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Job Title: Asset Management Assistant Location: Nine Elms, SW London Department: Commercial Employment Type: Permanent Contract Salary: Competitive Market Rate Package Hours: 9:00 – 18:00 Monday – Friday About Us: Established in 2017, Excel Winner is leading part of Europe's largest regeneration initiatives. We aim to transform the Vauxhall, Nine Elms, and Battersea Opportunity Area by introducing new homes, creating jobs, and developing biodiverse green spaces. Summary of the Job: The Asset Management Assistant will support the day-to-day operations of the One Nine Elms project, assisting in the overall management of property operations. The role will focus on administrative coordination, financial tracking, and operational support to ensure efficient and compliant asset management. Working closely with Commercial Director, the position will play a key role in maintaining smooth operations, supporting vendor coordination, and enhancing overall performance of the asset. Job Responsibilities: • Assist in the overall operational management of the One Nine Elms project, • Support the management and coordination of the Managing Agent to ensure service delivery standards are met, • Monitor and assist in managing operational budgets, cost control, and expenditure tracking, • Support commercial reconciliation and cash flow monitoring processes, • Handle administrative tasks including documentation, reporting, and record keeping, • Assist in managing defect (snagging) issues, including tracking, coordination, and customer communication, • Support health & safety processes and ensure compliance with relevant regulations, including Building Safety requirements, • Assist in compliance monitoring and reporting to ensure all statutory and internal requirements are met, • Liaise with internal and external stakeholders, including contractors, consultants, and tenants/residents, • Provide general operational support to improve efficiency and effectiveness of asset management activities Job Requirements: • Previous experience in property management, asset management, or a related field is preferred., • Strong organizational and administrative skills with attention to detail., • Basic understanding of budgeting, cost control, and financial reporting., • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment., • Good communication skills, both written and verbal, • Proactive, reliable, and able to work both independently and as part of a team, • Familiarity with compliance, health & safety, or building operations is advantageous., • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with property management systems is a plus., • Fluency in English is essential; proficiency in Chinese is advantageous., • Educational background in Architecture, MEP Engineering, Real Estate Management, or a related discipline is preferred. Please Note: The duties and responsibilities listed in this job description are not exhaustive. The role may require the post holder to undertake additional tasks within the general scope of the position. Such duties should not fundamentally alter the nature of the role. This job description is intended to adapt to the evolving demands of company objectives and priorities. How to apply: If you are a motivated professional with the skills and experience to thrive in this role, we encourage you to apply by submitting your updated CV directly through LinkedIn job post.

Reference: HW7254 Salary: £28.50 - £31.50 per hour +holiday pay Location: London A standout opportunity has arisen for a highly organised, proactive, and adaptable Executive Assistant to support a Chief Executive who is a true thought leader in their industry. Our client is a fast-growing and purpose-driven organisation focused on sustainability. This organisation is mission-led with an ambitious agenda, they offer a collaborative, high-performing, and supportive team environment. This role is best suited to an EA who thrives in a fast-paced setting, works as a true enabler and extension of their Chief Executive, enjoys working at a senior level, and is confident managing competing priorities with professionalism and discretion. There is so much opportunity to this role to include managing a small team of EAs, as such an EA with excellent emotional intelligence is essential. Due to the immediate need this is a temp to perm hire. Key Responsibilities • Extensive diary and inbox management for the Chief Executive, • Coordinating meetings across multiple international time zones, • Organising complex international travel arrangements, • Acting as a key liaison with internal teams and external stakeholders, • Supporting the planning and logistics of global events, • Preparing and collating documents, briefings, and presentations, • Managing contracts and administrative processes, • Processing expenses and invoices efficiently, • Providing broader operational and project support as the role evolves, • Preparing and taking ownership of the Board bout You • Highly organised with exceptional attention to detail, • Proactive and able to anticipate needs, • Strong communication skills and confidence working with senior stakeholders, • Experienced in managing complex schedules and priorities, • Comfortable working in a fast-paced, evolving environment, • A collaborative team player with a positive, can-do attitude, • Prior team management experience This is a fantastic opportunity to join a forward-thinking organisation making a real impact. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

Role Purpose The Executive & Operations Assistant will provide high-level administrative and operational support to the Board, CEO and wider organisation. This role combines executive assistance with hands-on operational coordination, ensuring the smooth and efficient running of both leadership activities and day-to-day business functions. Key Responsibilities Executive Support • Manage the CEO calendar and ad hoc requests from the wider SLT, scheduling meetings, appointments, and events, • Draft emails, reports and comms on behalf of the CEO, and as required the wider SLT, • Prepare agendas, papers, and presentations for meetings (internal and external), • Take accurate minutes and track follow-up actions (Board/staff), • Handle confidential correspondence and sensitive information with discretion Operations & Business Support • Support the day-to-day running of the organisation’s operations, • Coordinate internal processes and ensure tasks and projects progress on schedule, • Assist with implementation and improvement of operational systems and workflows, • Monitor key deadlines, priorities, and deliverables across the organisation Commercial team support • Provide administrative support to the commercial teams – including partnerships, programmes and workplace. To include CRM management, email management and supporting event administration. Administrative & Systems Support • Maintain CRM systems, databases, Sharepoint and internal documentation, • Support the planning and delivery of staff and Board events, • Support reporting processes and data management, • Assist with HR administration where required, • Support wider ABM teams, including membership, as required Person Specification Essential Skills & Experience • Proven experience as an Executive Assistant, Operations Assistant, or similar role, • Strong organisational and project coordination skills, • Excellent written and verbal communication abilities, • Ability to manage multiple priorities and work independently, • Familiarity with CRM systems and operational tools, • High level of discretion and professionalism, • Proficiency in Microsoft Office and AI workplace tools Desirable • Experience in a membership organisation, professional body, or SME environment, • Interest in business mentoring, leadership, or professional development Personal Attributes • Proactive and highly organised, • Detail-oriented with strong follow-through, • Adaptable and comfortable working in a dynamic environment, • Strong interpersonal and relationship-building skills, • Solutions-focused with a positive, can-do attitude Benefits • Home based - with travel to London on average once a month, • £38,000 salary, • 25 days holiday, plus bank holidays and Christmas week office closure. How to apply • Deadline - Wednesday 6th May

PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT • Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines., • Work through order allocation ensuring relevant teams are responsible for dispatch., • Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate., • Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required, • Assist with shopping team to coordinate stock for trunk shows and events, • Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL • Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end., • Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors, • Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s., • Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders, • Administrate stock transfers ensuring that movements are tracked end-to-end., • Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures., • Coordinate stock takes and report to key stakeholders on discrepancies and errors., • Maintain Stock room standards, • Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained., • Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units, • Ensure product ticketing is correct and reflects most relevant information, • Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders, • Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards., • Work with internal teams to support requests championing the important of saleability of stock LOGISTICS • Liaise with courier companies to mitigate potential delays or service interruptions., • Be first point of contact for courier services to provide export and entry paperwork., • Inputting data and updating Ship Station and other shipping platforms for easy access of product information., • Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates., • Creation of returns paperwork optimising the use of courier options., • Administrate the stock returns procedure following system and reporting requirements., • Update Shopify customs product information. Who we are looking for: • Highly computer literate in Office 365, especially Excel., • Self-motivated and able to demonstrate using initiative, • Excellent written and verbal communication skills, • Highly organized with great time management, • Experience of analysis and interpretation of information and data., • Numerate, • Enjoys a fast paced environment and is comfortable working under pressure, • A fast learner, who is proactive and takes ownership of allocated tasks, • Good problem solving skills Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

