Administrative assistant jobs in Boston, Massachusetts - Page 2Create job alerts

Hours: 40 hours weekly. Monday-Thursday, 8am-5pm. Friday 830am-3pm Location: Tufts Medical Center Community Care - 830 Main Street, Melrose, MA Job Profile Summary This role focuses on providing medical and clinical support services to patients. In addition, this role focuses performing the following duties: Prepares patient rooms, escorts patients to rooms, takes vitals and documents patient information; assists physicians with procedures and educates patients on specimen collection. Performs clerical or administrative duties in support of clinical operations. A clinical technologist role that has specialized knowledge or skills gained through a combination of vocational education, training, and experience. This role will be most commonly applied to patient care and/or scientific/laboratory jobs. A specialist level role requiring advanced knowledge of operational procedures and tools through extensive work experience and requiring vocational or technical education. Works under limited supervision for non-routine situations and may be responsible for leading daily operations, and trains, delegates and reviews the work of entry level employees and problems are typically difficult and non-routine but not complex. Job Overview Under general supervision of licensed personnel, this position is responsible for continuous, efficient and smooth patient flow in the outpatient/ambulatory setting. The position is a patient liaison through both clinical and administrative responsibilities. Plays an important role in the revenue cycle process, clinical operations, and patient experience. Responds to hourly variations in patient volume, clinician and room availability to continually maximize efficient use of space and resources in the clinic; identifies and provides necessary clinical and administrative preparation pertaining to patient care according to protocols; assists with patient care as warranted and within their scope of practice. May administer immunizations per clinic needs. Recognized as a leader and mentor to other clinical/administrative support staff. Job Description Minimum Qualifications: 1. High school diploma or equivalent., 2. Obtain Medical Assistant National Certification Attestation issued by a governing body (AAMA, AMCA, AMT, NCCT, or NHA)., 3. Basic Life Support (BLS) Certification OR Obtain within three (3) months., 4. Three (3) years of Medical Assistant experience. Internal Employees Only: If in an MA Instructor position prior to 11/10/2024, employee must obtain national certification by 11/09/2025. Preferred Qualifications: 1. Five (5) years of Medical Assistant experience., 2. Bilingual., 3. Experience with electronic medical record systems., 4. Previous supervisory experience. Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Controls and monitors patient flow to maximize efficient use of providers and exam rooms. Communicates delays to patients and providers. Responds to variations in patient volume, provider ability, and resources (e.g. early arrivals, no shows, providers who are absent, etc.) by making continual adjustments in room utilization and assignment., 2. Prepares medical record for patient visit, confirming accuracy with patient identifiers, entering chief complaint and social history. This may require interviewing the patient to obtain data., 3. Exercises a high degree of customer service in all interactions with patients, internal and external customers., 4. Provides a safe, comfortable, and clean environment for patients and families., 5. Escorts patient to exam room and prepares patient for provider visit. This may include pediatric, adult, or geriatric patients. Checks to ensure patient comfort, privacy, and safety., 6. Ensures patient and personal safety. Completes a fall risk assessment. May sit with a patient who needs monitoring., 7. Prepares exam room for each patient in accordance with needs of patient’s visit., 8. Assists and/or chaperones providers/nursing with physical exams, treatments and procedures as necessary., 9. Performs and records vital signs (blood pressure, pulse, temperature, oxygen saturation, height and weight), records patient’s stated level of pain, and reviews list of medications with patient., 10. Performs collection of specimens and/or ensures the necessary supplies and equipment are ready for the provider to use during the visit., 11. Performs Point of Care Testing (POC) as ordered including but not limited to Urine dips, HCG testing, Strep A, HGB A1C, and glucose testing., 12. Performs quality control checks on equipment., 13. Assists in arranging for diagnostic testing and surgical procedures under direction of the nurse or physician., 14. Assists with patient billing by ensuring CPT codes, diagnosis codes and all supplies and procedures are indicated on charting., 15. Ensures outside paperwork is scanned into patient’s electronic medical record., 16. Processes and tracks referrals and prior authorizations as requested/ordered by provider. Notifies provider of patient requests for referrals and prescription renewals., 17. Stocks, maintains and rotates medical supplies in clinic rooms daily according to clinic demands. Monitors expiration dates. Monitors medical supply inventory for clinic and orders medical supplies as needed., 18. Participates in unit specific quality improvement projects i.e. hand washing audits, time-outs, refrigerator/medication logs, daily/monthly code cart checks., 19. Provides administrative support which may include coordinating interpreter services, answering telephone calls, taking accurate messages, forwarding messages, and faxing., 20. May administer immunizations as needed., 21. Trains and orients new medical assistants and will precept students., 22. May perform hand hygiene audits., 23. Facilitates daily operations and responsibilities of the day-to-day patient flow within each designated area, acting as the first level “go-to person” for the providers and clinical staff regarding troubleshooting issues including patient complaints, clinical and billing questions, etc., 24. Collects and reports on ambulatory quality metrics., 25. May participate in ambulatory tracers., 26. Participates in the interviewing and training of clinical staff as requested by Practice Manager., 27. Cleans and sterilizes instruments and maintains diagnostic equipment., 28. Reports updates and findings regularly to Practice Manager., 29. May be asked to cover satellite locations. Physical Requirements: 1. Occasional lifting of 30-35 pounds and turning of patients., 2. Prolonged standing and walking., 3. Occasional twisting, bending, reaching, pushing/pulling, sitting, kneeling, and squatting., 4. Exposure to infectious disease and possible carcinogenic chemicals., 5. Exposure of blood-borne pathogens., 6. Requires fine manual dexterity to lift and maneuver patients., 7. Requires visual and aural acuity necessary to monitor patient care. Skills & Abilities: 1. Demonstrates organizational skills and attention to detail. Ability to prioritize work and complete tasks in a timely manner., 2. Works independently and accurately with excellent follow-through., 3. Basic to moderate computer skills including documents, spreadsheets, e-mail and automated scheduling software and the ability to navigate through electronic medical record systems., 4. Ability to read, write and spell in English to ensure accurate message taking and documentation., 5. Good interpersonal skills., 6. Knowledge and ability to use universal precautions and knowledge of patient handling., 7. Knowledge of EPIC., 8. Skills and knowledge necessary to provide care to patients throughout the life span, with consideration of aging processes, human development stages and cultural patterns in each step of the care process. This includes: Knowledge of growth and development; Ability to interpret age specific data and response to care; and Provide age specific communication., 9. Maintains sensitive and confidential patient information according to HIPAA., 10. Capability to make decisions to ensure patient safety and promote quality patient care., 11. Demonstrates exemplary Medical Assistant and administrative abilities and skills. At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day. The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it. Pay Range: $23.04 - $28.80

Job DescriptionAdministrative Assistant IJob at a Glance * Role: Administrative Assistant I * Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM * Work Arrangement: Hybrid (onsite work required) * Location: Boston, MA * Pay Rate: 25.75 This role provides administrative and office management support for front-office personnel within a global financial services environment. The position supports priority clients and senior stakeholders while partnering with a centralized administrative services team to ensure seamless coverage and service delivery. Physical presence in the office is an essential function of this position. Responsibilities * Provide strong administrative support to senior stakeholders and internal staff across all administrative requests * Manage domestic and international travel arrangements and heavy expense reporting * Coordinate calendars, meetings, room bookings, and Webex meetings with operator assistance * Support onboarding, internal transfers, and separations, including user access management * Act as a single point of contact for visiting employees and manage visitor logistics * Plan and coordinate logistics for internal and external events, including client meetings, roadshows, staff events, and workshops * Maintain email distribution lists, departmental reports, and meeting minutes for senior-level meetings * Process invoices, support external client onboarding, and manage cost control initiatives * Assist with presentation preparation, including PowerPoint development and report creation in Excel * Support Business Continuity Planning and facilities coordination * Develop and maintain procedures, controls, project plans, and timelines to ensure timely and accurate delivery * Partner with administrative colleagues across locations to provide coverage as needed * Complete additional projects and tasks as requested by management Qualifications * Bachelor’s degree or higher * 3–5 years of proven experience as an Administrative Assistant within a financial institution * Strong administrative support experience across multiple levels of an organization * Demonstrated understanding of office and administrative management procedures and compliance requirements * Solid project management skills with experience developing project plans and managing timelines * Exceptional written and verbal communication skills with strong stakeholder engagement abilities * Excellent organizational skills with the ability to multitask, prioritize, and anticipate needs * High level of professionalism, discretion, initiative, and attention to detail * Advanced proficiency in Microsoft Outlook and Excel; strong skills in Word and PowerPoint * Experience with travel management, heavy expense processing, calendar management, event planning, invoice processing, and meeting coordination * Ability to work collaboratively in a team-based, multi-location support model About the Client The client is a global financial services organization with a strong and diversified presence in the United States, supporting corporate and institutional clients through a full range of banking, markets, and investment services. With an international footprint across the Americas, EMEA, and APAC, the organization delivers integrated solutions globally and locally. The client emphasizes operational excellence, collaboration, compliance, and a commitment to creating a sustainable and inclusive workplace. #INDGEN #ZR

Job Description Job Title: Administrative Assistant Location: Boston, MA 02119 Duration: 2 Months Contract position with the possibility to be extended Pay Rate:$19/hr on W2 Job Summary The Administrative Assistant will provide administrative, clerical, and customer service support to the agency. The role requires strong Microsoft Office skills, accurate data entry, and the ability to assist staff and visitors in a professional office environment. Key Responsibilities • Utilize Word and Excel Microsoft Office applications with accuracy., • Perform accurate typing, word processing, and/or data entry., • Serve as receptionist; greet clients and visitors, answer telephone calls, and refer clients and visitors to appropriate department staff when needed., • Provide administrative and clerical support routinely or for projects as assigned., • Provide routine information concerning agency office locations, programs, and services., • Assist with processing mail and fax as necessary., • Assist staff by entering information into the iFamilyNet system, including iFamilyNet searches., • Assist in the support of the Area Management Team as needed., • Perform other related duties as assigned. Required Skills & Experience • Microsoft Office – Required (3 Years), • Strong Customer Service (in person and on the phone) – Required (3 Years)Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job DescriptionThe Panther Group is seeking an organized and customer-service-focused Administrative Coordinator to support our client’s academic department in Boston. This role is fully onsite. The Administrative Coordinator provides administrative and project management support to key members of the college senior leadership team and manages and oversees the daily operations of the Office of the Dean under the direction of the Dean’s Executive Assistant. The Administrative Coordinator provides exceptional customer service, organization, operational support to the office and other key staff, and assists with scheduling and coordinating internal and external meetings, events and activities that pertain to the mission of the college. We are seeking a dynamic and effective team player with a can-do attitude who can manage complex schedules and competing priorities, while contributing to the overall effectiveness and success of the office. This includes assisting in mobilizing, tracking and completing key projects, monitoring the work of college’s standing and ad hoc committees, and providing background data and documents as needed. Key Responsibilities: • Provides high-level administrative support to the college dean’s senior leadership team, specifically the Sr. Associate Dean for Administration & Finance and the Sr. Associate Dean for Faculty Affairs, Diversity, Equity and Inclusion, as well as the Associate Dean for Research and Innovations and the Assistant Deans working directly with the Associate Deans, as needed., • Manages a high volume of inquiries/requests for the Associate and Assistant Deans that require timely execution while prioritizing scheduling demands and facilitating information flow., • Uses judgement and diplomacy to prioritize and efficiently schedule meetings with key contacts across the college and university., • Attends meetings as needed; take minutes and assists with action items and follow-up., • Gathers, organizes, and assists with the management of confidential and sensitive information across the areas of administration, clinal and interprofessional education, finance, faculty & staff affairs, research & innovation, and human resources., • Assists with creating/inputting/updating information in databases, SharePoint and other college systems., • Screens, sorts, and distributes office mail; assists with office correspondence, and monitors Dean’s Office general email inbox and responds/triages inquiries., • Manages and oversees the review, submission and processing of all college-related legal contracts and agreements under the direction of the Associate Dean for Administration & Finance and in coordination with the university Office of the General Counsel., • Manages and updates SharePoint, listservs and other college-wide documents/information for the Dean’s Office and Associate/Assistant Deans., • Assists with other special projects as assigned by the Associate Deans., • Assists with development and marketing-related initiatives and projects in collaboration with other Dean’s Office staff., • Assists with other college-specific and university-wide special projects as needed., • Handles reception desk and duties with professionalism and poise, including overseeing university work study students (including supervision and task delegation in collaborations with Dean’s Executive Assistant and the Assistant Dean for Administration & Finance), who may be assisting with reception duties and specific tasks in the Dean’s Office., • Hires, trains, and supervises student workers; delegates and reviews projects assigned; coordinates weekly work schedule; reviews time sheets., • Responds and directs phone calls and requests for information; researches and responds to inquiries from the college community and general public. Greets office visitors and serves as first point of contact for all visitors and guests, including college faculty, staff and students, prospective students and their families, and all other external and internal constituents., • Oversees purchasing of supplies for the Dean’s Office and other key departments., • Organizes and maintains office supplies and processes to ensure efficiency., • Coordinate requests for laptop, projector, and other Dean’s Office equipment, as well as work orders for the college's offices/labs., • Troubleshoots and triages faculty, student, vendor issues that arise, providing excellent customer service and timely responses., • A Bachelor’s degree is required and a minimum of 3-5 years of experience in a professional office setting or customer service environment., • Must be able to multi-task, exercise professionalism and good judgement, and work both as a team and independently to manage, prioritize and deliver on various responsibilities and tasks in a timely and effective manner., • Proficiency with Office 365 applications and software, particularly Excel, is required., • Experience with CRM software, such as SalesForce, and databases is preferred.Pay is up to $25 an hour DOE #ZRCompany DescriptionWe are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.

