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Position: Buying Administrators Salary: £12.99 p/h Contract: Temporary - until end of Sept. Could be extended Location: Coventry CV7 - Hybrid – 2 days in office max Working Shifts: Monday to Friday, 37 hours a week, 9-5pm Coventry Reed Specialist Recruitment are delighted to be representing one of the largest chains of supermarkets in the UK Our client is looking for a Buying Admin Assistant, to help support the Buying team. Administrative Assistant duties include: • Provide full administrative support to the existing Buying Administrator and wider buying team, • Assist with promo setup, ensuring all promotional data is accurate and uploaded on time, • Maintain and update sample trackers, • Keep accurate logs of deadlines and key milestones, • Attend weekly check-in meetings to ensure tasks are on track, • Complete PI (Product Information) checks, including images and product details, • Cross-check documents against each other for accuracy and consistency, • Approve artwork following internal checks, • Manage COSHH information and catalogue (CAT) numbers, • Update mainframes and internal systems with new supplier, product, and range information, • Carry out product amendments, clearance activity, and canvassing tasks, • Work on tile/range imagery — ensuring the right images are placed in the correct templates or boxes, • Coordinate product and image information so it is well-presented in Excel, • Use creativity to enhance product presentation and layout, • Conduct light market observation to identify what competitors are doing differently Administrative Assistant person specification: Essential- • Confident communicator, • Buying Admin Experience or someone with a creative flare (design, or fashion), • High attention to detail skills is vital, • Be able to work in a VERY fast paced environment, • Previous admin experience essential, • Intermediate Excel skills (Vlookups), • Demonstrate strong organisational skills, good memory, and full task ownership without relying on others, • Be quick to learn new systems and processes Important Information This role is a fixed-term temporary position until September. Candidates must be able to commit for the full duration. Unfortunately, this position is not suitable for those seeking ad-hoc, week-to-week work. Recruitment Process • Initial screening with a Reed consultant • Microsoft Teams interview with the client (15–30 minutes) Apply Now If you have a background in buying, and are available to start at short notice, we encourage you to apply today. A Reed consultant will be in touch to discuss your application.

Crew Relation Specialist - is responsible for providing administrative support to the HR division for crew related issues. Manages the berthing and par level processes for all crew members and provides reports for each voyage. Coordinates the crew emergency plan numbers. Assists the Crew Administrator with Crew Immigration/Customs with specific duties during the sign-on & sign-off process. This includes assigning name badges and cabin keys at sign-on and collecting these at sign-off. Responsibilities include coordinating repatriation for all crew by providing re-employment letters. Processes all employee cruise requests with shoreside. Organizes crew activities/events and manages crew welfare. Performs HR administrative duties as directed by the HR Manager. • Travel around the World, • Experience working with more than 72 nationalities, • Permanent job with contract 6-8 months onboard followed by 60 days of vacation, • Save Money as you do not pay for food and accommodation on board, • Competitive salary (find out when apply), • Visa fee will be reimbursed on board, • Professional growth, • Medical insurance provided during contract, • Work in Royal Caribbean Cruises Ltd. named one of the Top-Rated Workplaces RESPONSABILITIES • This consists of physical and verbal interactions with guests or fellow shipboard employees and/or in the presence of guest contact and crew areas. • Provides information and services to shipboard employees with regards to orientating, assigning and retrieving berthing, equipment, and written literature. Issues cabins and bulk assignments to all Officers, Staff and Crew. Records all cabin and crew changes and prepares berthing report for each voyage. Assigns crew emergency numbers, name badges and cabin keys. Collects all items when shipboard employees sign-off. • Assists with the crew sign-on and sign-off process, as directed by the Crew Admin. Manager, reviewing immigration documentation such as passports, visas, Alien Resident Cards (ARC), Letters of Re-Employment, etc. to determine validity of documents. Refers unusual documentation to the Crew Admin. Manager and HR Manager., • Ensure accuracy of employee records, • Conducts/coordinates weekly cabin inspections and reports discrepancies., • With the full support of the HR team, helps organize and delivers activities for the crew that foster good shipboard employee morale. Assists in managing the Crew Welfare Fund., • Minimum 1 year prior administrative experience within a hospitality industry, • Working knowledge of onboard computer systems, internet access, and the ability to navigate within variety software packages such as MS Office, • Fluent in conversational & written English, hospitable with a positive attitude, • Minimum 21 years old, • Minimum 1 year prior administrative experience within a hospitality industry, • Completion of high school or basic education equivalency preferred., • Working knowledge of onboard computer systems, internet access, and the ability to navigate within variety software packages such as MS Office, • Ability to work positively and cooperatively in a diverse team environment and to interact with a wide variety of ethnic diversity., • Excellent interpersonal and people skills NOTE: Nationalities that we can process: 🇱🇹 🇱🇻 🇪🇪 🇵🇱 🇺🇦 🇪🇺 For 🇲🇩 🇬🇪 🇧🇾 🇷🇺 additional security / background check may be required Last updated: March 15, 2024 You can submit your Resume here by pushing APPLY TO POSITION button If you are not sure what position to apply for, you may instead submit a general application here and we will advise you: _