ROLE OVERVIEW // This is an exciting opportunity for a proactive, professional and detail-focused individual who is eager to support our talented workforce and be an integral part of our Recruitment team. We are recruiting an Administrator to work in the Recruitment team within the Human Resources (HR) department on a permanent basis. The Recruitment team reports into the Head of Recruitment and is responsible for all new hires across the business services and legal groups, except for trainee solicitors and solicitor apprentices. The primary focus of this role will be to facilitate and support the team throughout the entire recruitment cycle. As a key member of the team, the successful candidate will play a pivotal role in delivering an efficient, proactive, and reliable recruitment service to our stakeholders. Reporting to the Recruitment Manager, the successful candidate will collaborate closely with three Recruitment Advisers and a Recruitment Assistant, fostering a collaborative team environment that thrives on shared expertise and mutual support. The HR department is led by our Chief People Officer and comprises the following - HR Advisory, Early Careers Development, Early Careers Recruitment, Recruitment, HR Systems and MI, Global Mobility, Reward and Benefits and Employee Relations. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. Interview Coordination • Coordinating interviews and candidate assessments to ensure a positive candidate and interviewer experience, • Diary management and booking rooms, • Liaising with hiring managers, candidates and recruitment agencies on a daily basis, • Ensuring the Recruitment Advisers are regularly updated on the status of interview scheduling and escalating any queries or issues that may arise, • Drafting new joiner offer paperwork and contracts, • Adding joiners onto the pre-employment screening system On-boarding New Employees and Contractors • Supporting with the on-boarding process, inputting new joiner data into the HR system, conducting right to work checks, • Initiating visa sponsorship processes and co-ordinating relocation support packages for overseas candidates, • Processing invoices and expenses for the team, • Attending weekly meetings to discuss upcoming new joiners or contractors and assist on any joiner queries/issues General • Providing required administrative support to the Recruitment team, • Proactively anticipating any needs or issues before they arise, • Attending and contributing to team meetings, • Maintaining the recruitment intranet pages to ensure information remains accurate, • Maintaining the integrity of the data held on the system and in personnel files in accordance with the firm’s data management policy, • Providing administrative support for ad hoc projects CANDIDATE PROFILE // • Candidates for this position must have:, • Intermediate level knowledge of Microsoft Office Packages, in particular Word, Excel and Outlook., • Excellent administrative and organisational skills, this role would suit someone from a secretarial or PA background, • Excellent interpersonal and communication skills, written, spoken and presentational, • Excellent attention to detail and good use of grammar, • Proven ability to deal with confidential matters with discretion, • A willingness to provide feedback, share information and contribute ideas and suggestions as necessary, • Ability to build strong business relationships with internal and external clients and the resilience to deal with demanding individuals, • Active listening skills, demonstrating professionalism in all dealings, • Ability to accept instructions and guidance from different angles, • Strong ability to multi-task, keep calm under pressure and work to tight deadlines, • Experience of working in a diverse team whilst fostering an inclusive team culture, • High level of professionalism and integrity; displaying the highest standard of professional ethics, • Comfortable using AI-enabled tools, such as Copilot, to support day-to-day work, with the ability to apply sound judgement and critical thinking when interpreting outputs. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

TRAFALGAR RIVER CRUISE ADMINISTRATION ASSISTANT £28,000 PA 60 Buckingham Palace Road, London, SW1W 0AH The Travel Corporation (TTC), a leading travel company comprising of well-known travel brands such as Trafalgar, Costsaver, Luxury Gold, Contiki, Brendan Vacations, Uniworld River Cruising, and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries. At The Travel Corporation, we believe that our people are the key to our success, and we are proud to foster a culture of talent development and progression for our team members across our family of brands. We invite you to look at our career’s website () to find out more about the work of The Travel Corporation and our Staff Benefits. THE ROLE: The main function of this position is to provide administrative, financial, and accounting support to the Trafalgar River Ops Team and all other parties involved in delivering the cruise experience, including Suppliers, Experience Directors, Experience Managers, and Local Hosts. This is a highly diverse and dynamic role, offering exposure to multiple areas of the business. In addition to core responsibilities, the successful candidate will support the Transfers Team, assist with Group and Charter enquiries, and contribute to a wide range of daily operational tasks. The role requires flexibility, collaboration across departments, and a proactive, hands-on approach to ensure smooth and efficient operations. KEY RESPONSIBILITIES • Coordinate and finalize Perfect Cruise itineraries for regular and Christmas seasons, ensuring data accuracy prior to season launch and handing over final versions to the Cruise Ops Operation Team., • Manage all service orders for admissions, tickets, entertainment, lectures, hotels, and all other suppliers, including priority and early bookings to ensure service delivery., • Communicate last-minute changes to Suppliers, Cruise Managers, Local Hosts, and ships as needed., • Control the quality and performance of Suppliers, Cruise Managers, and Local Hosts., • Provide support to the Transfers Team, assisting with coordination and administrative tasks as required 2 days a week., • Assist with Group and Charter enquiries in coordination with the Cruise Ops team, ensuring timely responses and accurate handling of requests., • Support daily operational tasks across the department to ensure smooth service delivery., • General administrative duties which can include but are not limited to invoicing queries, deviations, special events/activities, and daily operations., • Assist with administering the Trafalgar Hotel contracts., • Support maintaining an up-to-date HR database for Experience Directors, Experience Managers and Local Hosts. IDEAL CANDIDATE • Understanding of the cruise industry; experience and destination knowledge of European rivers/cities is desirable., • Organised and proactive team player who works autonomously and has outstanding people skills., • Strong interpersonal skills to build relationships with shipboard staff, suppliers, and internal departments., • Tourism or hospitality background and experience dealing with customers and suppliers preferred., • Strong organisational and IT skills (MS Office, presentation software & social media)., • Experience with MarineXchange (MXP) is desired but not essential., • Excellent command of English, both written and verbal; an additional European language (German, French, or Italian) is advantageous., • Excellent communication skills., • Citizen of the U.K. or able to provide proof of eligibility to work in the U.K., • Want to become part of a growing river cruise brand with big growth plans over the next three years. WORKING CONDITIONS • 3 days in the office and 2 days remote, • Monday to Friday, • Department hours: 08:00–18:00 (some seasonal extensions may apply), • Emergency phone: Yes, • Travel requirements: No

Temp Legal Executive Assistant / Legal EA Top US Law Firm- Tax Team Greater London An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. • 8 weeks initially, • 4 days in the office, • 9am-5pm, • Overtime: time and a half for first four hours; double time after, • Competitive salary The Firm A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner in their tax team. The Role • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills The firm really value diversity and inclusion and encourage applications from a range of backgrounds. Lunaria Partners are advertising this administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

Company Description Aurora Utilities Limited is an Ofgem-regulated Independent Distribution Network Operator (IDNO) operating across Great Britain. We specialize in connecting new developments to the electricity grid with a focus on economic growth and long-term sustainability. Working in sectors such as electric vehicle charging, battery storage, renewables, data centers, industrial and commercial projects, and residential developments, we provide innovative and cost-effective solutions to support the UK's transition to net zero. Our expertise, customer service, and commitment to decarbonization enable our partners to lower carbon footprints, reduce costs, and build sustainable communities. Aurora is at the forefront of powering the future while paving the last mile to net zero. Role Description We have an exciting opportunity for a Network Design Assistant (Graduate / Junior Level) to join our growing Network Design team. In this role, you will support the efficient management of the end‑to‑end design process, ensuring that design submissions, enquiries, and applications are processed accurately, efficiently, and in line with Aurora Utilities Limited Licence Conditions and standards. You will help maintain smooth workflow operations by monitoring the design inbox, tracking project progress, supporting design reviews, and maintaining technical documentation and policies. You will work closely with stakeholders across the business, including the wider engineering team, to support activities such as LV and ICP self‑design approvals, generation connection applications, grid capacity analysis, CAD drawing development, and maintenance of asset management tools and datasets. You will play an important role in ensuring that engineering data is accurate, complete, and available for downstream project stages. This role is ideal for a graduate or early‑career engineer looking to develop skills in network design, distribution standards, and engineering governance. A key element of this role involves providing administrative and technical support to Design Engineers and other engineering colleagues throughout the project lifecycle. You will contribute to the preparation of documentation that enables a seamless transition from design to delivery, supporting the resolution of design‑related queries and ensuring compliance with internal standards. You will also support the updating of policies, procedures, and technical libraries, contributing to continuous improvement across the team. Your adaptability, customer focus, and commitment to high‑quality work will be essential to supporting the success of the department. If you can demonstrate your ability to remain “switched on”, “adaptable”, and take “pride” in everything you do, this role offers an excellent foundation to build a strong career in engineering within a supportive and dynamic environment. Key Responsibilities • Monitor and manage the design team inbox, ensuring timely triage and allocation of work., • Track design progress and maintain accurate workflow, reporting, and documentation records., • Support Design Engineers in reviewing LV and ICP self‑design approval submissions., • Assist the wider engineering team with grid connection applications, including technical data gathering and preparation of supporting documentation., • Contribute to grid capacity reporting, including updating datasets and supporting capacity modelling tasks., • Support the development, maintenance, and data quality of engineering asset management tools., • Produce, update, and maintain CAD drawings as required., • Maintain and update technical policies, procedures, standards, and design documentation libraries., • Provide timely and accurate support to internal and external stakeholders., • Collaborate to ensure a smooth transition of projects into delivery and operations., • Maintain high levels of organisation to meet deadlines and regulatory obligations. To be considered you will • Be working towards or hold a Degree, ONC, or HNC in Electrical Engineering, Power Systems, or a related discipline., • Demonstrate a basic understanding of the electricity industry and how distribution networks operate., • Have an interest in learning to produce simple drawings or diagrams. Experience with CAD software (e.g., AutoCAD) is helpful but not essential., • Show strong organisational skills and the ability to manage multiple tasks., • Be confident using MS Office and comfortable working with engineering data., • Demonstrate excellent written and verbal communication skills., • Be proactive, positive, and keen to learn and develop within the role., • Build strong relationships with internal and external stakeholders., • Maintain accuracy, professionalism, confidentiality, and attention to detail., • Be flexible, adaptable, and committed to continuous improvement.

