Filing jobs in EdinburghCreate job alerts

Temporary Administrator Working week: Monday to Friday, 9am - 5pm Contract: Ongoing temporary assignment Hourly rate: 12.50 Start Date: ASAP Location: Edinburgh City Centre Our client is seeking a motivated and reliable Administrator to join their busy team on a temporary basis. This is an excellent opportunity for an organised and proactive individual who enjoys working in a fast‑paced environment and is confident managing day to day administrative tasks. Role Overview As the Temporary Administrator, you will provide vital support to the wider office team. Duties will include: • Handling incoming enquiries and providing efficient customer support, • Managing shared inboxes and responding to email queries, • Processing documents, filing, and general office administration, • Assisting with scheduling, diary coordination, and meeting arrangements, • Any other ad‑hoc administrative tasks as required The Ideal Candidate Will Bring: • Strong organisational skills and attention to detail, • Confident IT skills, including Microsoft Office, • Previous administrative experience in a busy office environment, • Good communication skills with a friendly and professional manner, • Ability to work independently and manage a varied workload This is a great opportunity to step into an established team and make an immediate impact. If you're available to start quickly and looking for an ongoing temporary role based in the city centre, we'd love to hear from you. Why Temp With Office Angels? Working as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance! Here are just some of the benefits you can expect when you become part of our team: • Weekly pay, • 28 days paid annual leave (Based on a weekly accrual), • You are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after, • Access to discount vouchers with many high street brands, • Eye care vouchers and money towards glasses should you require them for VDU purposes, • We can search for permanent work whilst you're in assignments and offer expert interview support and advice, • Pension scheme option (with employer contributions), • Statutory Sick Pay in the unfortunate event you find yourself under the weather, • Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Our client is an award winning international full service digital agency who specialise in the luxury lifestyle industry. A brand new position has arisen for a Senior Content / Social Digital Marketing Manager. You’ll be an expert photographer / video content person who is super enthusiastic about travel. ROLES & RESPONSIBILITIES The responsibilities of the Social Media Content Lead include: CONTENT CREATION • Leading the in-house team that deliver Content Shoot projects for Social Media clients, • Photography & Video production on location, • Drone operation also desirable and/or training may be provided, • Strategy & planning for content shoots, including the creation of shoot briefs, itineraries, mood boards, etc. and co-ordination with client marketing teams, • Creative direction to ensure content aligns with each client’s brand identity and campaign objectives, • Post-production and content editing to produce content assets ready for use on Social Media, • Repurposing existing assets and optimising for use on Social Media channels, • Supporting Online Advertising teams with the creation of advertising content assets SOCIAL MEDIA MARKETING • Working across Instagram, Facebook, YouTube, Twitter, LinkedIn and TikTok, • Creating regular publishing plans for varied platforms and objectives, • Filing and editing of multi-media content, • Scheduling and optimisation of all social content, • Performance review and benchmarking, • Keeping abreast of social and industry trends, platform updates and new features CLIENT & TEAM MANAGEMENT • Liaising with client marketing teams & hotel general managers to co-ordinate Social Media, • Managing the in-house team responsible for Social Media content creation, • Providing creative direction and feedback on shoots and content outputs, • Work in collaboration with the agency’s brand, creative and digital marketing teams to deliver a holistic service for clients, • Mentoring and supporting Social Media content team members, • Supporting new business proposals and pitches when needed SKILLS & EXPERIENCE ESSENTIAL • At least 3 years’ experience working in a digital/marketing agency environment, • First-class multimedia content creation and editing skills, • Professional photography & video production experience, • Best practice understanding and experience across social platforms, • Excellent inter-personal, communication and presentation skills, • Strong organisational skills, with an aptitude for multi-tasking and managing priorities, • A keen visual eye, and a flair for crafting presentations DESIRABLE • Degree in Social Media and / or Digital Marketing, • Drone piloting experience, ideally with an associated training qualification, • Copywriting skills that are sharp, memorable and make readers take action, • Driving licence, • A fluent second language CULTURE • Passion for travel / leisure industry, • A confident, proactive attitude, • The ability to think creatively in support of your clients’ business objectives LOCATION The role will be based at the Edinburgh head office. They offer a hybrid approach, usually 3 days/week in the office although you will of course be out and about a lot! REMUNERATION • Competitive Salary, based on experience £35,000 - £45,000, • Profit share scheme / bonus (to c£2k), • Company pension scheme & life insurance, • A great range of benefits FURTHER IMPORTANT INFORMATION: Gilchrist Recruitment Partnership are a specialist recruitment agency and recruiting partner within the Marketing, Digital communications/PR, Creative & Design and Advertising industry for Scotland, both agency and client side. When submitting your application, please outline your current salary, salary expectations and notice period. It is also essential that you are already legally permitted to work in the UK with the associated paperwork if you are not a UK citizen. If you are not currently living in Scotland, please explain/outline your plans and timelines for relocation to Scotland. We are a Scottish based recruiter who generally do not represent “remote” opportunities - thus you will be either living in Scotland or have solid plans to relocate. We cannot guarantee a response to each individual application, made necessary by the level of response we receive. We will contact only those candidates we wish to shortlist. Apologies in advance for any inconvenience this may cause. We aim to be an equal opportunities employer and are committed to ensuring that no applicant receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race. Unless clearly stated otherwise, the advertised position is a permanent contract.

