Edinburgh
🏢 Office Manager Location: Newbridge Contract: Full-time, permanent Salary: Competitive (DOE) + benefits Reports to: Senior Leadership Team About the role We’re looking for a highly organised and proactive Office Manager to ensure the smooth day-to-day running of a busy and fast-paced office. You’ll support three senior directors by managing diaries, coordinating travel, handling basic accounts and admin, and overseeing customer order processing. This is a hands-on, standalone role with no direct reports — ideal for someone who thrives on organisation, variety, and making things run like clockwork. Key responsibilities • Diary & travel coordination – Manage and prioritise multiple calendars, schedule meetings, arrange travel, accommodation, and expenses., • Office operations – Be the go-to person for the office; oversee supplies, post, couriers, facilities and basic H&S checks., • Accounts & finance admin – Process purchase orders, invoices, expenses, and supplier bills; assist with reconciliations and reporting., • Order processing & administration – Manage customer orders from input to delivery, maintaining accurate systems and records., • Documentation & compliance – Prepare proposals, quotes, and client packs; keep contracts, insurance records and policies up to date., • Executive support – Prepare meeting agendas, take minutes, track actions, and maintain efficient information flow. What you’ll bring • Previous experience as an Office Manager, Operations Administrator, PA/EA, or similar., • Excellent organisational and multitasking skills with sharp attention to detail., • Confident communicator who can prioritise and work independently., • Proficient with MS Office/Google Workspace and familiar with CRM/shared systems., • Basic bookkeeping and invoice/expense experience (Xero/Sage/QuickBooks a bonus)., • Professional, discreet and reliable under pressure. Nice to have • Experience scheduling engineers, field teams or logistics., • Familiarity with order-to-cash or ERP systems., • Full UK driving licence. Benefits • Competitive salary (DOE), • Pension scheme, • Supportive, close-knit team with variety and autonomy in the role