeking a dedicated and detail-oriented professional to join our team in a critical support role.This position offers an exciting opportunity to work within a dynamic environment where you will assist in various legal functions.Provide administrative support to legal staff, including managing