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Role Purpose The Legal Intern will support the EU Legal team for managing contracts and legal operations, while gaining hands‑on exposure to in‑house legal workflows. The role focuses on assisting with contract reviews, maintaining trackers and databases, coordinating with stakeholders, and supporting budgeting and record‑keeping activities. The intern will also track budgets and ensure all external legal engagements and disbursements remain within approved budgets. Key Responsibilities A) Contract Review & Supervised Transaction Support • Assist with first‑level reviews of NDAs, service agreements, statements of work, and amendments using standard templates., • Prepare summary notes, cover emails, and issue lists for review by central legal team., • Coordinate and schedule alignment calls and prepare agenda; capture minutes, action owners, and timelines., • Maintain a contract & advice tracker (status, owners, critical dates, risk flags) and circulate weekly updates., • Conduct targeted legal research on statutes, regulatory guidance, industry codes, and prepare short, structured research notes., • Maintain a simple budget log for external counsel and legal vendors (approved budgets, rates, PO/PR numbers, actuals, and variance notes)., • Verify that any new matters are backed by an approved budget or approval to exceed before initiating external work., • Coordinate quote/fee estimate comparisons from empanelled firms, as instructed., • Ensure basic document hygiene during finalization., • Follow record retention and naming conventions; maintain an organised folder structure on SharePoint/Drive/CLM., • Support periodic compliance attestations/CAPA follow‑ups by tracking responses and updating trackers. Qualifications • LLB (currently pursuing graduation or recently graduated)., • Prior internships in contracts, corporate/commercial law, or in‑house legal preferred. Skills & Competencies Legal & Technical • Working knowledge of contract structures (scope, fees, IP/confidentiality, indemnity/liability, termination, governing law) and issue‑spotting basics., • Familiarity with version control and e‑signature tools (e.g., DocuSign)., • Strong organisation and follow‑through; keeps trackers current and documents filed correctly., • Budget awareness: respects approval flows, logs spend, and escalates potential overruns early., • Stakeholder alignment: obtains Finance/HR/business confirmations before circulation; clear written communication.

Legal & Compliance Assistant Trading Floor Hybrid £35,000 - £40,000 Our client, a top City financial Institution is looking for a Legal & Compliance Assistant to support the Corporate & Trading Operations Legal Team. Based on the trading floor, you will be supporting the Head of Legal and the broader legal and compliance team with all aspects of administration and documentation compliance processes. This role is ideally suited to a degree-level educated Legal Administrator or Legal Secretary with proven experience of supporting an in-house Compliance or Corporate Legal team. Legal & Compliance Assistant • Scheduling and attendance at board meetings and meetings of various committees., • Writing meeting minutes and circulating them to the Directors and other relevant staff., • Collating board packs and meeting agendas and delivering them to the Directors., • Circulating written board resolutions and other communications to the Directors., • Filing of forms and documents with Companies House (e.g. new director appointments) and other authorities., • Acting as the department liaison to the parent company and other International offices in respect of various administrative matters., • Preparing and proofreading documents., • Help drafting and sending out template agreements and documentation to customers., • Carrying out various operational control tasks, such as system access checks and monitoring., • Maintaining and updating internal records and databases., • Preparing presentations and reports What you will offer? • 2-4 years experience working in a Compliance, In-house legal team or from a law practice, • Degree level education., • Passion for legal and regulatory work, • Ability to manage a varied workload in a deadline driven environment., • MS Office skills, • A Team player who can also work autonomously

We have a permanent opportunity here at Dalkia UK for a Compliance Coordinator to join our team on our Selfridges contract. This role will be based on site in the London branch 5 days a week This role will provide comprehensive compliance and administrative support to the Selfridges Oxford Street account, ensuring statutory and contractual compliance documentation is accurately processed, controlled, and reported through Dalkia systems. Support the delivery of compliance assurance across four Selfridges stores and a supporting office, promoting strong governance, accuracy, and timely completion of compliance activities. Work closely with the site management team, engineers, supervisors, and central compliance functions to ensure all compliance documentation, records, and processes are completed in line with Dalkia procedures and client requirements. The Role • Check, validate, and process completed compliance documentation in line with contract and statutory requirements., • Upload, manage, and maintain compliance records within Aurora CAFM and the CAP (Compliance Assurance Portal)., • Monitor compliance status, chasing outstanding documentation and escalating gaps or risks to the appropriate manager., • Support the administration of PPM and statutory compliance workflows, ensuring documentation is correctly linked to assets and work orders., • Liaise daily with engineers and supervisors to ensure accurate submission of reports, certificates, and supporting evidence., • Generate compliance reports and dashboards for site management and central teams as required., • Maintain accurate records, audit trails, and document control in line with Dalkia quality procedures., • Deal with incoming compliance-related enquiries in a professional and efficient manner, directing issues where necessary., • Support day-to-day site administration duties, including document control, filing, data entry, and correspondence., • Assist with preparation of client-facing compliance reports and responses to audit actions., • Ensure all compliance documentation is correctly stored, version-controlled, and readily retrievable for audits or inspections., • Carry out any other reasonable administrative or compliance-related duties as required to support the contract. Hours of Work • Monday to Friday, 8am – 5pm 40 hours per week Benefits • 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year, • Pension with matched contributions between 6-8%, • Life Assurance, • Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants, • Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance, • Access to wellbeing programmes, • Company Sick Pay, • Employee recognition programmes which reward exceptional achievements, • Employee Referral bonus with generous bonuses for ‘referring a friend’, • The opportunity to use one working day per year volunteering to help the local community, • Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters Qualifications and Experience Required Essential • Proven experience in an administrative, compliance, or contract support role, ideally within Facilities Management, engineering, or a regulated environment, • Strong attention to detail with the ability to accurately check, validate, and process compliance documentation, • Experience working with computerised systems and maintaining accurate records and audit trails, • Confident user of Microsoft Office (Excel, Word, Outlook), particularly for data entry, tracking, and reporting, • Ability to manage competing priorities, meet deadlines, and work methodically in a fast-paced environment, • Strong communication skills, able to liaise effectively with engineers, supervisors, managers, and central teams, • Ability to work independently while also supporting a wider operational team, • Clear understanding of the importance of process adherence, governance, and compliance, • Willingness to be site-based at Selfridges Oxford Street and support multiple stores and an office environment Desirable • Previous experience working within Facilities Management, building services, or engineering contracts, • Experience using Aurora CAFM or similar CAFM systems, • Experience using compliance management or assurance portals (e.g. CAP or equivalent systems), • Basic understanding of statutory compliance (e.g. PPMs, certification, asset records), • Experience supporting audits, inspections, or compliance reviews, • Knowledge of document control principles and quality management systems (e.g. ISO 9001 environment), • Experience producing management or client-facing reports, • Familiarity with working in a high-profile, live operational environment such as retail or public-facing sites At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you #INDDF2

We’re looking for a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team, supporting the delivery of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects. This is a key coordination role within a fast-paced bidding environment, where accuracy, communication, and the ability to manage deadlines are essential. What you’ll be doing: • Coordinating the full bid process from ITT receipt through to submission, post-tender, and handover, • Managing document control, including registers, filing systems, and version control, • Reviewing ITT information to identify requirements, actions, and deadlines, • Issuing tender information to internal teams and tracking progress, • Writing, reviewing, proofreading, and formatting tender responses, • Supporting the preparation and submission of PQQs and bid documents, • Managing client portals and electronic document systems (EDMS), • Coordinating NDA processes and ensuring compliance with procedures, • Arranging meetings, preparing agendas, and producing minutes and action logs, • Maintaining deliverables trackers and bid progress reporting, • Supporting the creation of CVs, capability documents, and presentations, • Maintaining CRM systems and bid libraries, • Liaising with internal teams to ensure deadlines and submissions are met, • Experience in a Bid Coordinator / Bid Assistant role (construction experience preferred), • Strong organisational skills and excellent attention to detail, • High standard of written English, spelling, grammar, and formatting, • Ability to manage multiple deadlines in a fast-paced environment, • Strong communication and coordination skills, • Proficient in MS Office (Word, Excel, PowerPoint, Outlook), • Experience with CRM systems or document management tools advantageous, • Work on major UK construction and infrastructure bids, • Fast-paced, collaborative preconstruction environment, • Strong pipeline of high-profile projects

About the job 🏢 Company | Oury Clark 📌 Role | US Corporate CPA 🔍 Focus | US corporate tax & compliance, inbound expansion, entity setup, state nexus 💡 Skills | Strong US tax technical ability, clear communication, cross‑border awareness 🧩 Requirements | US CPA, 5–10+ years US corporate tax experience, international/inbound exposure 📍 Location | London (Hybrid) 💼 Offer | Competitive salary with benefits US Corporate CPA Job Role Overview We are seeking a US‑qualified CPA with strong US corporate tax and compliance experience to support UK and international companies expanding into the United States. This role sits at the intersection of US domestic tax and international inbound/outbound advisory, working closely with UK tax, legal and commercial teams. Key responsibilities US corporate tax & compliance • Prepare and review US federal and state corporate tax returns., • Manage ongoing compliance for US subsidiaries of UK-parented groups., • Assess state nexus, filing requirements and practical sales tax considerations., • Maintain US compliance calendars. UK companies expanding to the US. • Guide and advise clients on formations, entity choice (C‑Corp, LLC, etc.) and initial compliance setup., • Work alongside UK tax teams on transfer pricing awareness, withholding taxes and cross‑border reporting., • Explain US tax concepts clearly to non‑US founders and finance teams. Collaboration & client delivery • Serve as the US technical lead within a UK-based advisory team., • Work closely with UK corporate tax, payroll, legal and company secretarial teams., • Support proposals, client meetings and technical discussions. Requirements • US CPA qualification., • Strong US corporate tax and compliance experience., • Experience with US entities owned by non‑US parents or inbound/international US tax work., • Ability to communicate complex issues clearly and commercially to entrepreneurial clients. Desirable but not mandatory • Experience with UK‑headed groups or UK advisers., • Familiarity with UK–US treaty concepts, withholding taxes and cross‑border reporting., • Background in international firms, boutique cross‑border practices, or in‑house roles supporting European/UK expansion into the US. Why this role is different • A rare opportunity to perform meaningful US tax work while based in the UK., • High exposure to founders, CFOs and key decision‑makers., • The chance to help build and shape a growing UK–US service line., • Work within a multidisciplinary team spanning tax, legal, employment and advisory services Benefits • Flexible Hybrid working, • Central London office working location, • 25 days plus bank holidays, • Private healthcare, • Recruitment commission, • Life insurance (4 x salary), • Contributory Pension Scheme, • Cycle to work, • Long term service benefit, • Helping Hand Fund (helping staff in times of need), • Perkbox, • Season Ticket loans, • Charitable Giving Scheme Oury Clark Oury Clark is a unique and dynamic professional firm. Being both a Legal firm and Chartered Accountants we believe strongly that you need a mix of disciplines to truly solve problems. And this means that when you work at Oury Clark you will get the broadest possible exposure. The clients are complex, but the politics isn’t, and we intend it to stay that way. Above all else we are looking for people with their heads and hearts in the right place. At Oury Clark you will work alongside an expert team of Chartered Accountants, Lawyers and Chartered Tax Advisers