Job Description Adecco Healthcare & Life Sciences is hiring a contract Senior Administrative Assistant III for our Pharmaceutical partner in Waltham, MA. The anticipated hourly wage for this position is between $41 and $41.83. Hourly wage may depend upon experience, education, geographic location, and other factors. Administrative Assistant Fully Onsite role Administrative Assistant/ Executive Assistant Genomic Medicine Unit – CMC About the department: The Genomic Medicine Unit - Chemistry Manufacturing & Control (CMC) development organization is responsible for all aspects of drug development, from molecule/pre-candidate to product approval. This encompasses drug substance (DS), drug product (DP) and analytical development, DS/DP clinical manufacturing, and support of global regulatory filings from IND submission to NDA approval. Our mission is to serve patients through innovation in drug development and by designing state of the art manufacturing processes. the Administrative Assistant will be responsible for providing organizational, operational and administrative support to the Genomic Medicine Unit CMC team. This position will be located in Waltham, MA. The successful applicant will report to the Global Head of GMU CMC, and a strong partnership is critical to the success of this position. She/he will work closely with the Global Head of GMU CMC, CMC Functional Heads, TA members, and internal and external partners to ensure the progression of the portfolio and therapeutic area strategy. This role requires outstanding organizational skills, and the ability to manage often competing priorities in a complex, fast-paced and dynamic environment. Responsibilities: • Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders., • Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering., • Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders., • Manage distribution lists for the GMU CMC and for various meetings., • Coordinate travel arrangements and act as liaison with the travel department for other team members as needed., • Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads., • Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval., • Manage GMU CMC meetings, • Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding., • Conduct ad hoc initiatives for the GMU CMC Group., • Ensure confidentiality of information at all times, and compliance with local and company rules for all business transactions., • Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner., • Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment., • Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday., • Knowledge of teleconference tools including Zoom, Teams, or other related software. Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications., • Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality., • Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts. Pay Details: $41.00 to $41.83 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Rayteam Inc. / Administrative Assistant (Waltham) compensation: To be discussed employment type: full-time High volume auto repair shop in Waltham specializing in German cars, looking to add to our team. Duties include, maintaining shop work flow, answering phones, ordering and inventory of parts, interacting with customers. Please email with resume and contact information. Job Type: Full Time 30-40 Required license or certification: • Driver's License, • College education preferred Position Responsibilities: • Greet customers that come into the store, • Answer phones, • Handle insurance claims, • Following up on existing claims, creating supplements, and collecting payments from insurance companies, • Keep customers updated on a daily basis, • Collect payment for work completed including cash handling and credit card processing, • Respond to emails, • WOW every customer through all phases of the process, • Open, sort and distribute incoming mail, • Maintain inventory, • Coordinate maintenance of office equipment, • Coordinate and maintain records for staff, telephones, • General front and back office duties, • Account Receivable and accounts payable, • Maintain electronic and hard copy filing system, • Resolve administrative problems and inquiries, • Coordinating daily workload by actively working with Office Manager to schedule work in most efficient manner, • ONLY serious candidates need apply. If you cannot work Monday - Friday 8-5 pm and Saturdays 9-5pm please do not respond to this posting. Must be able to multi task and be VERY organized. This job takes commitment and willingness to learn but you do not have to be an expert in cars.

Job DescriptionThe Opportunity Description Administrative Assistant (Part-time)Location: Cambridge, MAPay Range: $19.00–$21.00/hourWork Schedule: Monday, Tuesday, Thursday, Friday 9am to 2pm | Wednesday 9am to 5pm Wingate Management Companyis seeking an experienced and highly organized Administrative Assistant to support the daily operations of a busy property management office in Cambridge, MA. This is a great opportunity for someone who enjoys being the go-to person in a fast-paced, resident-focused environment. Key Responsibilities: • Provide administrative support to the Property Manager and on-site staff, • Prepare letters, reports, and presentation materials with accuracy and professionalism, • Answer phones, greet visitors, and manage correspondence, • Organize and maintain files, schedules, and office supplies, • Assist with invoice processing, data entry, and budget tracking, • Coordinate meetings and prepare agendas, minutes, and follow-up documentation, • Ensure confidential information is handled with discretion, • Support day-to-day operations to help keep the property running smoothlyExperience Required for Your Success What You Bring: • 2+ years of administrative or clerical experience (property management a plus), • Proficiency in Microsoft Office, • Strong attention to detail, organizational, and communication skills, • Ability to manage multiple tasks and meet deadlines in a busy office Wingateis a trusted leader in real estate management. We value teamwork, integrity, and service—and we’re looking for people who want to grow with us. You’ll be part of a supportive team making a difference in the community every day. Apply todayto join a mission-driven company with room to grow!

Job Description About Gourmet: Gourmet Caterers is the New England region’s premier caterer. For over 50 years, Gourmet Caterers has earned an excellent reputation for creating exceptional food service experiences of every size and level of complexity. The company manages food, drink events, and hospitality services at museums, libraries, performing arts centers, offices and other venues from the Berkshires to Boston. Gourmet is headquartered in Boston and has an outstanding team of hospitality professionals dedicated to fulfilling the company’s mission to treat people well. Position Overview: The Office Administrator plays a leading role in coordinating various communications between departments by organizing & distributing event documents, receiving & distributing mail, generating & distributing event reports, collaborating with colleagues, taking notes in meetings, and managing & attending key operations meetings. The role is responsible for office management, front desk operations, and supporting leadership. The role is based at 931 Hyde Park Avenue, Hyde Park MA. The schedule is 7:00am/7:15am to 4:00pm/4:15pm Monday through Friday. The Office Administrator attends and participates in a daily 7:30am kitchen meeting. Responsibilities include: · Manage distribution of kitchen worksheets and BEOs (banquet event orders) · Run BEO meetings twice weekly · Attend daily kitchen meeting at 7:30am to review the current day’s and the next day’s kitchen orders · Maintain and edit menu details, event items, and document details in the company’s catering software (total party planner) · Office management and organization · Front desk management and being point person for greeting office guests · Creating BEOs for select clients and venues · Leadership support and schedule management · Create and distribute event reports · Collaborate with colleagues in sales office on client facing documents and communications · Manage incoming phone calls and phone leads · Perform other administrative tasks as needed Required Qualifications · Intermediate to advanced proficiency in Microsoft Excel · Experience using Canva, Powerpoint, Adobe, or other design software · Database management experience · Exceptional attention to detail · Strong organizational, observational, and time-management skills Preferred Qualifications · Experience with Total Party Planner and/or Caterease · Financial or accounting experience · Catering or hospitality industry experience · Experience as office manager, executive assistant, or other administrative role Company DescriptionGourmet Caterers is New England's leading catererGourmet Caterers is New England's leading caterer

Job DescriptionWe are looking for a detail-oriented Bilingual Chinese Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone who thrives in a fast-paced environment while providing exceptional administrative support. Responsibilities: • Handle inbound and outbound calls with professionalism and efficiency., • Deliver excellent customer service by addressing inquiries and resolving issues promptly., • Perform accurate data entry to maintain up-to-date records and documentation., • Coordinate email correspondence to ensure timely communication with clients and team members., • Manage scheduling and appointment bookings to optimize workflow., • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete administrative tasks., • Assist in organizing and maintaining files for easy access and retrieval., • Collaborate with team members to support various projects and initiatives., • Ensure effective communication across languages to bridge gaps between English and Chinese speakers.• Proficiency in both written and spoken Chinese and English., • Strong communication skills, both verbal and written., • Demonstrated experience in handling inbound and outbound calls., • Familiarity with customer service practices and principles., • Proficiency in using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook., • Ability to manage schedules and appointments efficiently., • Attention to detail and accuracy in data entry., • Previous administrative support experience in an environment requiring attention to detail.

Job Description Please note; this role is based in Wakefield! We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced service industry environment. This role plays a key part in scheduling, customer communication, billing support, and overall coordination between field technicians and management. Experience in the pest control industry is strongly preferred. Key Responsibilities • Answer incoming calls, emails, and customer inquiries professionally, • Schedule service appointments and coordinate technician routes, • Support dispatching and daily service logistics, • Maintain accurate customer records, service histories, and documentation, • Assist with invoicing, billing, and payment processing, • Support contract setup, renewals, and customer follow-ups, • Communicate with technicians regarding schedules, job details, and changes, • Handle customer concerns and service issues with professionalism, • Assist with reports, data entry, and general administrative tasks Required Qualifications • Previous administrative or office support experience in the service industry, • Strong phone etiquette and customer service skills, • Ability to manage multiple tasks in a fast-paced environment, • Proficient with basic computer programs (email, scheduling software, spreadsheets), • Strong organizational and time management skills, • Attention to detail and accuracy Preferred Qualifications • Experience in the pest control industry, • Familiarity with service scheduling, dispatching, or route management, • Experience using CRM or pest control software (e.g., PestPac, FieldRoutes, or similar), • Basic knowledge of invoicing, billing, or accounts receivable, • Ability to work independently and as part of a team Work Environment • Office-based role with frequent communication with field staff and customers, • Fast-paced, customer-focused service environment Why Join Us • Stable, growing service-based company, • Opportunity to grow with the organization, • Collaborative and supportive team environment

Job Description Office Administrative Assistant (up to $25/hr) Summary: • Opening with a mid-size, growing office located in Boston, • Pay range between $21-25/hour, • Hybrid work set-up (easy MBTA access but no free parking options), • Provide administrative support to the Office team, including scheduling appointments and calendar management across the senior team, • Assist with office events and travel arrangements, • Respond to inquiries via email, phone, and in-person meetings, • Data entry, file management, and document preparation, • Bachelor's Degree required, • Minimum of 1 year of experience in administrative work in a professional office setting, • Strong organizational skills and attention to detail, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office suite and other relevant software applications, • Ability to prioritize tasks effectively in a fast-paced environment, • Demonstrated ability to work collaboratively as part of a team, • Ability to work a hybrid based work set-up located in Boston Company DescriptionSince 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you. ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.Since 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.\r\n\r\nProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Job Description Are you an organized self starter with the confidence and poise to steer our ship? Do you enjoy learning new things? Are you looking for a place to restart or extend your career? If so, we are looking for someone exactly like you to join our team. We are a small but growing modern CPA office with a list of very friendly clients who you will enjoy knowing. We have a lot going on and need someone who is an experienced office manager with Quickbooks skills as a bonus. Yours is a year round position with a minimum of 5 part-time half days per week but full time during tax season. After tax season when things slow down a bit, flexible part-time days should keep the workload covered. More or less "mother's hours" in the summer when you really don't want to be in an office when the sun is out. We need someone who is going to keep track of the ins and outs of the daily office routine from answering the phones and maintaining the file system to meeting and greeting with clients, handle our social media presence, manage supplies inventory, make sure the computers are running properly, deal with vendors, manage traffic, etc. Experience and confidence with Windows, Excel and Word, and Adobe Acrobat are a necessity and we can teach you the rest. If you are a hard-working, independent, self-starter, looking for a part-time opportunity with a growing practice, please submit your resume and cover letter for consideration. We're looking forward to meeting you! Company DescriptionAt DiNatale CPA+, our main focus has always been on building strong client relationships. As a boutique firm started in 1998, our client list was comprised of individuals and businesses we enjoyed working with. It’s a concept that still exists today. And while we always provide uncompromised service, our clients quickly learn the value and benefits of these relationships. In short, we know our clients and they know us.At DiNatale CPA+, our main focus has always been on building strong client relationships. As a boutique firm started in 1998, our client list was comprised of individuals and businesses we enjoyed working with. It’s a concept that still exists today. And while we always provide uncompromised service, our clients quickly learn the value and benefits of these relationships. In short, we know our clients and they know us.

Job Description Donor Development Strategies (DDS) is a company that specializes in professional canvassing and grassroots outreach for public media stations (PBS and NPR). We’re looking to fill the Assistant Canvass Director position with someone that will be a strong fundraiser in the field, has excellent communication skills, and will be a good manager of the canvass staff. DDS campaigns are year-round, providing directors a structured 40-hour work week as well as benefits (healthcare, vision and dental opt in, 401(k), and Paid Time Off). Here in Boston, we fundraise on behalf of GBH. If you value the importance of these community resources and think you’d be a great fit, we encourage you to apply today! Job Classification Hourly – Non-Exempt – Full Time – Benefits Eligible Essential Job Functions • Field Work: Canvass 4-5 days per week. Perform field training and regular field check-ins with all staff. Canvass Directors are expected to meet and exceed minimum fundraising and canvass shift quotas in the field., • Staff Management: Manage staff by creating and executing training plans. Hold staff accountable for working scheduled shifts, timeliness, meeting minimum standards, professionalism, etc., • Administration: Collect and report data from daily and weekly operations. Ensure maintenance, management, and security of donor and organizational data and contributions. Deposit fully accounted for donations with the client each night., • Communication: Effectively communicate with your Director Team and Project Manager. Canvass Directors are expected to participate in company-wide communication channels in a professional and prompt way., • Prior canvassing, organizing, fundraising, and/or leadership experience., • Experience recruiting employees or volunteers, hiring/firing staff., • Base-level proficiency with Microsoft Office applications and cloud-based storage platforms., • Professional communication skills (including public speaking, professional writing, and strong telephone skills) are required., • Attention to detail, office management/administrative experience, and basic accounting skills are required., • Ability to canvass and/or perform in-field check-ins, including 5 hours walking outdoors, up to 5 days/week., • Ability to work in a professional office environment., • $23.00/hour starting base wage, plus fundraising bonuses., • $100 potential weekly bonuses., • Eligible for regular raises subject to performance reviews and office success., • Paid Time Off provided., • Subsidized healthcare/vision/dental., • 401(k) with automatic employer contribution after first year., • Reimbursed at IRS rate for work-related driving.

