Admin office jobs in Alexandria, Virginia - Page 2Create job alerts

Job Description Overview and Duties: Leads senior-level information specialist functions with a focus on facilities and AV management. Key duties include: • Creating/implementing organizational/administrative policies; evaluating program effectiveness and recommending improvements., • Managing information/records; providing training/technical assistance to staff., • Setting up/managing conference, training, and board rooms; troubleshooting AV issues (e.g., microphone/monitor connectivity, presentations/videos)., • Creating/editing AV content; physically handling files/boxes; supporting office/facilities/HR/security., • At least 10 years of administrative management or relevant work experience., • Proficient in IT programs/databases/computerized systems., • Excellent written/verbal communication; commitment to quality customer service., • Physical ability to move large files/boxes., • On-site AV troubleshooting experience., • Experience in information/records management, facilities, and other admin services.

Job Description Title: Administrative Support/Project Information Specialist (Audio-Visual Management) Location: Arlington, VA Salary: Commensurate with experience. Clearance: Secret Clearance– Required and Must Be Able to Maintain Job Description: The Admin Support/Project Information Specialist provides support for approximately 50-60 events a year, including internal agency meetings in a total of seven (7) conference rooms. Typical duties include: • Create and implement organizational or administrative management policies and procedures, • Evaluate program effectiveness and recommend improvements, • Manage project report library, • Perform administrative services like office management, building and facilities management, human resources, and/or security, • Provide training and technical assistance to staff, • Provide on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access, • Perform physical room set-up of furniture in addition to refreshment stations, set-up of Audio Visual and teleconferencing equipment in support of guests, events, and meetings for all conference rooms and the training center as required., • Create and edit audio-visual content such as presentations and videos, • Set up conference, board, or training rooms, • Manage multiple tasks, prioritize work, and meet deadlines, • 7 years of administrative management or relevant work experience, • Proficient in the use of commercial software packages and databases, such as MicrosoftOutlook, Teams, Word, PowerPoint, and Excel., • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • Physical ability to move a large number of files and/or file boxes TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

Job Description The American Indian Higher Education Consortium (AIHEC) is the collective spirit and unifying voice of our nation's Tribal Colleges and Universities (TCUs). AIHEC provides leadership and influences public policy on American Indian and Alaska Native higher education issues through advocacy, research, and programmatic initiatives; promotes and strengthens Indigenous languages, cultures, communities, lands, and Tribal Nations; and through its unique position, serves member institutions and emerging TCUs. Position Summary The Office Manager & Administrative Assistant is a critical hybrid role responsible for ensuring the smooth and efficient operation of our office while providing high-level administrative support to senior leadership. The ideal candidate is a master of multitasking, a natural problem-solver, and possesses an exceptional ability to anticipate needs. They will be the central point of contact for office matters and a trusted partner for the leadership team. Key Responsibilities Office Management (Approx. 60%) • Serve as the first point of contact for the office, greeting guests, answering phones, and handling general inquiries with a professional and welcoming demeanor., • Manage all aspects of the physical office space, including maintenance, cleanliness, and organization, liaising with building management, cleaning services, and other external vendors., • Oversee and maintain inventory of all office supplies, kitchen essentials, and equipment, managing procurement and budget. • Coordinate incoming and outgoing mail, packages, and deliveries., • Assist with planning and executing company events, including team and visitor lunches and other culture-building activities., • Manage office security protocols, including issuing keys/fobs and ensuring a safe work environment for all employees., • Assist with the onboarding process for new hires by preparing their workstations and providing a brief orientation., • Manage in-person and virtual conference scheduling, ensuring that meeting spaces are set up and prepared in advance., • Coordinate with the President and CEO’s Executive Assistant to prepare for Board meetings. Administrative Assistance (Approx. 40%) • Provide administrative support to senior leadership, including the Director of Human Resources, Director of Finance, Chief of Staff, and AIHEC’s VPs., • Assist in preparing reports and materials for leaders located in the Alexandria office., • Maintenance of the organizational chart and staffing lists., • Prepare and submit expense reports for senior leaders in a timely and accurate manner., • Handle confidential information with the utmost discretion and professionalism. Qualifications & Skills • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Workspace (Outlook, SharePoint, Teams)., • Experience with video conferencing platforms., • Exceptional organizational, time-management, and multitasking skills with a high attention to detail., • Strong verbal and written communication skills., • A proactive, self-starting attitude with the ability to work independently and solve problems effectively., • Proven ability to handle confidential information with discretion and maintain a high level of professionalism, integrity, and cultural sensitivity. Job Location • Alexandria, VA – Hybrid remote schedule with three (3) scheduled days in the office., • Must be available to support all in-office events and meetings. Educational Requirements • Bachelor's degree or equivalent practical experience., • 3−5+ years of experience in an office management, administrative assistant, or executive assistant role. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer., • Must be able to read for detail, carefully analyzing and understanding all aspects of a text, including explicit information, implied meanings, and impact., • Must be able to effectively communicate with intended audiences both verbally and in writing., • Must be able to move about inside the office to access file cabinets, office machinery, and greet visitors at the main entrance. The role requires frequently traversing stairs to move between the building’s floors throughout the workday., • Must be able to lift, move, and position objects weighing up to 25 pounds, such as boxes of printer paper, office supplies, and incoming packages. This may involve bending, stooping, or reaching., • Must be able to complete all job requirements either with or without accommodation. Pay and Benefits • This role is full-time and eligible for AIHEC’s robust benefits package., • Pay Range: $60,000 - $70,000 per annum This position will report to the Director of Human Resources.