Title: Trade Mark Administrator Location: London Unfortunately for this position we are unable to offer sponsorship. The Position This position is highly regarded in HGF and forms an integral part of the running of our trade mark operations. Based in London, the position will support our colleagues in Amsterdam and work closely with Trade Mark Attorneys, Partners, and Paralegals in a busy environment. • Administer legal formalities for clients’ trade marks and designs in the Netherlands, Europe, and beyond., • Ensure trade mark filing, action, and renewal deadlines are met with 100% accuracy., • Progress actions required of Trade Mark Attorneys and Associates to meet deadlines., • Prepare and execute documentation for the registration and renewal of trade marks and designs., • Maintain and update the computerized record system for trade marks and designs., • Manage a due date diary system to ensure deadlines are met efficiently and accurately. About You You will bring proven experience in legal administration, with strong organisational abilities and a high level of accuracy in all aspects of your work. You communicate confidently in both English and Dutch and are comfortable managing multiple tasks and deadlines in a fast‑paced environment. Proactive and adaptable, you can anticipate the needs of Fee Earners and clients, work effectively as part of a team, and use your own initiative when required. With excellent Microsoft Office skills, you are able to deliver high‑quality administrative support consistently and efficiently. Key strengths include: • Strong self‑management and the ability to prioritise workloads effectively., • Excellent communication skills and a proactive, solutions‑focused approach., • High attention to detail, ensuring accuracy and consistency in all work produced. About HGF: HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding. Why move to HGF? • HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression., • We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor, • As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content, • Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working HGF Values People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit. Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately. Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions. Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.

Owen Reed is looking for an Administrator for a top law firm in London. Administrator (6-Month Fixed-Term Contract) Hybrid Working | 3 Days in the Office | 2 Days from Home Owen Reed is seeking a highly organised and proactive Administrator to join the Business Services Centre team of a leading law firm in London. This is an excellent opportunity for a detail-oriented professional with strong administrative skills to contribute within a collaborative and professional environment. The Role As Administrator, you will provide essential administrative support to Legal and Support Departments, ensuring the smooth and efficient delivery of document management, filing administration and office support services. Key Responsibilities • Save documents to the document management system and liaise with the Reprographics Department for scanning where required, • Complete document engrossments in conjunction with EAs/Secretaries, including the binding or other “finishing” of documents, • Create, prepare and assemble sales packs, court bundles and other exhibition materials, • Assist with the assembly, preparation and maintenance of court bundles and other exhibits, • Support specific projects for Legal and Support Departments, providing general office administrative assistance, • Demonstrate teamwork and provide cover within the team, including flexibility to swap office working days where necessary, • Learn the requirements of key clients to ensure correct processes and procedures are followed, • Undertake all necessary tasks to support efficient filing administration processes, including maintaining online registers, saving documents to DMS and datasites, and liaising effectively with support teams, • Complete small or individual copying tasks retained within practice areas or unsuitable for the Reprographics Department, • Proactively use the workflow management tool to take ownership of tasks from start to finish, ensuring deadlines and business needs are met and communicated effectively, • Deliver excellent customer service to internal clients, developing a strong understanding of partners, lawyers, secretaries, practice areas and departmental working practices, • Recent office administrative experience, ideally gained within a law firm or professional services environment, • Good typing speed with a high level of accuracy, • Strong working knowledge of Word, Excel and Adobe, • Previous knowledge of a document management system is desirable, though training will be provided, • Some experience of legal documents, • Excellent attention to detail and accuracy, • Strong organisational skills and a proactive, team-focused approach

About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements., • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas., • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources., • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate., • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities., • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings., • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence., • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements., • Special Projects: Support various strategic initiatives and ad-hoc projects as needed. Requirements • Bachelor’s Degree required, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments., • Exceptional organizational, interpersonal, and communication skills, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly), • Self-starter with a “can-do” mindset and solution-oriented approach, • Calm, resourceful, and able to solve problems independently under pressure, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends), • Solid knowledge of Google Workspace and Microsoft applications, • Ability to handle sensitive information with discretion, • Ability to travel domestically and internationally as needed

Job Role: Executive Administrative Assistant Location: London Bridge About our client Our client is a dynamic and growing organisation known for its commitment to excellence, innovation, and operational efficiency. They pride themselves on fostering a collaborative and fast paced working environment where talented professionals can thrive and make a real impact. The Role Are client is seeking a highly organised and proactive Assistant Executive Assistant to join their team. This unique position supports the Personal Assistant in delivering seamless administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-moving environment, enjoys multitasking, and has exceptional attention to detail. Key Responsibilities: • Provide comprehensive administrative support to the Personal Assistant, • Assist with diary management, scheduling meetings, and coordinating appointments, • Prepare documents, reports, and presentations as required, • Manage correspondence, including emails and phone calls, • Coordinate travel arrangements, itineraries, and expenses, • Maintain accurate records and filing systems, • Support internal and external stakeholder communication, • Handle confidential information with discretion and professionalism Skills and Experience • Previous experience in an EA, PA, or administrative support role, • Strong organisational and time management skills, • Excellent written and verbal communication abilities, • High level of discretion and professionalism, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Ability to prioritise tasks and work under pressure, • A proactive and flexible approach What they Offer… • Competitive salary, • Hybrid working opportunities, • Supportive and collaborative team environment, • Opportunities for career development and progression, • Exposure to senior leadership and business operations If you are a motivated and detail oriented professional looking to take the next step in your career, we would love to hear from you.

Project Manager - Luxury Retail Architecture We are seeking an experienced Project Manager to lead luxury fashion retail projects from RIBA Stage 2 onwards, taking ownership of design development, statutory approvals, construction delivery, and store handover. You will be the primary point of contact for high-profile clients, managing projects valued between £350,000 and £2M+, while leading cross-functional teams to deliver cutting-edge retail spaces that elevate brand identities and create immersive customer experiences. This role requires someone who can operate at both strategic and operational levels, balancing creative vision with technical delivery, commercial awareness with regulatory compliance, and client expectations with practical constraints. About ML Projects: ML Projects is a London-based architectural project management practice specializing exclusively in high-end luxury retail fit-outs for prestigious brands across the UK and Europe. We manage the complete journey from concept through to store opening, delivering exceptional retail spaces through expert coordination of design development, regulatory approvals, construction delivery, and seamless client handovers. Founded on principles of professional integrity and teamwork, we take pride in bringing our clients' creative visions to life through exceptional project management and execution. Our inclusive culture fosters an environment where professionals can thrive and develop their skills as part of close-knit project teams working on flagship stores, shopping malls, boutiques, and innovative retail concepts. Key Responsibilities: Project Leadership & Delivery • Manage complete project lifecycle from design development through construction to handover and commissioning, • Lead multiple concurrent retail fit-out projects with individual values ranging from £350,000 to £2M+, • Ensure adherence to client design intent, brand standards, and project requirements throughout all phases, • Oversee construction progress through regular site visits, swiftly resolving any conflicts., • Manage Building Control submissions and maintain ongoing liaison with Building Control Approved Inspectors, • Coordinate CDM compliance including F10 notifications, Construction Phase Plans, and Health & Safety File compilation, • Manage License to Alter applications with landlords and freeholders, understanding statutory notice periods, • Ensure compliance with UK Building Regulations (particularly Part B - Fire Safety, Part L - Conservation, Part M - Access), • Lead cross-functional teams of 2-3 architects/designers/junior PMs plus external consultants, • Appoint and manage specialist consultants (MEP, Structural, Fire Engineers, Principal Designer, Acoustic Consultants), • Manage internal design team workflows, ensuring designers have complete project briefs and technical information, • Review design progress at key milestones, identifying any information gaps or technical queries, • Coordinate information flow between clients, consultants, and internal design team, • Flag design resource constraints or bottlenecks that may impact project programmes, • Prepare Bills of Quantities (BOQ) and manage tender processes, • Track project expenditure against CAPEX budgets, flagging variations and maintaining financial forecasts, • Serve as primary client contact, managing expectations and ensuring exceptional service delivery, • Prepare professional reports, presentations, and client-facing communication materials, • Chair project meetings and site progress meetings with clients, contractors, and consultants, • Present technical solutions and recommendations to clients and senior stakeholders, • Build and maintain strong relationships with luxury retail brand representatives, • Lead and mentor Project Coordinators and junior team members, • Delegate tasks effectively while maintaining oversight of critical deliverables, • Foster collaborative working relationships with internal teams and external partners, • Maintain project trackers with accuracy, ensuring they reflect real-time project status, • Ensure project documentation integrity, accessibility, and compliance with filing protocols Essential • Minimum 3+ years proven experience managing luxury retail or high-end fashion projects in the UK, • Direct experience leading projects through RIBA Stages 2-7 from design development to handover, • Track record managing retail fit-out projects valued £350,000 to £2M+, • Hands-on experience with Building Control submissions for retail premises, • Working knowledge of CDM Regulations 2015 and Principal Designer responsibilities, • Practical understanding of UK Building Regulations and their application to retail fit-outs, • Experience working across UK & European markets, • Knowledge of international building standards and compliance requirements, • Background with major luxury fashion, beauty, or premium lifestyle brands Technical Proficiency • Advanced proficiency in project management software (Smartsheet, MS Project, or similar), • Strong technical literacy - ability to read and coordinate architectural, structural, and MEP drawings, • Exceptional organizational skills with ability to manage multiple concurrent projects, • Strong commercial awareness with understanding of margin management and profitability, • Ability to develop realistic construction programmes and manage critical path activities, • Experience with risk management, issue resolution, and change control, • Disciplined approach to documentation, reporting, and audit trails, • Excellent client management and stakeholder engagement abilities, • Strong written communication skills for reports, specifications, and statutory submissions, • Confident presentation skills for client meetings and design reviews, • Proven ability to lead, mentor, and develop junior team members, • Effective negotiation and conflict resolution capabilities, • Proactive problem-solver who anticipates issues before they become critical, • Calm under pressure with ability to manage competing priorities and tight deadlines, • Meticulous attention to detail while maintaining strategic oversight, • Results-oriented mindset with commitment to quality and client satisfaction, • Professional integrity and ethical approach to project delivery, • Willingness to travel domestically and internationally for site visits as needed