Job Description Schochet is currently seeking an Administrative Assistant at Fresh Pond Apartments in Cambridge, MA. A recognized leader in multifamily development and property management, with a special expertise in affordable housing, the Schochet Companies owns and/or manages nearly 5,500 apartments and 125,000 square feet of commercial space throughout New England. We are looking for an exceptional candidate to bring their skills and talent to our exciting and growing company, where you would join a team of the very best professionals working to develop and acquire critical affordable housing (and other multifamily) assets with an eye toward revitalizing and enhancing the marketability, livability, and quality of every community we serve. Fresh Pond Apartments is a 500+ unit family apartment community in Cambridge, MA. The Administrative Assistant will provide office support to the Sr. Property Manager and other staff throughout the property Duties and Skills: 1. Answering phones and greet visitors in a cordial manner. Answer phones and take messages from answering machines and answering services as appropriate. Direct calls to the appropriate person in the office and/or assistant the caller directly when appropriate., 2. Open and/or close work orders as assigned. Detailed information from the resident on the work order request is needed in order to expedite the repair work. Keep appropriate staff informed regarding customer issues and concerns., 3. Send and receive rental applications, process applications onto waitlist and select and screen applications for tenancy., 4. Coordinate mailings as assigned. Examples may include annual waitlist updates, application processing and vendor insurance certificates., 5. Provide administrative support in the areas of scheduling, typing, filing, supply ordering and mail coordination. Create and distribute resident notices and letters at request of maintenance and management staff. Come join our team that offers over 50 years of encouraging growth and employee retention! Schochet offers a comprehensive benefits package that includes health, dental, 401k and more available on your first day. All new employees accrue 3 weeks of vacation per year, 12 paid holidays, 5 sick days, 3 personal days per year and many other great perks. Prior office experience required, strong attention to detail, proficient in Microsoft Office and excellent customer service skills. Interested candidates please submit resume to: . Pre-employment background check required. EOE For more information on this position please contact Robin @ 617-398-5144 Company DescriptionSchochet is a full-service real estate development and management company who owns and/or manages more than 5,500 apartments and 125,000 square feet of commercial space throughout New England. Headquartered in Braintree, MA, the company employs close to 200 professionals and has developed, owned, and/or managed in excess of 7,000 apartments and 600,000 square feet of retail and commercial space throughout New England and on the West Coast since its formation by Jay R. Schochet in 1973. A seamless, integrated real estate company that leverages the synergies derived from a high level of expertise in all of the key disciplines of real estate development, investing, and property management, Schochet delivers comprehensive services to its owned portfolio as well as a growing list of partners. Schochet’s development and investment experience ranges from structuring complex affordable housing transactions to developing and managing market rate housing running the gamut from workforce to luxury apartments. Its property management team has deep expertise navigating government regulations, policies, and organizations at the federal, state, and local level, as well as revitalizing and modernizing physical environments, and enhancing the marketability, livability, and reputations of the communities under management.Schochet is a full-service real estate development and management company who owns and/or manages more than 5,500 apartments and 125,000 square feet of commercial space throughout New England. Headquartered in Braintree, MA, the company employs close to 200 professionals and has developed, owned, and/or managed in excess of 7,000 apartments and 600,000 square feet of retail and commercial space throughout New England and on the West Coast since its formation by Jay R. Schochet in 1973.\r\n\r\nA seamless, integrated real estate company that leverages the synergies derived from a high level of expertise in all of the key disciplines of real estate development, investing, and property management, Schochet delivers comprehensive services to its owned portfolio as well as a growing list of partners.\r\n\r\nSchochet’s development and investment experience ranges from structuring complex affordable housing transactions to developing and managing market rate housing running the gamut from workforce to luxury apartments. Its property management team has deep expertise navigating government regulations, policies, and organizations at the federal, state, and local level, as well as revitalizing and modernizing physical environments, and enhancing the marketability, livability, and reputations of the communities under management.

Job Description Administrative Coordinator Fully onsite: Newton, MA 02462 schedule M-F 8AM- 4:30PM / 40 hours/ 30 min unpaid lunch break 6+ months Temp to perm potential Department Administrator to support NWH Surgical Specialties This role sits at the front desk and they support clinical scheduling and also does front desk check in. MUST HAVES previous front desk/ customer service experience in healthcare, previous experience working with surgeons/ clinical scheduling is preferred *front desk scheduling experience in EPIC, collecting co-payments. Description - External About Us Newton-Wellesley Hospital is a comprehensive medical center located in Newton. We provide the services and expertise of a major medical facility with the convenience and personal attention of a community hospital. Our team is committed to delivering high-quality, safe, efficient medical care to each of our patients. We are a proud member of ***, a network founded by Massachusetts General Hospital and Brigham and Women's Hospital. Our affiliation allows us to provide our patients with access to the best community-based medicine and the most advanced specialty care in the world. Our continued goal at Newton-Wellesley Medical Group is to meet our patients' (and their families'!) health care needs and build long-term relationships that provides them with exceptional care and service. Location Newton-Wellesley Hospital main campus (2014 Washington Street, Green Building, Newton, MA) Schedule We are seeking a full-time, 40-hour Practice Assistant to support Multispecialty Surgery onsite Monday through Friday from 8:00am to 4:30pm. Role Overview Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations. Support responsibilities may include: Provides Departmental support by performing receptionist and clerical duties Scheduling patient appointments Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed Referral management and health insurance payor review. Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information New patient coordination Other special projects and administrative tasks that are assigned Qualifications - External Qualifications Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting! When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work. High School graduate or equivalent required Associate's degree preferred A minimum of two years of medical office experience preferred EEO Statement *** is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. (*free parking available after one time registration fee $15) #TB_PH #ZRCompany DescriptionFounded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CAFounded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

Job Description • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials., • Reviews and signs materials, as authorized., • Edits documents produced by others., • Ensures confidentiality and controls access to sensitive information, such as staff personnel files., • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures., • Serves as an internal resource to administrators or staff on departmental and company procedures., • Performs administrative duties associated with scheduling and coordinating meetings and planning events., • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials., • Oversees office operations., • Schedules, assigns and prioritizes workload by setting appropriate deadlines., • *The company reserves the right to add or change duties at any time.

Job Description Administrative support employee for law office. Answering phone calls from attorneys and clients. Assigning cases to attorneys. Sending correspondence to attorneys and clients. Providing a broad range of administrative support, including phone reception, word and data processing, compiling and organizing material for wide-scale distribution by mail and email, filing, copying, scanning, and redacting legal documents. Please be advised that this position is in the unit that oversees assignment of cases to attorneys litigating sexually dangerous persons and sex offender registry board cases. Interfacing with convicted sex offenders who call the office and exposure to documents detailing sex offenses will be part of this job.

Job Description Martino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm. This is not a traditional assistant role. It is a hands‑on operations position for a professional who enjoys ownership, accountability, and building structure. You will act as the operational backbone of the firm—ensuring systems run smoothly, finances are tracked accurately, workflows are followed, and the Managing Attorney can focus on legal strategy and client outcomes. The ideal candidate is organized, detail‑driven, financially minded, and comfortable making decisions, improving processes, and keeping the firm running efficiently. Compensation: $65,000+ yearly Responsibilities: Firm Operations & Management • Oversee the daily operations of the law firm to ensure efficiency, consistency, and professionalism, • Develop, implement, and maintain operational systems, workflows, and procedures, • Monitor deadlines, firm initiatives, and operational priorities to ensure timely execution, • Coordinate vendors, services, technology, and office supplies, • Maintain organized, secure, and confidential digital and physical records Financial & Billing Oversight • Coordinate billing, invoicing, and administrative financial processes in partnership with accounting, • Track expenses, reconcile reports, and support financial organization and forecasting, • Monitor operational costs and assist leadership with budget awareness and financial controls, • Ensure billing and administrative systems are accurate, timely, and consistently followed Leadership & Administrative Support • Partner closely with the Managing Attorney to manage priorities, scheduling, and firm operations, • Serve as a primary point of contact for internal staff and external partners, • Prepare reports, meeting materials, and operational updates, • Track action items and follow‑ups to completion Judgment, Compliance & Problem‑Solving • Exercise sound judgment and discretion with sensitive firm and client matters, • Identify inefficiencies and recommend operational improvements, • Adapt quickly to changing priorities in a fast‑paced legal environmentQualifications:, • Prior experience as an Office Manager, Operations Coordinator, or Operations Manager; law firm experience strongly preferred, • MBA, • Strong operational, organizational, and financial coordination skills, • Comfort creating, implementing, and enforcing structured systems and workflows, • Proficiency with Microsoft Office (Outlook, Word, Excel) and office technology, • Ability to work independently, manage multiple priorities, and meet deadlines, • Close attention to detail and strong problem‑solving abilitiesAbout Company Martino Law Group, LLC represents clients throughout Massachusetts in Real Estate, Family Law and Divorce, Personal Injury, Probate, and Estate Planning matters. We are committed to delivering high-quality legal services through thoughtful collaboration, strong organization, and a client-focused approach. We offer defined procedures, a supportive workplace, and some scheduling flexibility, along with opportunities for long-term growth within a respected, multi-practice firm. For those interested, there is also exposure to Family Law matters as part of a broader general practice.

Job Description Pay: $22.00 - $23.00 per hour Job description: Administrative Assistant Trinity Management, LLC Trinity Management, LLC is seeking a motivated and customer-focused Administrative Assistant to join our team. At Trinity, we don’t just manage properties—we help revitalize communities. Our work enhances the lives of residents and neighbors, strengthens local commerce, and creates opportunities for positive, long-term growth. We proudly manage a diverse portfolio of mixed-income, mixed-use housing communities. As an Administrative Assistant, you’ll be the welcoming face and organizational backbone of the management office. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and is passionate about delivering an exceptional customer experience for both current and prospective residents. What You’ll Do • Greet and assist all management office visitors, • Answer and direct incoming calls using a multi-line phone system, • Coordinate incoming and outgoing mail, • Organize and maintain office files, • Collect rent payments from residents, • A strong commitment to customer service and community support, • Ability to multitask, stay organized, and work well under pressure, • Proficiency with Microsoft Office and standard office equipment, • Medical and dental insurance starting Day 1 of employment, • 15 days of accrued Paid Time Off, • Approximately 15 company-wide paid holidays, including your birthday off, • Competitive salary commensurate with experience, • 401(k) plan and life insurance, • Tuition reimbursement opportunities Job Type: Full-time

Job DescriptionDescription: Temporary Assignment - 4 Months Duration SCHEDULE: Monday – Friday, 8:30 a.m. – 5:00 p.m. Pays $25.00 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set) LOCATION: 82 Green Street, Jamaica Plain, MA 02130 SUMMARY OF THE POSITION: As a member of the Property Management team, the Administrative Assistant for Compliance provides day-to-day administrative and program support to the Compliance team. This position will review and compile leasing files, compliance documents in addition to administrative support tasks for Recertification Specialists as required QUALIFICATIONS: The person in this position must have a clear commitment to the population we serve and be able to work as part of a team. Requirements: EDUCATION/TRAINING: REQUIRED: • High School diploma or GED, • Strong written and verbal communication skills, • RealPage OneSite property management software, or similar system REQUIRED: • Database experience, • One (1) year working in a property management or emergency services setting

Job DescriptionDescriptionThe Health Services Assistant is responsible for maintaining up-to-date records for each child while performing service tasks related to health and nutrition needs. The Health Services Assistant is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. All communications are potentially sensitive and are subject to Head Start's policy on confidentiality. Essential DutiesCase Management Responsibilities (Up to 40%) • Document results of screenings and assessments for Health and Nutrition Services Managers and parents., • Work with families in seeking out health and nutrition consent forms for children in their respective caseload., • Coordinate, organize and share with Health and Nutrition Services Managers and Program Director information received to ensure 100% of information gathered is accurate., • Work with staff to ensure that children and related family members without medical coverage receive services that are needed., • Monitor, conduct inventory, and restore first aid supplies for classrooms., • Collaborate with other component staff and the larger health community to assist with referrals and follow up on health and nutrition services. Utilize Information and Technical Systems (Up to 50%), • Maintain and monitor children’s physical and digital files with all health and nutrition related data, including but not limited to consent forms, physical exam, oral health, vaccination and laboratory results;, • Maintain statistical data as requested by the ABCD Head Start administration and in accordance with federal and state regulations;, • Maintain and document ongoing contact with local programs through phone and site visits, through case notes, emails, etc;, • Monitor and track follow-up needs, and any concerns for all assigned programs;Additional Job Responsibilities (Up to 10%), • Assist with administrative needs as requested;, • Attend and participate in required community activities, meetings, trainings on and off site, some during evening hours;, • Engage in ongoing staff development to expand professional skills;, • Demonstrate a knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served;, • Ability to deal with sensitive family situations in a non-threatening and professional manner;, • Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population;, • Excellent written and verbal communication as well as interpersonal skills;, • Successful experience in working as a member of an interdisciplinary team;, • Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet;, • Proven ability to keep accurate written records and documentation;, • Possess bilingual ability where appropriate. Translates as necessary or when needed;, • Ability to maintain knowledge of all federal, state, city and program laws, regulations, standards and policies.Professionalism, • Engage in ongoing staff development to expand professional skills;, • Maintain professional boundaries in relationships with staff and families;, • Frequent local traveling for program needs and on and off-site trainings;, • Regular kneeling, bending and sitting on the floor to attend to child's needs;, • Lift and move infant to preschool age children;, • Lift items based on program administration needs;, • Must be able to work independently without intensive supervision;

Job DescriptionDescriptionThe Administrative Assistant I performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assisting in daily office needs and managing the program’s general administrative activities. The Administrative Assistant I is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. All communications are potentially sensitive and are subject to Head Start's policy on confidentiality. Key ResponsibilitiesESSENTIAL DUTIES: • Oversee the departments’ clerical functions and general office procedures; provide necessary assistance to staff in completing assignments as deemed necessary., • Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications., • Work closely with other agency departments, through leadership directive, concerning purchasing, personnel, payroll and other administrative matters., • Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.), • Handle administrative paperwork as needed., • Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report., • Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served., • Excellent written and verbal communication as well as interpersonal skills., • Ability to handle sensitive family situations in a non-threatening and professional manner., • Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet., • Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population., • Proven ability to keep accurate written records and documentation., • Ability to work with culturally and ethnically diverse low-income population., • Possess bilingual ability where appropriate, translating as needed., • Must be able to work independently without intensive supervision., • Must be able to balance and prioritize work load and have strong time management skills. Professionalism, • Maintain professional boundaries in relationships with staff and families., • Maintain confidentiality of child and family information at all times.Physical Environmental Demands & Conditions, • Frequent significant decisions and problem solving abilities., • Ability to work as a team member collaborating with coworkers, parents and community resources. Benefits • Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change., • Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration., • Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies., • Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans., • A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable., • Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.