Executive Assistant to CEO London | Hybrid | Permanent We are supporting a fast-growing, incredibly well-funded, clinical-stage biopharmaceutical company in the search for an experienced Executive Assistant to CEO. This is an exciting opportunity to join a dynamic, mission-driven organisation at a pivotal stage of growth, working at the forefront of innovation in healthcare. The Role As Executive Assistant, you will provide high-level support to the CEO and wider UK team, ensuring smooth day-to-day operations and enabling leadership to operate effectively. You will act as a trusted partner, managing priorities, coordinating logistics, and supporting key business activities. Key Responsibilities • Complex calendar management and meeting coordination, • Arranging international travel, accommodation, and logistics, • Processing expenses and maintaining accurate reporting, • Organising Board meetings and leadership offsites, • Supporting company-wide events and internal coordination, • Assisting with office setup and ongoing administrative needs, • Providing ad hoc support to the UK team as required Requirements • 6+ years’ experience as an Executive Assistant or similar role, • Strong organisational and time-management skills, • Excellent written and verbal communication abilities, • High level of discretion and professionalism, • Proactive, solutions-focused mindset with strong attention to detail, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Experience within the biotechnology or broader life sciences industry What’s on Offer • Opportunity to work in a high-growth, innovative biotech environment, • Collaborative, ambitious, and supportive team culture, • Exposure to senior leadership and strategic initiatives, • Clear pathways for career progression, • Competitive salary and benefits package Interested? Apply and we will be in touch!

Office & Team Assistant – Mayfair, London £35,000–£40,000 + Travel Allowance + Bonus Full-time | 5 days in the office An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique family office, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go‑to person, and takes genuine pride in creating a seamless, welcoming workplace. Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands‑on admin support across the business, to include global travel and diary management. The Role Office Management You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include: • Maintaining high standards of aesthetics, cleanliness, and organisation, • Managing stock, supplies, refreshments, and budget-conscious replenishment, • Welcoming guests and coordinating couriers, deliveries, taxis, and post, • Assisting with office projects, company events, desk planning, AV checks and more, • Supporting new joiner set-up and access requirements, • Working closely with the EA on health & safety compliance Administrative & Coordination Support A varied and busy support remit, including: • General correspondence, printing, scanning & document preparation, • Supporting expenses and basic travel coordination, • HR admin support including diaries, records, and review processes, • Research tasks and ad-hoc projects, • Occasional business and personal errands We’re looking for someone with: • 2+ years’ experience in an office support, administration or team assistant role, • Strong ability to work under pressure and juggle shifting priorities, • Excellent MS Office skills (Word, Excel, PowerPoint), • Immaculate presentation, detail‑orientation and a proactive mindset You will excel in this role if you are: • Warm, professional and a natural team booster, • Highly organised with strong follow‑through and ownership, • Calm under pressure and solutions‑driven, • Reliable, punctual, and committed to supporting a busy team, • Able to work autonomously while knowing when to ask the right questions Interested? If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.

Account Handler Insurance Broking London We are working with a highly respected specialty (re)insurer who is looking to hire an Account Handler This position will suit someone with previous experience in insurance broking support, account handling, broker assistance, or a similar administrative role within the insurance market. It is a great opportunity for someone who enjoys being close to the detail, takes pride in keeping things organised, and wants to be part of a growing team where they can make a real impact. Working closely with an experienced broker, you will provide day-to-day support across a range of administrative, operational, and reporting tasks, helping to ensure the smooth running of client and market activity. Key responsibilities will include: • Providing day-to-day administrative and operational support to the broking team, • Preparing and maintaining client, market, and internal documentation, • Assisting with reports, presentations, summary sheets, and portfolio information, • Coordinating information between internal teams and external stakeholders, • Keeping records, files, and documentation accurate and up to date, • Supporting meeting preparation, follow-up actions, and general desk management, • Assisting with data gathering and reporting analysis where needed Requirements: • Previous experience in an Account Handler, Broker Assistant, Trainee Broker, or similar insurance support role, • Strong organisational and administrative skills, • Excellent attention to detail, • Good communication skills, both written and verbal, • Confidence using Microsoft Office, particularly Excel, Word, and PowerPoint, • A positive, hands-on attitude and willingness to support wherever needed, • The ability to manage multiple tasks in a fast-paced environment This is an excellent opportunity for someone who wants to join a collaborative and growing business where they can gain strong exposure and work closely with experienced professionals.

Executive Assistant 12 months contract (Mat cover) Location: London (SW1V) Working Pattern: Hybrid – 4 days onsite, 1 day work from home Pay Rate: £36.06 per hour PAYE + 33 days holiday pay (pro rata) 🌍 About the Role We are seeking a highly organised and proactive Executive Assistant to support a senior Managing Director and a globally distributed team within a fast-paced financial services environment. This is a 12-month maternity cover contract, offering a fantastic opportunity to work closely with senior leadership and international stakeholders across the EMEA region. 💼 Key Responsibilities • Provide high-level executive support to a Managing Director and wider team (33 people in different time zones), • Manage complex and ever-changing calendars across multiple time zones, • Coordinate global meetings, calls, and stakeholder engagement, • Arrange international travel, including flights, accommodation, visas, and itineraries, • Process expenses, invoices, and reimbursements in line with company policies, • Act as a key liaison with senior stakeholders and administrative teams globally, • Support planning and delivery of internal and external events, • Maintain trackers and support reporting using Excel, • Ensure smooth day-to-day office operations, including meeting logistics and visitor coordination 🧠 Skills & Experience • Proven experience supporting senior executives (MD / Director level), • Background in financial services, investment, or corporate environments, • Strong experience managing multiple calendars across time zones, • Confident coordinating across global teams and stakeholders, • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint), • Experience using SAP Concur (preferred), • Familiarity with Workday is advantageous, • Strong organisational skills with excellent attention to detail, • Ability to prioritise and work independently in a fast-paced environment, • Professional communication skills and a collaborative approach ⭐ What We’re Looking For • A polished and confident Executive Assistant who can operate at senior level, • Highly proactive, organized, and solutions-driven, • A team player who builds strong relationships across global teams, • Comfortable working in a high-pressure, fast-moving environment 📅 Additional Information • 12-month fixed-term contract (maternity cover), • Standard hours: 9:00am – 5:00pm (flexibility required during busy periods), • 1-month handover period included 🚀 Apply Now If you are an experienced Executive Assistant looking to step into a high-profile role within a global organization, we’d love to hear from you.

PA / EA / Personal Assistant / Executive Assistant / Corporate PA / Corporate Assistant / Administration / London / PAjobs / EAjobs / Secretary Are you a Personal Assistant with experience supporting C-level executives or senior leadership teams? This might be the right opportunity for you! We are looking for an experienced EA/PA with excellent attention to detail and high professionalism, discretion and level of maturity to support the C-suite of a Tech multinational company with headquarters in London. The split will be around 60% support to the CEO, 40% to other C-level executives in the company. Main responsibilities: Financial & Travel Logistics Management • Responsible for coordinating and managing all travel arrangements, both domestic and international, for the CEO and the Operating Executive Committee members., • Handle the CEO's personal and business expenses and oversee the submission/approval flow for general executive team expenses, ensuring compliance with internal policies and procedures., • Manage other administrative and personal finance-related tasks for the CEO as required. General Admin Support • Provide day-to-day ad hoc administrative support to the CEO and Op. EX. Co. (e.g., proofreading, formatting presentations or reports), • Manage the process for signing documentation that requires CEO authorisation. CEO Personal Administration • Provide dedicated personal administrative support for the CEO, managing personal appointments, scheduling, correspondence, and tasks as needed. Meeting and Logistics Coordination • Book and prepare meeting rooms for senior leadership and executive meetings, • Coordinate catering and room requirements for internal and client meetings and events for senior leadership and executive team. Main requirements: • Proven experience (3+ years) as a PA or similar role supporting C-level., • Exceptional organisational and time management skills, with meticulous attention to detail., • Ability to exercise impeccable discretion and judgment in handling confidential information., • Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Strong verbal and written communication skills. Package includes a competitive benefits such as 25 days of holiday rising to 30 over time and starting salary of up to £50,000 p.a. This position is mostly on-site, so you need to be available to work full time in an office located in Central London. Does this sound like the right opportunity for you? Then click on "Apply" or get in touch with Ben Sánchez @ Pros2Work. We look forward to hearing from you!