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

Role Overview We are seeking an experienced and strategic Associate Director, Regulatory Affairs to lead complex regulatory activities and provide expert guidance across global cross-functional teams. This role is critical in shaping regulatory strategy, ensuring compliance, and driving successful product lifecycle management across multiple markets, with a strong focus on the UK and EU. Key Responsibilities • Lead and oversee Marketing Authorisation Transfer activities (MATs), providing strategic regulatory direction to global cross-functional teams., • Interpret and apply global regulatory requirements (with emphasis on UK/EU regulations), ensuring alignment and informed decision-making across the organisation., • Serve as the regulatory lead on multidisciplinary project teams, influencing strategy and ensuring regulatory considerations are embedded in all stages of product development and lifecycle management., • Develop and drive execution of Regulatory Strategy Documents (RSDs) in line with business objectives and global market requirements., • Maintain deep, current knowledge of regulatory frameworks, guidelines, SOPs, and industry best practices., • Lead interactions with global regulatory authorities, distributors, and external partners as required., • Provide strategic oversight on post-approval CMC changes, defining and executing appropriate global filing strategies., • Direct the preparation, review, and submission of high-quality regulatory documentation, including electronic submissions where applicable., • Oversee lifecycle management of regulatory filings and ensure the integrity of centralised documentation systems., • Ensure global compliance of product labelling, working closely with cross-functional stakeholders., • Establish and maintain robust regulatory records, databases, and health authority communications., • Drive regulatory compliance in document review processes and change management activities., • Monitor regulatory developments and proactively communicate risks, opportunities, and strategic insights to stakeholders., • Lead, coach, and mentor junior team members, fostering a high-performing and collaborative team environment. Key Competencies • Strategic thinker with strong analytical and decision-making capabilities, • Exceptional leadership and stakeholder management skills, • Excellent written and verbal communication, with the ability to influence at all levels, • Strong problem-solving skills with the ability to develop and present multiple solutions, • Highly collaborative, with a customer-focused and professional approach, • Proactive, driven, and results-oriented, • High level of integrity and confidentiality, • Proven ability to coach, mentor, and develop talent Education & Experience • Bachelor’s degree (BSc) in a scientific or related discipline (required), • Master’s degree (MSc) and/or RAC certification (preferred), • Significant experience in global regulatory affairs, including UK, EU, US, and international markets, • Strong expertise in UK/EU regulatory requirements, • Experience with advertising and promotional regulations (highly desirable)

This role is based in London and reports to the Shipping Operations Manager located in Singapore, with a dotted-line reporting to the Charterer based in the UK. Responsibilities • This position is responsible for daily shipping operations from the vessel on subs until the shipment is fully completed, and is required to provide prompt operational support through monitoring the shipments under the company’s charter., • Ensure smooth and timely operations on vessel clearance, stowage plan preparation according to trading/charterer requirement, terminal/port requirement and internal safety requirement, itinerary update, voyage order distribution, shipment status update, e-filing as well as freight payment., • This position is also responsible for shipping operation of time charter fleet, including but not limited to arranging bunker supply, reviewing and settling port disbursements, following charterers’ requirements on each voyage basis voyage order, various operational cost calculation, e-filing as well as freight billing and collection., • Ensure that the Charter Party (CP) terms and company policies/compliance rules are closely complied with and adhered to., • Liaise closely with external stakeholders, including but not limited to owners, charterers, brokers, agents, PnI clubs, and any concerned parties during spot charter shipment., • Liaise closely with internal stakeholders, including but not limited to charterers, cargo operations, vetting, legal, finance, and any concerned teams to ensure smooth communication within the company.

A top Mid Tier Law Firm based in the City has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent. Main Responsibilities: As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm. • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Skills and Experience • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential. Person Specification • Ability to prioritise work effectively when under pressure and deal with competing workloads., • Ability to work without supervision and use own initiative to ensure tasks are completed., • Highly organised with excellent attention to detail., • Professional and flexible in approach to both work and colleagues., • Excellent communication skills and ability to deal with people at all levels across the firm, • Formal secretarial training is desirable but not essential., • The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required. For further information on this role please contact Ella Britton

Well-known national retailer seeks to recruit a seasoned company secretarial professional to join their team on a part-time basis (4 days a week). Based at the central London office, and reporting to the Executive Deputy Chair, this is a standalone role which covers an interesting mix of matters, working independently and effectively to cover the usual statutory and Board/meetings duties, together with some property governance administration, and acting as first point of contact for shareholder queries. Purpose of Role: To deliver company secretarial, governance and property governance administration for the Group, ensuring statutory compliance, effective Board processes and well-organised corporate and property records. The role supports the Chair & Deputy Chair and provides hands-on coordination of governance and property documentation. This is a practical operational role combining corporate governance delivery with structured property administration. The successful candidate is likely to have the following skills and experience; • Strong company secretarial / governance administration experience, • Highly organised with strong attention to detail, • Property documentation experience desirable, • Strong proficiency in Microsoft Office and Co Pilot (Word, Excel, PowerPoint, Outlook), • Confident managing structured documentation and records digitally, • Able to work across multiple systems and coordinate information from Finance, Property and Legal, • Experience with Companies House online filing, • Excellent written and verbal communicator, • Strong stakeholder management skills, including senior internal stakeholders, • Proven experience managing shareholder relationships and communications Full job briefing available on request.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Evening Legal Secretary – UK Law Firm Farringdon £55000 -£65000 A prestigious UK law firm is seeking an Evening Legal Secretary to join their London office on a permanent basis. This is largely an office-based role, 4 days in the office and 1 at home, providing high-quality secretarial and document production support to legal and business services staff across the firm. The role will involve: • Providing comprehensive secretarial support to lawyers and support teams, • Document production, formatting and amendments, • Managing correspondence, emails and diaries, • Handling printing, filing and document management, • Supporting wider office administration as required Working hours: • 3pm - 9pm, • 6-hour working day, Monday to Friday The firm offers: • Salary up to £65,000 (pro-rated), • Market-leading benefits, including a generous bonus, • Stunning City office close to Farringdon and Chancery Lane The ideal candidate will have: • Previous experience as a Legal Secretary or Legal PA (law firm essential), • Strong document production and formatting skills, • Excellent attention to detail, • A professional and reliable approach, • The ability to work independently in an evening support role This is a fantastic opportunity to join a top-tier UK law firm in a highly supportive environment, offering excellent work-life balance alongside a competitive package.

This established London law firm is offering an excellent opportunity within its Facilities team, and it truly stands out for the way it looks after its people. Alongside a warm, collaborative culture, the firm provides an impressive benefits package including 26 days’ annual leave, private health and dental insurance, enhanced maternity and paternity leave, wellness perks, a bonus scheme, and more. This is an office‑based role, working 9:30am–5:30pm, joining a small and friendly team consisting of a Facilities Manager and Head of Business Services. The Facilities Assistant will report directly to the Facilities Manager and play a key role in maintaining a healthy, safe, clean, and comfortable workplace for partners and staff. Key Responsibilities • Arrange and supervise all pre‑planned maintenance, ensuring documentation is complete, access is organised in advance, and all works adhere to method statements and contractual obligations., • Manage the helpdesk logging system for all reported building and equipment issues, liaising with suppliers or building management to secure prompt resolutions while keeping internal clients fully updated., • Conduct weekly walkarounds to complete required health and safety checks, logging findings, resolving minor issues and escalating more complex matters to the Facilities Manager., • Maintain high standards of housekeeping in basement areas so they remain clean, safe and well‑organised, coordinating with wider business support teams when needed., • Prepare thoroughly for new joiners, including desk setup, access passes and locker allocation., • Deliver new joiner inductions, covering access passes, manual handling guidance and a full health and safety tour., • Produce monthly KPIs across all facilities tasks., • Support the Head of Business Services and Facilities Manager with projects linked to space redesign and evolving ways of working within a hotelling environment. Person Specification The ideal candidate will have: • A minimum of 6 months in a Facilities team within a law firm and further experience in professional services environments, working in a hands-on facilities role that involves regular testing and reporting., • An eagerness to obtain their IOSH certification if not qualified already., • Exceptional attention to detail and accuracy., • Fire marshal training., • Strong client service skills and confidence engaging directly with internal clients., • The ability to prioritise effectively, juggle multiple tasks and meet deadlines., • Excellent organisational and coordination skills, with a diligent and thorough approach., • Demonstrable awareness of health and safety issues., • A positive work ethic, flexible approach and strong team‑player mindset., • Clear communication skills at all levels., • Energy, enthusiasm and a proactive attitude., • Strong IT skills, particularly Microsoft Word and Office., • Knowledge of document management systems and e‑filing (advantageous)., • DSE assessment training (desirable). Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