Job DescriptionDescription: Temporary Assignment - 4 Months Duration SCHEDULE: Monday – Friday, 8:30 a.m. – 5:00 p.m. Pays $25.00 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set) LOCATION: 82 Green Street, Jamaica Plain, MA 02130 SUMMARY OF THE POSITION: As a member of the Property Management team, the Administrative Assistant for Occupancy provides day to day administrative and program support to the Occupancy and Compliance teams. This position will review and compile leasing files, compliance documents in addition to administrative support tasks for Occupancy Specialists as required QUALIFICATIONS: The person in this position must have a clear commitment to the population we serve, and be able to work as part of a team. Requirements: EDUCATION/TRAINING: REQUIRED: • High School diploma or GED, • Strong written and verbal communication skills, • RealPage OneSite property management software, or similar system REQUIRED: • Database experience, • One (1) year working in a property management or emergency services setting

Job Description Awayr A.I. () is a growing startup focused on bridging the divide between humans and the machines that we interact with. We are looking for a scrappy go-getter with extreme attention to detail and excellent organizational/time-management skills. One piece of the role will consist of administrative tasks associated with being the direct assistant to our CEO/founder. The other piece of the role will be project-based and will consist largely of research and writing (to support the development of our company). We are looking for a results-oriented team-player, who isn't afraid to express their opinions. The best fit for the role is someone who is hungry to make an impact and willing to do whatever it takes to achieve positive results. Bonus points for experience in any of the following areas: software development, graphic design, marketing, finance or regulatory compliance. There is a strong potential that this role will turn into a permanent position with significant opportunity for advancement. Includes 401K with 5% match. Note: We want good candidates for this role, regardless of prior positions held. Feel free to include a resume (if you want), but more weight will be given to a narrative statement explaining why you would excel in this position and are excited about this opportunity.

Job DescriptionJoin Novella Infusion: Where Innovation Meets Compassion in Patient Care Are you a detail-oriented and compassionate Medical Assistant looking for a fulfilling full-time role in a dynamic healthcare setting? Novella Infusion invites you to be a vital part of our team in Waltham/Cambridge MA area, where we prioritize exceptional patient care and operational excellence. Take the next step in your career with us! About Novella Infusion At Novella Infusion, we pride ourselves on providing top-notch, personalized infusion services in a welcoming and professional environment. Our newly opened centers are designed with both patients and staff in mind, offering a comfortable, modern space to deliver cutting-edge treatments. With a strong commitment to innovation and excellence, we collaborate closely with local providers to ensure the best outcomes for our patients. Join us and become part of a team that's redefining infusion care. Position Details Location and Schedule: Waltham - Mon, Tues, and Weds 8:00 AM to 4:30 PM Cambridge - Thurs and Fri 8:00 AM to 4:30 PM Key Responsibilities As a Medical Assistant at Novella Infusion, you'll be an essential part of the patient experience, ensuring smooth clinic operations and exceptional care: • Lab Work: Prepare and process lab samples, ensuring proper labeling and documentation., • Referrals: Manage patient referrals to specialists, coordinate follow-ups, and keep patients informed., • Inventory Management: Monitor medical and office supplies, place orders, and ensure proper storage., • Patient Interaction: Greet and assist patients during check-in and check-out, verify insurance, and collect payments., • EMR Maintenance: Accurately document findings, appointments, and updates in the electronic medical record system., • Organized Multitasker: Handle various tasks efficiently while maintaining attention to detail., • Customer Service Focused: Provide friendly, compassionate care to patients., • Tech-Savvy: Proficient in EMR systems and other office software., • High school diploma or equivalent; certification in medical assisting or healthcare administration is a plus., • Previous experience in a healthcare administrative or medical assistant role preferred., • Familiarity with medical terminology and basic healthcare procedures., • Medical, dental, and vision insurance to keep you and your family healthy., • Company-paid short-term disability and life insurance for added peace of mind., • 401(k) with company match to help you plan for the future., • Paid time off so you can recharge and enjoy life outside of work. 0ZwE0sEJ5E

Job DescriptionDescription: Who is Gather Health? We are a new and growing healthcare organization with a unique and innovative approach to healthcare. Our mission is to improve lives and communities through socially supported primary care for older adults. Our innovative business model allows our clinicians to treat the whole patient - not just their clinical needs. We do this by having a dedicated care team that supports our clinicians by addressing our patients’ social determinants of health and providing the highest quality of service possible. Our ultimate vision is creating generational health and equity for communities across the country, one patient at a time. What are the duties of the Medical Assistant? The Medical Assistant will be part of the care-team which consists of physicians, advanced practice providers, medical technicians, and patient liaisons. The MA position has been newly created to support the growing panel of patients for our Quincy clinic – the individual will be responsible for ensuring a seamless flow during each visit, with duties including but not limited to the following: · Prepare exam rooms prior to each patient appointment · Taking and recording vital signs and performing phlebotomy and EKG’s · Assist with labeling and sending specimens to lab and keeping lab area maintained · Maintain supply area with necessary items and assist with the re-ordering process · Assist with tasks such as follow-up phone calls, obtaining necessary patient records, and other administrative needs (15-25% of time) · Provide high quality customer service to each patient and ensuring a smooth flow of events throughout their appointments · Utilize EHR to review patient appointments, charts, and document notes Requirements: What are the requirements for this position? · High school diploma or G.E.D. · Minimum of two years’ experience working as an MA in a comparable setting · Experience using an EHR · Ability to work physically in a clinic setting Monday through Friday from 8am to 5pm · Strong interpersonal and communication skills · Ability to work for any employer in the United States · Ability to work in our various centers: Brockton, Quincy, Dorchester, and occasionally Lynn What are the preferred skills or experience? · Prior experience working in primary care · Life or professional experience with the senior population · Experience with Athena · Bilingual in another language & English (preferred Spanish or Vietnamese) What are the traits and characteristics of the ideal candidate most likely to succeed? · Compassionate – gets genuine joy from helping others · Friendly – people enjoy their company · Positive – sees glass as is half full vs. half empty · Organized – manages time effectively and operates efficiently · Reliable – takes responsibilities seriously and don’t like to let people down Why should I join Gather Health? · We are a mission-based organization that is passionate about changing the way seniors experience primary care · Our business model is unique and on the cutting-edge of the primary care industry · Our leadership team is comprised of experienced individuals who are committed to creating not only the best patient experience, but also an amazing employee experience for our colleagues · We are intentionally building a strong company culture and providing a compassionate and joyful work environment · The organization was conceptualized, founded, and launched by experienced co-founders with a track record of success in the healthcare space · We offer competitive pay and benefits for our Full-Time colleagues, including: o Paid Time Off (3 weeks on an accrual basis) o Eleven Paid Holidays o Medical insurance coverage (health, dental, vision) with no waiting period for enrollment o Short and Long-Term disability insurance at no cost to you o Basic life insurance coverage at no cost to you o 401K plan with 100% employer match up to 4% of your salary o Employee Assistance Program at no cost to you o Free on-site parking o Supplemental benefits available for discounted prices (legal services, Aflac, hospital indemnity, accidental death & dismemberment, etc.) Gather Health is committed to equal employment opportunity. At Gather, we embrace diversity and are dedicated to creating an inclusive workplace for all candidates and team members. Employment decisions are made without consideration of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, marital status, age, disability, political beliefs, military experience, genetic information, or any other characteristic protected under federal, state, or local legislation. Gather Health uses E-Verify to confirm the work authorization of newly hired employees.

Job Description 3654 Administrative Assistant, Boston, MA, 6-month Contract Sigma Inc. is currently looking for an Administrative Assistant to work on-site with our team located in Boston, MA. Must be on-site Description: • Coordinate and support departmental events including Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics, • Manage student onboarding processes including Kit Distribution, CAGS Orientation/Research Orientation, • Manage faculty onboarding with Faculty Packets and faculty reviews, • Assist with academic functions such as Mock Boards, Course Scheduling, Registrar-related duties, and SLC Scheduling, • Maintain departmental calendars and scheduling, including Room Requests and meeting coordination for Faculty, Academic Affairs, and ISSO, • Track and approve Time Off requests for faculty, • Support accreditation and compliance initiatives including CODA preparation and documentation, • Facilitate the resident applicant interview process, • Coordinate Resident Travel arrangements and hotel accommodations (including faculty hotel logistics), • Manage procurement and inventory functions such as ordering office supplies, research supplies, scrub ordering, and name plates through university procurement systems, • Oversee student administrative processes including SSN documentation handling, and VA Scholarship coordination, • Prepare and distribute Dashboards and departmental reports, • Assist faculty with drafting and processing Letters of Recommendation (LORs), • Provide general administrative support including communication coordination, and meeting attendance as required, • Additional tasks as requested

Job DescriptionAt the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Boston, MA office. Our position is for 5 hours per week at $23.00 per hour. Job Responsibilities • Preparing for daily client visits, • Prepping clothing to be delivered, • Locating necessary client information (A/R balances, sales sheet), • Updating sales materials regarding fabrics/options, • Coordinating and maintaining all client orders/files, • Communicating with clients:, • Setting up appointments, • Providing status of orders, • Scheduling deliveries, • Sending reminders, • Supporting the sales efforts of the sales professional by:, • Communicating regularly with the sales professional and other members of the store team, • Meeting with the sales professional to set goals, • Managing daily calendar, • Organizing inventory, • Pursuing efficiencies for processes and communication, • Picking up and delivering client items as needed, • Prospecting new clients using internet and social media applications, • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter, • Entering referrals into proprietary system, • Sending introductory and promotional messages, • Creating call lists/hot lists, • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors, • Maintaining a professional image to interface with corporate clientsA successful candidate fits the following criteria:, • Confident, independent worker, • Strong communication skills (verbal, written, listening), • Excellent organizational skills, • Outstanding time management skills, • Professional customer service skills, • Social Media savvy (especially on LinkedIn & Instagram), • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms, • Possesses basic accounting skills (such as balancing accounts), • Enjoys being flexible and multitasking, • Motivated to tackle challenges, • Yearns to work in a fast-paced team environment, • Able to bend and lift 20 lbs., • Valid Driver’s License required (Exception: larger metropolitan areas), • Two years office-related experience is preferred.

Job Description Winner of the Best and Brightest® Companies to Work for in Boston and in the Nation by the National Association for Business Resources (NABR) for the third consecutive year. Help Power Our Operations as a Program Support Assistant! Are you highly organized, detail-driven, and passionate about supporting operational excellence? Our team is looking for a Program Support Assistant to provide essential administrative and data-entry support, with a key focus on processing medically complex entries and ensuring the accuracy and integrity of our data. In this role, you will help maintain smooth workflows across the Operations department and collaborate with team members to keep critical processes running efficiently. What You’ll Do • Enter accurate and timely data into internal systems and client platforms, including medically complex cases., • Verify and update member information to ensure compliance with operational standards., • Support the Operations team with case manager referrals, documentation, reporting, and follow-up activities., • Collaborate with team members to resolve discrepancies and uphold data accuracy., • Assist with operational initiatives and special projects as directed by the Operations Manager., • Respond to internal inquiries and provide day-to-day administrative support to maintain efficient operations., • Bachelor’s Degree or equivalent experience (required)., • 2–3 years of administrative experience in a professional business setting; experience in communications, marketing, or customer service is a plus., • Proficiency with MS Office applications (Excel required)., • Experience with Adobe InDesign (required)., • Experience with Salesforce or other CRM platforms (preferred)., • Strong time-management skills with the ability to juggle multiple priorities., • Excellent organizational skills and high attention to detail., • Outstanding written and verbal communication skills., • Technically proficient, analytical, and able to learn new tools quickly., • A proactive, self-starting work ethic with the ability to solve problems independently after initial training., • A positive, patient attitude and the flexibility to adapt in a fast-paced, evolving environment., • Make a Difference: Help improve access to vital benefits and services for low-income and disabled individuals., • Collaborative Environment: Join a supportive, mission-driven team that values your ideas., • Professional Growth: Opportunities for learning and advancement., • Competitive Compensation: Salary and benefits that reflect your expertise., • Flexibility: Work remotely or in a hybrid model that fits your life. At this time, HFI will not sponsor a new applicant for employment authorization, or offer any immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, or another type of work authorization). Our Massachusetts based starting salary for this role ranges from $40,000-$47,000 annually. The salary range does not reflect total compensation which includes base salary, benefits and other options. EEO Statement HFI is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. HFI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. HFI will not tolerate discrimination or harassment based on any of these characteristics. HFI encourages applicants of all ages.