About Us: Our Vision is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people. Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now. Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues. Purpose of the Role: In the Buyer Admin Assistant role, your main job is to provide comprehensive administrative support to the Buying Team, assisting in the management of the buying process from start to finish, and ensuring the timely delivery of merchandise. You will collaborate with suppliers, vendors, marketing, merchandising, and Ecommerce teams. Your tasks will include managing calendars, scheduling, raising SKUs, tracking purchase orders, managing inventory levels, coordinating sample management, conducting market research, analysing sales data, and supporting trade meeting preparations. Key Responsibilities: • Provide comprehensive administrative support to the Buying Team, streamlining day-to-day operations through effective management of calendars, scheduling, and travel arrangements, alongside maintaining key planning tools and processes., • Assist in the buying process from start to finish, including raising SKUs, creating and tracking purchase orders, managing inventory levels, and ensuring the timely update of web descriptions and compositions., • Coordinate sample management, prepare for fit sessions, and liaise with suppliers, ECOM, and Marketing to manage supplier critical paths and ensure timely delivery of samples and merchandise., • Conduct market research and analyse sales data to identify new product opportunities, trends, and inform buying decisions, contributing to the preparation of trend boards and coordinating best sellers for trade meetings., • Manage product samples efficiently, keeping the sample room organized and tracking the critical path to ensure departmental efficiency and smooth operations across internal departments., • Support the presentation and preparation for trade meetings on an ad hoc basis, demonstrating speed and accuracy in task completion, flexible and organized work approach, and effective communication skills., • Maintain a keen awareness of key trends and themes in the Menswear formal and casual sector, ensuring accurate management of SKU and PO processes and contributing to the department's smooth running. What You'll Need to Succeed: Technical: • Proficient in Microsoft Office Suite, particularly in Excel and PowerPoint., • Basic knowledge of mathematics., • Experience with or understanding of an ordering system. About You: • Exceptional organisational, communication, and detail-oriented skills with a proactive approach to multitasking and pressure situations., • Consistently embodies Moss's core values and behavioural competencies in daily responsibilities and interactions. REWARDS & BENEFITS: • Employee Discount: 70% discount across all our stores., • Season Ticket Loan: Financial support for commuting., • Cycle to Work Scheme: Encouraging eco-friendly travel., • Discounted Gym Membership with PureGym: Promoting physical health and fitness., • Life Insurance: Providing peace of mind for colleagues., • Ongoing Development: Tailored to suit your career ambitions from day one., • Access to Moss Learning: An online learning platform for skill enhancement., • Employee Hub: Easy access on the go to colleague benefits, recognition, wellbeing, and company updates., • New Baby Gift: Celebrating important personal milestones of colleagues. If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn

This is a great opportunity for someone who enjoys working in a fast-paced, professional environment and wants to be closely involved with senior leadership in a truly international setting. My client, a well-established international bank based in London, is currently looking to hire an experienced Executive Assistant to support the General Manager and Deputy General Managers. This is a rare opportunity to step into a highly visible position, acting as a true right-hand to senior executives and playing a key role in supporting business-critical decisions. Job Title: EA to General Manager Mandarin Speaking-FTC Location: City of London Work style: 100% office based Salary: up to ￡52,000 Languages: Fluent Mandarin and English This is more than a traditional EA, you will act as a trusted right-hand support, ensuring the smooth running of the leadership team’s day-to-day activities while also supporting Management Committee operations and wider business coordination. Responsibility • Managing complex and fast-moving diaries for senior leadership, ensuring priorities are aligned and time is used effectively, • Coordinating internal and external meetings, preparing agendas, collating papers and taking accurate meeting minutes, • Acting as a key point of contact across departments, helping to drive communication and ensure follow-ups are completed, • Handling travel arrangements, itineraries and logistics for senior stakeholders, • Supporting Management Committee activities, including documentation, approvals, and maintaining decision records, • Preparing high-quality presentations and documents (PowerPoint, Word, Excel) for internal and external use, • Managing expenses, corporate card reconciliation and administrative records with high accuracy, • Assisting with internal events, external visits and wider office initiatives, • Previous experience as an Executive Assistant or senior administrator, ideally within banking or a corporate environment, • Strong experience supporting senior stakeholders (Director level and above), • Excellent organisational skills with the ability to manage multiple priorities and tight deadlines, • Strong communication skills, with confidence dealing with stakeholders at all levels, • High level of discretion and professionalism when handling confidential information, • Solid IT skills, particularly in Microsoft Office, • Fluent in both English and Mandarin (spoken and written)

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

A little bit about us Airmic’s Purpose is to champion the societal and strategic value of risk management and insurance in a changing world. We are the UK and Ireland's largest risk management and insurance association with over 450 corporate and around 2,000 individual members, supported by a network of leading risk, insurance, legal, technology and consulting partners, and affiliated institutes, associations, universities and business schools. Our members enjoy access to a wide variety of face to face and online events and learning opportunities, special interest groups and regional meetings, supported by a competency framework and mentoring scheme. With over 400 CPD hours, networking opportunities, and a growing research library, Airmic supports professionals at all career stages in navigating and shaping the future of risk management. About the role This is a new role within Airmic that will continue to develop throughout the year, presenting a strong opportunity to support and shape ongoing change. It offers exposure to a broad range of tasks, the chance to contribute wherever needed, and the opportunity to learn and grow in new areas. Initially, the role will be primarily focused on executive support, with most of your time dedicated to working closely with the CEO to manage their calendar, coordinate complex scheduling, and handle any required bookings. Another key aspect of the role involves office administration, including liaising with office maintenance providers, ordering kitchen and office supplies, and ensuring the smooth day-to-day running of the office. The remainder of your time will be spent providing administrative support to the wider team, such as assisting the events team with bookings and travel arrangements. Experience dealing with C-suite executives and board members is crucial. Key Purpose To provide high-level administrative and operational support to C-suite executives while ensuring the smooth and efficient running of the office. This role requires exceptional organisation, discretion, and judgment, acting as a trusted partner to senior leadership in a fast-paced environment. Primary Responsibilities CEO Executive Support • Provide direct administrative support to the CEO, including calendar management, inbox oversight and priority handling, • Coordinate and schedule high-level, confidential, and time-sensitive meetings with internal leaders, board members and external stakeholders, • Manage complex calendars across multiple time zones, resolving conflicts and anticipating scheduling needs, • Prepare meeting materials, agendas, briefing documents and track follow-up action items, • Act as a gatekeeper and liaison for executives, always exercising professionalism and discretion, • Book and manage executive travel arrangements, including flights, accommodations and itineraries, • Ensure seamless meeting logistics, including room bookings and virtual meeting links Office Administration • Oversee day-to-day office operations to maintain an efficient well-organised workplace, • Manage office supplies, vendor relationships and service contracts, • Support the Head of Finance with the day to day running of the office, • Maintain accurate records, files and confidential documentation Ad hoc Administrative Support • Provide administrative support to the wider team as needed, including assisting the events team with bookings, travel arrangements and logistics, • Support cross-functional projects and team initiatives by coordinating schedules, managing documentation and handling ad hoc administrative requests, • Take on additional administrative and operational tasks as required to support business priorities and ensure smooth day-to-day operations The role is full time and permanent The role will involve 35 hours per week spread over 5 working days. The job holder will operate from the Airmic office in Marlow House, Lloyd’s Avenue, City of London. There is currently dispensation to work three days per week (minimum) in the Airmic office with the balance of the time working from home. Tuesday is currently a team “core” day in the office where we come together and organise a team lunch. There will be occasional travel within the UK, such as to venues for Airmic events, including the 3-day Airmic Annual Conference and Exhibition to be held in Birmingham in June 2026. It's a great and fun way to meet our partners and members! About you The ideal candidate would have the below expertise and experience however if you don’t meet every requirement, we still encourage you to apply. Research shows that some candidates — particularly women — are less likely to apply unless they meet nearly 100% of the criteria, while others may apply when meeting far fewer. If this role excites you, we’d love to hear from you! Qualifications and Experience • 5+ years’ experience as an Office Administrator, Executive Assistant or in a similar role, • Proven experience supporting C-suite or senior executive leadership, • Demonstrated ability to manage high-priority and confidential matters with precision, • Strong organisational, time-management and multitasking skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and virtual meeting platforms Key competencies • Attention to detail, • Methodical and organised, • Excellent time and priority management skills, • Collaborative approach, thriving on team work and keen to understand and contribute to the wider business objectives within a small organisation, • Resilient and resourceful, aware of own strengths and limits, always seeking ways of overcoming obstacles and barriers, • Written and verbal communication skills in business English of the highest level Please note that, Marlow House is an old building and the Airmic office is on a mezzanine level between the 2nd and 3rd floors accessible only via a short but steep flight of steps after exiting the lift.