Clerical Assistant Craigroyston Primary School Salary: £25,905-£26,111 (pro-rata for part time and sessional) Hours: 18.67 per week, 39 weeks sessional Working Pattern: 9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays. Purpose of the Job: To undertake clerical duties within the school under the supervision of the School Administrator. To assist in updating and maintaining all aspects of the SEEMIS computerised registration system. The post holder may be expected to undertake any of the following duties: Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc. Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc. Internal communications - locate members of staff or pupils in the school. Deliver messages and take round notices. Keep internal records such as class lists. Make out and update pupil records and prepare returns of admits and leavers. Maintain pupil record filing systems. Prepare returns for education department and SOEID. Requisitions and Invoices - maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification. School meals/milk money - record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked. Assist with administration for outings and excursions, collect and record money and prepare money for banking. Stamp outgoing mail and keep post book. Seemis - assist with the operation of the computerised administration package. Please Note: there will not be any flexibility with regards to the working hours for the week. (9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays) This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory. We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation. As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work. To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working. You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working. Follow us on X at @edincounciljobs View Clerical Assistant job pack View Sessional Working information

Title: Healthcare Assistant Location: Edinburgh, Haymarket Hours: 40 hours Salary: £25,400 Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. For over 34 years, millions of patients have trusted Optical Express with their eye care. As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our Surgeons undertake more laser procedures collectively than any other provider. We look after thousands of patients in our clinics every week and it’s a privilege to transform the lives of so many. The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity. The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet. Due to continued growth, a fantastic opportunity has arisen to join Optical Express as a Healthcare Assistant (Surgery Assistant) within our Edinburgh clinic. The role involves travelling to cover other Optical Express surgery clinics. Key Responsibilities and Accountabilities: Following appropriate training, supervised practice and competency achievement assessments, you will be able to undertake all designated roles within the surgery team working across two surgical specialities: laser vision correction department (LVC) and ophthalmic (IOL) theatres. You will also be responsible for the following: • Pre-operative testing; conducting tests prior to examination and treatment and assisting during the consent appointment process, including providing information to patients prior to their IOL or LVC procedure., • Patient discharging; instructing the patient pre and post procedure on the care of the eyes, updating medical records, making follow up appointments., • Laser technician; preparation and calibration of the lasers, understanding data, loading and transferring data, safe running of the lasers., • Co-ordinating: Controlling patient flow on the day of the consent appointment and surgery appointments to ensure minimum waiting times for patients and managing queries., • Assisting the surgeon during consent appointments and treatments – acting as scrub assistant (LVC only); taking notes for the surgeon; instilling eye drops., • Undertaking the role of ‘HCA’ (Healthcare Assistant) in IOL theatre to assist the surgical team and patients during surgery and associated tasks such as decontamination of instruments., • Actively participating in the end of treatment day activities; updating patient files, filing, compiling ‘end of day’ reports for head office, cleaning the department, stock and lens ordering., • Reporting untoward incidents – taking an active role in patient safety issues and quality and risk management. Essential Skills • Excellent communication and presentation skills, • Ability to absorb and convey highly technical information, • Adaptable with a flexible approach to work, • Excellent time management skills and ability to prioritise tasks, • A confident and professional individual who has fantastic organisational skills, • Excellent telephone manner, • Demonstrate confidentiality, integrity and discretion What’s in it for you? • A market leading salary, • No night shift, • State of the art, modern working environments, • 29 days annual leave per year, • Pension scheme, • Free Laser Eye Surgery and Intraocular Lens Surgery, • Free eye tests, • Discounted prescription eyewear and sunglasses, • Generous Optical Express friends and family discount scheme, • Ongoing training and development opportunities, • An accessible management team and transparent management structure, • Working in a larger clinical team means less pressure on our staff and more time to spend with our patients, • Full visibility of 6 week rota Please apply now by uploading your CV. This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment. Optical Express is an equal opportunities employer