Job DescriptionAbout UsDeep Genomics is at the forefront of integrating artificial intelligence and complex biology to transform drug discovery. Our proprietary machine learning platform decodes the complexity of RNA biology to identify novel drug targets, mechanisms and therapeutics inaccessible through traditional methods. With expertise spanning machine learning, bioinformatics, data science, genetics, chemistry and drug development, our multidisciplinary team in Toronto and Cambridge, MA is revolutionizing how medicines are created. Where You Fit In We’re seeking a highly organized and proactive Administrative and Office Assistant to serve as the operational backbone of our Cambridge office. This role ensures a seamless day-to-day workplace experience while supporting key people and culture initiatives across the organization. This is a hands-on, high-impact role ideal for someone who thrives in a fast-paced, scaling environment and enjoys balancing logistics, people support, and cross-functional coordination. This role is based in the Cambridge, MA office.Key Responsibilities • Own day to day operations in the Cambridge office, ensuring a safe, organized and welcoming work environment, • Maintain high standards across common areas, kitchen spaces, storage, and meeting rooms, • Manage office and kitchen inventory end-to-end, proactively tracking usage and budgetReceive and manage packages, invoices, mail, and vendor deliveries., • Own all office-only vendors end-to-end, including service levels, billing, portal access, renewals, escalations, and performance management., • Coordinate on-site hospitality and visitor access for interviews, leadership visits, team meetings, external visitors, and company events., • Provide people operations support in partnership with HR, including culture initiatives, new hire onboarding logistics (office side), local recruiting coordination, and employee engagement activities., • Partner with cross-functional teams to support company events throughout the year, including Town Halls and company wide events.Basic Qualifications, • 3+ years of experience in office management, workplace operations or people operations, • Strong organizational skills and attention to detail, • Excellent communication and problem-solving skills, • Experience working in agile, cross-functional teams, • Comfortable managing a variety of priorities in a dynamic environment with multiple stakeholders, • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.What We Offer, • A collaborative and innovative environment at the frontier of computational biology, machine learning, and drug discovery., • Highly competitive compensation, including meaningful stock ownership., • Comprehensive benefits - including health, vision, and dental coverage for employees and families, employee and family assistance program., • Flexible work environment - including flexible hours, extended long weekends, holiday shutdown, unlimited personal days., • Maternity and parental leave top-up coverage, as well as new parent paid time off., • Focus on learning and growth for all employees - learning and development budget & lunch and learns.

Job DescriptionDescriptionThe Program Assistant aids in the daily activities and administrative operations of the various teams within the Head Start & Children’s Services department. This position works closely with other members of the Head Start leadership team to ensure the delivery of high-quality services to children and families. The Program Assistant is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. All communications are potentially sensitive and are subject to Head Start's policy on confidentiality. Essential Duties • Responsible for administrative tasks related to Head Start & Children’s Services programs and teams, including, but not limited to, managing office calendar, scheduling and coordinating meetings, appointments and events., • Provide administrative support with the preparation and dissemination of program materials., • Maintain accurate and organized records required for record keeping by the agency and funders, both electronic and physical., • Assist with the collection of client documentation and properly process., • Answer and direct phone calls, take messages, and provide information to callers., • Process incoming mail, which includes sorting and distributing to appropriate staff and program sites., • Oversee inventory control, which includes ordering, receiving, and distribution of office and equipment supplies., • Assist with special projects, events and initiatives as assigned., • Enter and maintain accurate data in program databases and software., • Assist with the preparation of reports and presentations., • A minimum of a high school diploma/GED or equivalent, and up to 12 months of experience with human service agency or general office support is required. One to three years of professional experience is preferred., • Bilingual skills in Spanish is preferred but not required., • Excellent oral and written communication skills., • Strong organizational skills, with an emphasis on detail., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive and database management., • Ability to handle large volumes of paperwork and consistently meet deadlines., • Flexibility, initiative, and the ability to work in a team required., • Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds., • May require occasional lifting of materials up to 25 pounds., • Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change., • Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration., • Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies., • Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans., • A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable., • Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.

Job Description Title: Administrative Assistant Reports to: Executive Assistant Classification: Individual Contributor Location: Boston (Hybrid) Job description revision number and date: V2.0; 12/29/2025 Organization Summary: Community Care Cooperative (C3) is a 501(c)(3) non-profit, Accountable Care Organization (ACO) governed by Federally Qualified Health Centers (FQHCs). Our mission is to leverage the collective strengths of FQHCs to improve the health and wellness of the people we serve. We are a fast-growing organization founded in 2016 with 9 health centers and now serving hundreds of thousands of beneficiaries who receive primary care at health centers and independent practices across Massachusetts. We are an innovative organization developing new partnerships and programs to improve the health of members and communities, and to strengthen our health center partners. Job Summary: The Administrative Assistant is a highly motivated individual who is responsible for performing a variety of administrative functions to support the Company’s Chief Medical Officer (CMO) and their team. This role reports to the Executive Assistant to CEO, and will support the CMO, key leadership and teams reporting to the CMO, and collaborate with other C3 admins daily to execute their position successfully. The Administrative Assistant has a primary responsibility for ensuring that the administrative functions under their purview work seamlessly and that work is carried out in a way that reflects the values and culture of the organization. Responsibilities: • Provides administrative support for the CMO and their key leads including calendar management, day-to-day assistance, and individual, project, and departmental expense management and tracking, • Demonstrates exceptional professionalism during all interactions with colleagues, internal leaders, external partners, stakeholders and more. Represents the CMO and is consistently polished, confident and respectful, • Coordinates logistics for travel arrangements including transportation, hotels, and itineraries as necessary, • Is able to respond swiftly to requests from leadership. Is able to work with key leadership with a diverse set of individual support styles, • Supports meetings for CMO and key leadership team members including scheduling, preparing materials, developing PowerPoints, notetaking, and distributing necessary meeting materials, • Coordinates logistics for CMO interactions with other health center leadership, site visits, and intersections with outside organizations, • Supports CMO and team in preparation of materials for note-taking, and other tasks as required for the Board’s Committee meetings and other forums, • Assists with management and execution of projects and events, • Work collaboratively and effectively with team members across all departments, • Maintains documentation, presentations, spreadsheets, and departmental databases, • Drafts, proofreads, and edits internal and external correspondence, • Posts department information on intranet and/or shared drives, • Other duties and projects as assigned Required Skills: • Flexible and adaptable to change in a fast-paced environment, • Demonstrated ability to work both independently and as part of a team, • Strong interpersonal communication skills, • Comprehensive knowledge of Microsoft Office suite, Zoom, MS Teams, and similar work suites, • Strong verbal/written communication skills, • Excellent customer service, problem-solving, organization, and communication skills, • Ability to maintain a high degree of confidentiality, work independently and as part of a team, and ability to prioritize, • Resilient, collaborative, flexible, innovative, • Dependable, hardworking, and organized, • Ability to anticipate future requirements and plan ahead, • Ability to learn quickly and seek additional support as necessary, • Ability to understand and carry out oral and written instructions and request clarification when needed, • Skilled at building and maintaining strong relationships with internal and external stakeholders Must be able to remain in a stationary position 50-75% of the time Desired Other Skills: • Familiarity with the MassHealth ACO program, • Familiarity with Federally Qualified Health Centers, • Experience with anti-racism activities, and/or lived experience with racism is highly preferred Qualifications • High school diploma or equivalent; associate degree preferred, • 1-5 years of related office experience required In compliance with Infection Control practices per Mass.gov recommendations, we require all employees to be vaccinated

Job Description About JPNDC Jamaica Plain Neighborhood Development Corporation (JPNDC) is a community development corporation anchored in 48 years of community organizing and resident leadership. We seek to transform the lives and amplify the voices of MA residents who have been excluded from prosperity by racial and economic inequities. We build affordable housing that allows people to thrive, provide economic prosperity services that help people build on their strengths, and organize people to pursue the changes they desire. Based in Jamaica Plain, we dare to envision an equitable and inclusive MA in which all people have access to secure affordable homes, economic prosperity for their families, strong small businesses, high-quality childcare, healthy and environmentally responsible neighborhoods, political power, and opportunities to fulfill their potential. What We Offer JPNDC offers an extensive benefits package, including: • Up to 90% of individual insurance premiums paid for health, vision, and Altus dental insurance, • 2 weeks of vacation plus one week at the end of the year and 14 holidays recognized per year, • Employer-paid life & disability insurance, • A vested 403b retirement plan The JPNDC's Full-Time Operations Administrative Assistant position provides administrative support to a staff of 40 and growing in a community based, non-profit development corporation. The Administrative Assistant reports directly to the Operations Manager and works as part of the Operations Team. What you will oversee: • Welcoming visitors to the office; directing them to the appropriate staff person, meetings, or to the appropriate Brewery tenants., • Schedule monthly staff meetings, assist with yearly staff retreats as directed by Office/IT Manager., • Assist Office Manager with organizational communications via email, flyers, office signs/posters., • Assisting Office Manager with vendor communications as needed (e.g. Coordinating cleaning communications with cleaning vendor and staff), • Ensure the Office Manager's preparation for meetings by collaborating with internal stakeholders to obtain agendas and compile briefing materials., • Answering multi-line telephone, screen calls for staff members, answering questions from the public and directing them to appropriate staff person., • Manage conference room and events calendars for all departments. (e.g., scheduling, booking conference/meeting rooms, participant communications, Teams/WebEx/Zoom services, catering, ensuring meetings materials and agenda are provided in advance), • Arrange, pick up, and distribute all mail & packages receive, sort, and distribute incoming mail and deliver outgoing mail., • Manage general administrative duties such as filing, typing, copying, binding material either manual or electronic, scanning etc., • Manage supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies., • Maintain inventory stock in conference rooms, copier placement areas throughout the office, breakrooms and kitchens located on the ground & 1st floor., • Maintain common areas, including kitchen, administrative storage, conference rooms, and spaces with office equipment. Assist in keeping the general office space in order and free of clutter., • Provide support for agency-wide events (i.e., annual meetings, training, community events, neighborhood clean-ups, etc.) Cross-Team Coordination • Finance- Data Entry, • enter check/money order data into the daily check log and ensure payments are sent to Finance appropriately., • Receive and distribute payments for rent and childcare fees for the Finance Department. Mailbox and Walk-in., • Scan all Financial mail to the department's central email address daily, • Handle any other requests as needed such as yearly audit items., • Sr. Management- Administrative Requests, • handle special requests as directed., • Executive- Administrative Requests, • Provide administrative back-up support to Executive Assistant for Board and Committee needs., • Provide administrative support to all departments, including scheduling and setting up meetings and events as directed by Department Managers. What It Takes to Be Successful • High School Diploma: Associate's degree preferred., • 2-4 years' experience as Administrative/Office Assistant, • Fluent in English/Spanish required, • Proficiency in Microsoft Office Suite (MS Excel, Word, and PowerPoint), • Excellent verbal/written skills, problem solving, and organizational abilities., • Attention to detail, and ability to manage multiple tasks simultaneously., • Punctual and possess excellent time management., • Reliable commute/car Work Environment This is a full-time on-site M-F from 9am-5pm Employment Terms/Compensation The salary position is $50,000-$55,000. Must be available some evenings and occasional Saturdays on a scheduled basis. Applicants must submit both a resume and cover letter to be considered for this position. JPNDC is an Affirmative Action/Equal Opportunity Employer Job Posted by ApplicantPro

Job DescriptionAbout Eden Eden is pioneering sustainable natural resource recovery by using electricity to enhance subsurface permeability. Our Electrical Reservoir Stimulation technology offers a precise, water-efficient alternative to traditional hydraulic fracturing, reducing environmental risks while maximizing resource extraction. Backed by leading public and private institutions, we have raised ~$24M, including $14M in dilutive capital from industry leaders such as Anglo American and Helmerich & Payne, along with climate-focused investors like the Grantham Foundation. Additionally, we have secured $10M in non-dilutive funding, primarily through four DOE ARPA-E grants that support our R&D in frontier industries. Headquartered in Somerville, MA, and with an office in Houston, TX, Eden's team of 16 experts specializes in geophysics, geochemistry, high-voltage engineering, and subsurface tool design. We are actively demonstrating our next-generation permeability enhancement technology across diverse geologies worldwide, collaborating with industry leaders in geothermal energy, geologic hydrogen, carbon storage, and mining to redefine resource recovery for a carbon-neutral future. Looking ahead, we are preparing for field tests, in cooperation with our supportive technical partners. About the Job We are seeking a highly organized and proactive Part-Time Administrative Assistant to support Eden’s day-to-day operations and keep our team running smoothly. This role is ideal for someone who thrives in a fast-paced, hands-on environment and enjoys bringing structure, follow-through, and polish to the details that help an organization scale. You will work closely with our Operations leadership and team members across the company to support scheduling, office coordination, internal communications, and administrative workflows. The ideal candidate is responsive, dependable, and confident managing multiple priorities with discretion and excellent judgment. Location: Somerville, MA (on-site preferred) Schedule: Part-time (15–25 hours/week) Start: ASAP Your Impact • Own day-to-day administrative coordination to reduce friction across a growing technical team, • Keep calendars, scheduling, and logistics running smoothly across meetings, interviews, and team workflows, • Help maintain a clean, professional, and welcoming office environment for employees and visitors, • Support internal operations processes including onboarding logistics, vendor coordination, and documentation, • Coordinate calendars and schedule internal and external meetings across teams and time zones, • Support interview scheduling and on-site candidate visits (agendas, logistics, day-of coordination), • Draft, format, and organize internal communications (email/slack messages, scheduling notes) Office Operations • Manage basic office operations: supplies, mail/packages, workspace readiness, and light coordination with vendors/building staff, • Support onboarding logistics for new hires (workspace setup, access coordination, basic materials) Documentation & Tracking • Maintain shared trackers (interview pipeline logistics, supplies, vendor follow-ups, simple task trackers), • Organize team files and internal resources in Google Drive and related systems, • Assist with document formatting, scanning, and clean recordkeeping Light Finance/Admin Support (Structured Tasks) • Help collect and organize receipts, invoices, and expense documentation for processing, • Coordinate basic vendor follow-ups (confirmations, paperwork, payment status check-ins), • 3+ years of experience in an administrative assistant, office coordinator, or operations support role, • Strong organizational skills and attention to detail with excellent follow-through, • Clear, professional communication and comfort interacting across a wide range of personalities and roles, • Comfort with tools like Google Workspace (Calendar, Docs, Sheets), Slack, Zoom, • Ability to maintain discretion and handle sensitive information responsibly, • Reliable availability during agreed weekly schedule and responsiveness during working hours Nice to Have • Experience supporting a startup or technical team (engineering, lab, field ops, etc.), • Familiarity with recruiting coordination and scheduling (interview loops, onsite visits), • Prior exposure to tools like Justworks, Ramp/Divvy, Rippling, or similar admin platforms, • Medical, dental, vision, 401k, • Vacation – Federal holidays off, Thanksgiving holidays, Christmas and New Year, 10 additional workdays per year (2-weeks) vacation time, • Sick days, bereavement time Eden is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability that requires accommodation, please let us know by emailing admin (at) edengeopower.com