Personal Assistant to the Chief Executive – Temp to Perm Location: City of London Working Pattern: Hybrid (3 days office / 2 days remote) Contract: Temporary to Permanent Salary: upto £60,000 + excellent benefits We are partnering with a mission‑driven climate‑focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. This is a fantastic opportunity for an experienced PA who thrives in a purpose‑led environment and enjoys supporting at senior leadership level. The role offers a temp‑to‑perm pathway, ideal for someone looking to secure a long‑term position within a growing organisation making meaningful global impact. As PA to the Chief Executive, you will provide high‑level administrative, organisational, and strategic support, including: • Full diary and inbox management, ensuring the CE’s time is prioritised effectively, • Coordinating internal and external meetings, briefings, and presentations, • Preparing documents, reports, agendas, and meeting packs, • Acting as a key liaison point between the CE and internal/external stakeholders, • Arranging international and domestic travel, accommodation, and itineraries, • Supporting with board meetings, governance processes, and follow‑up actions, • Managing confidential information with absolute discretion, • Providing wider support to leadership teams as needed, • Contributing to a collaborative, positive, and fast‑paced working culture About You You will be a polished, confident, and highly organised PA with: • Proven experience supporting at senior leadership or executive level, • Exceptional communication skills and a calm, solutions‑focused approach, • Strong prioritisation skills and the ability to work under pressure, • High attention to detail and strong written‑documentation skills, • A proactive mindset, able to anticipate needs ahead of time, • Interest in climate, sustainability, policy, or purpose‑driven work (advantageous) Why This Role? • Work closely with an inspiring CEO driving impactful environmental initiatives, • Join a passionate, values‑driven team, • Hybrid working in a central City location, • Genuine opportunity to transition into a permanent role

Executive Assistant to CTO Temp-to-Perm (Initial 6 Months) £60,000 - £70,000 DOE + bonus and excellent benefits 4 days in office We are working with a highly regarded, fast-growing financial services organisation to recruit an experienced Executive Assistant to support their CTO. This is a fantastic opportunity for a proactive and adaptable EA to join a collaborative, high-performing environment on an initial 6-month contract with the intention being for the role to become permanent. Key responsibilities include: • Complex diary and calendar management, • Coordinating meetings, including logistics, room bookings, materials and visitor management, • Arranging travel (flights, trains, accommodation, visas, itineraries) with external providers, • Processing senior executive expenses, • Providing project and ad hoc administrative support, including research and personal arrangements, • Assisting with presentations, reports and documentation (PowerPoint, Excel, Word), • Supporting onboarding of new joiners, including system access and coordination with IT, • Liaising with internal teams including Finance, IT and Reception, • Supporting recruitment coordination in partnership with HR, • Organising team events, offsites and internal activities, • Providing cover for other Executive Assistants when required Key skills and experience: • Proven experience as an Executive Assistant, ideally within within financial or professional services, • Strong organisational skills with the ability to prioritise and manage a busy workload, • Excellent communication skills, both written and verbal, • High level of discretion and professionalism, • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), • Strong attention to detail and accuracy, • Ability to multitask and remain calm under pressure, • Proactive, flexible and solutions-driven approach, • A collaborative team player with the confidence to work independently

About the Betting and Gaming Council (BGC) The Betting and Gaming Council is the standards body for the betting and gaming industry and its members include betting shops, casinos and online betting and gaming companies. Betting and gaming is a key part of the UK’s dynamic and diverse leisure and entertainment industry. The industry contributes over £4 billion in taxes to the UK Exchequer and provides work for over 110,000 people. As the single industry body, we work with our members, large and small, to raise standards, create a culture of safer gambling and build public and institutional trust in our world class industry. Established in 2019, the BGC puts the customer first to drive standards over and above regulatory requirements to ensure a safer, fairer betting and gaming experience for all. The opportunity: Office and Facilities Coordinator (Part-Time) The BGC has built a strong and professional team delivering for our members and their strategic priorities. We are now seeking an Office and Facilities Coordinator to join our Operators team to help ensure the smooth and efficient daily running of the BGC office. The role is part time, based in our offices in Westminster, with salary £16,000 – £20,000 per year (£28,000 to £35,000 full time equivalent) per annum dependent on experience. About you You must be detail-oriented, efficient, and comfortable handling administrative tasks, and communication with members and contractors. The ideal applicant should have office management experience, be proficient in MS Office, and show strong organisational skills. This is a fantastic opportunity for someone who thrives in a fast‑paced, collaborative environment and enjoys being the go to person for keeping the office running smoothly. The role requires a proactive individual to ensure efficient office management and support for the team. Job Description Job Title: Office & Facilities Coordinator (Part-Time) Location: Westminster, London Working hours: 4 days per week, 10:00am–3:00pm (20 hours per week) Employment type: 12 months fixed term contract Reports to: Executive Assistant to CEO Job Purpose · To support the smooth day-to-day running of the organisation’s Westminster office by providing reception, office management and administrative support. · To act as the central point of contact for office operations, visitors, suppliers and facilities, helping to maintain a professional, organised and welcoming working environment. Key Responsibilities Reception & Front of House · Welcome visitors and stakeholders to the office and manage reception duties. · Manage the organisation’s main phone line, directing calls as appropriate. · Monitor the info@ inbox and forward enquiries to relevant colleagues. · Ensure the office environment remains professional, organised and welcoming. Office & Facilities Management · Support the day-to-day operation of the office. · Order and manage office stationery, groceries and general supplies. · Coordinate recycling and waste arrangements in line with building requirements. · Liaise with building management on facilities issues. · Coordinate cleaning services and schedules. · Liaise with the organisation’s IT support provider regarding office technology and meeting room systems. · Manage relationships with external vendors and contractors for maintenance or repairs. · Manage staff access cards and key fobs. Meetings & Office Support · Prepare meeting rooms for in-person meetings, including room setup and refreshments where required. · Provide printing and logistical support for meetings, including Executive Committee meetings. · Assist with meeting room bookings and general meeting administration. · Provide diary support and occasional cover for colleagues where required. Administrative Support · Provide administrative support to the Membership and Events Coordinator as required. · Provide general administrative support across the office as required. HR & Staff Support · Support onboarding of new employees, including coordinating access passes, equipment and office orientation. · Assist with general HR administration where required. Attitudes, knowledge and skills required Essential · Previous experience in an office coordinator, office manager or similar office operations role. · Strong organisational and administrative skills. · Experience coordinating with external suppliers or service providers. · Good IT skills, including Microsoft Outlook, Excel and Word. · Professional, approachable and reliable, with strong communication skills. · Positive and engaging team member within an office environment. Desirable · Experience supporting senior meetings or executive-level administration. · Experience supporting HR administration or staff onboarding. · Familiarity with basic office health and safety procedures. Salary For a 20-hour per week role in Westminster: Salary range: £16,000 – £20,000 per year (£28,000 to £35,000 full time equivalent) A competitive salary for the responsibilities outlined is likely to be: £18,000 – £19,500 per year How to apply Please send your application to , quoting the BGC and the title of the job you are applying for. Please submit your CV with a covering letter explaining: • Why you would like to join the BGC., • How you would make a great candidate for the role, highlighting experience and knowledge in all areas of the role. Applications will close on at 5pm on Thursday 30 April, with interviews taking place in May. Please let us know if you have any accessibility requirements or need any adjustments for the interview. To promote equality and fairness in the application process, we will be anonymising all applications. Any applications submitted directly on Linkedin will be automatically rejected.

Contract: PermanentSalary: Salary between £45,000 and £50,000 per annum, depending on experienceThames Water is recruiting for a Personal Assistant to join a busy team and look after 2 Directors. The Personal Assistant (PA) to Directors provides proactive, organised, and professional administrative support to a group of senior leaders across the organisation. This role exists to ensure day-to-day operations for the Directors run efficiently and smoothly, by managing diaries, coordinating meetings and logistics, handling correspondence, and supporting general administrative tasks. Acting as a reliable first point of contact and a representative of the Directors, the PA plays an important part in ensuring timely communication and coordination across departments. What you’ll be doing as a Personal Assistant • Schedule and coordinate meetings, appointments, and events across teams; manage diary conflicts and plan time effectively., • Support inbox management; flag priorities and ensure prompt communication between Directors and stakeholders., • Book travel, accommodation, and transport as required, process expenses promptly and in line with company policy., • Prepare agendas, coordinate meeting logistics, and take accurate notes; follow up on key action items as required., • Welcome visitors professionally and courteously; arrange hospitality and meeting room set-up where needed., • Liaise with HR and candidates to schedule interviews, support onboarding activities and induction coordination., • Help organise team events, internal meetings, or occasional offsite activities and social functions., • Handle sensitive information with care and always act with discretion., • Provide holiday/sickness cover for other PAs where needed; work collaboratively with EAs/PAs and the wider support team., • Previous PA/Office manager experience - supporting multiple senior leaders or teams., • Diary Management - Confidently coordinating diaries and meetings, both virtually and in person., • Communication Skills - Strong written and verbal communication; ability to engage with all levels., • Organisation & Time Management - Ability to manage multiple tasks and priorities with minimal supervision., • Team Collaboration - Works well with others and supports colleagues when required., • Attention to Detail - Demonstrates accuracy and consistency in written and administrative work., • Discretion & Professionalism - Trusted to handle sensitive or confidential information appropriately., • Experience Supporting Multiple Leaders - Used to juggling competing priorities across multiple diaries., • Event Management - Experience coordinating off-sites or internal senior events., • Minute Taking - Comfortable capturing informal meeting notes or summaries. What’s in it for you?, • Competitive salary of between £45,000 and £50,000 per annum, depending on experience., • Generous Pension Scheme through AON, • 24 days holiday per year, increasing to 28 with the length of service (plus bank holidays), • Access to lots of benefits to help you take care of you and your family’s health and wellbeing, and your finances – from annual health MOTs and access to physiotherapy and counselling, to Cycle to Work schemes, shopping vouchers and life assurance.