My client, a leading international law firm based in the City, are seeking a Facilities Helpdesk Operator to join their Facilities team with a shift of 10am – 6pm. THE ROLE The Facilities Helpdesk Operator role is responsible for providing high quality customer service to the London Office by being the central point of contact for all building related issues. As well as managing the inbox, the operator is responsible for maintaining the CAFM system and its supporting systems. The role is an important interface with both internal teams like Office Services and Reception, and external service providers. They will be a good communicator at all levels, used to working within a corporate environment and familiar with all aspects of Facilities Management. DUTIES • Manage, control and monitor efficiently the day-to-day operation of the Helpdesk function., • Effective management of all preventative maintenance (PPM) scheduling and reactive service calls, including logging of jobs, seeing through from start to completion, and escalating where appropriate., • Update the internal client requesting facilities assistance on the status of their call, advising of any problems or issues with their request., • Ensure all certification and supporting paperwork supplied is saved within the CAFM system and managed effectively within Helpdesk., • Produce a variety of reports regularly, collation of statistics and any other reporting / analysis requested., • Manage Helpdesk administration and facilitate training requirements., • Carry out modifications and updates on system data regularly and maintain an effective filing system., • Capture Events and associated requirements for efficient and smooth delivery of service., • Management, uploading and amendment of asset information held in CAFM system and helpdesk operation., • Liaise with external parties where required., • Supporting the Facilities team in the management of services to the business. THE CANDIDATE • A strong sense of clients’ needs and the ability to tailor approach to suit a wide range of supply and demand issues., • You must have the ability to share best practice knowledge and experience., • A ‘can-do’ approach, willingness to learn and extend the role above and beyond the job description, approachability, flexibility and a practical/common sense approach is required., • Demonstrate integrity and professionalism; show a willingness to accept accountability; possess the ability to assess and understand the wider impact of actions and stay calm in demanding situations., • You will need to work proactively to maintain a high quality of service using problem solving skills. Providing supervision and motivation of direct and indirect resources to complete tasks., • You will have strong interpersonal skills and will actively seek to introduce yourself and improve lines of communication within the departments you work with., • Working experience in a Facilities Management environment., • Intermediate to advance IT literacy in Microsoft Office including MS Word, Excel and Outlook., • Previous CAFM knowledge Please apply today for immediate consideration!

Job Title: Compliance Manager Reporting to: Head of Risk Management Hours of work: 5 days /week, office hours Location: Full time office based at London Office of Assura+Protect, London W1H 6AY. Purpose This role is crucial for maintaining the company's integrity and protecting its reputation in a highly regulated industry. The postholder is responsible for creating both long-term and short-term programmes of compliance activity to ensure that all the company’s activities adhere to the correct ethical, legal and regulatory standards. Role and Responsibilities Regulatory Compliance & Framework · Maintain and develop the firm’s compliance framework in line with FCA requirements (including ICOBS, SYSC, DISP and Consumer Duty), ICO regulations, Financial Crime, Bribery Act, customer onboarding protocols. · Ensure policies, procedures and controls remain up to date, effective and proportionate to the size of the business · Provide clear, practical regulatory guidance to senior management and operational teams. · Identify regulatory risks and ensure appropriate controls and mitigation are in place. · Perform research to stay informed about environmental standards and make appropriate recommendations for continuous improvement. Consumer Duty & Customer Outcomes · Embed and oversee Consumer Duty across all business activities. · Support Risk Management Team to assess whether products and services deliver fair value and good customer outcomes. · Identify risks to customer outcomes and ensure appropriate remedial actions are implemented. Third-Party & Delegated Authority Oversight · Establish, review and maintain compliance for the Third-Party due diligence process, developing and establishing the program infrastructure for the evaluation and ongoing monitoring of third party on-boarding programs. · Ensure third parties operate in line with regulatory requirements and internal standards. · Review quality assurance results, sales practices and customer outcomes from outsourced activities. Complaints Oversight (DISP) · Oversee complaints handling processes in line with FCA DISP requirements. · Conduct root cause analysis and identify systemic or recurring issues. · Ensure fair customer outcomes and appropriate remediation. · Produce complaints MI and report trends and risks to senior management and stakeholders. Quality Assurance, Call Monitoring & Conduct Oversight · Oversee and perform regular call monitoring and quality assurance reviews across all sales channels. · Identify conduct risks, disclosure failures and deviations from regulatory and internal requirements. · Assess advisor compliance performance, including: • customer disclosures, • underwriting and eligibility questioning, • product explanation, • vulnerable customer identification · Maintain oversight of red/amber/green call frameworks and ensure timely resolution of high-risk cases. · Produce structured QA reports highlighting key findings, root causes and trends · Escalate material risks, breaches and systemic issues identified through monitoring · Ensure QA findings are embedded into training, product governance and Consumer Duty assessments. Financial Promotions & Customer Communications · Review and approve financial promotions to ensure they are clear, fair and not misleading. · Ensure all customer communications meet regulatory requirements and support informed decision-making. Monitoring, MI & Reporting · Prepare and submit all SMF regulatory filings. · Deliver a risk-based compliance monitoring plan · Produce regular MI covering key risk areas, including complaints, QA results and customer outcomes. · Identify trends, control weaknesses and emerging risks. · Provide clear reporting and recommendations to senior management. Training & Compliance Culture · Design and deliver compliance training across the business, including: • Consumer Duty, • Complaints handling (DISP), • Financial promotions, • Conduct risk and regulatory requirements. · Provide ongoing support and guidance to employees and third parties. · Promote a strong compliance culture across all levels of the organisation. Audit & Continuous Improvement · Coordinate and support external compliance audits, including preparation of documentation, liaison with auditors and drafting of responses and executive summaries. · Conduct internal audits and reviews to ensure execution of compliance standards, regularly produce detailed reports with recommendations based on findings during audits. · Conduct interviews, surveys and other details to ensure employees make every effort to stay compliant across all departments. · Investigate irregularities and non-compliance issues and occasional complaints when they arise, advising on corrective actions. · Ensure timely resolution of findings and implementation of corrective actions. · Continuously improve compliance processes in line with regulatory expectations and business growth. Internal Support · Addressing questions and concerns from colleagues at all levels of seniority, including the Risk Management Team. · Provide guidance to company and stakeholders regarding their regulatory obligations. · Hosting meetings with employees to address any concerns that they may have about ethical and compliance matters within a department or industry. Person Specification and Skills Essential · Strong knowledge of FCA Rules · Good written and communication skills · Prioritisation and time management skills · Self-motivation and drive while working independently · Strong familiarity with Word, Excel and other management software · Attention to detail and accuracy · Can-do, team player approach suitable for a growing SME environment Desirable · Experience in filing FCA reports, compliance monitoring reports and anti-money laundering reports · Familiarity with call-centre and insurance industry software and records

Temp Legal Executive Assistant / Legal EA Top US Law Firm- Tax Team Greater London An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. • 8 weeks initially, • 4 days in the office, • 9am-5pm, • Overtime: time and a half for first four hours; double time after, • Competitive salary The Firm A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner in their tax team. The Role • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills The firm really value diversity and inclusion and encourage applications from a range of backgrounds. Lunaria Partners are advertising this administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Ella or Jess at AJ Chambers

About the Job We are seeking an experienced Senior Administrator to play a pivotal role in ensuring the smooth, efficient and professional running of our administrative operations within our practice. Acting as a central coordination point across service lines, this is lead role supporting fee-earning teams, enhancing client experience, and driving consistency in our administrative standards. This is a senior operational support position requiring a high degree of organisation, discretion and initiative, alongside the ability to manage competing priorities within a fast-paced professional services environment. Key Responsibilities Operational Management • Oversee day to day administrative operations across the office or designated hub, • Act as a senior point of contact for administrative queries and escalations, • Implement and maintain consistent administrative processes, systems and standards, • Support continuous improvement initiatives to enhance efficiency and service delivery, • Allocate work effectively to ensure timely and accurate completion of tasks, • Manage client communications, ensuring responsiveness and attention to detail, • Coordinate meetings, events and client interactions to a high standard, • Support fee earners with administrative tasks including document preparation and formatting, engagement letters and client onboarding documentation, filing, record keeping and compliance documentation, • Assist with billing processes, timesheet management and workflow tracking., • Maintain and optimise use of practice management systems and CRM platforms, • Oversee office logistics including suppliers, equipment and workspace management, • Support health and safety compliance and policies, • The postholder will be expected to act reliably, responsibly and flexibly undertaking any additional tasks required that fall within the scope and level of the role. This includes covering on the reception when required People Management and Development • Recruit, mentor, and develop administrative staff., • Conduct performance management and appraisals., • Build high-performing and collaborative teams., • Manage workload allocation and resource planning Candidate Profile • Exceptional organisational and time management skills., • Strong written and verbal communication, with high attention to detail., • Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Ability to manage multiple priorities and work under pressure., • Strong sense of ownership and pride in delivering high-quality work. Experience Essential • Demonstrable experience in a senior administrative role within a professional services environment, • Experience of supporting multiple stakeholders, including senior professionals or partners, • Proven ability to coordinate workloads and support junior team members, • Familiarity with regulatory or compliance-driven environments

The role is part-time, based in our London office, with hours of work being four hours per day between 8am–5pm, Monday to Friday. VHR is a multi-award-winning technical recruitment company, headquartered in London, supplying contract and permanent technical and professional staff to our clients within the Aerospace & Aviation, F1 & Automotive, Engineering & Manufacturing, and Civils & Infrastructure sectors. VHR currently employs 80 members of staff across our international office network in the UK, Europe, Middle East and North America, and generates a turnover of £50M annually. ROLE DESCRIPTION As Contracts Administrator, reporting to the Contracts & Compliance Manager, you will be responsible for raising, issuing, filing, and supporting the signing and return of contractual documents relating to VHR’s contractors and clients. CONTRACTS ADMINISTRATOR DUTIES INCLUDE: • Ensuring all contractor engagement contracts are raised accurately and issued to tight timescales., • Ensuring all client engagement contracts are raised accurately and issued to tight timescales., • Liaising with clients, contractors, and suppliers to support the signing and return of contract documentation., • Utilising e-signing applications to manage the contract authorisation process., • Applying updates to contractor and client contract templates as required., • Archiving and e-filing all contractual and related documentation., • Ensuring that contractor onboarding documentation is captured and accurately filed on the Company’s systems., • Updating the Company’s document tracking systems to ensure awareness of outstanding and unsigned contracts., • Compliance duties in support of Company policies., • Providing administrative support to VHR’s management, as required. REQUIREMENTS This role will suit a candidate who has proven experience in a clerical administration role. The ideal candidate will have: • Excellent attention to detail., • Excellent verbal and written communication skills in English., • Excellent organisational skills., • Proven accuracy., • Ability to work under pressure., • Strong Microsoft Office skills., • The ability to learn rapidly., • A strong work ethic., • Availability to work four hours per day between 8am–5pm, Monday to Friday. COMPENSATION AND BENEFITS • An hourly rate of £13.50., • 21 days’ paid holiday (pro rata) plus bank holidays., • Hybrid working between office and home., • Private healthcare and pension., • Company social events.