Job Description Title: Senior Administrative Support/Project Information Specialist (Facilities and Audio-Visual Management) Location: Arlington, VA Salary: Commensurate with experience. Clearance: Secret Clearance– Required and Must Be Able to Maintain Job Description: Senior Admin Support/Project Information Specialist provides support related to the FOIA program, including receiving and tracking requests, updating the FOIA database, coordinating respondent documents, drafting response letters, and assisting in meeting FOIA reporting requirements. Additionally, services performed shall include the generation of data and reports. Typical duties include: • Create and implement organizational or administrative management policies and procedures, • Evaluate program effectiveness and recommending improvements, • Provide training and technical assistance to staff, • Provide on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access, • Create and edit audio-visual content such as presentations and videos, • Set up conference, board, or training rooms, • Perform administrative services like office management, building and facilities management, human resources, and/or security, • Manage multiple tasks, prioritize work, and meet deadlines, • 10 years of administrative management or relevant work experience, • Proficient in the use of commercial software packages and databases, such as MicrosoftOutlook, Teams, Word, PowerPoint, and Excel., • Experience in information and records management, • Proficient in the use of a variety of IT programs, databases, and computerized systems, • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

Job Description Admin Support  U. S. Citizenship.  Ability to obtain and retain a "SECRET" security clearance  1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position  Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication  Experience collecting, sorting, and distributing incoming mail Ability to maintain records of receipt, mailing dates, and other required information  Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.  Experience managing calendars, scheduling meetings, appointments, and greeting highlevel guests  Experience creating and distributing correspondence, reports, and other documents  Experience providing general office support like various administrative tasks, data entry, filing, and customer service  Experience with upkeep and setting up of all conference and training rooms  Ability to manage multiple tasks and prioritize effectively  Ability to manage the receptionist area  Effective written and verbal communication skills for interacting with various individuals  Proficiency in office software and equipment  Physical ability to move large number of files and/or file boxes  High School diploma required, higher education preferred Job Posted by ApplicantPro

Job Description Title: Administrative Support/Information Specialist Location: Arlington, VA Salary: Commensurate with experience. Clearance: Secret Clearance– Required and Must Be Able to Maintain Job Description: Admin Support/Information Specialist provides general administrative management support to operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support. Typical duties include: • Create and implement organizational or administrative management policies and procedures, • Evaluate program effectiveness and recommending improvements, • Providing training and technical assistance to staff, • Set up conference, board, or training rooms, • Provide on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access, • Manage multiple tasks, prioritize work, and meet deadlines, • 5 years of administrative management or relevant work experience, • Proficient in the use of commercial software packages and databases, such as MicrosoftOutlook, Teams, Word, PowerPoint, and Excel., • Experience with federal travel regulations, • Experience in information and records management, • Proficient in the use of a variety of IT programs, databases, and computerized systems, • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • Physical ability to move a large number of files and/or file boxes TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

Job Description Admin Support/Project Information Specialist  U. S. Citizenship.  Ability to obtain and retain a "SECRET" security clearance  At least 7 years of administrative management or relevant work experience  Experience in creating and implementing organizational or administrative management policies and procedures  Ability to evaluate program effectiveness and recommend improvements  Experience managing an agency project report library  Experience with other administrative services like office management, building and facilities management, human resources, and/or security  Ability to provide training and technical assistance to staff  Experience in information and records management  Proficient in the use of a variety of IT programs, databases, and computerized systems  Excellent written and verbal communication skills  Commitment to innovative and quality customer service  Physical ability to move a large number of files and/or file boxes  Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access  Experience creating and editing audio-visual content such as presentations and videos  Experience setting up conference, board, or training rooms  Ability to manage multiple tasks, prioritize work, and meet deadlines  Ability to identify and resolve complex problems  College degree required in business or information management and/or related certifications Job Posted by ApplicantPro

Job Description Partnership For Public Service in Washington, DC is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and hard-working. Responsibilities • Field telephone calls, • Receive and direct visitors, • Maintain and coordinate schedules, appointments, and calendars, • Create spreadsheets, presentations, and marketing materials, • Maintain an organized filing system, • Conduct internet research, • Place orders for office equipment or business needs, • Enter data into reports as needed, • Create email and postal mail campaigns Qualifications • Exceptional attention to detail, • Ability to organize and create orderly systems Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description Business Management Associates, Inc. (BMA) Integrating People and Process Through Service, with a strategic emphasis on integrating people and process, and proven, documented project management methodology for internal and external management while maintaining a strategic and financial focus on an organizations most important component it's people; "Love Thy Customer; Love Thy Work; Love Thy System" Business Management Associates (BMA) is seeking an experienced Administrative Assistant I who will be responsible for generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. The admin must have basic computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing. RESPONSIBILITIES & DUTIES: • Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies required., • Managing complex schedules and calendars, • Preparing, writing, and editing a variety of correspondence including letters and memos, • Preparing, writing, and editing spreadsheets, presentations, and charts, • Knowledge of Outlook (scheduling), • Experience with MS Office Suite software (Excel, PowerPoint, MS Word), • Superior communication (written and verbal) and interpersonal skills., • Superior customer service skills.

Job Description Admin Support/Information Specialist  U. S. Citizenship.  Ability to obtain and retain a "SECRET" security clearance  At least 5 years of administrative management or relevant work experience  Experience in creating and implementing organizational or administrative management policies and procedures  Experience evaluating program effectiveness and recommending improvements  Experience providing training and technical assistance to staff  Experience in information and records management  Proficient in the use of a variety of IT programs, databases, and computerized systems  Excellent written and verbal communication skills  Commitment to innovative and quality customer service  Physical ability to move a large number of files and/or file boxes  Experience with federal travel regulations  Experience setting up conference, board, or training rooms  Experience with other administrative services like office management, building and facilities management, human resources, and/or security  Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access  Ability to manage multiple tasks, prioritize work, and meet deadlines  Ability to identify and resolve complex problems  College degree in business or information management and/or related certifications preferred Job Posted by ApplicantPro