Job Description Product Tax Assistant Manager – 9 month FTC (Parental Leave Cover) Location: Edinburgh or London Department / Team: Finance Reports to: Global Product Tax Senior Manager At Aberdeen, our ambition is to be the UK’s leading Wealth & Investments group. Strengthening talent and culture is one of our strategic priorities. We strive to make Aberdeen a great place to work so that we can attract and retain the industry’s best talent. Our people put our stakeholders at the heart of everything they do by helping us to make a positive difference to the lives of our clients, customers, colleagues, shareholders, and society. We are focused on growing our direct and advised wealth platforms and repositioning our specialist asset management business to meet client demand. We are committed to providing excellent client service, supported by leading technology and talent. Aberdeen comprises three businesses, interactive investor (ii), Investments, and Adviser, each of which focuses on meeting and adapting to our clients’ evolving needs: • interactive investor, the UK’s second largest direct-to-consumer investment platform, enables individuals in the UK to plan, save, and invest in the way that works for them., • Our Adviser business provides financial planning solutions and technology for UK financial advisers, enabling them to create value for their customers. The Product Tax Assistant Manager (9 month FTC) will play a key role in managing the product and investment tax affairs of the Aberdeen business, focused on our range of UK, Luxembourg and Irish domiciled public market funds. The role will work closely with other members of the public markets tax team to: • Provide a comprehensive tax advisory service to the UK, Luxembourg and Irish funds, with input as required to the wider international fund range., • Provide effective tax input and support to the product, investment and operational teams on fund and investment tax issues., • Coordinate the business and third party outsourced providers, and manage external tax compliance agents/ advisors to ensure effective oversight and completion of specific tax reporting and filing services for the fund range, investors and investments as appropriate., • Assist the business in understanding and monitoring the tax impact and requirements for distributing and investing in new and existing territories to ensure that tax risks and opportunities are identified, and tax obligations for the product range are met., • Provide effective and timely communication to the business of the impact of any changes to product and investment taxes identifying potential opportunities and risks. The role holder will be required to develop a good understanding of how the business operates and work with a wide range of other service providers across a range of territories to ensure that tax affairs are effectively managed across the pooled fund range. Aberdeen Group plc will provide the role holder with a supportive environment including professional growth and development. Key responsibilities of the role: • Responsible for managing a large book of outsourced international tax compliance work, including European investor tax reporting (e.g. UK, Germany, Austria, Italy) and tax agency filings (e.g. India, Romania, Nigeria)., • Responsible for managing identified withholding tax reclaims and relief at source., • Provide tax support on new product activities including fund launches, mergers and closures., • Provide tax technical support to the business teams (e.g. Front Office, Product, Finance, Operations, Legal and Compliance) to ensure product and investment tax risks, obligations and opportunities are identified and resolved., • Research, respond to inquiries, and propose solutions to complex tax matters related to operational aspects of funds., • Build and maintain working relationships with third-party service providers (custodian, fund administrators) and advisor firms., • Ensure effective controls and processes are in place to identify and manage all applicable investment and fund tax risks and obligations in relation to the product range, providing support as required to the business where these controls and processes sit in operational areas., • Understand best practice and liaise as appropriate with external stakeholders, including applicable industry bodies., • Assist where required in relation to tax issues impacting the investment manager., • Partner with the wider team in special projects related to funds and investments. Strong knowledge of product and investment tax issues across UK, Luxembourg and Irish funds. * Big 4 background preferred. * Ability to research, analyse and propose solutions for tax matters * Exposure to investment management tax * Professional qualifications: CTA / ATT / ACA / ACCA * Understanding of withholding tax , relief‑at‑source and reclaim processes. * Experience with international tax compliance , including investor tax reporting and tax agency filings. We are proud to be a Disability Confident Committed employer. If you have a disability and would like to apply to one of our UK roles under the Disability Confident Scheme, please notify us by completing the relevant section in our candidate questionnaire. One of our team will reach out to support you through your application process. Our benefits There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported. When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, a discretionary performance-based bonus (where applicable), private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits ___ Our business Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do ___. An inclusive way of working Whatever way you like to work, if you have the talent and commitment to join our team, we’d like to hear from you. At Aberdeen we’ve adopted a ‘blended working’ approach. This approach combines the benefits of face-to-face collaboration, coaching and connecting in our offices with the flexibility of working from home. It enables colleagues to find a balance that works for their roles, their teams, our clients and our business. ___, where diverse perspectives drive our actions, is at the core of who we are and what we do. If you need assistance with your application, or a reasonable adjustment to your interview arrangements – for example, because you are neurodivergent, or have a physical, sensory, cognitive, mental, visible or invisible disability – please let us know and we’ll be happy to help.