Office Administrator / Secretary Location: London (on-site) Salary: £35,000 per annum Hours: Monday–Thursday 9:00am–5:30pm, Friday 9:00am–5:00pm Working Pattern: Fully office-based About the role We are seeking a highly organised and adaptable Office Administrator to join a busy professional services team. This is a varied, hands-on position offering exposure across multiple areas of the business. You will support senior stakeholders, manage day-to-day office operations, and assist with client onboarding and compliance-related processes. You will be part of a collaborative team where ownership, teamwork, and high standards are key. The role requires someone proactive, detail-oriented, and able to stay calm and focused in a fast-paced environment, including when handling repetitive tasks. This is an excellent opportunity for someone looking to develop quickly within a business where their contribution will be visible and valued. Key Responsibilities • Coordinate client onboarding processes, including AML documentation, identity verification, and risk assessments, • Maintain accurate filing systems and ensure statutory records are kept up to date, • Uphold high standards across all administrative and compliance-related processes, • Support onboarding of new employees and assist with internal workflows, • Liaise professionally with internal teams and external stakeholders, • Format documents and communications for internal and external use, • Manage incoming post, office supplies, and general office operations, • Assist with events, social activities, and wider team initiatives, • Identify opportunities to improve processes and efficiency What We’re Looking For • Strong attention to detail, particularly when handling data and documentation, • Ability to follow compliance processes accurately while working efficiently, • Versatile and adaptable approach, willing to take on varied responsibilities, • Excellent organisational skills with the ability to manage multiple priorities, • Positive, professional attitude with a proactive mindset, • Ability to work independently and as part of a team, • Proficiency in Microsoft Office (Excel, Outlook, Word), • Strong verbal and written communication skills, • Previous administrative or customer-facing experience is beneficial but not essential Who This Role Would Suit • Thrives in a structured role with clear expectations and impact, • Is comfortable working with sensitive information in a compliance-driven environment, • Values accuracy, detail, and consistency in daily tasks, • Enjoys variety and cross-functional exposure, • Works well in a close-knit team environment, • Is motivated to grow and take on more responsibility over time What’s on Offer • Competitive salary and bonus scheme, • 22+ days annual leave, • Flexible working hours, • “Dress for your diary” policy, • Regular social events and complimentary daily breakfast/fruit, • Cycle-to-work and EV schemes, • Tech-enabled, people-first environment with strong staff retention

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Must have recent experience working in an admin-based role within an accountancy practice, • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Jess AJ Chambers

AJ Chambers are looking for a highly organised, adaptable Client Services Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Must have recent experience working in an admin-based role within an accountancy practice, • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Jess at AJ Chambers

We are looking for an organised and proactive Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly. This role is suited to someone detail-oriented, reliable, and comfortable working in a professional consulting environment. Lex Dinamica is a London based consulting firm that helps industry leaders globally solve their data privacy requirements. Key Responsibilities • Support senior team members with calendar management, scheduling, and inbox coordination, • Organise internal and external meetings, including preparing agendas and materials, • Assist with preparing presentations, documents, and client-facing materials, • Track tasks and follow up on key action points, • Provide general administrative support, including document management and filing, • Coordinate travel arrangements and expense submissions where required, • Support basic operational processes such as onboarding logistics and internal coordination, • Support strategic projects Experience and Requirements • Highly discreet with excellent judgement; trusted to handle sensitive information, • Exceptionally organised with strong attention to detail and accuracy, • Confident communicator, with clear written and verbal communication skills, • Experience in an administrative, coordination, or support role, • Strong organisational skills and attention to detail, • Able to manage multiple priorities, remain calm under pressure and solve problems proactively, • Tech-savvy with advanced MS Office and strong digital tool proficiency, • Professional, polished and able to build strong relationships across all levels, • Fluent English, written and spoken Role Details • Competitive salary (details available before submitting application), • Full-time position, • Hybrid working model (London-based). Our offices are by South Kensington, • Private Pension Plan, • 28 days of holiday per year + public holidays, • Opportunity to work closely with leadership in a growing consulting firm, • Remote working option Our Process The data you provide us with will be processed exclusively for job placement requirements and assessing your application against our clients' requirements. You may withdraw your application at any time by getting in touch with a member of our team, via LinkedIn or contact details found on your website. You may ask us to keep your information on file for any future opportunities. For more information, or for part-time opportunities, get in touch with our team via LinkedIn. Lex Dinamica is proud to be an equal opportunity employer, which means we are committed to creating and celebrating diverse thoughts, cultures, and backgrounds throughout our organization. Employment at or through Lex Dinamica is based on substantive ability, objective qualifications, and work ethic – not an individual’s background, religion, sex or gender, gender identity or expression, sexual orientation, national origin or ancestry, alienage or citizenship status, physical or mental disability, pregnancy, age, genetic information, veteran status, marital status, status as a victim of domestic violence or sex offenses, reproductive health decision, or any other characteristics protected by applicable law.

Our client is a leading Energy company, and trader of Commodity and Energy products based in London. Working as part of the wider Operations team, supporting the Crude Oil trading team, the successful candidate will have work-based experience in operating Crude Oil (with a focus on North Sea). You will enjoy a fast-paced environment, and support some of the best traders in the industry. RESPONSIBILITIES WILL INCLUDE: • Co-ordinate cargo operations from trade inception to completion (cargo operations cycle)., • Work closely with traders, refinery schedulers, shipping, credit, settlement, demurrage etc. once deals are concluded., • Work independently in handling varied operational issues., • Liaise with counterparties in other oil companies regarding documents and requirements for cargoes, • Ensure all operational aspects of contracts are adhered to., • Issue voyage orders to shipping/counterparties and monitor progress of vessel, informing trading of any changes in a timely manner., • Maintain accurate records of each cargo including prompt and accurate filing. EDUCATION, EXPERIENCE & QUALIFICATIONS REQUIRED: • Previous relevant work-based experience in operating of crude oil, • Understanding of industry standards and their commercial impact, as well as market trends/drivers, competitor markets, terminals, logistics and refinery operations in area of responsibility, • Careful about details, thorough in completing work tasks, ability to discern discrepancies in data and reports., • Facilitating analysis and resolution of multiple problems with critical timelines and multiple teams., • Required to handle multiple complex and challenging operational issues.

Asset & Property Manager (Mandarin–English Bilingual) Location: London (Office-Based) Employment Type: Permanent, Full-Time Sector: Property / Real Estate / Investment Working Hours: 40 hours per week (9:00am–5:00pm) Salary: £37,000 per annum About the Role We are recruiting a Mandarin–English bilingual Asset & Property Manager on behalf of a London‑based property and investment firm. This is a multifunctional, professional role combining property asset management, investor relationship management, and office operations. The position requires hands‑on experience managing UK residential properties, including HMO assets, and confidence working with both investors and third‑party agents. The role is well suited to a proactive, organised, and detail‑focused professional with a strong understanding of UK property regulations and at least three years’ relevant experience. Key Responsibilities Investor & Client Management • Act as a key point of contact for investors, communicating clearly and professionally in Mandarin / Cantonese and English, • Prepare and manage investor documentation, including:, • Agreements and bond certificates, • Interest and tax statements, • Portfolio and performance reports, • Maintain accurate investor records and onboarding documentation, • Ensure all processes comply with KYC, AML, and internal compliance requirements, • Manage a portfolio of UK residential properties, including HMO properties, • Supervise and liaise with external letting agents, contractors, and service providers, • Monitor asset performance to maximise rental income and overall returns, • Review budgets, expenses, forecasts, and financial performance reports, • Conduct market analysis to support asset and investment decisions, • Ensure compliance with:, • HMO licensing and local authority requirements, • Health & Safety legislation, • Statutory UK housing regulations, • Coordinate tenant acquisition, referencing, and retention, • Manage day‑to‑day office administration and coordination, • Schedule meetings, manage calendars, and handle correspondence, • Maintain filing systems and internal documentation, • Coordinate office equipment and IT support (laptops, printers, access systems), • Support employee onboarding and offboarding processes, • Monitor office costs and liaise with external suppliers and service providers, • Act as a central point of contact for internal operational communication Skills & Experience Required Essential Requirements • Minimum 3 years’ experience in property management, asset management, or property investment, • Strong understanding of UK residential property and HMO regulations, • Fluent Mandarin (or Cantonese) and English, both written and spoken, • Excellent organisational, numerical, and analytical skills, • High attention to detail, particularly in documentation and compliance, • Proactive, solutions‑focused approach with the ability to work independently, • Ability to manage multiple priorities across investors, properties, and operations, • Experience working with investment‑led or investor‑owned property portfolios, • Background in regulated environments or compliance‑led property operations, • Experience supporting overseas or Mandarin‑speaking investors Role Summary This is a stable, long‑term opportunity for an experienced property professional seeking a broad, responsible role within a professional investment environment. The position offers exposure across property assets, investor relations, and business operations, with a high degree of autonomy and accountability.