Their Administrative Assistant role is a great starting point if you are looking to build real experience in a professional environment.You will be at the centre of the office, supporting our front-of-house and Senior PA team while helping deliver a great experience for both colleagues and clients.B

This is a key role within the Executive Office of a global sporting brand, working closely with a Senior Executive and supporting the Chief Executive. Executive Assistant to the Chief Executive, Global Sport (4/1) - 22612. Providing proactive day-to-day administrative support to the Chief Executive,

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing Private Equity firm. This permanent role, based in London West End, and requires someone with previous experience supporting multiple people, and Office admin duties. Client Details The organisation is a growing Private Equity firm based in London West End. They are hiring for an Executive Assistant to support multiple Partners, and wider organisation of the office. This role is office based and paying £55k - £65k plus bonus. Description Executive Assistant responsibilities: Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. Including diary management, organising meetings and global travel coordination. Act as the first point of contact for internal and external communications, ensuring professionalism at all times. Coordinate meetings, including scheduling and agenda preparation. Manage end-to-end global travel including detailed itineraries and coordination with external travel provider. Coordinate high-volume internal and external meetings, including investor and fundraising interactions. Manage monthly expense reconciliation process. Collaborate effectively with other departments across different offices and timezones to ensure seamless operations. Support investor roadshows. Oversee day-to-day office operations and act as primary contact for facilities, suppliers, and building management. Ensure meeting rooms and office environment are consistently well-presented for internal and external stakeholders. Coordinate office services including catering, supplies, maintenance, and couriers. Profile A successful Executive Assistant should have: Proven experience in a similar role within Private Equity or Investment. Previous experience supporting multiple senior members. Strong organisational and multitasking skills with a keen eye for detail. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Ability to work independently and manage competing priorities effectively. A proactive and resourceful approach to problem-solving.Job Offer Executive Assistant job on offer: Competitive salary ranging from £55,000 to £65,000. Comprehensive benefits package inc private medical and bonus. Opportunity to work in London, West End. Structured and professional work environment within Private Equity. Office based role with some ad hoc flexibility to work from home.If you are a skilled Executive Assistant looking for a new challenge in London, apply now to take the next step in your career within the financial services industry

Float Executive Assistant Investment Banking London, UK (4+ days in office) Rate: £30.83 per hour (excluding holiday pay) Contract: 12-month rolling A leading investment bank is seeking an experienced and highly adaptable Executive Assistant to join a fast-paced Investment Banking & Capital Markets team as a Float EA. This role will provide seamless cover across the GCM division, supporting senior stakeholders and ensuring continuity during team absences. Key Responsibilities Provide high-level EA support, building strong relationships with internal stakeholders and external clients globally Complex diary management, acting as gatekeeper and resolving scheduling conflicts in a dynamic environment Coordinate meetings across multiple time zones, including logistics and virtual set-ups Arrange end-to-end travel (flights, hotels, visas, ground transport) Manage expenses via Concur, ensuring accuracy and policy compliance Maintain CRM systems and support event coordination (client and internal events) Provide proactive absence cover within the EA buddy system, ensuring seamless support at all times Support ad hoc administrative tasks and projects as requiredKey Skills & Experience Proven EA experience within a fast-paced environment (Investment Banking/M&A preferred) Strong diary, travel, and expense management skills Calm under pressure with the ability to manage last-minute changes Highly organised with excellent attention to detail Proactive, flexible, and a strong team player Confident communicator with a professional, discreet approach Proficient in Microsoft Office (especially Outlook), Concur, CRM systems, and ZoomIf you possess the relevant skills and experience, please submit your CV today! JMM(phone number removed) Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world

Your new company A global manufacturing business located in Central London. Your new role As an Executive Assistant, you will provide proactive, high-level support to senior leaders in a fast‑paced environment, acting as a trusted right-hand and key point of contact for internal and external stakeholders.You'll take full ownership of complex diary management and forward planning, coordinating meetings, video calls and travel to ensure leaders are fully prepared and productive. You will manage meeting logistics end‑to‑end, including agendas, minutes and chasing actions to keep decisions moving and priorities on track. The role will also involve inbox management and decision support, filtering and prioritising requests, taking actions where appropriate, and responding on behalf of leaders when empowered to do so. You'll produce high-quality correspondence, reports and presentations, and act as a professional gatekeeper with strong judgement, discretion and confidence handling sensitive information. What you'll need to succeed You'll have proven experience as an Executive Assistant or in a senior administrative role, supporting senior stakeholders. Strong organisation, attention to detail and confidence in managing multiple priorities are key, alongside excellent communication skills. You'll be highly proficient in Microsoft Office and comfortable handling sensitive information with professionalism. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

As a Temp Customer Services Assistant, you will be the welcoming first point of contact for all visitors and callers to the Housing Services team. You'll provide essential guidance on housing‑related queries, support the use of the Property Platform, and ensure smooth day‑to‑day administrative operations during a busy and rewarding period. Client Details Our client is a respected London‑based educational institution known for delivering excellent residential and wellbeing support to a diverse, international student community. Their Housing Services team plays a vital role in helping students navigate private accommodation options, ensuring they are informed, supported and confident throughout their housing journey. Description Key Responsibilities: Greet and assist visitors and callers, handling enquiries promptly and professionally. Provide basic information on housing issues, signposting or booking appointments where needed. Support students and landlords in navigating and registering on the Property Platform. Maintain and update landlord advertisements, ensuring accuracy and suggesting improvements. Manage the office calendar and book advice appointments efficiently. Deliver general administrative support including filing, archiving, mailshots, statistics and materials updates. Demonstrate excellent communication and cultural awareness when dealing with diverse service users. Work calmly under pressure during peak seasonal demand. Provide cover and support for other Housing Services teams when required.Profile Person Specification: Essential Strong customer service and communication skills Ability to stay calm and organised in high‑pressure periods Confident using IT systems and maintaining accurate records Culturally aware, patient and professional Team‑oriented with a proactive approach to problem solving Flexibility to work occasional evenings and weekends during peak periodsDesirable Experience in a customer‑facing or administrative role Familiarity with housing‑related services or student‑facing environments Experience with online property or listing platforms Job Offer Opportunity to gain university sector experience Supportive team environment with full training provided Varied and people‑focused work Excellent role to develop customer service and administrative skills

TEAM ASSISTANT Our client, a leading global financial corporation, is seeking a confident and highly organised Team Assistant to support a busy Managing Director and their wider team on an initial 6-month temporary basis, with the potential to become permanent. This fast-paced role requires excellent multitasking skills, strong attention to detail, and the ability to prioritise effectively under pressure. You will provide essential administrative and coordination support within a high-performing environment. Fully office based, five days per week, with a globally recognised organisation. TEAM ASSISTANT ROLE: Providing extensive diary management and administrative support for a team of 10 including one Managing Director Organising complex domestic and international travel itineraries and processing team expenses Supporting marketing trips roadshows and field trips in collaboration with sales teams Providing logistical support for team conferences while working with event management and corporate access teams Liaising professionally with senior clients and internal GS personnel Managing CRM databases and accurately logging client interactions Recording and tracking team attendance leave and vacations TEAM ASSISTANT ROLE: Working in a fast-paced environment requiring multi-tasking and prioritisation Demonstrating exceptional attention to detail and delivering execution excellence Using strong organisational, interpersonal, and time management skills Acting proactively, using initiative, remaining composed under pressure, and exercising sound judgment on when to escalate matters Liaising professionally with senior stakeholders and maintaining discretion with confidential information Utilising technical skills including intermediate to advanced PowerPoint, Outlook, Word, and Excel, with a willingness to learn new systems Applying over four years’ assistant experience with strong analytical skills, communication, and stakeholder management If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation

Project Assistant Location: London Salary: £28,000 - £32,000 This organisation is a leading specialist in hospitality procurement, delivering tailored FF&E and OS&E solutions to some of the world's most recognised hotel brands, developers, and operators. You will be responsible for providing administrative and purchasing support to the project managers and wider team in order to assist in the successful delivery of project information. Responsibilities: · Support budget forecasting · Issue information to suppliers to acquire quotations · Reviewing of quotations · Generating purchase orders using bespoke software · Issuing purchase orders for approval · Maintain expediting lists · Maintain contact with suppliers using telephone and email · Contacting suppliers and collating Operating and Maintenance manual information · Answer and direct telephone calls · Organise and schedule meetings · Attending supplier events as required About you: · Educated to degree level · Strong computer skills, particularly with MS Office (Excel / Word / Powerpoint / Outlook) · Well organised · Ability to manage complex tasks with multiple requirements · Good writing and communication skills Benefits: · Salary reviews · Professional Development and Progression · 10% discretionary annual bonus About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies

Are you looking to take the next step in your project support career? My client is seeking an organised, proactive, and detail‑driven Project Coordinator to join their growing team in London. This is a fantastic opportunity for someone with 6 months+ experience in a project support, administration, or coordination role who is eager to progress within a fast‑paced environment. The Role As a Project Coordinator, you’ll play a key role in supporting the successful delivery of projects from inception through to completion. You’ll work closely with Project Managers, stakeholders, and internal teams to ensure smooth project execution and exceptional client service Key Responsibilities Provide day‑to‑day administrative and coordination support to the project team Assist with project scheduling, progress tracking, and documentation Prepare reports, meeting minutes, and project updates Maintain and update project files, systems, and documentation Liaise with internal teams, suppliers, and clients to support project delivery Support project managers with procurement, resource planning, and logistics Assist with risk tracking, project compliance, and quality control processes Requirements Minimum 6 months’ experience in a Project Coordinator, Project Assistant, or similar support role Strong organisational and multitasking skills Excellent communication skills, both written and verbal Confident working with project documentation and reporting Proficient with MS Office (Excel, Word, Outlook, Teams) Ability to work independently and as part of a team Strong attention to detail and ability to prioritise workloads What’s on Offer Up to £45,000 depending on experience Clear development opportunities and career progression pathways Supportive team environment in a dynamic London-based office Exposure to varied projects and cross-functional collaboration

Job Title: Production Assistant Start Date: ASAP Duration: Minimum 4-6 weeks (with potential to extend) Pay Rate: £14-£16 per hour Hours: Monday to Friday, 9:00am - 5:00pm Location: Liverpool Street, London About the Role We are recruiting a Production Assistant to support a lean and busy Product Development team within a fast-paced fashion environment. This role is focused on administrative and system support, ideal for someone highly organised, methodical, and detail‑driven. The team works across outerwear, leather, jackets, footwear and accessories, across multiple seasonal collections and capsule ranges. Key Responsibilities Supporting Product Development teams with day-to-day administrative tasks Creating and managing purchase orders (POs) and updating trackers Updating PLM systems across product and raw material development Completing sampling and production Bills of Materials (BOMs) Receiving and checking showroom samples against packing lists Maintaining raw material standards, archives, and libraries Supporting overall team workflow About You Highly organised with excellent attention to detail Calm, methodical, and proactive in a fast-paced environment Strong Microsoft Excel and Microsoft Office skills Experience using PLM systems or supporting product teams is desirable but not essential Background in administration, office support, team coordination, or data/tracker management is welcomed Prior fashion or product experience is beneficial but not a requirement Team & Environment Open-plan, collaborative office Friendly, communicative, and supportive team Someone who is confident working independently and supporting multiple stakeholders Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

We are seeking a meticulous and organised Senior Personal Assistant to support two senior executives within the financial services industry. This role requires a proactive individual who can manage administrative tasks efficiently in a fast-paced London environment. Client Details Our client is a well-established organisation within the financial services sector, known for its professional work environment and commitment to excellence. This is a newly created position to supporting two senior members within the Capital Markets team. Description Senior Personal Assistant responsibilities: Provide comprehensive administrative support to senior executives within the Capital Markets team. Diary management, Coordinate meetings, appointments, and travel arrangements with efficiency and attention to detail. Book global business travel arrangements, including flights, transportation and itineraries. Act as a point of contact between executives and internal/external stakeholders. Manage confidential information with discretion and professionalism. Submission of expenses Assist with ad-hoc administrative tasks and project coordination as needed.Profile A successful Senior Personal Assistant should have: A strong background in a similar role, within a in financial services company. Excellent organisational and time-management skills to handle multiple priorities. Proficiency in Microsoft Office Suite. Strong written and verbal communication skills, with a focus on accuracy and clarity. The ability to work independently and take initiative in a busy environment. A high level of discretion and the ability to handle confidential information responsibly. A detail-oriented mindset to ensure precision in all tasks.Job Offer Senior Personal Assistant job on offer: Competitive salary on offer. Full benefits package, including bonus, health and wellness support. Hybrid working - 4 days in the office and 1 from home. Opportunities for professional development and growth within the financial services industry. A permanent position located in the heart of London. A supportive and collaborative company culture promoting success and innovation.If you're ready to bring your organisational skills to a thriving team in London, apply today to join a respected name in the financial services sector

A leading and well-established office design and build contractor, with over 20 years’ experience delivering high-quality workplace environments across London, is seeking an experienced Administration Assistant to support the Project Manager and contribute to the successful delivery of projects. The company has built a strong reputation for delivering tailored, end-to-end solutions, combining design, project management, and construction expertise. The Role This role provides key administrative and logistical support, ensuring the commercial and operational aspects of projects run smoothly from start to finish. Key Responsibilities: Procurement and Orders Liaising with subcontractors to obtain and review quotations Placing and managing orders for materials, suppliers, and subcontract labour Tracking deliveries to ensure materials arrive on site in line with project schedules Commercial Monitoring Recording and monitoring contract variations accurately Supporting payment schedules and assisting with invoice queries Monitoring order status to ensure alignment with project budgets Documentation (O&Ms) Preparing comprehensive Operation and Maintenance (O&M) manuals Collating warranties, certificates, and compliance documentation for client handover General Administration and Project Support Coordinating site set-ups, ensuring all documentation and logistics are in place Updating project timelines and tracking progress using Microsoft Project Maintaining organised project files and providing ongoing administrative support Requirements: Minimum of three years’ experience in a similar administrative role within the construction or fit-out sector Strong proficiency in Microsoft Project, alongside solid MS Office skills Excellent written and verbal communication skills, with the ability to liaise effectively with suppliers, subcontractors, and internal teams Highly organised with strong attention to detail and the ability to manage multiple schedules simultaneously

Job Title: Board Administrator and CEO Office Support Location: London Salary: £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: * Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually * Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings * Prepare scripts for Board Chairs and send to them in advance of meetings * Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members * Liaise with the SLT to draft agendas for board meetings * Monitor the Company Secretary inbox and respond appropriately to any incoming emails * Send nomination forms out for selected directors when requested * Arrange Remuneration Committee meeting annually, including distribution of papers * Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance * Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current * Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates * Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House * Annually obtain updated declarations of interest from each director * Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: * Support the CEO's PA in their tasks including; * Managing CEO email accounts * Handle incoming calls and postal correspondence for the executive office * Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team * Process business expenses in line with company policies and guidelines * Update and manage CRM database * Arrange and provide support for business review meetings, team away days and internal/external events * Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team * Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies * Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate * Strong written and verbal communication skills * High level of attention to detail, accuracy and confidentiality * Flexible, adaptable, able to work on own initiative with can-do-attitude * Able to work collaboratively and independently on own initiative * Ability to manage multiple priorities and tight deadlines, exercising sound judgement * A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered

Employee Benefit Assistant London - Hybrid £45kc The Portfolio Group is delighted to be partnering with our client in looking to find an Employee Benefit Assistant. You will provide quality and efficient support in the administrative, technical and client servicing areas. To assist the Employee Benefits team members in managing relationships with, and the services delivered to, their clients. A great opportunity for someone who would love a role that offers the potential for development over time through a career path towards an advisory or other more senior role. What You'll Be Doing Provide general administrative and technical support to the Employee Benefits team Obtain quotes and associated information from providers, check the terms and conditions, collate and prepare accurate summaries of the data. Keep providers updated with relevant client changes Maintain relationships with product providers and understand their propositions. Ability and tenacity to seek the answers or outcome needed if responses are incomplete or delayed Understand and utilise internal systems. Ensure accuracy and timely updates of client information on all relevant systems, and provide reporting as required Arrange meetings with existing and new clients as needed Take an interest in the affairs of, and get to know the clients, to be aware of work currently in progress and act as a first point of contact for our clients Speak with clients on video calls and develop rapport; communicate professionally with them by email; act as a 'trouble-shooter' in sorting out client related problems Ensure that client records are kept up to date and that the electronic filing of documentation and emails is carried out on a regular basis Contribute to and take an active part in project work within the team and provide input as and when required to help to constantly improve processes and the service provided What We're Looking For Minimum of 3 A Levels or equivalent GCSE (x5) including English and Maths at grade B (level 6) or equivalent Degree qualification or similar Ability to provide product quotes/other paperwork, research, draft client letters, process client business, liaise with clients and product providers as required Good knowledge of MS Office applications Strong organisational skills, excellent communication skills, ability to deal with people at all levels Team player, works well under pressure, proactive, quick learner, flexible, approachable Strong initiative for managing own progression and developing through the available career path Enthusiastic manner with a desire to learn quickly through 'on the job' experience and by seeking information from team members, providers and through self-study. Experience of working in an employee benefits consultancy or insurance company dealing with employee benefits Experience with one or more of the following: employer pensions, group risk insurance, private medical insurance and other employee benefits products If this sounds like you, please do apply and we will be in touch if you meet the criteria 51305EE INDHRR The Portfolio Group are acting on behalf of our client in recruiting for this position