Anderson Knight is pleased to be recruiting a Legal Assistant for a well-established law firm in Edinburgh. We are seeking a highly organised candidate with strong administrative experience and a solid understanding of the legal sector. The role: * Coordinate meeting rooms, including catering, IT, and room setup. * Maintain office security, visitor logs, and access passes. * Keep meeting rooms, and kitchens tidy and well-stocked. * Manage incoming and outgoing mail, and assist with scanning, filing, and archiving. * Support fee earners with copying, printing, binding, and document updates. * Assist with general office tasks. Skills & Experience: * Experience in a professional office environment. * Proficient with Microsoft 365. * Team player with a positive, can-do attitude. * Strong communication skills, both written and verbal. * Excellent attention to detail and ability to prioritise multiple tasks. Why This Role is Exciting: This is a varied and dynamic role where no two days are the same. You will be at the heart of the Edinburgh office, supporting colleagues and clients, and helping the team run efficiently. If you enjoy working in a fast-paced environment and making a real impact, this is the role for you. Submit your CV in confidence today...

I am working with an international law firm and they are recruiting for a role within their Edinburgh office. The hours are 9am-5pm and they offer hybrid working (3 days in the office/2 from home). They will also consider candidates whom have worked within professional services or candidates whom have experience as an administrator and is looking to expand their career. The Role To deliver outstanding proactive executive support to partners and fee-earners, displaying a keen focus on high-quality client service. This is a great opportunity for someone who is motivated and passionate about delivering a professional service of the highest quality. The role offers valuable experience, training, and genuine career development prospects. Responsibilities Organisation and Planning • Complex diary and travel management with supervision when needed., • Diarising and supporting the monitoring of deadlines., • Arranging client entertainment and assisting with organisation of client seminars/conferences with supervision when needed., • Preparation of agendas and meeting papers., • Responsibility for organising internal events (e.g. training sessions, social events)., • Creating first draft emails and letters on behalf of fee-earners ready for review., • Ownership of inbox filing delegating to an Administration Assistant as appropriate., • Interface...

Job Description At Aberdeen, our ambition is to be the UK’s leading Wealth & Investments group. Strengthening talent and culture is one of our strategic priorities. We strive to make Aberdeen a great place to work so that we can attract and retain the industry’s best talent. Our people put our stakeholders at the heart of everything they do by helping us to make a positive difference to the lives of our clients, customers, colleagues, shareholders, and society. We are focused on growing our direct and advised wealth platforms and repositioning our specialist asset management business to meet client demand. We are committed to providing excellent client service, supported by leading technology and talent. Aberdeen comprises three businesses, interactive investor (ii), Investments, and Adviser, each of which focuses on meeting and adapting to our clients’ evolving needs: • interactive investor, the UK’s second largest direct-to-consumer investment platform, enables individuals in the UK to plan, save, and invest in the way that works for them., • Our Adviser business provides financial planning solutions and technology for UK financial advisers, enabling them to create value for their customers., • Our Investments business is a specialist asset manager that focuses on areas where we have both strength and scale to capitalise on the key themes shaping the market, through either public markets or alternative asset classes. Your team The Finance function, led by the Chief Financial Officer, is structured into four specialist teams and three commercially focused business units supporting interactive investor, Adviser, and Investments. The function is further enabled by a dedicated Finance COO Office, ensuring operational excellence and strategic alignment. The Tax function is one of those specialist teams, led by the Tax Director who leads all tax-related matters across the group, operating as a global specialist function to ensure compliance, efficiency, and strategic tax planning. The Tax function is located predominantly in Edinburgh and London. The function comprises teams covering Tax Reporting, Advisory and International, Public Markets Tax, Private Markets Tax and Indirect and Operational Taxes. This role sits within the Tax Reporting team reporting to the Tax Director. Indirect and Operational Taxes is a highly cross‑functional area that works closely with both client‑facing teams and a wide range of non‑finance functions across Aberdeen’s