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Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description About NewsBreak Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech. Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we're proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale. Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence. If you're inspired to dream big, innovate fast, and make a difference, we'd love to hear from you! For more information, visit 5 days onsite in our Mountain View, CA office is required.About the Role We are seeking a dynamic and strategic People Operations Manager to lead and scale our people-centric programs and processes. In this role, you'll play a crucial part in creating an exceptional employee experience, supporting organizational growth, and aligning HR initiatives with business objectives. You will serve as a trusted advisor to leadership, a champion of our culture, and a key driver of operational excellence within the People function. Key Responsibilities • People Strategy & Operations, • Develop and implement HR policies, procedures, and programs that support business goals., • Partner with leadership to support organizational design, workforce planning, and change management., • Drive people analytics and reporting to inform strategic decisions., • Talent Lifecycle Management, • Lead the full employee lifecycle: onboarding, internal mobility, performance management, and offboarding., • Support hiring managers and recruiters in building a best-in-class candidate and onboarding experience., • Support performance management cycles, goal-setting frameworks (OKRs/KPIs), and talent reviews., • Benefits Administration, • Own and manage employee benefits programs (healthcare, dental, vision, 401(k), etc.)., • Evaluate, recommend, and roll out benefits offerings that meet the needs of a diverse workforce., • Handle annual open enrollment, resolve employee benefit questions, and liaise with vendors and brokers., • Monitor compliance with benefits-related laws and regulations (ACA, COBRA, ERISA, etc.)., • Employee Experience & Engagement, • Launch and iterate on engagement surveys, feedback loops, and employee recognition programs., • Drive learning and development initiatives—internal knowledge sharing, external training, or conference access., • Partner with the admin team for employee recognitions, company events., • Immigration & Global Mobility, • Manage all immigration-related processes including H-1B, O-1, STEM OPT, TN, and Green Card sponsorships., • Partner with legal counsel to ensure timely filing, compliance, and communication regarding visa applications and renewals., • Support international candidates and employees with documentation, timelines, and onboarding logistics., • Maintain accurate records of immigration statuses and proactively manage renewals and deadlines., • HR Compliance & Risk, • Lead immigration efforts, Ensure HR practices are compliant with local labor laws and global standards., • Maintain accurate records and documentation in alignment with legal and regulatory requirements., • Maintain clean, auditable people data and partner with Finance and Legal as needed., • People Infrastructure & Systems, • Own and optimize People Ops tools and systems (e.g., Workday, Gusto, Lattice, Greenhouse, Excel)., • Maintain HR documentation, processes, and compliance—especially across jurisdictions if operating globally., • Use data and metrics to inform people decisions, monitor team health, and drive transparency.What You Bring, • 3+ years of experience in People Ops, ideally in a high-growth tech or AI startup., • Proven experience managing people programs across the employee lifecycle., • Strong grasp of HR tools, compliance, and best practices across the U.S. (and bonus for global exposure)., • Data-driven mindset with strong analytical and problem-solving abilities., • Experience supporting highly technical teams (engineers, ML researchers, data scientists)., • Startup mentality: you're proactive, scrappy, adaptable, and thrive in ambiguity., • Excellent communication and interpersonal skills—you're approachable, empathetic, and clear. Bonus Points: • Strong expertise in one of HR verticals: recruiting and staffing, compensation design, training and development, etc., • Familiarity with equity compensation and early-stage startup structures., • Passion for AI, machine learning, or emerging technologies., • Certifications: PHR, SHRM-CP, or similar. CPRA Privacy Notice for California Candidates