Our client is an International Oil Trader currently seeking a disciplined and detail-oriented Shipping Operator to join their team. This position is responsible for managing daily shipping operations from the vessel going "on subs" until the shipment is fully completed. The successful candidate will provide prompt operational support and monitor all shipments under the company’s charter. CORE RESPONSIBILITIES • Voyage Execution: Ensure smooth and timely operations regarding vessel clearance and stowage plan preparation in accordance with trading/charterer requirements, terminal/port regulations, and internal safety standards., • Operational Documentation: Manage itinerary updates, voyage order distribution, shipment status updates, e-filing, and freight payment., • Time Charter Fleet Management: Handle bunker supply arrangements, review and settle port disbursements, and follow charterers’ requirements on a per-voyage basis., • Financial Administration: Perform operational cost calculations, e-filing, freight billing, and collection., • Compliance: Ensure that all Charter Party (CP) terms, company policies, and compliance rules are strictly adhered to., • Liaison & Coordination: Act as the primary point of contact for external stakeholders (owners, charterers, brokers, agents, P&I clubs) and internal departments (cargo operations, vetting, legal, finance) to ensure seamless communication. JOB SUMMARY & DAILY TASKS • Issue Resolution: Respond promptly to queries, disputes, or incidents arising during the voyage, coordinating with all parties until resolved., • Database Management: Maintain and update various chartering and operational databases on a daily basis., • Systems & Reporting: Keep company systems updated with contract details and cost accruals in accordance with the Charter Party; assist in preparing weekly, monthly, and yearly management reports., • Counterparty Registration: Prepare registration documents to ensure all counterparties are registered timely and in compliance with company rules., • Mentorship: (For experienced candidates) Assist the Shipping Operations Manager in the development of junior Shipping Operators. JOB REQUIREMENTS • Education & Experience: Graduate in Marine/Shipping or prior experience in shipping operations and demurrage within the Oil, LNG, or LPG tanker industry., • Technical Knowledge: A solid understanding of shipping operations specifically within the oil or tanker sectors., • Analytical Skills: Strong numerical ability and high attention to detail., • Communication: Excellent interpersonal and coordination skills, with the ability to work effectively within a team., • Efficiency: Ability to work under pressure, meet tight deadlines, and take a proactive approach to task management., • Planning: Proven ability in forward planning and the optimization of tanker voyage handling.

Project Coordinator – Brand Marketing and New Product Development Ref: MY47278-1 A Japanese food manufacturing company is currently seeking a Project Coordinator / Brand Manager to lead new product development initiatives. In this role, you will be responsible for coordinating with various stakeholders and managing the end-to-end product development process. Japanese language skills would be an advantage. TYPE: Permanent, full-time SALARY: £30-40K, depending on experience WORKING HOURS: Mon-Fri 9:00-17:30 LOCATION: Enfield, North London (Hybrid work) START: ASAP Project Coordinator/Brand Manager Main Responsibilities: • Coordinate the full New Product Development (NPD) process from concept to launch, coordinating with suppliers abroad, packaging design teams, and the technical and purchasing team, • Coordinate packaging design for new products and existing products, • Actively seek market insights, identify opportunities, generate NPD ideas, and make them happen through coordinating with other teams, • Communicate effectively with suppliers, agencies, and internal stakeholders to ensure smooth project delivery, • Manage administrative tasks of the team such as product audits, websites, samples, filing and other organisation tasks with accuracy and attention to detail, • Support other marketing activities when required Project Coordinator/ Brand Manager Ideal Candidate: • Experience in brand management, project management, product management, or NPD (food sector preferred), with exposure to end-to-end project management and supplier coordination, • Passionate about Japanese food, cooking, and its quality & authenticity, • Comfortable in Japanese corporate culture, respectful, detail-oriented, and collaborative, • Independent, proactive, collaborative, organised, and commercially smart, • Positive, self-driven, flexible, and able to work across teams including virtual colleagues and external partners, • Native level of English is required for this role, • Japanese will be advantageous *When contacting us, please include the job reference number (Ref: Ref: MY47278-1) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

AJ Chambers is representing a Silver Circle Law Firm based in the City of London who are seeking a PA in their Private Client, Tax and Immigration Group. You will support an allocated number of Partners and Lawyers allowing them to manage their workload more effectively. Responsibilities: Relationship Management • Reporting to the Management Executive Assistant and proactively working as part of the PA Team to support an allocated number of Partners and lawyers in the PCTI department, ensuring consistencies in support levels are delivered and that policies and procedures are adhered to., • Liaising with the Document Services Operators (DSOs) to co-ordinate the production and amendment of documents and transcription of dictations. Organising • Manage Partners’ and lawyers’ diaries and arrange appointments (both internal and external)., • Use judgement when scheduling meetings – determine purpose and minimum time required., • Manage administration of meetings, including collation of documentation required., • Arrange conference calls, meetings, lunches and dinners on behalf of the Partners and lawyers as required., • Update diary items as required., • Forward planning and thinking of requirements before and after Partners’ and lawyers’ meetings. Communications • Use judgement to manage workload issues; take ownership of enquiries and ensure other issues are referred/delegated to the appropriate person and dealt with in a timely fashion., • Maintain up-to-date contact details for clients and all other contacts using Interaction. Expenses Claims, Time Posting & Billing • Prepare and submit expenses when required. File Management • Liaising with Fee Earners and the Compliance Department, taking ownership with regards to the onboarding of new clients and matters, ensuring that OFR and MLR regulations are complied with. Subsequently preparing draft retainer letters in line with firm and department precedents., • Filing and keeping files up to date (where relevant); also filing emails electronically in client folders on iManage. General Administrative Support • Providing general typing or document work as required., • Manage electronic filing systems., • Develop protocols and maintain information for key administrative matters related to the Partners and lawyers, such as updating FYI on a weekly basis., • Maintaining the client database (Interaction), updating contacts and other associated tasks as required., • Provide ad hoc support for the Partners and lawyers on projects as requested., • Assisting with Billing. Other Requirements • Previous experience within Private Client, • Excellent IT skills with fast and accurate typing, • Excellent time management and organisational skills, • Works well under pressure, • Confident and enthusiastic, • Outgoing, hard-working and confident, • The capability to keep matters confidential, • Flexibility as to hours and the role itself, • Flexibility towards new technologies and changes in working practices If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.

Are you a proactive and detail-oriented professional with strong administrative and organisational skills? We are partnering with a global energy and infrastructure organisation to hire an Administrator to join their collaborative and dynamic team in London. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day tasks, and wants to support both operational and corporate functions in a multinational setting. Title: Mandarin Speaking Administrator Location: London Contract Type: Permanent | Full-time Salary: up to ￡35000 + Excellent Benefits Language: Mandarin Key Responsibilities • Provide comprehensive administrative and clerical support to ensure the smooth running of daily operations., • Manage and monitor petty cash, invoices, and expenditure records, ensuring accuracy and compliance., • Coordinate office maintenance, procurement of stationery and refreshments, and maintain supplier databases., • Support IT-related projects — assisting in system development, implementation, and process improvement to enhance digital efficiency., • Liaise with internal departments and external contractors to ensure seamless operational support and service quality., • Maintain up-to-date employee contact lists, ID/access cards, and office inventory records., • Assist in preparing budget reports, financial summaries, and administrative documentation., • Oversee document archiving and filing systems (both digital and physical) to ensure compliance and security., • Relevant degree or diploma in Administration, Business, or a related field., • 3–5 years’ experience in administrative or office coordination roles, ideally within a corporate or multinational environment., • Strong command of Microsoft Office (Word, Excel, Outlook) and solid numerical and analytical skills., • Exceptional attention to detail, accuracy, and ability to manage multiple priorities effectively., • Strong communication and teamwork skills, with fluency in English., • Proactive, adaptable, and able to work independently with minimal supervision.

An excellent opportunity to join a leading law firm within a fast‑paced, high‑performing Talent team supporting lateral legal hiring across London and some of the European offices. The Opportunity A dynamic recruitment role ideal for someone who thrives in a busy environment, enjoys building strong relationships, and wants to play a key role in the full recruitment lifecycle by getting into a busy legal role. What You’ll Be Doing: Recruitment & Candidate Management • Manage the CV portal, review applications, and prepare candidate summaries for partners., • Liaise closely with recruitment agencies to maintain strong working relationships., • Support the recruitment of document reviewers and contract attorneys at short notice. Interview Coordination • Coordinate interviews across multiple offices, including scheduling, Teams links and room bookings., • Send internal reminders, welcome candidates on arrival, and collate interview feedback., • Keep all recruitment activity updated and accurately recorded in internal systems. Offers, Compliance & Data • Assist with preparing offer approvals and documentation., • Maintain accurate candidate records throughout the recruitment lifecycle., • Support right‑to‑work, background, conflicts and DBS checks. Onboarding & Induction • Gather pre‑joiner information and support relocations where required., • Coordinate induction schedules, prepare welcome packs and manage room bookings., • Serve as a key point of contact for new joiners before their start date., • Prepare firmwide welcome announcements. Reporting & Team Support • Update internal charts, leaver checklists and monthly recruitment activity reports., • Support graduate recruitment when needed, including attendance at law fairs., • Assist with expenses, DMS filing, OneNote updates and general team duties. What You’ll Bring • Experience in legal or professional services recruitment., • Excellent organisation, attention to detail and ability to prioritise under pressure., • Strong communication and relationship‑building skills at all levels., • Professional, discreet and reliable working style., • Confident with Microsoft Office and document management systems. Why This Role? • Join a supportive, collaborative Talent team in a leading international law firm., • Gain exposure to recruitment across multiple European offices., • Enjoy a varied role with plenty of responsibility and impact.