Job Description Admin Support/Information Specialist (Onsite) Location: United States Trade and Development Agency 1101 Wilson Blvd. Arlington, VA 22209-3901 • Citizenship: U.S. Citizenship, • Clearance Requirements: Tier 1 Background Investigation - National Agency Check with Law and Credit Check, and fingerprints. (Standard Form 85)., • Estimate Pay: $58,000 - $60,000 (negotiable), • Type of Employment: 40 hours per week., • Period of Performance: 01 November 2025 31 October 2030 (Option to Extend Services), • Employee Paid Group Benefits Offered: Health/Dental/Vision., • Paid Time Off per Year: Up to 80 hours per year, occurring on day one., • Sick Leave per Year: Up to 56 hours per year, occurring on day one., • Paid Federal Holidays: Eleven (11) Paid Federal Holidays., • Travel: Travel is not authorized Work will be scheduled generally from 8:30 a.m. to 5:30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and/or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned. Mandatory Qualifications • Minimum of an Associates degree required; Bachelors degree preferred, ideally in Business Administration, Management, or a related field., • At least 5 years of relevant work experience, • Experience in creating and implementing organizational or administrative management policies and procedures, • Experience evaluating program effectiveness and recommending improvements, • Experience providing training and technical assistance to staff, • Experience in information and records management, • Proficient in the use of a variety of IT programs, databases, and computerized systems, • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • Physical ability to move a large number of files and/or file boxes, • Experience with federal travel regulations, • Experience setting up conference, board, or training rooms, • Experience with other administrative services like office management, building and facilities management, human resources, and/or security, • Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access, • Ability to manage multiple tasks, prioritize work, and meet deadlines Duties/Responsibilities: • Receives public inquiries about the Agency and its mission via the USTDA website, phone, and/or email and routes as appropriate., • Process internal and external requests for project or Agency reports. Track checkout of project reports., • Obtains and disseminates participant list information from business briefings and other Agency events, creating and maintaining list information, working with outside contractors and Agency staff., • Competitive Compensation package, • Comprehensive benefits including medical, dental and vision options. Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages. Qualified applicants are encouraged to learn more about us at or call us at (210) 822-4005 or Join our Team Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).

Job DescriptionSr. Admin Project Info Specialist ROLE We need an experienced Senior Administrative Support professional with expertise as a Project Information Specialist to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will develop, maintain, and disseminate agency reports, publications, and official correspondence, ensuring the accuracy and accessibility of USTDA’s information resources. You will manage program and financial reports, maintain the USTDA Correspondence Procedures Manual, and support updates to administrative manuals and standard operating procedures. You will also coordinate internal and external information requests, process inquiries, track distribution of project reports, and maintain official mailing lists. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package. Apply today! RESPONSIBILITIES • Develop and run agency program and financial reports from information management systems, including activity status, statistical, contract, and deliverable reports, as well as library holdings by region and sector, • Maintain and update the USTDA Correspondence Procedures Manual for internal document distribution, • Assist with development and maintenance of official USTDA mailing lists, • Maintain and update the USTDA IRC Manual/SOPs and Administrative Manual in coordination with the Director/Deputy Director of Administration, • Provide and organize records disposition data for the annual Records Management Self-Assessment and prepare draft responses for approval by agency leadership, • Receive and process public inquiries about the Agency and its mission, routing them appropriately within USTDA, • Process internal and external requests for project or agency reports, tracking distribution and report checkouts, • Obtain and disseminate participant list information from USTDA business briefings and events, creating and maintaining distribution lists with staff and external contractors, • Provide daily personnel status updates agency-wide, • At least 10 years of administrative management or relevant work experience, • Experience in creating and implementing organizational or administrative management policies and procedures, • Experience evaluating program effectiveness and recommending improvements, • Experience providing training and technical assistance to staff, • Proficient in the use of a variety of IT programs, databases, and computerized systems, • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • US Citizenship Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time. Powered by JazzHR XJ5QWjUZxs

Job DescriptionGrow, innovate, and generate progress: Harness your expertise to solve challenges and celebrate success! Job Summary: JCS Solutions has a need for a NOSC Technician to support large-scale migration and operations on a large, high-profile DOD contract. The I3TS program provides enterprise-wide IT support to enable DTRA’s Information Management & Technology Directorate (ITD) to consolidate, modernize, and continuously innovate the delivery of IT services and mission capabilities to DTRA’s internal and external mission partners operating in CONUS and OCONUS locations. This position offers an excellent opportunity to be part of a high-performing team responsible for supporting a high-velocity collaborative environment, along with tremendous growth potential. If you are interested in a challenge and a great working environment, apply today! What’s in it for you: • Join a premier technology firm specializing in innovative solutions., • Be part of a collaborative, inclusive, and innovative work culture., • Enjoy tremendous growth potential in a high-performing team environment., • A robust benefits package:, • Health, dental, and vision insurance, • Life insurance, • Short-and-long term disability, • Paid time off (PTO), • 401k retirement plan with employer match, • Annual Professional Development Reimbursement Program SHIIFT WORK will be one of the following. Decision is at the manager’s discretion. • Days \ Beginning of the Week:, • Sun, Mon, Tue, and every other Wed from 0600-1800 ET at Ft Belvoir., • Nights\ End of the Week:, • Thu, Fri, Sat, and every other Wed from 1800-0600 ET at Ft Belvoir., • Monitor and assess federal network infrastructure, systems, and applications using enterprise monitoring tools., • Identify, assess, and respond to real-time network and system issues, ensuring timely resolution or proper escalation., • Perform Tier 1 and Tier 2 troubleshooting for hardware, software, and connectivity issues., • Escalate to senior engineering staff if issue is not resolved., • Document and execute incidents, changes, and resolutions accurately in ticketing systems (e.g., ServiceNow, Remedy)., • Collaborate with federal and contractor teams including network engineers, cybersecurity analysts, and system administrators., • Execute standard operating procedures and provide input to enhance operational documentation., • Support compliance with federal IT security policies and incident response protocols., • Participate in scheduled maintenance windows and emergency outages as needed., • BS degree and 4+ years of prior relevant experience in a network operations, help desk, or IT support role or master’s degree with 2+ years of prior relevant experience. Specific experience, education and training may be considered in lieu of degree., • Oral and written communication for change procedures, and management updates to all levels of government and contractor leadership., • Familiarity with monitoring tools (e.g., SolarWinds, Nagios, Splunk, or similar)., • Experience with Remedy Ticket system., • Proficient in Active Directory and managing user accounts and security groups for the agency., • Understanding of TCP/IP, DNS, DHCP, VPNs, firewalls, and network protocols., • Strong problem-solving and communication skills., • Ability to work in a high-availability, fast-paced environment with attention to detail., • Must possess an active Security+ or equivalent prior to start., • Must be a U.S. citizenship and hold an active DoD TS/SCI at time of consideration.How you will wow us:, • Technology: Prior experience with OSI Layers, Security, Storage, VMWare, System/Network Admin, • Tools: Microsoft Office Suite, Visio, Remedy/ServiceNow, Wiki’s, MS Project Our employees embody our core values, and we are looking for others who do too! • Customer Experience: Strive for excellence and delight our clients, • Innovation: Embrace creative thinking to enable continual growth and powerful solutions, • Accountability: Take ownership of and pride in our actions and service delivery, • Inspire: Be inspired to be your best self and have fun in the process, • Integrity: Do the right thing, the right way, every time! Powered by JazzHR DncDHtkcNW

