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Job Description Job Title: Administrative & Expansion Coordinator Location: Cupertino, CA (Headquarters-based) Work hours： Tue-Sat 30-40hours Role Overview Think Academy Silicon Valley is seeking an Administrative & Expansion Coordinator to support the operational backbone of our growing education organization. This role is headquarters-focused, ensuring smooth administrative processes, vendor coordination, and multi-campus expansion support. You will serve as the key link between the academic, finance, and facility functions — helping the organization scale efficiently while maintaining operational excellence. Key Responsibilities 1. Administrative Coordination • Oversee and streamline headquarters-level administrative processes, ensuring timely communication across departments (teaching, operations, marketing)., • Maintain internal procurement records and vendor contracts., • Manage credit card usage logs, receipts collection, and monthly reconciliation with the finance team., • Source, negotiate, and maintain relationships with local vendors (supplies, printing, furniture, maintenance)., • Manage purchase orders, quotations, and inventory replenishment across multiple campuses., • Coordinate deliveries, logistics, and cross-campus material transfers. 2. Campus Expansion & Setup • Assist in new campus scouting and evaluation, including collecting property information, pricing comparisons, and lease documentation., • Support renovation coordination with contractors, property managers, and design vendors (timeline tracking, procurement, move-in readiness)., • Manage logistics for campus setup — furniture, signage, equipment purchase and installation., • Track project progress and prepare regular reports for leadership review. 3. Finance & Compliance • Manage reimbursement submissions and ensure documentation compliance., • Track monthly budgets for administrative spending and report anomalies or cost-saving opportunities., • Bachelor's degree preferred, with 1–3 years of experience in administration, operations, or project coordination preferred., • Excellent organizational and coordination skills; strong attention to detail., • Proficient with Google Workspace, Excel, and document management tools., • Experience working with vendors, contractors, or facility projects a strong plus., • Good written and verbal communication in English and Mandarin., • Must be proactive, reliable, and comfortable working in a fast-paced environment., • Hourly Rate: $20–$25/hour, depending on experience., • Performance-based growth opportunities for Administrative Supervisor / Operations Manager roles., • Enjoys coordinating across multiple stakeholders and keeping things organized behind the scenes., • Takes ownership — when you see a messy vendor log or pending invoice, you want to fix it., • Likes helping a growing organization run smoother, faster, and smarter., • Doesn't need daily supervision; you love making systems more efficient.