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OtherAdmin office jobs in United States
Are you a business? Hire admin office candidates in United States
- Modern Age Upper East Side
Part-Time Front Desk Administrator28 days ago$20–$25 hourlyFull-timeManhattan, New YorkJob Overview Modern Age is a forward-thinking longevity and wellness clinic in NYC, dedicated to helping clients look and feel their best at every age. We are a growing startup seeking a customer-centric, proactive Full-Time or Part-Time Front Desk Administrator who shares our passion for wellness, aesthetics, and providing exceptional service. Key Responsibilities: Warmly greet and assist clients, ensuring a seamless and welcoming experience that reflects Modern Age’s commitment to personalized care. Manage scheduling, appointment confirmations, and client communications using platforms like Canvas and Podium. Process payments and manage billing with Stripe, ensuring smooth and secure transactions. Address guest concerns or complaints with professionalism and efficiency. Handle administrative tasks such as filing, correspondence, and maintaining office supplies. Following up with labs orders when necessary. Collaborate with management to streamline front desk operations and improve efficiency as we grow. Stay up-to-date on Modern Age’s services, including Botox, HydraFacials, Microneedling, and other longevity-focused treatments, and products to confidently address client inquiries. Assist with maintaining a calm, organized workspace that enhances the client experience. Qualifications: Previous experience in a med spa, aesthetics, or wellness setting is required. Outstanding customer service and communication skills, with a warm and professional demeanor. Familiarity with platforms such as Stripe, Canvas, and Podium is plus. Excellent time management skills to prioritize tasks effectively. The ability to multitask and prioritize in a fast-paced environment. A proactive mindset with a desire to assist in streamlining operations and enhancing overall client satisfaction. Team player who works well in collaboration with management and supports the vision of Modern Age. What We Offer: An exciting opportunity to be part of an innovative startup at the forefront of longevity and aesthetic care. A positive, supportive work environment focused on professional growth. Competitive hourly wage with room to grow within the company. Discounts on retail and aesthetic services. Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Expected hours: 25 – 40 per week Schedule: 4 hour shift 8 hour shift Day shift Morning shift Work Location: In person
Easy apply - HT Associates 昊天建筑
Office Manager *** PROFICIENCY IN 中文CHINESE AND ENGLISH IS REQUIRED****28 days agoFull-timeFlushing, QueensThe ideal candidate will be responsible for providing administrative support to the Principals of the company to ensure the efficient operation of the office. From scheduling client meetings to communicating amongst the teams, you will be a critical team member to foster a smooth operation of a fast-growing company. You will work directly with the company's co-founders and handle many mission-critical tasks. Responsibilities Bookkeeping: Process estimate, invoices, and receipt. Record payments and other transactions. Follow up with clients on overdue invoices. Office Admin: Answer phones and direct calls with a positive attitude and an energetic work ethic Greet clients and contractors with warmth and attentiveness Proactively share time-sensitive messages with clients and appropriate team members Schedule meetings and management office calendar Order office supplies and provide inventory control system Performs miscellaneous job-related duties as assigned. Qualifications: Proficiency in Chinese (mandarin讲中文) and English Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) 5-days in-person: Reliably commute to Flushing, NY 11354 5 days a week (Required) Ability to multi-task, stay organized, and demonstrate strong work ethics Experience with Quickbook is not required, but a plus Excellent written and verbal communication skills Job Type: Full-time Pay: From $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance Schedule: Monday to Friday Ability to Commute: Flushing, NY 11354 (Required) Work Location: In person
Easy apply - Solstars Inc
Admin Assistant - Office Administrator1 month ago$34000–$36000 yearlyFull-timeManhattan, New YorkWe are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also would consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience as an administrative assistant or office manager. Responsibilities: Manage and oversee all administrative functions of the office Coordinate and manage calendars, appointments, and meetings Handle vendor management, including negotiating contracts and maintaining relationships Plan and coordinate company events and meetings Develop and implement office policies and procedures to ensure efficient operations Maintain office supplies inventory and place orders as needed Handle budgeting and financial tasks, including expense tracking and reporting Utilize QuickBooks for financial record keeping Experience: At least 1 year of demonstrated experience in an administrative support or office management role Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with QuickBooks or other accounting software is preferred Ability to handle confidential information with discretion Strong problem-solving skills and attention to detail We offer competitive compensation based on experience. If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you.