three business divisions Investments, Adviser and ii. There are three SMEs in this team which you would be managing. Your role in the Team's Success You will be responsible for leading the provision of a comprehensive corporate tax reporting and compliance service to support the UK and international business. This is a key role in both the Tax and broader Finance function ensuring robust tax governance, accurate reporting and compliance whilst also driving process evolution and adaptation. The role will be supported by a team and will also play a key part in shaping the strategic direction of the Tax function more widely, overseeing risk management practices, contributing to leadership development and role modelling the organisation’s values and behaviours. The role holder will be required to develop a good understanding of how the business operates and work with a wide range of other business areas to ensure that tax is effectively managed across the organisation. The role will also require the individual to develop strong working relationships with advisors and other external suppliers. The successful candidate will have the autonomy to refine and enhance existing processes and to design new ones that keep pace with both our business and evolving global tax legislation. The key responsibilities and outcomes for this role are as follows: • Lead the reporting and forecasting of taxes across Aberdeen, • Lead the oversight of tax compliance activities for the Aberdeen corporate entities and support the relationship with HMRC and other tax authorities, • Oversight of group-level filing requirements including Pillar 2, CBCR and CIR, • Ensure the effective application and development of the tax risk and controls framework for the business together with supporting governance and reporting requirements, • Oversight of business management activities for the tax function, • Supervision and development of team members providing applicable feedback, coaching and guidance, • Work closely with other senior tax colleagues to ensure consistency of approach, sharing of knowledge and effective risk coverage for the business globally, • Develop thorough understanding of Aberdeen business operations to ensure that all relevant risks and requirements are addressed, • Understand best practice and ensure industry representation for Aberdeen as appropriate with external stakeholders including applicable industry bodies, • In conjunction with other senior members of the tax team, review and develop the tax strategy for the business What You'll Need for This Role • ACA/CTA qualified or equivalent at senior manager or director level, • Strong UK corporate tax background with exposure to international issues preferred, • Experience in financial services or a large corporate group an advantage, • Experience of finance transformation projects or development of tax systems an advantage., • Strong analytical skills – with a natural curiosity and confidence to proactively question and dig deeper if information does not make sense, • Excellent communication style and a collaborative mindset to aid establishing and maintaining effective working relationships across stakeholders, • Strong data management skills with an attention to detail, • Adaptable and enjoys a dynamic, rapidly changing working environment, • Commercial Mindset – Demonstrates an understanding of how the organisation creates value and uses this insight to make decisions that support long‑term performance. This includes ensures that work, projects, and advice directly support organisational strategy and contribute to sustainable growth., • Meaningful Impact – Delivering work that positively influences people, performance, and the wider organisation by focusing on outcomes. This includes building trusted relationships with stakeholders, enabling the ability to challenge constructively and steer conversations toward impactful solutions. Our benefits There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported. When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, a discretionary performance-based bonus (where applicable), private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits ___ Our business Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do ___. An inclusive way of working Whatever way you like to work, if you have the talent and commitment to join our team, we’d like to hear from you. At Aberdeen we’ve adopted a ‘blended working’ approach. This approach combines the benefits of face-to-face collaboration, coaching and connecting in our offices with the flexibility of working from home. It enables colleagues to find a balance that works for their roles, their teams, our clients and our business. ___, where diverse perspectives drive our actions, is at the core of who we are and what we do. If you need assistance with your application, or a reasonable adjustment to your interview arrangements – for example, because you are neurodivergent, or have a physical, sensory, cognitive, mental, visible or invisible disability – please let us know and we’ll be happy to help.