Job DescriptionDescription: The ADA Forsyth Institute was founded in 1910 as the Forsyth Dental Infirmary for Children (later, the Forsyth Institute), to provide dental care to the disadvantaged children of Boston. While continuing to serve children in need, yet recognizing the ultimate goal is to prevent dental disease, the Institute in 1915 began to focus on scientific research and is today the world’s leader in oral health research. In October of 2023, the Institute joined with the American Dental Association to form the ADA Forsyth Institute, a 501(c)(3) entity dedicated to improving people’s oral and overall health and powering the profession of dentistry through cutting-edge basic research, creative translational science, innovative clinical technologies, and global public health outreach. Consistent with the Institute’s founding mission, the ADA ForsythKids mobile dental program continues to serve children in need. The ADA Forsyth Institute is seeking to hire an Administrative Assistant. This role provides comprehensive administrative support to the Office of Sponsored Research Programs (OSP) and dedicates a portion of effort to supporting the Vice President for Clinical and Translational Research (VP-CTR). This role is critical to the efficient operation of research administration and leadership functions and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced academic research environment. The Administrative Assistant serves as a key point of contact for internal and external stakeholders, supports grant- and research-related activities, and assists with executive-level administrative needed. Primary Responsibilities Office of Sponsored Research Programs Support • Provide administrative support for OSP staff, including meeting coordination and preparation of agendas and materials., • Provide comprehensive administrative support for T90/R90 training grants, including coordinating renewal submissions; arranging applicant interviews; creating and maintaining NIH xTrain trainee accounts and required grant documentation; and scheduling and supporting training grant committee meetings., • Assist with tracking and organizing sponsored research proposals, awards, and related documentation in coordination with research administration staff., • Maintain accurate electronic and paper records related to grants, contracts, and compliance activities., • Coordinate communications with faculty, departments, and external sponsors as directed., • Provide administrative and executive support to the VP-CTR, including calendar management, scheduling meetings, and coordinating priorities., • Prepare correspondence, presentations, briefing materials, and reports for internal and external audiences., • Coordinate meetings with institutional leadership, faculty, collaborators, and external partners., • Handle confidential and sensitive information with a high degree of professionalism and discretion., • Assist with planning and logistics for travel, events, and seminars., • Serve as a professional and responsive point of contact for inquiries to OSP and the VP-CTR’s office., • Manage competing deadlines and shifting priorities with minimal supervision., • Support process improvement and administrative efficiency initiatives., • Associate’s or bachelor’s degree preferred., • Minimum of 2–3 years of administrative support experience, preferably in an academic, research, healthcare, or complex organizational environment., • Experience supporting research administration or sponsored programs preferred., • Familiarity with grant or contract administration processes., • Demonstrated proficiency with standard office software (e.g. Microsoft Office, Google Workspace)., • Strong organizational, time management, and multitasking skills., • Excellent written and verbal communication skills., • Strong interpersonal skills and ability to work effectively with diverse stakeholders., • Ability to handle confidential information with discretion and professionalism., • Ability to work independently and collaboratively., • Adaptability in a dynamic, deadline-driven environment.ADA Forsyth Institute is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law. Requirements:

Job DescriptionThis position is for Federal Work Study-eligible students who attend Labouré College of Healthcare, Inc. Position summary: This is a federal work-study position. Labouré College of Healthcare, Inc. students who qualify for this work-study position will have approval from the Financial Aid Office. The work-study office worker will assist various departments as assigned with general office functions and special projects as assigned. This position is limited to 20 hours a week unless approved for more by the Director of Financial Aid. Essential Duties (3-4 primary, current, normal daily duties and responsibilities): • Performs administrative tasks such as, but not limited to: making appointments, answering phones, responding to voicemails/emails, giving campus tours, and handing out tickets for events, • Assists with filing and mailings, • Other duties as assigned or directed by the Assistant Director of Financial Aid or the office supervisorSuccess Factors/Job Competencies:, • Computer proficiency with Microsoft Office Suite products, • Effective time management; able to organize and manage multiple priorities and interruptions, • Customer satisfaction orientation; takes initiative to identify and resolve problems, • Excellent interpersonal and communication skills, • Strong team playerPosition Requirements (Education and Experience):, • Approval from the Assistant Director of Financial Aid for eligibility Qualifications desired: • Advanced office skills experience or training certificate Performance standards: • Review of financial aid qualification per term, • Attainment of goals established between supervisor and incumbent

Job DescriptionTitle: Administrative Assistant Department: Capital Planning Reports To: Director of Capital Planning FLSA: Non-Exempt Grade: 6 Position Summary:Provide proactive administrative and project support for the Director and Deputy Director of Capital Planning including supporting the overall program and project work of the Capital Planning Department. Support the Capital Planning Department with administrative needs including, but not limited to, onboarding new employees, tracking staff forms and applications, and preparing and editing documents. Organize and schedule meetings including preparation for external events and Board meetings as assigned by the Director and Deputy Director of Capital Planning. Essential Functions: • Manage the Director’s and Deputy Director’s schedules. Organize reoccurring meetings and respond to meeting requests., • Maintain priority list for the Director and Deputy Director and proactively provide reminders as appropriate for actions and deadlines required., • Organize departmental staff meetings, assisting assigned chairs as needed, and ensuring agendas are set one week prior to meeting., • Assist in administering personnel tasks including timesheet reminders, vacation approvals, hybrid schedules, flex time, professional development forms, tuition assistance, and other personnel requests. Assist with scheduling new employee discussions and performance review meetings., • Administer the tracking of Capital Planning consultant invoices including technical support, commissioning invoicing, and other administrative duties associated with supporting ongoing consultant contracts., • Schedule and support new employee training sessions twice a year and track completion of training for all new employees., • Support administration of departmental meetings including roundtables, OPM Review Panel, Designer Selection Panel, and Facilities Assessment Subcommittee, including set-up and clean-up of meeting room, attendee lists, nameplates, copies, and all other meeting needs., • Support the commissioning program, including invoice reporting, project report collections, procurements, and communication monitoring., • Support the contract entry process for OPM, Designer, and Construction contracts using the individual databases and project management system., • Assist in the collection and entry of data missing from the project management system. Required Education, Skills, and Experience, • Associates Degree. College degree preferred., • Minimum two plus years related office-based administrative work experience including calendar management experience., • Strong computer skills. Experience with Microsoft Office software applications, including Excel, Word, PowerPoint SharePoint, Outlook, and Teams., • Ability to work hybrid work schedule - minimum of two (2) in-office days per week, • Excellent verbal and written communication skills, including telephone skills, • Professional interpersonal style; ability to interact and build with a diverse range of people, • Superb proactive organizational skills, • Ability to work on several different, unrelated tasks at the same time, • Ability to work under the pressure of tight deadlines, • Comfort level with ‘managing up’ regarding scheduling and other pertinent areas, • Ability to make decisions about how to prioritize and organize own work, • Ability to be reliable and punctual, • Exhibit a ‘can-do’ attitude and flexible work style approach, • Ability and willingness to proactively research and/or solve issue., • Patience and flexibility to meet demands of a constantly changing schedule, • Ability to maintain confidentiality at every levelThis job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

Job DescriptionDescriptionThe Housing Administrative Assistant is responsible for managing the clerical operations of the program. Key Responsibilities1) Answering phone calls and directing them to the appropriate staff 2) Greeting clients and visitors in a professional manner and providing basic program information as needed 3) Document arrival and departure of all visiting professional 4) Manage incoming mail and correspondence and distribute it to the appropriate recipient. 5) Prepare reports and signage as directed by ED or other staff if needed. 6) Scan and electronically file client records and applicable shelter documents 7) Order both office and janitorial supplies and manage inventory. 8) Manage electronic access control to all residents and authorized visiting professionals 9) Keep accurate daily accounts of residents in the program's family log 10) Oversee program amenities usage including laundry, kitchen, play space and common areas 11) Document any curfew or shelter violations 12) Write and submit incident reports for all suspicious behavior and injurious actions within the program13) Track and distribute meals in a timely manner. 14) Submit reports to Hunger Prevention and specified 15) Contact the Executive Director of Housing for all urgent issues and matters that are Housing related 16) Execute, account for and record all residents' evacuation during fire alarm drill or emergency responses 17) Work with program staff to file 51 A reports to the DCF when warranted.

Job Description USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Administrative Assistant US Federal Solutions Supporting the Federal Protective Service (FPS), Department of Homeland Security Region 1 US Federal Solutions is seeking a detail oriented Administrative Assistant to support the Federal Protective Service within the Department of Homeland Security. This role provides direct administrative and program support to senior FPS leadership and regional staff, helping ensure daily operations run smoothly and professionally. This is a high visibility position suited for someone who is organized, service minded, and comfortable working in a fast paced federal environment with sensitive information. What You’ll Do As an Administrative Assistant, you will serve as a primary point of contact for the FPS Regional Office and provide critical administrative support across multiple divisions. Key responsibilities include: • Screen incoming calls and visitors for senior leadership including the Regional Director, Deputy Regional Director, branch chiefs, district and area commanders, and other assigned officials, routing only those matters requiring direct attention., • Greet and assist visiting agency officials, senior government personnel, and regional leadership, including helping place calls and responding to ad hoc requests., • Respond to public and interagency inquiries by identifying needs, explaining FPS programs and services, and guiding individuals to the appropriate division or subject matter expert., • Research and develop accurate responses to inquiries using knowledge of government operations, reference materials, and coordination with FPS divisions and leadership., • Maintain records and files related to FPS correspondence and ensure timely distribution of incoming and outgoing mail., • Create, edit, format, and manage a wide range of documents including correspondence, reports, calendars, statistics, tables, and mailing materials using Microsoft Office applications., • Receive and process customer agency requests for additional services, ensuring request forms are complete and routed to the appropriate personnel., • Serve as a designated Timekeeper, reviewing, validating, and maintaining federal employee time and attendance records in electronic systems., • Coordinate with the Human Capital Office to correct leave and pay issues and track overtime usage to support budget oversight., • Assist the Protective Security Officer Program Manager by processing requests for Temporary Additional Services and preparing required submittal documentation., • Coordinate with GSA and other agencies to schedule shared training and conference space for senior staff., • Liaise with facility maintenance providers to address office space issues such as HVAC, lighting, and telecommunications. If you are dependable, adaptable, and take pride in keeping operations running smoothly, we encourage you to apply. Requirements Security Clearance: • US Citizenship., • Public Trust Preferred, • DHS Suitability PreferredWhat We’re Looking For, • 4 Years applicable experience, preferably supporting the federal government., • Strong administrative experience supporting senior leadership, preferably in a federal or government contracting environment., • Excellent communication and customer service skills, with the ability to handle inquiries professionally and discreetly., • Proficiency with Microsoft Office tools including Word, Excel, Outlook, and PowerPoint., • Ability to manage records, correspondence, and sensitive personal information in compliance with federal policies., • Strong organizational skills and attention to detail, with the ability to prioritize competing requests., • Experience coordinating across multiple offices or agencies is a plus. Benefits • Employer-provided paid Medical / Dental / Vision insurance., • Employer matching 401K plan., • PTO, • 11 Federal Holidays, • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job DescriptionDescription: SCHEDULE: Exempt generally, Monday - Friday 8:30 a.m. – 5:00 p.m., with some early morning, evening and weekend hours as needed Pay: $24.00 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set) LOCATION: 3368 Washington Street, Jamaica Plain and 434 Harrison Ave, South End Boston and other regional locations as needed. This position is eligible for hybrid work pursuant to PSI’s Remote Work Policy General Statement of Duties: The Administrative Assistant provides comprehensive administrative and clerical support to the Strategy & Planning and Program Planning departments at Pine Street Inn. They maintain a well-organized and efficient office by establishing, implementing, and maintaining systems that enable smooth departmental operations. Specifically, the Assistant coordinates department logistics, project and meeting management, including research, document preparation, and distribution, and internal/external constituent stewardship. The Assistant works collaboratively with other administrative staff to ensure consistency and coordination across departments. This position proactively anticipates the needs of department leadership, identifying opportunities to streamline processes, and address issues before they arise. The Assistant handles a wide range of administrative tasks including meeting planning and scheduling, note-taking, electronic and physical filing, report development, and communications. The Assistant demonstrates initiative, strong organizational skills, and a commitment to fostering effective collaboration across all levels of the organization. Requirements: EDUCATION/TRAINING: REQUIRED: • Associate’s degree in business and minimum of 3-5 years of administrative experience in an administrative office, or equivalent experience, • PREFERRED: REQUIRED: • Strong planning and organizational skills; superior interpersonal, verbal and written skills, • Superior organizational, written and verbal communications skills and demonstrated project management experience, • Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook, • Ability to work effectively under pressure, • Ability to take initiative, • Must be self-directed, • Must be able to take direction well, • Willingness to work some evenings and early mornings, as needed, • Works proactively to keep up with program innovations and new administrative technologies, • Demonstrated ability to successfully work in a goal-oriented team environment, • Enthusiasm, positive sense of humor and can-do attitude