Executive Assistant - 4 days a week Location: London Bridge Part-Time: 4 days a week Hybrid: 2 days in the office Hours: 9:00 - 5:30 Salary: £43-45k - Pro-Rata £34,400 Are you an enthusiastic, proactive self-starter looking to take the next step in your career? Do you possess exceptional organisational and administrative skills? If so, we want you to join our dynamic team as an Executive Assistant! About the Role: In this exciting position, you will play a vital role in supporting our Directors and ensuring the smooth operation of their departments. Your day-to-day tasks will include complex diary management, travel arrangements, meeting coordination, and much more Key Responsibilities: Diary Management: Proactively manage and forward-plan the Directors' diaries to ensure they are fully prepared for all meetings, including Board and Senior Leadership sessions. Travel Coordination: Make travel and accommodation arrangements, ensuring all information is prepared in advance, including online check-ins. Meeting Support: Attend meetings, take concise minutes, and circulate action items to relevant stakeholders. Interdepartmental Liaison: Work with teams such as HR and Facilities to coordinate meeting setups and onboarding processes. Communication: Act as a point of contact between the Directors and internal/external stakeholders, handling queries promptly and professionally. Financial Management: Assist the Directors with expense forms and maintain records of transactions. What You Bring: Previous EA experience supporting Senior management Organisational Skills: Exceptional planning and multitasking abilities Interpersonal Skills: Confident in liaising with stakeholders at all levels Communication Skills: Strong verbal and written communication with a keen eye for detail Problem-Solving: Ability to anticipate challenges and resolve issues independently Professionalism: A high level of discretion and a commitment to maintaining confidentiality Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel Desirable Skills: Experience with CRM/databases or project management support. Interest in current world affairs relevant to our operations.Why Join Us? Work in a vibrant office location with easy access to transportation. Be part of an enthusiastic and ambitious team that values your contribution. Enjoy a flexible work schedule Employee discounts, a bike to work scheme, a pension plan, and exciting company socials Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of London. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy

My client is a well-established professional services firm with a strong reputation in the UK market. They are seeking an Employee Benefits Assistant to join their growing Financial Planning team in London. The team advises SMEs and not-for-profit organisations on a range of employee benefits solutions, including workplace pensions and wider group benefits. This is an excellent opportunity for someone looking to build a long-term career in employee benefits, with clear progression towards advisory or more senior roles. Key Responsibilities: • Provide administrative, technical and client service support to the Employee Benefits team • Obtain and compare quotes from providers, preparing clear and accurate summaries • Maintain client and provider records across internal systems • Support client meetings, including scheduling and follow-up actions • Act as a first point of contact for client queries and help resolve issues efficiently • Assist with research, reports, presentations and new business processing • Contribute to projects and continuous improvement initiatives within the team • Commit to professional development and relevant industry exams Requirements: • Strong academic background (A-levels or equivalent; degree desirable) • Good working knowledge of MS Office, particularly Excel and PowerPoint • Highly organised with strong attention to detail • Confident communicator, comfortable dealing with clients and providers • Proactive, adaptable and keen to develop within employee benefits • Previous experience in employee benefits, insurance, or a professional services environment is highly desirable This role offers exposure to high-quality clients, excellent training, and a supportive environment with genuine career progression. Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited. Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful

We’re hiring an experienced Administrative / Executive Support professional to support a FTSE 100 organisation with a strong, people‑first culture. This is an initial 2‑month contract, suited to someone available immediately or on a 1–2 week notice. The role Managing complex diaries and senior‑level meetings Coordinating workshops, briefings and events end‑to‑end (logistics only) Preparing PowerPoint decks, briefing packs and professional documents Acting as a central coordination point across teams Supporting with light desk research on policy topicsRequirements Proven admin / coordination / executive support experience Essential experience in a policy environment (government, parliament, embassy, NGO or similar) Highly organised, detail‑focused, confident with senior stakeholders Strong Microsoft Office skills (Outlook, PowerPoint, Word, Excel)Working pattern 3 days per week in the office 7 hours per day Office is a short walk from Charing Cross, Embankment and Covent Garden stations. Job Title: Administration Assistant Location: London, UK Job Type: Contract Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)> To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)> We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield

FLOAT TEAM ASSISTANT A global financial company is currently seeking experienced Team Assistants to work as Floats on a temporary basis for 12 months, with the potential to extend. This is working in an incredibly fast-paced environment, and the successful candidate will bring experience supporting teams at a high level. FLOAT TEAM ASSISTANT ROLE: Managing a high volume of complex banker calendars Handling a high volume of phone calls, placing, receiving, screening, routing calls, and taking detailed messages Coordinating meetings and conference calls, maintaining banker contacts Organising travel, including flights, multi-leg international travel, visas, car transfers, hotel reservations, cash advances, and preparing itineraries Processing travel and entertainment expense reports accurately and on time, ensuring compliance with guidelines Interacting professionally and effectively with colleagues Performing general administrative tasks including copying, archiving, and filing Fostering a team-oriented environment, providing support and sharing responsibility with other members of the phone group Undertaking ad-hoc projects and duties as requested FLOAT TEAM ASSISTANT ESSENTIALS: Minimum of 4 years’ experience working as an Assistant, preferably within the banking or financial sector Willingness to work 5 days per week in the office Communicate clearly and professionally in person, on the phone, via Zoom and by email when liaising with colleagues and stakeholders at all levels Demonstrate the ability to manage multiple time-sensitive tasks and priorities, remaining organised and focused under pressure Be confident using Microsoft Word, Excel and Outlook to a high standard, producing accurate and well-presented documents Be confident using Microsoft Word, Excel and Outlook to a high standard, producing accurate and well-presented documents If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation

Programme Assistant – 12‑Month FTC London (Hybrid) £33,623 An influential intergovernmental organisation is seeking a proactive and highly organised Programme Assistant to join its dynamic Communications Division at its central London headquarters. This is a fantastic opportunity for someone who thrives in a fast‑paced, multicultural environment and enjoys being at the heart of operational delivery. You’ll play a key role in ensuring the smooth running of the division’s programmes, providing essential administrative and logistical support that helps the team achieve its strategic objectives. What you’ll be doing You’ll be the go‑to person for day‑to‑day coordination and operational support, including: Managing busy Outlook calendars and scheduling meetings Processing and reconciling invoices and payments Organising meetings and events, including all logistical arrangements Taking clear, accurate meeting minutes Coordinating travel and accommodation Managing consultants’ contracts and providing budget-related information Responding to internal and external queries Maintaining records and documentation on SharePointWhat you’ll bring We’re looking for someone with: Proven experience in a similar administrative or programme support role Strong diary management and minute‑taking skills Familiarity with financial processes and procedures Experience coordinating logistics for meetings or events Excellent command of Microsoft Office (Outlook, Word, Excel, PowerPoint) The ability to work effectively in a multicultural, international setting

Administrative Office Support Assistant - Remote. We are currently seeking organized and dependable individuals for an entry‑level Administrative Support Assistant opportunity. The position is designed for individuals who are looking to build experience in administrative support, online workflow c

A dynamic administrative firm in Greater London is looking for a highly organized Administrative Assistant to support daily operations. Ideal candidates should have a Bachelor's degree and 1–3 years of experience in office support.

A growing company in the UK is looking for an administrative support role to assist their Sales, Service & Accounts teams. The role offers a flexible working arrangement, with four days in the office and the option to work from home on Fridays.

Administrative Office Support Assistant - Remote. We are currently seeking organized and dependable individuals for an entry‑level Administrative Support Assistant opportunity. Comfort completing routine administrative and office support responsibilities.

We are seeking a highly organized, detail-oriented and proactive Administrative Assistant to support the Arts, Culture & Heritage office. Proven experience in an administrative role. This role is pivotal in ensuring seamless day-to-day operations, with a strong emphasis on executive scheduling, trav