This role requires a skilled Legal Secretary with expertise in Family Law to provide comprehensive administrative support within a professional services environment. The successful candidate will excel in ensuring the smooth operation of the department in a fast-paced setting. Client Details This role is with a reputable organisation in the professional services industry. As a small-sized firm, they focus on delivering specialised services and maintaining high standards within their sector. Description Provide administrative and secretarial support to the Family Law department. Draft, format, and proofread legal documents and correspondence. Manage diaries, schedule appointments, and organise meetings efficiently. Prepare case files and ensure all documentation is up to date. Handle incoming calls and emails with professionalism and confidentiality. Maintain accurate client records and manage filing systems effectively. Assist in billing processes and track expenses as required. Support the team in meeting deadlines and maintaining high service standards.Profile A successful Legal Secretary (Family Law) should have: Previous experience in a secretarial role within a legal or professional services environment. Strong knowledge of Family Law procedures and terminology. Excellent organisational and time management skills. Proficiency in relevant software and IT systems. Attention to detail and the ability to handle sensitiv...

Temporary Administrator Working week: Monday to Friday, 9am - 5pm Contract: Ongoing temporary assignment Hourly rate: £12.50 Start Date: ASAP Location: Edinburgh City Centre Our client is seeking a motivated and reliable Administrator to join their busy team on a temporary basis. This is an excellent opportunity for an organised and proactive individual who enjoys working in a fast‑paced environment and is confident managing day to day administrative tasks. Role Overview As the Temporary Administrator, you will provide vital support to the wider office team. Duties will include: Handling incoming enquiries and providing efficient customer support Managing shared inboxes and responding to email queries Processing documents, filing, and general office administration Assisting with scheduling, diary coordination, and meeting arrangements Any other ad‑hoc administrative tasks as required The Ideal Candidate Will Bring: Strong organisational skills and attention to detail Confident IT skills, including Microsoft Office Previous administrative experience in a busy office environment Good communication skills with a friendly and professional manner Ability to work independently and manage a varied workload This is a great opportunity to step into an established team and make an immediate impact. If you're available to start quickly and looking for an ongoing temporary role based in the city centre, ...

Title: Healthcare Assistant Location: Edinburgh, Haymarket Hours: 40 hours Salary: 25,400 Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. For over 34 years, millions of patients have trusted Optical Express with their eye care. As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our Surgeons undertake more laser procedures collectively than any other provider. We look after thousands of patients in our clinics every week and its a privilege to transform the lives of so many. The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity. The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet. Due to continued growth, a fantastic opportunity has arisen to join Optical Express as a Healthcare Assistant (Surgery Assistant) within our Edinburgh clinic. The role involves travelling to cover other Optical Express surgery clinics. Key Responsibilities and Accountabilities: Following appropriate training, supervised practice and competency achievement assessments, you will be able to undertake all designated roles within the surgery team working across two surgical specialities: laser vision correction department (LVC) and ophthalmic (IOL) theatres. You will also be responsible for the following: • Pre-operative testing; conducting tests prior to examination and treatment and assisting during the consent appointment process, including providing information to patients prior to their IOL or LVC procedure., • Patient discharging; instructing the patient pre and post procedure on the care of the eyes, updating medical records, making follow up appointments., • Laser technician; preparation and calibration of the lasers, understanding data, loading and transferring data, safe running of the lasers., • Co-ordinating: Controlling patient flow on the day of the consent appointment and surgery appointments to ensure minimum waiting times for patients and managing queries., • Assisting the surgeon during consent appointments and treatments acting as scrub assistant (LVC only); taking notes for the surgeon; instilling eye drops., • Undertaking the role of HCA (Healthcare Assistant) in IOL theatre to assist the surgical team and patients during surgery and associated tasks such as decontamination of instruments., • Actively participating in the end of treatment day activities; updating patient files, filing, compiling end of day reports for head office, cleaning the department, stock and lens ordering., • Reporting untoward incidents taking an active role in patient safety issues and quality and risk management. Essential Skills • Excellent communication and presentation skills, • Ability to absorb and convey highly technical information, • Adaptable with a flexible approach to work, • Excellent time management skills and ability to prioritise tasks, • A confident and professional individual who has fantastic organisational skills, • Excellent telephone manner, • Demonstrate confidentiality, integrity and discretion Whats in it for you? • A market leading salary, • No night shift, • State of the art, modern working environments, • 29 days annual leave per year, • Pension scheme, • Free Laser Eye Surgery and Intraocular Lens Surgery, • Free eye tests, • Discounted prescription eyewear and sunglasses, • Generous Optical Express friends and family discount scheme, • Ongoing training and development opportunities, • An accessible management team and transparent management structure, • Working in a larger clinical team means less pressure on our staff and more time to spend with our patients, • Full visibility of 6 week rota Please apply now by uploading your CV. This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment. Optical Express is an equal opportunities employer