Job DescriptionJob Overview: The Front Office Admin / Medical Administrative Assistant will be a dual-functionality position, responsible for managing patient scheduling, acting as a liaison between patients and providers, performing various administrative tasks to support operations and be cross trained as an Interventional Psychiatry Technician to support our growing clinical needs. This could be as much as 25% of the job duties after the first 3 months of administrative needs and training to understand our systems. Key Responsibilities: • Manage patient scheduling, optimize appointment availability, and ensure a smooth intake process, • Serve as the primary communication point between patients and providers, ensuring timely and clear responses, • Handle administrative tasks related to patient records, documents, forms and other communications, • Maintain a clean and organized office environment, • Effectively prioritize and manage multiple tasks based on urgency, • Work with electronic health records (EHR) to manage patient data, • De-escalate patient conflicts and handle difficult situations with professionalism, • Perform general office duties such as copying, filing, faxing, sorting mail, greeting visitors, and maintaining the office’s cleanliness, • Ensure patient confidentiality in compliance with HIPAA guidelines, • Cross-train to support specialized treatments, including Transcranial Magnetic Stimulation (TMS) and Spravato (training provided), • Administer and monitor Transcranial Magnetic Stimulation (TMS) treatments to patients (training provided), • Monitor patients undertaking Spravato (Esketamine) treatment during administration and post-administration, • Work with staff and insurance companies as needed to finalize patient paperwork, including Prior Authorizations, prior to treatment, • Manage administrative tasks related to treatment (e.g., scheduling, entering authorizations, etc.), • Respond to incoming patient inquiries related to interventional psychiatry, • Build relationships with patients during their treatment sessions, • Coordinate patient care with their in-house treatment team, • Strong critical thinking and problem-solving abilities, • Exceptional attention to detail and accuracy in all tasks, • Excellent organizational and multitasking skills, • Ability to manage stressful situations calmly and professionally, • Ability to recognize and appropriately escalate patient matters, • Proficiency with Google Chrome, MS Word, MS Excel, and typing, • Successful completion of a medical assistant program preferred, • Basic Life Support Certification preferred, • One year of related previous work experience in a psychiatric setting is preferred, • Ability to effectively and fluently speak, read, and write English, • Excellent customer service skills and ability to communicate in a courteous, pleasant and professional manner, • Organizational skills to set priorities and efficiently complete assigned work, • Ability to accurately interpret and utilize basic medical terminology and abbreviations, • Ability to work independently and to make decisions based on department polices and established proceduresCharacteristics of an ideal candidate:, • Medical assistant experience of at least 1 year preferred, • Experience administering TMS and/or Spravato to patients preferred, • Displays a "patient first" mentality, • Self-starter and self-manager, • Exemplifies strong work ethic and operates with highest level of integrity in and outside of the office, • Interacts professionally and courteously with all patients, staff, and doctors, • Detail oriented, • Physically able to stand on feet for many hours at a time, • Excels at multi-tasking and managing priorities with conflicting demands Qualifications: • Degree preferred, but not required, • At least two years of medical reception & administrative medical experience is ideal, • Comfortable using technology, including troubleshooting issues with Google Chrome, MS Office, and typing, with a strong understanding of computer systems and software, • Driver’s license and reliable transportation for occasional coverage of our other office., • Ability to be based out of Peabody, MA and travel to Braintree, MA when needed for vacations or other urgent coveragePay & Benefits:, • Competitive Hourly Pay, • 401(k), • 401(k) matching, • Dental insurance, • M-F schedule, • Health insurance, • Excellent Paid time off & Paid Sick Time, • Professional development assistance, • Vision insuranceWork setting:, • In-person, • Outpatient, • Private practiceAbility to commute: Daily onsite Travel to Braintree, MA Peabody, MA on occasion to cover vacation needs, etc Braintree, MA Powered by JazzHR T8qKNJ6v9y

Job Description Administrative Assistant DHS- Federal Protective Services Onsite/Boston, MA Position Responsibilities: • Screens calls and visitors to the DHS/FPS Regional Offices for the Director (RD) and Deputy Regional Directors (DRD) Office; Chief, Missions Support Branch (CMSB); Chief Risk Management Branch (CRB); District Commanders (DC); Area Commanders (AC) as assigned; and the Chief, Threat Management Branch (CTMB) referring to staff members and forwarding to the divisions only those calls or visitors requiring the supervisors attention. Personally handles many requests for information., • On visits made to the RD/DRD/CMSB/CRMB/DC/CTMB office by other agency officials, Central office officials, and other Regional Directors, assists them in placing telephone calls, receives visitors and performs other duties as requested by them., • Provides timely and accurate responses to a variety of inquiries by helping the public identify and understand program services, information sources, and procedures for all divisions within the Federal Protective Services of the Department of Homeland Security Region One., • Responds to inquiries by clarifying inquirers needs through questions and comments designed to develop necessary facts and by developing responses/solutions based on own knowledge of government and experience problem solving. Determines what divisions can best assist when additional help is necessary, contracting offices to discuss inquiries and develop answers. As appropriate, when all personal resources have been exhausted, locates experts in other regions’ central offices to whom inquirers can be referred for supplemental assistance., • Consults with division supervisors, deputy director, and/or divisional personnel to develop answers to specific inquires and to garner new information about FPS programs, procedures and responsibilities., • Establishes and maintains records and files for control and flow of correspondence pertaining to all FPS matters. Distributes incoming mail to appropriate personnel at the Regional and remote FPS Offices., • Creates, copies, edits, calculates, revises, retrieves, stores and prints a wide range of documents in final form (e.g. correspondence, reports, graphs, calendar, statistics, mailing labels, tables, etc.)., • Receives customer agency requests for additional services and edits required request form based on information received. Forwards completed request to appropriate individual to ensure requirements are met., • Reviews, corrects and validates federal employee time and attendance as a designated Timekeeper in electronic timekeeping system. Coordinates with central Human Capital Office to effect corrections to federal employee leave and pay status. Maintains time and attendance records for all regional federal employees in accordance with records keeping policies and procedures. Tracks overtime usage for Budget Officer to ensure fiscal oversight of regional funds., • Assists the Protective Security Officer Program Manager by receiving all requests for Temporary Additional Services and preparing submittal sheet for Contracting Officer’s Technical Representative., • Liaises with GSA and other government agencies to locate and schedule the use of joint training and conference rooms on an as needed basis in support of the senior staff., • Liaises with the facility maintenance company for any FPS office space issues requiring technical service to include HVAC, telephone, and lighting needs., • Manages the secure access control system for all FPS office spaces at the O’Neill Federal Building or Burlington Federal Building. Issues FOBs and PINs to those federal employees and visitors requiring access as needed and ensures access is removed for individuals who are no longer required. Required Skills and Experience: • Advanced knowledge and proficiency in Microsoft Office products, • Familiarity with financial systems, • Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations, • Resourcefulness, initiative, and skill to function in a fast-paced environment, • Attention to detail in goal/task accomplishment with minimal supervision, • Professionalism and the ability to interact effectively with others, • Ability to meet planned and unscheduled deadlines in a timely manner, • Ability to communicate effectively, both orally and in writing Desired Skills and Experience: • Good vision is required in reading and typing documents and utilizing described office equipment., • Presentation: shall be neat, clean and well groomed, with well-fitting, but not tight or revealing nor exceptionally loose-fitting, clothing. All contract employees shall dress at a minimum of Business Casual. Required Security: • US Citizenship, • All contract staff members will be required to undergo a background suitability clearance (HSPD12) by DHS Office of Professional Responsibility, prior to reporting to work and maintain this suitability clearance FLSA Class: Non-Exempt Location: Boston, MA About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people. #CJ EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation. EEO is the Law Pay Transparency Non-Discrimination Provision

Job Description The Administrative Assistant supports the efficient, professional, and welcoming operation of the Godine Early Learning Center office. Working collaboratively with the Director and Operations Manager, this role helps ensure smooth daily workflows by coordinating communication, documentation, and logistics across families, educators, and leadership. The Administrative Assistant plays an important role in maintaining accurate records, organizing office systems, coordinating communication, and ensuring the front office runs smoothly. This position supports operational excellence by supporting essential administrative details, assisting with compliance processes, and contributing to the warm, community-centered culture of the school. The Administrative Assistant helps maintain organized systems, supporting efficient workflows, and strengthening communication between families, staff, and leadership. This role contributes to the smooth day-to-day functioning of the ELC while reflecting the values and mission of the ELC and JCC Greater Boston. JCC Greater Boston is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston’s core values - Belonging, Joyfulness, Collaboration, and Transformation - which resonate with many who do not identify as Jewish. Primary responsibilities include, and are not limited to: Office Coordination and Communication • Serve as a welcoming presence in the ELC office, greeting families, staff, and visitors warmly and professionally., • Answer phones, emails, walkie communication and in-person inquiries, ensuring that messages and information are directed promptly to the appropriate person., • Keep the office environment organized and responsive, reflecting the center’s values of respect, care, and community., • Coordinate the flow of information between families, educators, ELC leadership and agency departments. Support clarity and consistency in communication.Administrative and Compliance Support, • Support in maintaining accurate student and staff files in accordance with established protocols and licensing requirements., • Assist with tracking documentation for enrollment attendance, medical and allergy forms, and other required records in coordination with the Operations Manager., • Assist in preparation and submission of student attendance, reports or documents as requested for licensing, enrollment, or internal record-keeping., • Provide administrative assistance with scheduling, event preparation, and communication needs to ensure smooth daily operations.Inventory, Ordering, and Vendor Support, • Monitor supply levels for the ELC kitchen, classrooms and ELC office. Coordinate ordering of materials, following established purchasing procedures., • Track deliveries, collect invoices, and keep supply and storage areas organized., • Communicate with vendors and the Operations Manager to ensure timely ordering and restocking.Family and Educator Support, • Provide courteous and professional assistance to families and educators with questions, forms, and general information., • Maintain confidentiality and professionalism in all interactions., • Support school events and family programs through coordination, preparation, and communication.Team and Program Support, • Participate in regular check-ins with the Operations Manager to stay informed and aligned with school priorities., • Assist with classroom logistics or program needs as assigned., • Contribute to the positive, mission-aligned culture of the Early Learning Center through dependability, collaboration, and professionalism. Standard Staff Expectations: Standard staff expectations include and are not limited to: • Actively create a welcoming dynamic that contributes to an environment where each individual is valued, seen, and respected, • Support JCC Greater Boston’s mission, vision, and values of belonging, joyfulness, collaboration and transformation through personal role modeling, • Attend staff meetings and trainings as assigned, and actively participate in and support the goals and initiatives of JCCGB and the ELC, • Other duties as assigned Supervisory Responsibilities: None This is a great chance to join JCC Greater Boston's respected and valued, people-orientated workplace of diverse community services providers, which is rapidly growing! This is a regular, part-time (30 hours per week), non-exempt primarily in-person position. This job offers great perks, including JCC Health & Fitness individual membership, a supportive, vibrant fully in-person work environment, and a competitive starting pay rate of $20 per hour. The pay rate offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity. About JCC Greater Boston The salary offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity. About JCC Greater Boston Since opening its doors in 1983, JCC Greater Boston has been committed to its mission of creating a vibrant, inclusive, and diverse community by nurturing meaningful and lasting relationships. Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends. JCC Greater Boston staff enjoy working in an innovative, friendly, and welcoming environment where their talents and contributions are appreciated. In our recent employee survey, staff rated their direct management and organizational alignment experiences close to 90% positive. If you want to upgrade your working experience and have a better work-life balance, we encourage you to explore becoming part of the JCC team! The JCC is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston's core values: Belonging, Joyfulness, Collaboration, and Transformation, which we hope resonate with all. To learn more about what makes JCC Greater Boston a wonderful place to work, please visit our careers page at JCC Greater Boston is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, ancestry, veteran status, marital status, pregnancy, genetic information, or disability. In a continuing effort to maintain and enrich a diverse environment, we actively encourage applications from women and members of underrepresented groups. Requirements Education and Experience: High school diploma required; some college coursework preferred. Minimum of two years in an administrative or office support role, ideally in a school or child-focused setting. Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet this minimum hiring criteria. Skills and Competencies: · Strong organizational skills and attention to detail. · Professional presence. · Ability to multitask and prioritize in a fast-paced environment. · Professional communication skills, both written and verbal. · Positive, flexible, and approachable demeanor. · Proficiency in Microsoft Office Suite; willingness to learn internal systems (e.g., Kaymbu, Teams, Traction Rec etc.). · Commitment to confidentiality, reliability, and teamwork. Physical Requirements: This position requires work to be performed on-site/in-person. Core hours are scheduled; flexibility is occasionally required to meet office coverage needs. The role requires professionalism, adaptability, and the ability to work in a fast-paced, child-centered environment. Physical activity such as bending, reaching, lifting, and carrying up to 30 lbs. may be needed. Requires flexibility with occasional local travel and some evening or weekend work needed. ADA Statement: Individuals must possess these criteria for knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation and using some other combination of skills and abilities. Benefits In addition to a rewarding career within our mission-driven, values-driven, and family-centric environment, JCC Greater Boston proudly offers full-time employees a comprehensive and competitive benefits package that includes: • Competitive cost-sharing Health and Dental Insurance, • JCC Sponsored/Paid Health Reimbursement Account, • JCC Sponsored/Paid Group Life Insurance/LTD Coverage, • Generous paid time off supporting a quality work-life balance, • Tax-deferred 403(b) retirement savings plan, • Voluntary Supplemental Vision Insurance, • Additional Voluntary Supplemental Life/ADD coverage for you and your family, • AbilityAssist Employee Assistance Program (EAP), • Norton Cyber Security Program, • Use of the Fitness Center at Leventhal-Sidman, • Access to group fit classes, Arts & Culture adult programming at member rates, • Discounts on a variety JCCGB's fitness/wellness programs and services, • Free wellness events!, • Discounted child care at JCCGB Early Learning Centers and after-school program A Great Place to Work! JCC Greater Boston is consciously evolving as a great place to work! In our recent 2023 employee engagement survey, at least 88% of our staff gave us top ratings on: • Supportive colleagues, • Team camaraderie, • How their managers treat them, • Individual autonomy, • Knowing what their work contributes to and how it impacts others, • Pride in working for the JCC, • Program and service quality