A long established London law firm with a strong private client and property offering is looking to hire an experienced Conveyancing PA/Secretary to join its busy conveyancing team. This is a hands on role supporting partner level and fee earner level stakeholders, and would suit someone with solid conveyancing experience who is confident managing a broad range of property support work independently, without dictation. The team is looking for someone who understands the pace and detail involved in conveyancing, is comfortable taking ownership of tasks, and can help create more fee earning time by providing reliable, proactive support across the life of a matter. The role will involve preparing correspondence and documents through the case management system, opening files, issuing initial client paperwork, liaising with solicitors, estate agents and financial advisers, managing electronic filing and post, obtaining property, priority and bankruptcy searches, preparing completion statements, supporting billing processes, handling completion day calls, submitting SDLT returns and Land Registry applications, assisting with Land Registry requisitions, closing files, preparing deeds for storage and managing deeds requests. There may also be occasional reception cover and other team support duties as required. The firm is keen to hear from candidates with at least five years’ conveyancing experience who are able to work with minimal supervision and who bring strong organisational skills, sound judgement and a calm, efficient approach. Previous experience in residential or commercial property will be considered, and confidence using case management systems is important. Experience with systems such as Partner for Windows, Elite and iManage would be helpful, alongside good Microsoft Office skills, strong communication and solid numeracy. This is a full time role, Monday to Friday, 9.00am to 5.30pm. The team is primarily office based, with some hybrid flexibility currently in place depending on workload. For someone who enjoys being a central part of a busy property team and takes pride in keeping matters moving smoothly, this is a strong opportunity within a well regarded London firm.

A highly regarded, boutique law firm in Central London is seeking an experienced and adaptable Float Legal Secretary to join its established Business Services team. You will provide high-quality secretarial and administrative support across multiple departments, stepping in at short notice to cover absences and provide additional assistance where required. The Firm Our client is a well-established, multi-partner law firm with a long-standing heritage and an outstanding reputation in private client and family law. The firm is consistently recognised in leading legal directories for the quality of its work and offers a collaborative and professional working environment from prestigious Central London offices. The Role • Preparing, formatting, and proofreading legal documents and correspondence, • Managing diaries, scheduling meetings, and coordinating appointments, • Maintaining and organising both physical and electronic filing systems, • Assisting with case management systems, conflict checks, and billing processes, • Providing administrative support including scanning, printing, and document binding, • Acting as a reliable point of support during busy periods, holidays, and absences Key skills and attributes include: • You will be an experienced Legal Secretary with strong Family Law experience and the ability to integrate seamlessly into new teams., • You must have prior experience working for a London-based law firm, • Excellent attention to detail and organisational skills, • Professional, discreet, and confident handling sensitive information, • Strong interpersonal skills with the ability to build relationships at all levels, • Fast and accurate typing speed (minimum 65 wpm), • Experience with legal systems such as SOS Connect, BigHand/Diktamen, Nuance/Kofax, and iManage would be advantageous, though training will be provided., • High level of competency in Microsoft Office, Zoom, and Microsoft Teams Benefits • Private medical insurance, • Life assurance and income protection, • Health cash plan and wellbeing support, • Employee assistance programme, • Pension scheme, • Discretionary bonus scheme, • Interest-free season ticket loan, • Cycle to work scheme, • Gym and wellbeing benefits, • 25 days’ annual leave, with option to purchase additional days If you feel you would be suitable please apply directly or contact Jess at AJ Chambers.

About the job Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing. About GIFTA GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling. With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways. Role Title: Executive Assistant Office Manager Salary Range: £30,000 - 45,000 (DOE) Location: London-based (Shoreditch) 4 Day a week company Monday at home / Tuesday to Thursday in the office We take culture seriously. We've built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You'll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You're the person who makes everything just work — and makes the office somewhere people genuinely love being. No two days will be the same. You'll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that's pulling together an unforgettable team social or making a new starter's first day feel seamless. Others it's chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people's plates completely — and get them done. 🎯 CEO & Executive Support aka: the ultimate right hand • Triage and manage the CEO's inbox's daily, • Gatekeeping & Prioritisation: Acting as a strategic filter for the CEO; independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO., • Relationship Management: Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable, • Work with the CEO daily to align on priorities, • Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention., • Coordinate travel, meetings, agendas, and materials, • Support CEO at Internal and external events, • Handle sensitive information with discretion, • Support Founders with Ad Hoc admin support to help them multiply their time 🏢 Office management aka: keeping the wheels turning • Sole point of contact for landlord, cleaners, and maintenance, • Keep the space running smoothly, organised, and welcoming, • Manage supplies, equipment, deliveries, and meeting rooms, • Handle post, access, and day-to-day facilities, • Coordinate laptops, tech, access, and desk setup, • Partner with IT to get people up and running smoothly, • Lead the office search and move as we scale, • Keep budgets tight and supplier relationships smooth 🎉 People, culture & events aka: bringing the vibe • Own Tasty Thursdays — coordinating weekly team lunches everyone looks forward to, • Organise Workout Wednesdays and keep the energy going week to week, • Keep our office tuck shop stocked and managed to a budget, • Plan and deliver quarterly socials, away days, and experiences that people actually talk about, • Own birthdays, promotions, and milestone celebrations, • Support client events and internal all-hands, • Plan and deliver key events during the year, Summer Parties, Christmas gatherings., • Own new starter onboarding as well as off-boarding, • Help shape and protect the GIFTA culture as we scale 💰Finance & business admin aka: the fixer • Support finance chasing outstanding client invoices and employee / supplier / company receipts, • Coordinate supplier and influencer payments, • Support payroll administration with our provider, • Handle insurance renewals and document filing, • Keep the financial hygiene tight across the business 🤖 AI & workflow improvement aka: working smarter • Use AI tools like ChatGPT and Claude to automate repetitive tasks, • Actively look for ways to make operations more efficient, • Free yourself up for the high-value work that needs a human touch You'll love it here if... ✓ You thrive on variety — no two days the same ✓ You're a natural problem-solver who follows things through ✓ You bring structure and calm to fast-moving environments ✓ You genuinely care about culture and people experience ✓ You take pride in making everything look effortless ✓ You're comfortable with AI tools and always looking to improve Benefits • 20 days annual leave + bank holidays, • 4 day work week company (Fridays off), • Flexible start and finish times, • Hybrid working: Work from home on a monday and any extra days you need to work from home just clear with your line manager before., • Weekly team socials, wellness activities, and Thursday team lunches, • Office snacks, breakfasts, and regular industry events, • Company parties / socials and more exciting perks on the way, • Two weeks per year working from anywhere in the world, • Your own desk in our brand-new office Tech setup: Mac computer + anything else you need to succeed

About the job Albion Estate | Lettings / Estate Manager (Russian Speaker) Location: London, UK Job Type: Full-time Company: Albion Estate Salary: from £30,000 About the Role Albion Estate is looking for a highly organised, proactive, and detail-oriented Lettings / Estate Administrator to support the day-to-day operations of our property business. This is a broad and hands-on role covering the full administrative cycle of property and lettings management. The successful candidate will be involved in reporting, property administration, payment processing, record keeping, landlord and tenant support, and general operational coordination. We are looking for someone who can confidently manage a wide range of responsibilities, maintain strong attention to detail, and ensure that internal processes run smoothly and efficiently. Fluent Russian is required for this role. Key Responsibilities Property and Lettings Administration • Provide full administrative support across the lettings and property management process, • Maintain accurate records for properties, tenants, landlords, contractors, and suppliers, • Prepare, organise, and update tenancy-related and property-related documentation, • Support the administration of move-ins, move-outs, renewals, and general tenancy changes, • Prepare regular reports on property status, tenancy progress, payments, outstanding actions, and operational matters, • Maintain internal trackers, spreadsheets, databases, and reporting systems, • Monitor deadlines and follow up on outstanding documentation, actions, and approvals, • Assist management with reporting, updates, and administrative summaries across the portfolio, • Receive, process, and record payments including rent, deposits, contractor invoices, and other property-related transactions, • Maintain accurate financial records and payment confirmations, • Track outstanding payments and support payment follow-ups where required, • Assist with reconciliations and ensure payment information is correctly reflected in internal systems, • Assist with the day-to-day coordination of maintenance issues, repairs, contractor appointments, and property requests, • Liaise with tenants, landlords, contractors, and service providers to support smooth property operations, • Track ongoing issues and ensure timely follow-up and resolution, • Help coordinate inspections, certificates, inventories, and general property compliance administration, • Act as an administrative point of contact for tenants, landlords, contractors, and internal teams, • Respond to enquiries in a professional and timely manner, • Support both English-speaking and Russian-speaking clients, • Maintain organised digital and physical filing systems, • Support office administration and internal coordination, • Help improve internal administrative processes and workflow efficiency, • Previous experience in property administration, lettings administration, estate administration, or property management support, • Strong experience in administration, reporting, and payment processing, • Excellent organisational skills and strong attention to detail, • Ability to manage multiple tasks and priorities in a fast-paced environment, • Strong written and verbal communication skills, • Fluent Russian and English, • Confident user of Microsoft Office, Excel, CRM systems, and administrative platforms, • Experience in UK residential lettings or property management, • Familiarity with tenancy administration and landlord-tenant communication, • Experience coordinating maintenance, contractors, and property-related issues, • Highly organised and detail-focused, • Responsible and dependable, • Proactive and hands-on, • Calm under pressure, • Strong communication and coordination skills, • Able to work across a broad range of operational and administrative tasks, • This is an excellent opportunity to join a growing property business in a central operational role. You will be involved in the full administrative and coordination side of lettings and estate management, helping ensure the business runs efficiently, professionally, and to a high standard.