Pertemps are working with our public sector client to recruit Senior Administrators on a temporary basis. Location: Edinburgh Hours: Monday to Friday – 36 hours per week Pay Rate: £14.02 - £15.53 per hour Duration: Temporary ongoing Start Date: Immediate ⭐ About the Role We are looking for a highly organised and proactive Senior Administrator to support the smooth day-to-day running of the business. This role combines general administrative duties with responsibility for processing transactions, reconciling records, and maintaining accurate information across internal systems. The successful candidate will be detail-oriented, comfortable working with data, and able to manage multiple tasks in a fast-paced environment. Key Responsibilities Provide general administrative support across the team Process and record financial and operational transactions accurately Carry out reconciliations to ensure records match internal systems and reports Maintain and update internal databases and systems Assist with data entry, record keeping, and document management Prepare reports, spreadsheets, and summaries when required Monitor inboxes and respond to internal and external enquiries Support the team with scheduling, filing, and general office organisation Identify and report discrepancies or issues with records or transactions Ensure data accuracy and compliance with internal procedures Essential Skills and Experience Previous experience in an administrative role Strong attention to detail and accuracy Experience working with spreadsheets and internal systems Good organisational and time-management skills Ability to handle confidential information responsibly Strong communication skills, both written and verbal Comfortable working independently and as part of a team Desirable Experience with transaction processing or reconciliations Knowledge of accounting or finance administration processes Experience using CRM, finance, or internal business systems Proficiency in Microsoft Excel If you’re an experienced Senior Administrator with strong reconciliation and transactional processing skills, apply today via this advert

Administrator - Temp Central Edinburgh-based | office-based role with some flexibility for the odd day at home Temp role for 4 to 6 weeks | potential for the role to be extended Full-Time role | 9:00am to 5:00pm | Monday to Friday (35 hours per week) ASAP start Pay rate up to £13.50 per hour + holiday pay Search Consultancy are delighted to be working exclusively with a very well-known business in Central Edinburgh to recruit for an Administrator on a temporary basis for a minimum of 4 weeks, with strong potential for the role to be extended. The successful candidate will be responsible for providing comprehensive Administration support to one of the teams within the office. This is a varied admin role that requires a self-starter who is happy to take on whatever Admin task is asked of them and seek opportunities to support with other tasks. Duties involved in this role will include: * Taking incoming calls to the department, passing calls on to the appropriate contact & taking/passing messages when required * Management of the department email inbox, dealing with basic enquiries where possible & escalating where necessary * Paper & electronic filing of documentation onto the company's internal system * Updating of internal system & spreadsheets * Typing up of documents as directed * Dealing with incoming & outgoing mail & deliveries * Various other ad-hoc Administration duties as directed In order to be considered for this role, your skills & experience should include: * Previous experience in an Administration role - this experience is ESSENTIAL * Solid IT skills including the use of MS Office * Excellent communication skills, both written & verbal * Strong organisational and time management skills * Self-motivated and able to work well within a team If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Position: Accounts Payable Assistant (6 Month FTC) Location: Edinburgh (Hybrid) Salary: £27,000 – £30,000 (depending on experience) What You'll Be Doing: My client is seeking an experienced and detail-oriented Accounts Payable Assistant to join their finance team in Edinburgh. The team is responsible for the accurate management and maintenance of financial records across all group entities, including both client and office ledgers. Key Responsibilities Processing a high volume of invoices within the accounts payable system, including general ledger costs and client-related professional expenses and disbursements Processing and arranging payment of employee and partner expense claims Managing credit card and virtual credit card transactions, including reconciliations Creating and maintaining accurate vendor records in line with risk management and compliance policies Assisting with the preparation of weekly supplier payment runs via BACS Reconciling supplier statements and investigating and resolving any discrepancies Uploading and processing internal recharges (e.g. copying, travel, and other costs) into the practice management system Accurately filing financial documentation within online filing systems Attending team meetings and contributing to discussions around procedures, ensuring documentation is kept up to date Supporting the finance team with ad-hoc duties as requiredThe Ideal Candidate Previous experience in an Accounts Payable or Accounts Assistant role Strong attention to detail with a high level of accuracy Comfortable working with financial systems and online document management tools Able to manage workload effectively and meet deadlines in a fast-paced environment Strong communication skills and a collaborative approach Please send your CV to Rosie Hutcheon, or call (phone number removed) via the ‘Apply Now’ option to be considered for the role