iTrent Specialist Location: UK-wide (Remote with occasional travel to core HR offices in Brighton, London, Leeds or Manchester) Contract: Full-time, 37.5 hours per week Salary: £35,220 Employment Type: 6-month FTC A fantastic opportunity has arisen to join a leading national charity dedicated to supporting individuals through life-changing services. We're working in partnership with this impactful organisation to recruit an iTrent Specialist System Administrator, who will play a key role in optimising their HR and Payroll system, supporting digital transformation across the People Services function. About the Role Reporting into the HRIS Manager, you'll be the go-to specialist for all things iTrent, helping to shape the system's functionality, streamline processes, and ensure it's being used to its full potential. You'll be a core part of the HR Transformation and Systems team, supporting HR teams, managers, and employees to improve their system experience while ensuring compliance with data regulations and internal policies. You'll drive continuous improvement through system enhancements, manage relationships with third-party suppliers, and provide technical guidance on cross-functional projects. Key Responsibilities • Support the scoping, design, and delivery of system upgrades and enhancements in line with organisational needs., • Troubleshoot and resolve system issues across iTrent modules., • Perform rigorous system and user acceptance testing (UAT) ahead of go-live., • Manage change requests and ensure communication with stakeholders on updates and timelines., • Maintain accurate and up-to-date system documentation including process maps, SOPs, and user guides., • Provide subject matter expertise on iTrent functionality to internal project teams., • Monitor user support queries and act as a liaison with MidlandHR as needed., • Administer day-to-day system tasks (e.g. access permissions, reference tables, workflows)., • Champion data protection and GDPR compliance within system usage., • Contribute to training resources such as user guides and how-to videos., • Keep up to date with sector trends and developments within HR systems. Person Specification Essential: • Proven hands-on experience with iTrent across multiple modules (e.g. workflow creation, function access builds, audit functionality)., • Knowledge of HR best practice and data governance., • Strong documentation and process mapping skills., • High attention to detail and a commitment to data quality., • Excellent communication skills with the ability to liaise with stakeholders at all levels., • Experience handling confidential and sensitive data professionally., • Strong problem-solving skills and a continuous improvement mindset., • Ability to prioritise workload and work autonomously., • Advanced Excel skills and confident use of the wider MS Office suite. Desirable: • Previous experience in a HR environment or with HR systems training., • Familiarity with GDPR and managing sensitive personal data., • Experience of working with third-party system providers., • Understanding of HR system reporting and data structures., • Experience in structured project work and system upgrades. Interested? If you are interested in working for a Charity who provide life-changing services, please feel free to apply. 6-month FTC, paying £35,220 per annum with strong company benefits. Working remotely with travel to one of their main sites, London, Leeds or Manchester, may only happen 1/2 during the FTC, expensed Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Planning Coordinator Location: Coventry (Hybrid Working) Salary: £30,000 per annum Contract: 12 Month Fixed Term Contract Start Date: Immediate Are you an organised administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, building strong relationships and solving problems? If so, we'd love to hear from you. We're looking for a Planning Coordinator to join our friendly and supportive team of six based in Coventry. This is an excellent opportunity for someone with strong administrative experience who enjoys working collaboratively and takes pride in keeping things running smoothly. Working closely with the Planning Manager, you'll play a key role in managing and developing our UK field support locker network, ensuring customers receive an efficient, reliable service while supporting business growth. What you'll be doing Managing relationships with approximately 400 hosting partners, from national retailers to independent businesses. Acting as the first point of contact for day-to-day host enquiries, resolving issues and coordinating new site requests. Supporting new customer implementations by ensuring locker locations are planned and delivered to agreed deadlines. Matching engineers to suitable locker locations and identifying opportunities to expand network capacity. Monitoring locker capacity and performance to maximise efficiency across the network. E...

Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Salary: £33,000 Per annum Are you an organised and proactive individual looking to make a significant impact in a dynamic environment? Join our client as a Substation Administrator and be a vital part of our operational success! Role Overview: In this exciting role, you will provide essential administrative and operational support to our substation and engineering teams. Collaborating closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you'll ensure the seamless day-to-day running of substation operations. If you thrive in fast-paced settings and enjoy multitasking, this position is tailor-made for you! Key Responsibilities: Coordinate travel, accommodation, and logistical arrangements for operational teams. Manage and maintain SharePoint sites, databases, and administrative records. Prepare professional presentations, reports, and business documentation. Utilise Microsoft Excel and Power BI to produce insightful reports and analyse operational data. Organise meetings, prepare agendas, record minutes, and track follow-up actions. Welcome visitors and support site administration activities. Coordinate deliveries and assist with general office management duties. Support employee engagement initiatives, working groups, and wellbeing activities. Produce and distribute internal and extern...

Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Salary: £33,000 Per annum Are you an organised and proactive individual looking to make a significant impact in a dynamic environment? Join our client as a Substation Administrator and be a vital part of our operati

HR Operations Administrator We're looking for a proactive and organised HR Administrator to join our clients team. You'll play a key role in delivering an efficient HR service by supporting the full employee lifecycle and ensuring our HR systems and records are accurate and up to date. Key Responsibilities Manage employee lifecycle changes, including new starters, leavers, transfers, promotions, and contract amendments. Prepare and issue contracts, offer letters, onboarding, and offboarding documentation. Coordinate the offboarding process, including system access removal, equipment returns, and employee file management. Maintain accurate employee data in HR systems, including SuccessFactors. Update organisational structures, job titles, reporting lines, and position data. Ensure data accuracy and compliance for payroll, audit, and reporting purposes. Produce routine HR reports and support system testing and improvements. About You You'll be a well-organised team player with excellent attention to detail and a customer-focused approach. You'll also have: Strong organisational skills and the ability to prioritise in a fast-paced environment. Excellent written and verbal communication skills. Experience working with HR systems Good analytical skills and confidence working with HR data (desirable) WA Consultants is an Employment Business and an Employment Agency as described within The Conduct of Employment Agencies and Employment Businesses Regulations 2003

School Administrators (September) PLEASE ONLY APPLY IF YOU UNDERSTAND THAT THE ROLES ARE TEMPORARY, AS AND WHEN REQUIRED. As the Schools are closing for the summer, these positions will be from September. It is ADVANTAGEOUS that applicants have some school administration experience and be proficient on SIMS/ARBOR/BROMCOM. However, applicants with STRONG ADMINISTRATION experience in a similar sector will also be considered. You MUST BE willing to work on a TEMPORARY basis and between the hours of 8:00a.m. & 4:30p.m. There will be full time and part time positions available throughout the School year which run for a variety amount of time. There may also be an opportunity to move to a permanent contract within the Schools although this is NOT guaranteed. As a School Administrator your day to day responsibilities will include but not limited to: « Inputting details onto SIMS/ARBOR/BROMCOM « Answering phones and taking messages « Typing of letters and memos « Filing, faxing and photocopying « Dealing with parents and pupils YOU WILL BE REQUIRED TO FULLY REGISTER WITH US INCLUDING PROVIDING RIGHT TO WORK DOCUMENTS ALONG WITH OBTAINING AN ENHANCED CHILD WORKFORCE DBS THAT WILL BE PROCESS BY US BUT COME AT A COST OF £56 (UNLESS YOU ALREADY HAVE ONE REGISTERED ON THE UPDATE SERVICE). PLEASE ONLY APPLY IF YOU ARE ABLE TO DO THIS. To find out more about Aspire People head to our website (url removed) Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks

Our OEM Client based in Whitley, Coventry, is searching for a HR Operations Administrator to join their team, Inside IR35. This is a contract position with a proposed end date of 1st July 2027. Umbrella Pay Rate: £23.60 per hour. Duties: Process all employee lifecycle changes including new starters, leavers, transfers, promotions, and contract amendments. Prepare and issue employment contracts, offer letters, onboarding packs, and exit documentation. Manage offboarding processes including final documentation, equipment returns, and system deactivation and filing employee documentation. Maintain accurate employee data in HR systems e.g., SuccessFactors. Update organisational structures, reporting lines, job titles, and position data Ensure data integrity and compliance with audit, payroll, and reporting requirements. Run routine HR reports e.g. Priority report and support ad‑hoc data requests. Support system testing, updates, and troubleshooting. Essential Skills, Knowledge and Experience Required: Good Organisational skills and ability to prioritise workload in a fast-paced environment. A good communicator (written and verbal) with a strong customer focussed mindset. An effective team player who supports team members. Experience of using Success Factors, Open Text, C4S and Microsoft Office. Previous experience of working in a Shared Service environment or administrative role. Desirable, Skills, Knowledge and Experience Requested: Data analytical skills