Job Description The administrative assistant is responsible for providing oversight of the building lobby, waiting, and reception areas, while maintaining a high level of confidentiality for the agency, its clients, and visitors. The administrative assistant welcomes and assists clients and visitors, maintains a hospitable environment, is knowledgeable of the programs within the site they are serving, and has good representation both visually and personally. The administrative assistant performs clerical tasks to support programs and general operations. SHIFT: Monday-Friday 10:00AM-6:00PM and when night classes are in session the schedule is 12:30PM-8:30PM ESSENTIAL FUNCTIONS • Greet all employees and visitors in a professional manner., • Ensure building safety by closing of building, including unlocking and locking front and side entrances, parking lot gate, and arming and disarming alarm at end of business day, as needed. Notify OfficeManager and Vice President of all safety concerns., • Maintainan organized front desk reception area., • Monitor activity at the mainentrance., • Check in all visitors by having them sign in and out at reception, distribute visitors' badge, and contact designated individual or department. Visitors are not to be left unattended throughout the building., • Provide telephone services such as answering telephones in a timely& polite manner, transferring calls,receiving and conveying messages as needed., • Receive, sort, and/or distribute mail and packages for all programs on site. Maintain postage and delivery logs., • Maintain and update building and phone directories., • Provide front desk coverage. Back up coverage must be requested and present before leaving the desk unattended., • Promptly reporting issues related to phone services, door locks, elevator malfunctions, electrical issues interior and exterior, alarms, cameras, general maintenance, as well as police activity, and disruptive guest to the Office Manager or designee., • Work is performed in an office environment with the use of keyboards, phones, photocopiers, and other office equipment.Prolonged sitting and standing may be necessary., • Maintain professional boundaries and client confidentiality., • Attendance of internal and external meetings andtrainingsasrequired., • Other responsibilities as assigned. QUALIFICATIONS • A High School diploma or HISET equivalent isrequired., • Three years' prior experience working as an administrative assistant or in a reception area in a multi-functioning busy environment., • Bilingual abilityisrequired. English/ Haitian Creole, English/Spanish, English/ Portuguese, and/ or English/ Cape Verdean Creole., • Strong organizational skills with the ability to multi-task., • Experience with Microsoft Office 365, use of the internet, zoom, and other technology platformsincluding telephone systems., • Pleasant telephone and interpersonal skills required with demonstration of ability to show patience and compassion to people in crisis or exhibiting signs of stress., • Demonstrates ability to work cooperatively with others including staff and programs in building. The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training. Visit us at: . 8/25 Monday-Friday 10:00AM-6:00PM and when night classes are in session the schedule is 12:30PM-8:30PM

Hours: 40 hours weekly, Monday-Friday 830am-5pm Location: 101 Main St. Suite 214 Medford, MA 02155 Tufts Medical Center Community Care - Medford Family Medicine Job Profile Summary This role focuses on providing medical and clinical support services to patients. In addition, this role focuses performing the following duties: Prepares patient rooms, escorts patients to rooms, takes vitals and documents patient information; assists physicians with procedures and educates patients on specimen collection. Performs clerical or administrative duties in support of clinical operations. A clinical technologist role that has specialized knowledge or skills gained through a combination of vocational education, training, and experience. This role will be most commonly applied to patient care and/or scientific/laboratory jobs. A senior level role requiring broad knowledge of operational procedures and tools obtained through extensive work experience and requiring vocational or technical education. Works under limited supervision for routine situations, problems typically are not routine and require analysis to understand, provides assistance and/or may lead and train entry level employees and may lead daily operation activities. Job Overview Under general supervision of licensed personnel, this position is responsible for continuous, efficient and smooth patient flow in the outpatient/ambulatory setting. The position is a patient liaison through both clinical and administrative responsibilities. Plays an important role in the revenue cycle process, clinical operations, and patient experience. Responds to hourly variations in patient volume, clinician and room availability to continually maximize efficient use of space and resources in the clinic; identifies and provides necessary clinical and administrative preparation pertaining to patient care according to protocols; assists with patient care as warranted and within their scope of practice. May administer immunizations per clinic needs. Job Description Minimum Qualifications: 1. High school diploma or equivalent., 2. Obtain Medical Assistant National Certification Attestation issued by a governing body (AAMA, AMCA, AMT, NCCT, or NHA)., 3. Basic Life Support (BLS) Certification OR Obtain within three (3) months., 4. Two (2) years of Medical Assistant experience. Preferred Qualifications: 1. Three (3) years of Medical Assistant experience., 2. Bilingual., 3. Experience with electronic medical record systems. Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Controls and monitors patient flow to maximize efficient use of providers and exam rooms. Communicates delays to patients and providers. Responds to variations in patient volume, provider ability, and resources (e.g. early arrivals, no shows, providers who are absent, etc.) by making continual adjustments in room utilization and assignment., 2. Prepares medical record for patient visit, confirming accuracy with patient identifiers, entering chief complaint and social history. This may require interviewing the patient to obtain data., 3. Exercises a high degree of customer service in all interactions with patients, internal and external customers., 4. Provides a safe, comfortable, and clean environment for patients and families., 5. Escorts patient to exam room and prepares patient for provider visit. This may include pediatric, adult, or geriatric patients. Checks to ensure patient comfort, privacy, and safety., 6. Ensures patient and personal safety. Completes a fall risk assessment. May sit with a patient who needs monitoring., 7. Prepares exam room for each patient in accordance with needs of patient’s visit., 8. Assists and/or chaperones providers/nursing with physical exams, treatments and procedures as necessary., 9. Performs and records vital signs (blood pressure, pulse, temperature, oxygen saturation, height and weight), records patient’s stated level of pain, and reviews list of medications with patient., 10. Performs collection of specimens and/or ensures the necessary supplies and equipment are ready for the provider to use during the visit., 11. Performs Point of Care Testing (POC) as ordered including but not limited to Urine dips, HCG testing, Strep A, HGB A1C, and glucose testing., 12. Performs quality control checks on equipment., 13. Assists in arranging for diagnostic testing and surgical procedures under direction of the nurse or physician., 14. Assists with patient billing by ensuring CPT codes, diagnosis codes and all supplies and procedures are indicated on charting., 15. Ensures outside paperwork is scanned into patient’s electronic medical record., 16. Processes and tracks referrals and prior authorizations as requested/ordered by provider. Notifies provider of patient requests for referrals and prescription renewals., 17. Stocks, maintains and rotates medical supplies in clinic rooms daily according to clinic demands. Monitors expiration dates. Monitors medical supply inventory for clinic and orders medical supplies as needed., 18. Participates in unit specific quality improvement projects i.e. hand washing audits, time-outs, refrigerator/medication logs, daily/monthly code cart checks., 19. Provides administrative support which may include coordinating interpreter services, answering telephone calls, taking accurate messages, forwarding messages, and faxing., 20. May administer immunizations as needed., 21. Trains and orients new medical assistants and will precept students., 22. May perform hand hygiene audits., 23. May be asked to cover satellite locations. Physical Requirements: 1. Occasional lifting of 30-35 pounds and turning of patients., 2. Prolonged standing and walking., 3. Occasional twisting, bending, reaching, pushing/pulling, sitting, kneeling, and squatting., 4. Exposure to infectious disease and possible carcinogenic chemicals., 5. Exposure of blood-borne pathogens., 6. Requires fine manual dexterity to lift and maneuver patients., 7. Requires visual and aural acuity necessary to monitor patient care. Skills & Abilities: 1. Demonstrates organizational skills and attention to detail. Ability to prioritize work and complete tasks in a timely manner., 2. Works independently and accurately with excellent follow-through., 3. Basic to moderate computer skills including documents, spreadsheets, e-mail and automated scheduling software and the ability to navigate through electronic medical record systems., 4. Ability to read, write and spell in English to ensure accurate message taking and documentation., 5. Good interpersonal skills., 6. Knowledge and ability to use universal precautions and knowledge of patient handling., 7. Completes and passes competency exams in waived test list for practice., 8. Skills and knowledge necessary to provide care to patients throughout the life span, with consideration of aging processes, human development stages and cultural patterns in each step of the care process. This includes: Knowledge of growth and development; Ability to interpret age specific data and response to care; and Provide age specific communication., 9. Maintains sensitive and confidential patient information according to HIPAA., 10. Capability to make decisions to ensure patient safety and promote quality patient care. At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day. The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it. Pay Range: $24.00 - $28.80

Job DescriptionPrimary Job Title: Registered Nurse – Clinic Alternate / Related Job Titles: Clinic Registered Nurse Outpatient Registered Nurse Primary Care Registered Nurse Family Medicine Registered NurseLocation: Brookline, MA Onsite Flexibility: OnsiteContract DetailsPosition Type: Contract Contract Duration: Approximately 13 weeks Start: As Soon As Possible Pay Rate: $60.00 per hour Schedule / Shift: Monday–Friday | 8:00 AM – 5:00 PMJob SummaryReporting directly to the Practice Manager and Senior Director of Nursing, the Team Nurse is responsible for performing RN/LPN duties in an outpatient primary care or family medicine clinic. This role serves as a key clinical resource for the medical practice and delivers high-quality, direct patient care within a team-based care model.The Team Nurse enhances the safety, effectiveness, and efficiency of patient care by supporting and delegating clinical and administrative responsibilities to Medical Assistant (MA) staff. This position also plays a critical role in patient education, care coordination, and supporting smooth transitions between levels of care.Key Responsibilities • Provide direct patient care in an outpatient primary care or family medicine setting, • Serve as a clinical resource and support for providers and MA staff, • Delegate and oversee appropriate clinical and administrative functions to MA team members, • Educate and train MA staff and patients on preventive, chronic, and episodic health conditions, • Collaborate with primary care providers to coordinate patient-centered care, • Support transitions between levels of care and promote continuity of care, • Counsel, educate, and support patients in improving overall health statusRequired Skills & Qualifications, • Active Registered Nurse (RN) license (state-specific requirements apply), • Strong clinical skills in an outpatient or primary care environment, • Ability to work effectively in a team-based care model, • Excellent communication, patient education, and organizational skills, • Ability to support staff training and clinical oversight, • Strong judgment and decision-making abilitiesAdditional Requirements #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure. We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier. There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: Awards SIA’s Fastest Growing Staffing Firm: 2023 and 2015 SIA’s Best Staffing Firm to Work for: 2019 -2023 Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015 Randstad Preferred Supplier: 2020 - 2023 TechServe Alliance Excellence Award. 2019 NH Business Magazines Fast 5 fastest growing companies Ernst & Young Entrepreneur of the Year Finalist: 2015Global Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015

Job DescriptionWe are looking for a highly organized and detail-oriented Executive Assistant to support key administrative functions for our team in Boston, Massachusetts. This contract position requires an individual who excels in managing schedules, coordinating meetings, and handling confidential correspondence with precision and efficiency. The ideal candidate will bring exceptional communication skills and a proactive approach to ensuring smooth day-to-day operations. Responsibilities: • Manage executive calendars, including scheduling meetings and prioritizing appointments., • Coordinate and facilitate virtual and in-person meetings using tools like Cisco Webex Meetings., • Prepare and distribute accurate and timely correspondence and documentation., • Oversee timekeeping processes and ensure accurate reporting using systems such as Kronos., • Handle expense reporting and approvals utilizing Concur., • Assist with CRM data entry and maintenance to ensure up-to-date client information., • Organize conference calls and ensure all participants have access to necessary materials., • Maintain efficient workflow for administrative tasks, ensuring deadlines are consistently met., • Provide direct support for financial services-related operations, including ADP processes., • Act as a liaison between internal teams and external stakeholders to ensure clear communication.• Proven experience as an executive assistant or in a similar administrative role., • Proficiency in using Cisco Webex Meetings, Concur, Kronos, and CRM systems., • Strong organizational skills with the ability to manage multiple tasks and deadlines., • Excellent written and verbal communication abilities., • Experience with calendar management and scheduling., • Familiarity with financial services operations, including ADP systems., • Ability to handle sensitive and confidential information with discretion., • Tech-savvy with a proactive approach to learning new systems and tools.

Job DescriptionWe are looking for an organized and detail-oriented I9 Compliance Assistant to join our team in Boston, Massachusetts. In this role, you will provide vital support to the Human Resources department, ensuring compliance with employment verification processes and regulations. This is a Contract position, offering an excellent opportunity to contribute to a dynamic environment within the healthcare industry. Responsibilities: • Manage and maintain I9 compliance documentation, ensuring accuracy and adherence to regulations., • Handle data entry tasks with precision to support employment verification processes., • Respond to inbound calls professionally and provide accurate information as needed., • Organize and file necessary documentation for employee records., • Collaborate with team members to address compliance-related inquiries., • Assist in auditing I9 forms and related materials to identify and rectify discrepancies., • Ensure timely updates and proper record-keeping for compliance purposes., • Support HR projects and initiatives as assigned by the leadership team.• Minimum of 1 year of experience in a similar role within Human Resources or administrative support., • Proficiency in filing, data entry, and managing documentation effectively., • Strong communication skills for handling inbound calls and addressing inquiries., • Detail-oriented with the ability to identify and correct errors in compliance records., • Familiarity with I9 compliance processes and employment verification regulations., • Ability to work independently and collaboratively in a fast-paced environment., • Proficiency in basic computer applications and data management tools.