No experienceEasy apply - Vention
Developer2 months ago$35–$50 hourlyFull-timeManhattan, New YorkWe are looking for an experienced game developer to build a standalone, provably fair betting module that integrates securely via API with our existing socifi platform. The selected developer will NOT have access to our casino’s source code but will work on an isolated module that connects to our platform through predefined API endpoints. This ensures security while enabling seamless integration into our system. - You will develop a separate game backend and frontend - It must be built on a provably fair gaming system using blockchain/cryptographic verification - It will interact with our casino platform - All game transactions will be recorded in our existing Back Office - Real-time WebSockets will be used for price updates & bet execution Key Responsibilities: Develop a standalone betting module (backend + frontend). Implement real-time price updates using Binance WebSocket API. Build a scalable WebSocket server to handle thousands of users. Implement betting logic (users place bets on live crypto prices). Ensure fair bet settlement based on final price at the end of each round. Implement provably fair gaming using cryptographic verification (e.g., SHA-256, Ethereum smart contracts, or Chainlink VRF). Validate user authentication Check & update player balances Store bet transactions & results in Back Office Ensure the game runs at maximum speed, even under high traffic loads. Optimize WebSocket connections to prevent lag & ensure ultra-low latency. Develop a React.js frontend matching our casino UI/UX. Ensure secure, fair, and high-performance game logic. Write clean, modular, and well-documented code. Required Skills & Experience: Game Development Experience (Must Have) Node.js (Express/Nest.js) – WebSocket Development Blockchain (Ethereum, Solana, or similar) – Smart Contracts for Provably Fair Gaming WebSockets (Socket.io, Redis Pub/Sub) for real-time connections React.js – Frontend UI & WebSocket handling Binance WebSocket API – Live crypto price tracking Security Best Practices – Prevent exploits, fraud detection Scalability Knowledge – Handle high-concurrency users (100,000+ active connections) Preferred (Bonus) Skills: Experience with Game Development Knowledge of Trading Platforms / Forex / Crypto Betting Familiarity with MetaMask & Web3.js for crypto betting Performance & Scalability Requirements This game must be ultra-fast and highly scalable. To ensure this, the developer must implement: WebSockets Optimization (High-Speed Real-Time Connections) Must handle 100,000+ concurrent users without lag. WebSocket connections must be load-balanced using NGINX or AWS ALB. Database Performance MonogDB must be optimized for high-frequency transactions. Bets should first be stored before batch-writing to the database every second. Database partitioning & indexing must be applied to prevent slow queries. Binance WebSocket API (Live Price Updates) Prices must be cached for instant access to reduce API latency. Provably Fair System (Blockchain / SHA-256 Hashing) Users must be able to verify the fairness of the game using cryptographic proof. The game seed must be hashed before the round starts, ensuring that results cannot be manipulated. If blockchain-based, use Layer 2 solutions (Polygon, Solana) for speed instead of Ethereum. Security & Protection Against Cheating Rate-limiting & bot detection must be implemented to prevent abuse. Game logic must be auditable & verifiable to ensure fairness. DDoS protection (Cloudflare/AWS WAF) must be in place to prevent attacks. Failover & Auto-Scaling Must deploy multiple WebSocket servers behind a load balancer. Game must automatically scale up and down based on traffic demand. AWS or DigitalOcean must be used for auto-scaling server infrastructure. API-Driven Integration with Our Platform (Key Requirement!) Securely connect via wallet authentication, transactions & bet history Game data must be logged in our Back Office, so admin staff can view transactions Potential for ongoing work: Long-term collaboration possible Project Scope: Ensure API-driven architecture (no direct casino access) Implement real-time WebSockets for price updates Build & optimize betting logic with provably fair verification Deliver clean, scalable, and secure code Optimize for ultra-fast performance, scalability, and security Work closely with our lead developer for API integration Please submit: Your resume / portfolio showcasing or similar games you've built A short cover letter explaining your experience with provably fair gaming & WebSockets Links to live projects or GitHub repositories (if available) Your availability and estimated timeline for completion Looking forward talking more soon!
Immediate start!Easy apply - Pacific Horizon Landscape
Office Manager2 months ago$22–$26 hourlyFull-timeNorth Side, Mount VernonJob Title: Office Manager Location: Mount Vernon, NY (In-person) Employment Type: Full-time Reports To: Owner & General Manager Job Summary: Pacific Horizon Landscape is seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations, streamline systems, and support the growth of a fast-scaling landscaping company. You’ll be the hub between the field crews, leadership, and clients—keeping everything moving with precision and accountability. --- Key Responsibilities: 1. Administrative Management: Manage scheduling for crews and appointments Answer phone calls, emails, and route messages appropriately Maintain client records, contracts, and work orders Ensure accuracy and organization of CRM (Copilot) 2. Office & Systems Oversight: Maintain and improve administrative processes and SOPs Handle inventory tracking for supplies and equipment Coordinate team meetings and take notes/action items Ensure compliance with insurance, licensing, and local regulations 3. HR & Payroll Support: Assist with onboarding new hires and maintaining personnel files Track hours and submit payroll data to payroll provider Maintain PTO and attendance records 4. Finance & Billing Support: Create and send invoices, follow up on payments Track expenses and organize receipts for bookkeeping Support monthly budget reporting and cost tracking --- Qualifications: 2+ years office management or admin experience (landscaping or service industry preferred) Strong organizational and time-management skills Tech-savvy: Comfortable using CRM, Google Workspace, QuickBooks (or similar) Clear communicator—both written and verbal Self-starter with a problem-solving mindset --- Work Hours & Compensation: Monday to Friday, 8 AM – 5 PM (some flexibility may be required) Starting pay: $22–$26/hour depending on experience Biweekly pay w ith direct deposit Paid training and opportunity for growth within the company
Immediate start!Easy apply
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