Job Description Senior Admin Support  U. S. Citizenship.  Ability to obtain and retain a "SECRET" security clearance  At least 10 total years of related work experience  At least 5 years of records management experience, including Freedom of Information Act information management  Experience in creating and implementing records management policies, procedures, and retention schedules  Experience evaluating program effectiveness and recommending improvements  Experience providing training and technical assistance to staff  Strong computer skills (database, word processing, and data entry skills)  Excellent written and verbal communication skills  Commitment to innovative and quality customer service  Physical ability to move large number of files and/or file boxes  Experience with Records Management  Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures  Ability to provide on-site technical support, troubleshooting issues with AV equipment during events  Ability to manage multiple tasks, prioritize work, and meet deadlines  Ability to identify and resolve complex problems  College degree required in business or information management and/or related certifications Job Posted by ApplicantPro

Job Description Overview and Duties: Delivers core information specialist support for IRC projects. Key duties include: • Creating/implementing admin policies; evaluating program effectiveness., • Providing training/technical assistance; managing information/records., • Supporting office/facilities/HR/budget/travel; setting up rooms; AV troubleshooting/editing., • At least 7 years of administrative management or relevant work experience., • Experience in info/records, travel regulations, and other admin services., • Proficient in IT/databases; excellent communication; quality customer service., • Physical ability for files/boxes., • AV support experience.

Job Description Admin Support/Mail & File Mgmt. (Onsite) Location: United States Trade and Development Agency 1101 Wilson Blvd. Arlington, VA 22209-3901 • Citizenship: U.S. Citizenship, • Clearance Requirements: Tier 1 Background Investigation - National Agency Check with Law and Credit Check, and fingerprints. (Standard Form 85)., • Estimate Pay: $58,000 - $60,000 (negotiable), • Type of Employment: 40 hours per week., • Period of Performance: 01 November 2025 31 October 2030 (Option to Extend Services), • Employee Paid Group Benefits Offered: Health/Dental/Vision., • Paid Time Off per Year: Up to 80 hours per year, occurring on day one., • Sick Leave per Year: Up to 56 hours per year, occurring on day one., • Paid Federal Holidays: Eleven (11) Paid Federal Holidays., • Travel: Travel is not authorized Work will be scheduled generally from 8:30 a.m. to 5:30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and/or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned. Mandatory Qualifications • High School diploma required, higher education preferred, • At least 1-3 years of relevant work experience in a professional office environment as a support assistant or receptionist, or equivalent position., • Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication, • Experience collecting, sorting, and distributing incoming mail Ability to maintain records, • of receipt, mailing dates, and other required information, • Ability to ensure appropriate mailing and/or shipping of packages, letters, etc., • Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests, • Experience creating and distributing correspondence, reports, and other documents, • Experience providing general office support like various administrative tasks, data entry,, • filing, and customer service, • Experience with upkeep and setting up of all conference and training rooms, • Ability to manage multiple tasks and prioritize effectively, • Ability to manage the receptionist area, • Effective written and verbal communication skills for interacting with various individuals, • Proficiency in office software and equipment Duties/Responsibilities: There are eight (8) copier areas/workrooms throughout the agency and one (1) mail room. The Contractor shall: • Review, process, and log all incoming unclassified mail and packages. Check and verify the presence of all attachments., • Contact the originator or appropriate staff member if discrepancies are found. Distribute mail and packages to staff following the USTDA Correspondence Guidelines. Maintain entries to the Correspondence log., • Review and distribute incoming agency faxes and electronic documents to staff in accordance with the USTDA Correspondence Guidelines. Check the Agencys general email accounts daily and distribute emails to the appropriate office or staff person. COMPENSATION AND BENEFITS: • Competitive Compensation package, • Comprehensive benefits including medical, dental and vision options. Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages. Qualified applicants are encouraged to learn more about us at or call us at (210) 822-4005 or Join our Team Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).