Company Description We're an independent British furniture brand. We design and manufacture our own collections of commercial furniture, supplying architects, designers and developers across the UK and internationally. We take what we make seriously, not ourselves. Our showroom is in Clerkenwell. How we Work We're a small team that believes in working smart. We use QuickBooks, modern cloud tools and increasingly AI to take the grind out of admin, things like automating reminders, speeding up quote prep and keeping data tidy. We're not looking for a tech specialist, but someone who's curious about how things could run better and willing to try new tools with us. What you'll be doing You'll work closely with the Directors, Operations Manager and Sales team, keeping the business running smoothly day to day. Role Description We're looking for someone who loves the details. That person who is excited about making things happen and confident with a variety of tasks. You'll ensure orders are delivered, customers are looked after and nothing falls through the cracks. In a team of seven, what you do visibly matters and there's a clear route to a full-time position as the business grows. Logistics & orders • Coordinate deliveries, collections and installations with third-party logistics partners and couriers., • Source and compare ad-hoc quotes to keep shipping costs efficient, prepare export and import documentation., • Keep customers and their warehouses informed on deliveries and sample locations., • Maintain accurate order statuses so lead times are reliable, flag delays early and clearly. Customer service & sales support • Own the day-to-day customer service process, the first point of contact for enquiries and order updates., • Issue sales literature and correspondence, follow up on outstanding payments., • Assist with the organisation of showroom events. General administration • Provide admin support across production, operations and sales, taking chasing and follow-up off the Directors' plates., • Keep shared folders, filing and digital records tidy and up to date., • Answering phones and directing enquiries., • Order stationery, packaging and studio supplies. Qualifications • Experience: At least 2 years in an admin, coordination, or operations role., • Tech: Confident on Microsoft Office, working knowledge of QuickBooks and an enthusiasm for learning how AI can add value to the business., • Numbers: Comfortable working with invoices, reconciling figures and chasing payments accurately., • Communication: Clear and confident on the phone, in writing and in person., • Curiosity: Open to smarter ways of working, happy to try new tools and suggest process improvements., • Mindset: Highly organised, detail-obsessed and happy to roll up your sleeves in a small team where everyone mucks in. What we offer: • Salary: £14,560 – £18,720 per year, depending on experience (equivalent to £14–£18 per hour)., • Hours: 20 hours per week, days flexible., • Holiday: 28 days per year, including bank holidays (pro-rata)., • Pension: Contributions to the workplace pension scheme., • Team Culture: We pride ourselves on our collaborative and supportive team culture. You’ll be joining a creative and passionate team where your ideas and contributions are valued., • Input: We're small enough that your voice genuinely shapes how things are done, including what we automate and what we don't., • Bike-to-Work Scheme: You are eligible to participate in our bike-to-work scheme with financial assistance available. How to apply Send your CV and a short note (half a page is plenty) on why this role appeals to by 30th April 2026. We'll respond to all applicants within two weeks of the closing date. No agencies, please. Deadgood is an equal opportunities employer. We welcome applicants from all backgrounds.

A leading full-service international law firm is seeking a Legal EA to join the Corporate team in the City of London. This is an excellent opportunity to join a firm that combines high-quality work with a supportive, inclusive culture, offering excellent professional development opportunities. The Role As a Practice Assistant, you’ll play a key role in supporting fee earners and ensuring the smooth running of the team. You’ll manage your own workflow, coordinate diaries and travel, handle client communications, and collaborate with support teams to deliver a seamless service. Key Responsibilities • Act as first point of contact for Lawyers, managing time and priorities, • Proactive diary and travel management, including international itineraries, • Handle internal and client communications professionally and efficiently, • Oversee document production and ensure accuracy and consistency, • Support business development activities, events, and marketing initiatives, • Maintain accurate electronic and hard copy filing, ensuring compliance, • Assist with billing, expenses, and financial administration, • Identify opportunities to streamline processes and improve efficiency About You • Experience within a legal firm is a must, ideally within a Tax or Corporate department, • Excellent communication and organisational skills, • High attention to detail with a proactive, adaptable approach, • Strong client service focus and ability to handle confidential information, • Advanced knowledge of Microsoft Office and document management systems For more information please contact Jess at AJ Chambers

AJ Chambers are pleased to be working with a top law firm who are currently recruiting for a Construction Solicitor to Join their growing legal team. Main Duties and Responsibilities: • Responsible for the day to day running of files with appropriate supervision, • Advising on every aspect of construction contracts (e.g. payments, extensions of time, loss and expense, defects), • Drafting witness statements, briefs to counsel, letters of instruction to experts and letters of claim, • CE Filing mainly in the Technology & Construction Court, • Liaising directly with clients, • Organising and maintaining tidy and accurate files, • Participating in seminars and contributing to the department's publications, • Following department procedures, the Solicitors' accounts rules and the Firm's policies and procedures as detailed in the Staff Manual, • A minimum of 1-2 year's post qualification in contentious construction, • A strong academic background with at least a 2:1 at degree level, • Proactive and prepared to work independently, escalating issues/matters as appropriate and always adopting a can-do attitude, • Excellent communication skills, both written and verbal, • Experience of adjudications, • Able to effectively handle competing deadlines amongst a large workload, • Strong inter-personal skills working within a team but equally confident in working independently, • Hybrid module once successful after probation, • Three days in the office and two days working from home

We’re looking for an organised and proactive HR Assistant to provide high-quality administrative support across the employee lifecycle and day-to-day HR operations. The role reports to HR Manager. Key responsibilities · Support employee lifecycle administration (starters, changes and leavers), maintaining accurate records in the HR system. · Prepare and issue HR documentation using approved templates (e.g., offer letters, contracts and starter documentation), under supervision as appropriate. · Coordinate onboarding logistics including IT access requests, induction schedules and welcome packs. · Provide recruitment administration support, including posting vacancies, scheduling interviews, candidate communication and coordinating pre-employment checks. · Support HR reporting, trackers and audits (e.g., headcount, starters/leavers), ensuring GDPR-compliant handling and filing of employee data. · Act as a first point of contact for routine HR queries, escalating complex or sensitive matters to the HR Manager. · Provide recruitment administration support, including posting vacancies, scheduling interviews and coordinating pre-employment checks. · Maintain accurate HR system records and support GDPR-compliant filing and data handling. · Produce and maintain HR trackers and standard reports (e.g., headcount, starters/leavers) and support audit activity when required. · Act as a first point of contact for routine HR queries and support HR meetings and internal communications.

As a Volunteer Group support, you will provide a welcome presence for people coming into the service. Your role will include: Covering group support duties, and welcoming service users to the service. This is a psychosocial service, supporting the collection, collation and inputting of all Via service data as it relates to groups. Managing a local database and work with a national database that records a comprehensive information data set that informs understanding of the services performance and treatment outcomes. Being non-judgemental, calm, understanding and professional during sessions. Undertaking day-to-day administrative tasks such as filing, archiving, photo copying and updating service user records In addition to the above you will be expected to participate in team meetings where relevant and to carry out other tasks as deemed necessary to support the needs of the service. ...

We are currently recruiting for a job description Coordinator to start immediately on a Temp-Perm basis The role is Hybrid- 2 days in and 3 days from home and working on a full-time basis and is paying a competitive £30.373-£33,557 19-21an hour Based near Tower Hill WHO WILL YOU BE WORKING FOR? Our client is an established non-profit healthcare membership body. WHAT WILL YOU BE DOING? To administer the RCPsych Consultant and Non-Consultants Job Descriptions Approvals Process * Respond to and follow up all written, telephone and email inquiries related the Client's -Consultant and Non-Consultants Job Descriptions Approvals Process. * Maintain the electronic record and filing system for the assessment and approval of job descriptions for vacant psychiatric posts in England, Wales and Northern Ireland. * Allocate draft job descriptions to appropriate regional specialty representatives for assessment. * Prepare and despatch letters to NHS trusts on behalf of the Regional Advisor or Deputy Regional Advisor. * Monitor approved job descriptions and request updates on appointments from HR departments to ensure approval has not lapsed * Maintain all archive records and filing, both electronic and manual. * Support ...

We are passionate about VAT compliance and enabling businesses to grow their cross border activities with confidence. The primary objective of the Fiscal Solutions Compliance team is to ensure the timely and accurate filing of clients VAT returns and supplementary reports, while consistently providi

We're currently working on the behalf of a small, friendly company who are looking for a new Payroll Manager to join their team. You will be responsible for a variety of duties including: Processing payroll from start to finish on a weekly & monthly basis Issuing P45's, P11d's, P60's etc CIS returns preparation & associated filing Pensions Administration including auto enrolment Processing statutory deductions, SMP, SPP, SSP etc Liaising with HMRC The company are ideally looking for someone to work full-time hours. You will need strong previous payroll experience, however the company can consider those looking for promotion from Payroll Assistant to Payroll Manager, or those with strong general accounts experience who has run multiple payrolls. TPBN1_UKTJ

IBA Account Handler | Fully Remote | London Market | Cash allocations, reconciliations | Your new company A well-established insurance brokerage operating within the London Market, with a strong focus on compliance, operational excellence and client service. The organisation has a dedicated IBA function supporting broking teams and market relationships and offers a fully remote working model. You will be working within a team of 6 reporting to the IBA Manager. Your new role You will join the business as an IBA Account Handler within the IBA Operations team, reporting to an IBA Team Leader. This role is responsible for the end-to-end delivery of IBA processes, ensuring accuracy, compliance and timely resolution of client and market transactions. You will manage your own portfolio of accounts and play a key role in cash allocations, reconciliations, credit control and query resolution, while supporting reporting and KPI analysis across the team. Key responsibilities include: • Full responsibility for a range of IBA accounts, including credit control and statement production, • Liaising with brokers and technical teams to support collection activity, • Timely reconciliation and allocation of incoming receipts and outgoing payments, • Investigating discrepancies and following issues through to resolution, • Responding to client and market queries and managing incoming correspondence, • Chasing outstanding balances directly with clients and markets, • Maintaining accurate and up-to-date internal reporting systems, • Supporting daily, weekly and monthly KPI reporting, • Adhering to internal processes, procedures and regulatory requirements, • Previous experience in an IBA, accounts or operational finance role within insurance, • Good working knowledge of London Market processes, • Understanding of CASS rules and FCA regulations, • Experience with cash allocation and reconciliations, • Strong communication skills, both written and verbal, • Highly organised with strong time management and prioritisation skills, • Fully remote working arrangement, • Opportunity to work within a well-established and structured IBA function, • Exposure to London Market insurance operations, • Stable role with clear processes and responsibilities 4780244