Customer Service Executive - Investments Our client based in the City Centre of Edinburgh who are one of the UK's leading and largest wealth management firms in the UK are looking to add a Customer Service Executive to their Digital Channels Customer Service Team. Our client offer award-winning personalised wealth management services that meet the varied needs of over 100,000 account holders, including individuals, charities, and pension funds. Start date - ASAP Salary - £28,000 - DOE with fantastic benefits such as performance related bonus yearly, Hybrid working, Excellent Pension scheme, Private health and so on. Working Hours - Monday to Friday - 35 Hours 9am - 5pm - 1 hour Lunch Location - Edinburgh City Centre Key Responsibilities: • Handling incoming calls and mail from new and existing customers and resolving queries * Communicating with both internal and external customers * Inputting and maintaining client data with accuracy on systems * Handle all aspects of a customer's journey from account opening to closure or transfer of account * Monitoring of transfers of assets/cash from other institutions * ISA subscriptions and transfers * Processing of cash transactions on behalf of customers * Preparation and processing of all new client documentation and amendments * General record keeping and electronic filing * Set up and maintaining of online access for all digital portals * Assisting and resolving customers queries with online access * Adhering to Conduct Risk standards To be considered for this role you must be able to demonstrate the following experience and competencies: • Previous Customer Service/administration experience background from financial services is essential * Good attention to detail, maintaining accuracy when completing written and numerical based tasks. * Clear and concise communication skills - oral and written, with ability to communicate professionally with clients and colleagues * Takes accountability for own work, with ability to meet deadlines/work within restricted timescales * Able to prioritise workload and identify when they need support to achieve goals * Flexible and reliable team member and willing to support more junior and senior members of the team as required. * Ability to work on own initiative to achieve required results * Collaborative and inclusive approach to work * Adapts to change quickly and easily If this sounds like you, then let it be you and apply. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Job Title: PA – Tax Team Salary: up to £32,000 per annum (plus excellent benefits) Location: Edinburgh Working Pattern: Full Time / Hybrid An excellent opportunity has arisen to join a highly regarded and well-established legal firm in Edinburgh as a PA / Legal Secretary within its Private Wealth & Tax Division. This is a key role supporting a busy, growing and highly supportive Tax Team, offering variety, responsibility and the chance to work closely with senior professionals in a respected environment. The Team You will be part of a collaborative Tax Team known for its expertise, professionalism and strong client relationships. The team values accuracy, initiative and teamwork, and offers a welcoming, inclusive culture with genuine support and development opportunities. The Role Reporting into the Partner, you will provide efficient, proactive PA, administrative and secretarial support, acting as a central point of contact and ensuring the smooth running of day-to-day operations. Key Responsibilities Acting as the first point of contact for the Tax Team, managing and directing internal and external queries Assisting with the collection of AML documentation Making HMRC payments in January and July Preparing mail merges and standard correspondence, including Tax Information Requests, reminders and payment chasers Producing standard letters to accompany Tax Returns Assisting with HMRC communications via phone and correspondence Providing cover for the Administration Assistant, including: Managing control sheets Mailings and team mailbox Incoming and outgoing post Preparing tax fee schedules and supporting billing processes Accurately completing pre-bills and time recording updates Handling incoming communications (email, post and faxes), often responding on behalf of the team Liaising confidently with clients and colleagues at all levels Supporting general administrative tasks including filing, scanning, photocopying and document production Booking meeting rooms Assisting across the firm when required and contributing to team decision-making Proactively identifying training needs and undertaking development where appropriate Carrying out any other reasonable duties to support the teamAbout You Previous experience in a legal, professional services or tax environment is highly desirable Highly organised with excellent attention to detail Confident communicator with a professional and approachable manner Comfortable managing multiple priorities and working to deadlines Proactive, flexible and a strong team playerWhat’s On Offer Full-time, permanent position Hybrid working model The chance to work with a prestigious Edinburgh legal firm Supportive team culture with opportunities for learning and development Competitive salary and benefits packageIf you are an experienced PA or Legal Secretary looking to join a respected firm where your contribution is genuinely valued, we would love to hear from you. Please submit your CV via the ‘Apply Now’ option