Job Description We are looking for a Office 365 Jr. Administrator (Min 3+ yrs Exp) ONSITE (In Person Interview). POSITION DESCRIPTION DIRECT CLIENT Position Number of positions: 1 Length: 11 Months+ Work Address: Washington DC 20005 Immediate interviews (In Person Interview) Please Note this position is 100% ONSITE Local Candidates ONLY We are seeking a highly skilled and motivated Microsoft Office 365 Junior Systems Administrator to support the Districts Microsoft Office 365 environment and provide end-user support for Microsoft Office 365 services. Complete Description: seeking a motivated and detail-oriented Microsoft Office 365 Junior Systems Administrator to support the Districts Microsoft 365environment. The Junior Administrator will assist with the daily management and troubleshooting of Microsoft 365 services, with a focus on providing responsive and effective end-user support. Key Responsibilities: Provide support to end-users for Microsoft 365 services, such as Exchange Online, Teams, SharePoint, OneDrive and Intune. Address and troubleshoot client-side issues related to Microsoft 365, handling escalations Helps and working to resolve tickets efficiently. Escalate complex or unresolved issues to senior administrators and other relevant IT staff as needed. Perform bulk activations, user setup, and license assignments within the Microsoft 365 admin center to support user onboarding and maintenance. Collaborate with senior administrators and IT team members to implement best practices, improve support processes, and enhance user experience. Develop and deliver user training on Microsoft365 features, and create documentation to help end-users maximize the platforms capabilities. Actively monitor and report on system performance and security, identifying potential issues proactively to ensure smooth operation. Qualifications: • Well versed in Microsoft 365 administration., • Experience with end-user support and troubleshooting for Microsoft 365 services., • Experience with endpoint management usinb various MDM services, (Workspace One, Intune), • Familiarity with Exchange Online., • Ability to follow structured migration and onboarding processes. Bachelors Degree or Equivalent Experience. Required/Desired Skills Candidates must have ALL the Required skills in order to be considered for the position. Desired or Highly Desired skills are a PLUS but may NOT be required. Skill Matrix (Please fill the last two columns of this matrix) Experience with Business workflow processes Required / Desired Amount of Experience Years of Experience Last Used Working knowledge of Office 365, Active Directory, Azure Active Directory (Entra ID) Required 3 Years Experience troubleshooting Microsoft Office suite and account creation in AD and Entra ID Required 3 Years Experience with Azure AD Connect Required 3 Years Experience with managing Exchange and Active Directory permissions for user mailboxes, shared mailboxes, resource mailboxes and public folders Required 3 Years Extensive experience with supporting MS Office suite 2010, 2013 and 2016 as well as Windows 7, 8, 10, 11 Required 3 Years Troubleshooting Outlook client connectivity issues Required 3 Years Troubleshooting email delivery and email routing issues Required 3 Years Expert-level customer service and client-facing expertise with Office 365 Required 3 Years Experience supporting and training end users on Outlook 2010, 2013 and 2016 and configure it for new O365 service Required 3 Years Expert knowledge in Outlook 2013, 2013, OneDrive, Teams, SharePoint Online and O365 on-line services Required 3 Years Certifications: Microsoft 365 Certified: Administrator Expert Required 0 Bachelors Degree or Equivalent experience. Required 0

Job Description * Job Opportunity: Technical Specialist - Senior (766377) Location: Raleigh, NC Duration: 12 months (with option for extension) Work Arrangement: Remote until all staff return to onsite work; onsite presence required thereafter. Equipment Pickup/Return: Candidates must pick up equipment onsite on the first day and return it on the last day at their own expense. Position Overview Our client, NC DIT-Transportation, is seeking a highly skilled Technical Specialist - Senior to join the Account Management Team for a 12-month engagement. This lead role involves ticket assignment, training, queue management, and daily reconciliation with HR data. The ideal candidate will have advanced expertise in account management, Active Directory administration, and IT security, with a proven ability to resolve complex technical issues and lead team efforts. Key Responsibilities • Account Management & Administration:, • Manage daily deactivation and leave of absence (LOA) reports from NCDOT Human Resources, ensuring parallel ServiceNow requests are processed., • Perform queue management to ensure timely and accurate ticket resolution., • Assign daily tickets and train Account Management staff on team processes and procedures., • Administer accounts across nine systems, including Microsoft Active Directory, AvePoint, Cayosoft, N Admin Mail Portal, Apple Management Console, Online Directory, and ServiceNow., • Technical Expertise & Problem Resolution:, • Independently resolve issues through advanced system analysis and troubleshooting., • Document incidents and resolutions in ServiceNow, providing weekly status reports to management., • Analyze and assess client needs to develop effective, tailored solutions., • Security & Compliance:, • Implement NCDOT and NCDIT security policies to protect data from unauthorized access, alteration, or destruction., • Ensure compliance with NCDIT Security Office requirements and standards., • Project Management:, • Lead projects by directing team efforts, integrating individual skills, and providing status updates to management., • Documentation:, • Develop and maintain comprehensive documentation for all processes and procedures, aligning with Operational Level Agreements (internal) and Service Level Agreements (external)., • Review documentation annually to ensure accuracy and relevance. Required Qualifications Advanced level resource with specialized knowledge and experience in account management administering Active Directory. Required 3 Years Hands-on experience administering Microsoft Active Directory 2008/2012 in a multi-site and multi-domain organization. Required 3 Years Advanced knowledge of appropriate security measures of the organization. Required 3 Years Ability to proactively establish a positive relationship by demonstrating a sense of urgency in interactions with clients. Required 3 Years Ability to analyze and assess client needs to develop effective and appropriate solutions. Required 3 Years Ability to consult with clients and other IT professionals to resolve technical problems and ensure client satisfaction. Required 3 Years Analysis of technical and user documentation for technical assistance and support Required 3 Years Ability to work independently on tasks, develops own work, schedule and monitors progress against defined parameters. Required 3 Years Demonstrates strong analytical and problem-solving skills w/ ability to diagnose and resolve highly visible production incidents methodically. Required 3 Years Demonstrates initiative in solving problems associated with projects and daily work. Required 3 Years By replying to this job advertisement, I agree I want to receive additional job advertisements from FHR, including email, phone and mail to the contact information I am submitting. I consent to FHR, its affiliates, third parties and partners processing my personal data for these purposes and as described in the Privacy Policy. I understand that I can withdraw my consent at anytime.

