Senior Administrator - TEMPORARY (WITH A VIEW TO GO PERMANENT)
6 days ago
Edinburgh
Senior Administrator - TEMPORARY WITH A VIEW TO GO PERMANENT\nLocation: Leith - Fully Office Based\n Hourly Rate: £18.13\n Hours: Monday to Friday, 35 hours per week\n Contract: Full-time \n\nWe are recruiting on behalf of a client based in Leith who is seeking an experienced Senior Administrator to play a key role in ensuring the smooth, compliant and well organised running of their services. This is a hands on, detail focused position suited to someone who enjoys managing systems, records and processes in a busy office environment.\n\nThe Role\nThe Senior Administrator will provide central administrative support across compliance, documentation, premises and transport records. You'll act as a key point of coordination, ensuring information is accurate, up to date and accessible.\n\nKey Responsibilities\n\nSupport company registration and compliance requirements across internal systems, ensuring training and compliance records are regularly checked and maintained\nMaintain accurate and well-organised recruitment and personnel records, including managing documentation on shared digital drives\nTake ownership of administrative processes held on shared systems, including:\nCreating, sharing, linking, archiving and maintaining records\nEnsuring records meet legal and regulatory requirements\nSet up and maintain service-related documentation, including:\nActivity and event records\nOverviews, meeting minutes and internal documentation\nCommunication and correspondence records\nMaintain oversight of premises administration, including:\nRent and council tax records\nArranging or sourcing trades and contractors when required\nEnsuring Health & Safety documentation is kept up to date\nManage vehicle and transport records, including:\nMaintaining awareness of vehicle agreements\nCompleting and recording annual driving checks\nEnsuring all documentation is accurate and currentPerson Specification\n\nProven experience in a senior or complex administrative role\nExcellent organisational skills with strong attention to detail\nConfidence managing digital records and shared drives (e.g. Google Drive)\nExperience working with compliance systems or databases\nStrong understanding of confidentiality, GDPR and data protection\nAbility to manage multiple priorities independently\nStrong communication skills and the ability to work collaboratively with managers and wider teamsApproach & Professional Values\nThe successful candidate will demonstrate a professional, values led approach to their work, including:\n\nA high level of professionalism, discretion and integrity\nA positive, solution-focused mindset\nThe ability to contribute to a supportive and collaborative working environmentIf you're an experienced administrator looking for a stable, office-based role where you can make a real impact, we'd love to hear from you.\n\nApply today to find out more!\n\nWhy Temp With Office Angels?\n\nWorking as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance! Here are just some of the benefits you can expect when you become part of our team:\n\nWeekly pay\n28 days paid annual leave (Based on a weekly accrual)\nYou are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after\nAccess to discount vouchers with many high street brands\nEye care vouchers and money towards glasses should you require them for VDU purposes\nWe can search for permanent work whilst you're in assignments and offer expert interview support and advice\nPension scheme option (with employer contributions)\nStatutory Sick Pay in the unfortunate event you find yourself under the weather\nAccess to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues\nShould you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nOffice Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website