Job Description Title: Senior Administrative Support/Records Mgmt. Location: Arlington, VA Salary: Commensurate with experience. Clearance: Secret Clearance– Required and Must Be Able to Maintain Job Description: The Senior Admin Support/Records Management serves as the Point of Contact (POC) for records management, to include receiving official documents (administrative or programmatic) from the staff to initiate creation of new files, develop the file structure (content), scan, label, organize the material, circulate files, establish filing procedures, take inventory, control access, ensure quality control, and that proper file retention policies are followed. Continuously accept working files from the staff and integrate the material into the official files when appropriate in accordance with accepted records management procedures. Provide general administrative management support to the operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support. Typical duties include: • Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files. Documents/files may include but are not limited to funding reports, final project documents, grant invoices, etc., for inclusion in the Project Management Information System files and/or other databases., • Create and implement records management policies, procedures, and retention schedules., • Evaluate program effectiveness and recommending improvements., • Provide training and technical assistance to staff., • Maintain an accurate inventory of project/program reports., • Maintain the USTDA library holdings database in USTDA’s Information ManagementSystem(s)., • Review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support., • Track the expiration of subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests., • Review grant RFP packages for completeness and consistency in conjunction with staff prior to posting to the Agency’s website., • 10 years of relevant work experience, • At least 5 years of records management experience, including Freedom of Information Act information management, • Strong computer skills (database, word processing, and data entry skills), • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • Proficient in the use of commercial software packages and databases, such as MicrosoftOutlook, Teams, Word, PowerPoint, and Excel., • Physical ability to move large number of files and/or file boxes TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

Job Description CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers' bespoke mission requirements, are enabling this future every day. The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community. We are currently seeking a skilled Training & Admin Support Specialist to join our team. Summary of the LADDERS Program: The services to be provided span educational support, instructional systems design and development support, multimedia support, subject matter expertise support for learning asset development or delivery, and related research and experimentation with improved methods or learning technologies, consulting, or support services to improve effectiveness of DAU's learning programs. Job Description We are seeking a skilled Training & Admin Support Specialist to join our team. In this role, you will provide administrative support to the Defense Systems Management College (DSMC), working closely with the DSMC faculty, students and administrative staff to provide a wide variety of functions in support of courses, lessons, learning events, workshops, symposia, etc. This position is full time on-site at the DSMC offices on Ft. Belvoir in Virginia. Key Responsibilities: Project Support • Data Management & Analysis: Collect and maintain student information, feedback, and historical data; prepare statistical reports and graphic presentations for faculty and leadership; format and manipulate data into logical, user-friendly products, • Student Communication & Systems Management: Communicate with students via email and DAU's learning management systems; manage and load current course and administrative documents into all learning management systems; analyze communication trends to develop solutions for student needs, • Learning Materials Coordination: Collaborate with faculty and staff to ensure learning materials are properly prepared, available, and distributed according to established schedules; manage commercial product inventory, DSMC-generated materials printing/loading, and DAU publication storage and electronic access, • Strategic Planning & Implementation: Participate in strategic planning efforts; collaborate with faculty on current operations, future plans, and goals; research and develop implementation plans based on director guidance and stakeholder feedback; administer plans to ensure progress toward established goals, • Meeting Participation & Course Development: Attend required meetings to support development and implementation of residence and virtual course requirements; review and analyze subject matter expert data; recommend alternative data collection methods and solutions; provide recommendations for course and mission assistance improvements, • Performance Analysis & Reporting: Analyze data from multiple sources including student pre/post-course instruments and feedback mechanisms to identify curriculum development trends; assemble draft reports and briefings for Directors on policies, progress, feedback, and program aspects, • Budget & Resource Management: Partner with staff leads to track budget expenditures for assigned courses and programs; maintain material ordering schedules for course managers and program leads, • Mission Support: Provide assistance with additional duties as assigned in support of the DSMC mission Administrative Support • Communication Management: Handle daily phone calls and visitor reception, • Event Coordination: Schedule meetings, conferences, and training events as required, • Calendar & Information Management: Maintain calendars and office schedules; participate in budget and information management activities as requested by course managers and program leads, • Data Compilation & Reporting: Collect, compile, formulate, and disseminate pertinent course schedule data upon course completion and as requested, • Faculty Support: Assist with development of annual projections for faculty teaching assignments, • Report Preparation: Prepare and consolidate reports requested by course managers and project leads following course or program conclusion, • Documentation Management: Update Standard Operating Procedures (SOPs) bi-annually Required Qualifications Education • Bachelor's degree in Education, Business Administration, Data Analysis, or related field Experience • Minimum 5 years of experience in educational support, project coordination, or data analysis, • Experience with learning management systems (LMS) administration and management, • Demonstrated experience in data collection, analysis, and reporting, • Experience supporting academic or training programs in a military, government, or educational environment preferred Technical Skills • Proficiency in data analysis software and statistical reporting tools, • Advanced skills in Microsoft Teams for education and the use of Microsoft Office Suite (Excel, PowerPoint, Word)., • Experience with learning management systems (DAU LMS experience preferred), • Database management and data manipulation capabilities, • Graphic presentation and report formatting skills Core Competencies • Strong analytical and problem-solving abilities, • Excellent written and verbal communication skills, • Project management and coordination experience, • Ability to work collaboratively with faculty, staff, and students, • Strategic planning and implementation capabilities, • Budget tracking and resource management skills, • Attention to detail and accuracy in data management, • Ability to multitask and manage competing priorities Additional Requirements • Ability to obtain and maintain required security clearance, • Flexibility to adapt to changing program requirements and schedules, • Customer service orientation with focus on student and stakeholder needs, • Experience with government contracting and compliance preferred, • Ability to work independently and as part of a team . The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position. Please note: Candidate(s) will be required to go through pre-employment screening. Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/D/V) If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you. In addition to employee salary, we offer an array of employee benefits including: * Paid vacation & Sick leave * Health insurance coverage * Career training * Performance bonus programs * 401K contribution & Employer Match • 11 Federal Holidays

Job DescriptionSalary: Competitive Directly reporting to the Regional Manager. About Us: Study Now is a leading education consultancy dedicated to helping students access top-quality study opportunities around the world. We partner with universities, colleges, and other educational institutions to streamline the recruitment and admissions process for international students. Our mission is to provide tailored support and expert guidance, empowering students to make informed decisions about their academic and career paths. We are currently seeking a highly motivated and experienced Branch Manager for our Morocco office. This role is critical to ensuring the smooth and efficient operation of the branch. The ideal candidate will possess excellent organizational and communication skills, along with the ability to multitask and adapt in a dynamic, fast-paced environment. In addition, the Branch Manager will have light involvement in student engagement, includingstudent counselling and offering academic guidance to support their educational journey. Main activities and responsibilities Manage and supervise daily operations of the branch to ensure smooth and efficient workflows. Monitor branch performance and implement strategies to improve service delivery and operational efficiency. Ensure compliance with company policies, industry regulations, and quality assurance standards. Maintain a safe, secure, and productive work environment for all staff. Organize and conduct weekly branch performance review meetings with senior management. Train, manage, and mentor branch staff across counselling, admin, and support functions. Set clear performance targets and KPIs for staff and monitor their progress. Foster a collaborative and positive work culture to encourage high performance and retention. Conduct regular performance reviews and implement professional development plans. Drive student recruitment targets and meet monthly/quarterly sales goals. Develop and implement marketing and outreach strategies to attract prospective students. Build and maintain strong B2C relationships (students and parents) and B2B partnerships (educational institutions, agents, high schools). Identify new business opportunities and partnerships to expand the agencys reach. Represent the company at education fairs, webinars, and other student recruitment events. Oversee student counselling processes and ensure accurate, ethical, and effective guidance is provided. Ensure all applications are processed efficiently, with complete documentation and compliance with institutional requirements. Monitor student conversion rates and optimize counselling procedures for better results. Resolve student and parent concerns related to course selection, applications, visa procedures, and more. Prepare and submit monthly, quarterly, and annual reports on branch performance. Analyze market trends and provide insights to senior leadership to support strategic decision-making. Ensure compliance with internal processes, external regulatory standards, and partner institution guidelines. . Oversee client/student satisfaction and ensure a high standard of service delivery. . Handle escalations, complaints, and service recovery with professionalism. . Continuously improve the customer journey and ensure consistent communication standards. . Manage branch budget and expenditures, ensuring cost-effectiveness in collaboration with the accounts team. Additional Key Requirements: Strong knowledge of the education systems and study opportunities in UK, US Canada, or Europe, including admission requirements, visa processes, and scholarship options. Familiarity with relevant educational institutions, courses, and programs in the target study destinations. Proven track record of achieving sales targets and generating successful outcomes in the field of overseas study consulting. Ability to effectively handle multiple tasks and prioritize work in a fast-paced environment. Ability to strategically lead a branch with clear ownership of growth, operations, and team performance Experience in managing student recruitment pipelines and maximizing conversions across different intakes Skilled in conducting and overseeing student counselling sessions with a focus on compliance and quality Confidence in representing the agency at events, partner meetings, and student-facing activities Competence in preparing and presenting branch performance reports to regional leadership Strong focus on client service excellence, ensuring high satisfaction across student and partner interactions Ability to identify and act on business development opportunities to expand market share Familiarity with regulatory and institutional compliance requirements for international education Hands-on approach to solving branch-level issues, including escalations, staffing, or operations Proven ability to maintain strong team morale and productivity in a target-driven environment Person Specification Bachelors degree in Business Administration, Education, Marketing, International Relations, or a related field (Masters degree preferred) Minimum 46 years of experience in student recruitment, international education consulting, or a related sales/operations role At least 2 years of experience in a leadership or branch management position Strong understanding of the Moroccan education landscape and common international study destinations (e.g. UK, Canada, USA, France, Germany, Turkey) Familiarity with student visa procedures, application requirements, and partner institutions abroad Proven ability to meet or exceed student recruitment and sales targets Excellent verbal and written communication skills in English (Arabic is a strong advantage) Strong leadership and team management skills, with experience in staff supervision, coaching, and performance management Ability to build and maintain B2B partnerships (with schools, universities, and agencies) and B2C relationships (with students and parents) Proficient in CRM systems, MS Office Suite (Word, Excel, PowerPoint), and student management platforms Strong organizational and time management skills, with the ability to multitask in a fast-paced environment Customer service mindset with a solution-oriented approach Willingness to travel locally and internationally for events, training, or partner meetings Demonstrated integrity, professionalism, and a passion for education and student success Special requirements Able to undertake duties at different premises. Flexibility to work outside of normal office hours to effectively support the company's operations and events. Travel may be required in order to attend conferences, events, new projects and effectively represent the Company in key networks. Expectations of all staff Professional standards All staff employed by Study Now are expected to exhibit high professional standards which promote and demonstrate the company's core values of Excellence, People Focused, Partnership Working, Fairness and Integrity. Equal Opportunities All staff are expected to understand and enact the company's commitment to ensuring equality and diversity in all activities. This commitment is enshrined in the Equality Statement and core values. Dignity at work Every member of staff has a responsibility to ensure colleagues are treated with dignity and respect. The Company is committed to creating a work environment for all staff that is free from harassment, intimidation and any other forms of bullying at work, where everyone is treated with dignity, respect and professional courtesy. Citizenship All staff are expected to adhere to good citizenship, being generous with help and support to others, collaborating with colleagues and working for the benefit of the University as a whole. In particular working to provide a positive student experience and achieving excellence in all the University's activities. This job description indicates the expectations of staff at this level. Job descriptions are not exhaustive and you may be required to undertake other duties of a similar level and responsibility.

Job Description Senior Admin Support/Records Mgmt. (Onsite) Location: United States Trade and Development Agency 1101 Wilson Blvd. Arlington, VA 22209-3901 • Citizenship: U.S. Citizenship, • Clearance Requirements: Tier 1 Background Investigation - National Agency Check with Lawand Credit Check, and fingerprints. (Standard Form 85)., • Estimate Pay: $68,000 - $70,000 (negotiable), • Type of Employment: 40 hours per week., • Period of Performance: 01 November 2025 31 October 2030 (Option to Extend Services), • Employee Paid Group Benefits Offered: Health/Dental/Vision., • Paid Time Off per Year: Up to 80 hours per year, occurring on day one., • Sick Leave per Year: Up to 56 hours per year, occurring on day one., • Paid Federal Holidays: Eleven (11) Paid Federal Holidays., • Travel: Travel is not authorized Work will be scheduled generally from 8:30 a.m. to 5:30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and/or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned. Mandatory Qualifications • Minimum of an Associate's degree required; Bachelor's degree preferred, ideally in Business Administration, Management, or a related field., • At least 10 years of relevant work experience, • At least 5 years of records management experience, including Freedom of Information Act information management, • Experience in creating and implementing records management policies, procedures, and retention schedules, • Experience evaluating program effectiveness and recommending improvements, • Experience providing training and technical assistance to staff, • Strong computer skills (database, word processing, and data entry skills), • Excellent written and verbal communication skills, • Commitment to innovative and quality customer service, • Physical ability to move large number of files and/or file boxes, • Experience with Records Management; Records Management training, or certificate, preferred, • Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures, • Ability to provide on-site technical support, troubleshooting issues with AV equipment during events, • Ability to manage multiple tasks, prioritize work, and meet deadlines Duties/Responsibilities: Records Management & Central Agency Files (CAF) • Maintain and organize USTDAs Central Agency Files (CAF) in both physical and electronic formats., • Inventory, scan, label, and archive documents for easy access via shared directories and intranet., • Assist staff in identifying and incorporating documents into the CAF database., • Serve as primary Point of Contact (POC) for records management activities., • Receive official documents from staff and initiate creation of new files., • Develop file structures, circulate materials, control access, and maintain quality assurance., • Oversee disposition and maintenance of electronic files and email records, including those stored in the Information Resource Center (IRC)., • Act as liaison with the National Archives and Records Administration (NARA)., • Ensure agency records disposition, transfer, and archiving meet federal standards., • Conduct annual reviews and propose updates to the Agency's Records Schedule., • Provide records management briefings to all incoming federal and contract staff., • Conduct exit interviews and certify records disposition for departing employees., • Input and update data in USTDAs Information Management Systems (e.g., SharePoint, TDAMIS)., • Organize and verify fiscal, programmatic, contract, and grant data prior to system entry., • Collaborate with CIO/Deputy CIO to test and improve system functionality., • Maintain USTDAs library holdings database, including feasibility studies and mission reports., • Segregate public and confidential documents and ensure accurate inventory., • Plan and conduct biannual records clean-up initiatives., • Train staff on records management policies, procedures, and best practices., • Inventory and schedule annual transfer of records for archiving or storage., • Competitive Compensation package, • Comprehensive benefits including medical, dental and vision options. Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages. Qualified applicants are encouraged to learn more about us at or call us at (210) 822-4005 or Join our Team Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).

Job Description Title: Administrative Support/Mail & File Management Location: Arlington, VA Salary: Commensurate with experience. Clearance: Secret Clearance– Required and Must Be Able to Maintain Job Description: The Admin Support/Mail & File Manager shall maintain a well-organized, well-stocked mail room and other work areas throughout the office. Ensure the copier areas/work rooms are continually stocked with supplies, including paper, letterhead, pens, and other supplies, and are maintained in a well-organized and neat manner. Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files. Serve as lead for assisting in the establishment of records schedules for electronic records and email to ensure identification, disposition, and transfer of records Typical duties include: • Manage phone calls, emails, and mail, serving as the point of contact for internal and external communication, • Collect, sort, and distribute incoming mail, • Maintain records of receipt, mailing dates, and other required information, • Ensure appropriate mailing and/or shipping of packages, letters, etc., • Manage calendars, schedule meetings, appointments, and greet high-level guests, • Create and distribute correspondence, reports, and other documents, • Provide general office support like various administrative tasks, data entry, filing, and customer service, • Set up of all conference and training rooms, • Manage multiple tasks and prioritize effectively, • Manage the receptionist area, • 1-3 years of experience in a professional office environment as a support assistant or, • receptionist, or equivalent position Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel., • Effective written and verbal communication skills for interacting with various individuals TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

Job Description Senior Admin Support/Project Information Specialist  U.S. Citizenship.  Ability to obtain and maintain a "SECRET" security clearance.  At least 10 years of administrative management or relevant work experience  Experience in creating and implementing organizational or administrative management policies and procedures  Experience evaluating program effectiveness and recommending improvements  Experience providing training and technical assistance to staff  Experience in information and records management  Proficient in the use of a variety of IT programs, databases, and computerized systems  Excellent written and verbal communication skills  Commitment to innovative and quality customer service  Physical ability to move a large number of files and/or file boxes  Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access  Experience creating and editing audio-visual content such as presentations and videos  Experience setting up conference, board, or training rooms  Experience with other administrative services like office management, building and facilities management, human resources, and/or security  Ability to manage multiple tasks, prioritize work, and meet deadlines  Ability to identify and resolve complex problems  College degree required in business or information management and/or related certifications Job Posted by ApplicantPro