Administrative assistant jobs in Miami, FLCreate job alerts

Job DescriptionDescription: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for the last 15+ years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: • Assist in the daily operation of the management office, following established company procedures and guidelines., • Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner., • Respond to all emails appropriately and promptly., • Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution., • Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies., • Maintain and update information in VertiLink (Property Management Software) and other association databases., • Provide general office support, including processing print jobs, scanning, and faxing., • Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings., • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings., • Manage maintenance and purchase requests, including processing applications and other property-specific forms., • Assist in producing meeting minutes for board meetings., • Code and enter all invoices for the community., • Collaborate with committees and committee chairpersons., • Provide daily interaction and support to owners., • Post all agendas to the proper physical locations and the website., • Process vendor packets for all vendors and monitor vendor license and insurance expiration., • Coordinate and reserve conference room events., • Undertake special projects as instructed.Requirements:, • Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.)., • Professional communication skills (phone, interpersonal, written, verbal, etc.)., • Exceptional customer service skills., • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)., • Bilingual proficiency is preferred., • 2 years of experience in property management is preferred. At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: • Fully paid medical insurance, • Voluntary dental, vision, life insurance, and short-term disability, • 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Job Description Job Title: Assistant Property Manager Reports to: Property Manager or Chief Engineer Location: Hyve, 9200 S. Dadeland Blvd. Miami, Florida 33156 Property Overview HYVE sits on the largest land area within the Downtown Kendall Urban Center District, established by Miami-Dade County to promote urban-format, walkable, mixed-use development. Its proximity to Dadeland South Station provides immediate access to The Underline—a 10-mile linear park, urban trail, and public art destination inspired by New York City’s High Line. Phase I of the redevelopment will transform 228,652 square feet of office space into 205 luxury residential units, featuring hurricane-resistant windows and private terraces. Resort-style amenities will include a state-of-the-art gym with yoga facilities, a pool deck with cabanas and lounge areas, and reconfigured campus drive lanes and pedestrian pathways to enhance navigation and access. Schedule & Compensation • Onsite: Monday–Friday, 6:30 am – 3:30 pm ET, • 60–90-minute onsite interview with the Property Manager, • 30–60-minute virtual interview with the HR Director prior to offer Job Summary The Assistant Property Manager plays a dual role of technical building operations oversight and tenant-facing support. This position ensures the property’s systems are maintained at peak performance while fostering strong tenant relationships through responsive service, communication, and professional collaboration. Working closely with the Property Manager, the Assistant Property Manager helps implement operational procedures, manage building systems, and deliver a best-in-class tenant experience. Essential Functions and Responsibilities Building Operations & Maintenance • Oversee and execute building maintenance projects., • Monitor, adjust, and maintain all mechanical systems including HVAC, electrical, boilers, pumps, refrigeration, and emergency backup systems., • Perform preventative maintenance with minimal tenant disruption., • Troubleshoot system malfunctions and implement corrective actions., • Install, repair, and maintain plumbing, piping, electrical controls, pumps, motors, and compressors., • Perform general upkeep of grounds and tenant suites including lighting, painting, and minor repairs., • Serve as a primary point of contact for tenants regarding maintenance issues, service requests, and property updates., • Provide timely, professional updates on project status and service timelines., • Build and maintain positive tenant relationships, supporting retention and satisfaction., • Assist with move-ins, move-outs, and tenant space modifications., • Communicate regularly with property management, service coordinators, and contractors regarding maintenance and project updates., • Purchase and manage supplies within budget parameters., • Respond promptly to emergency and non-emergency calls, texts, and emails., • Support additional duties and special projects as directed by the Property Manager. Qualifications • High school diploma or equivalent required; technical certifications preferred., • Minimum 5 years of building maintenance or facilities management experience., • HVAC Certification strongly preferred; may be required to obtain Low-Pressure Black Seal license., • Valid state driver’s license., • Strong communication skills with proven ability to work directly with tenants., • Customer service mindset with excellent problem-solving skills., • Ability to perform physical activities including climbing, lifting, balancing, and handling materials., • Self-motivated, collaborative, and able to remain calm under pressure., • Medical, • Dental, • Vision, • PTO, • 401K

Job Description Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us! Our Company is seeking: An experienced and highly motivated Assistant Property Manager for our Affordable Community Quail Roost Transit Village of 200 units in Miami, Florida. Schedule: Mon-Fri, 8am-5pm. Job Type-Full-Time Job Description Summary The Assistant Property Manager is responsible for assisting the Property Manager in the overall operation of the property, and the day to day implementation of policies, procedures and programs that ensure a well-managed, well-maintained building. The Assistant Manager will be asked to assume greater responsibilities, as well as knowledge of all aspects of property management. An Assistant Property Manager must display maturity and good judgment. The Assistant Property Manager will be well versed in LIHTC and Affordable Housing operations with proven success in turnaround or renovated properties. Responsibilities • Answer telephones and provide leasing information, schedule appointments for tours, take maintenance requests, assist residents with needs, etc., • Works closely with the Property Manager in learning all aspects of management, including administrative and financial duties., • Assist in the handling of resident service request and various concerns as required., • Manage the collection of rent and submit notices as required., • Physically walk and inspect property on a daily basis, checks on vacant apartments., • Assists with creating monthly reports including but not limited to renewals, rents, leasing, traffic and resident retention programs HUD/LIHTC compliance paperwork accurately and timely., • Associate degree preferred but not required., • One year of LIHTC/Affordable housing experience required., • Proficient in internet software; systems software Microsoft Office (Excel, Word, Power Point, and Outlook)., • Industry Software Bluemoon, Yieldstart preferred Follow Us: Facebook LinkedIn Twitter Atlantic Pacific Companies is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions

Job Description The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department., • Organizes and prioritizes large volumes of information and calls., • Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, Board members, and chiefs., • Handles confidential and non-routine information and explains policies when necessary., • Coordinates division of workload with the administrative assistant at the property., • Maintain, update, type, and coordinate account information in computer database., • Coordinate and track important dates and meetings, such as annual and budget meetings., • Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours., • Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner., • Assist with producing minutes for Board Meetings., • Assist with preparation of the Board Agenda’s and Board Packet., • Responsible for coding and entering all Invoices for the community., • Responsible to work closely with Committee’s and each Committee Chairperson., • Assist with gathering quotes & proposals for projects for the community., • Daily management of the office staff and/or other team members on-site., • Supply ordering for Maintenance, Housekeeping, and the Office., • Assist in posting all agenda to proper physical locations and to the website., • Responsible for making sure Lynk and KWIC information is kept up to date., • Responsible to make sure that Vendor Packets are processed for all Vendors., • Monitoring of Vendor License and Insurance Expirations. Supervisory Responsibility; This position will be responsible in supervising team members and/or departments at the property. In addition; Problem Solving/Analysis. Leadership. Teamwork Orientation. Customer/Client Focus. Time Management. Communication Proficiency. Technical Capacity Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work This is position is exempt (salaried) and full-time. Days and hours of work will be determine based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience • Active FL CAM license, • Prior experience in a related position; a minimum of 3-year experience., • Bachelor’s degree, • Working knowledge of computer and associated programs; MS Office Suite., • Ability to multi-task, set, and manage priorities., • Excellent communication and listening skills in order to interact with a diverse and multi culture population., • Keyboarding ability with accuracy at 45-50 words per minute., • Must function in team organized environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us! Our Company is seeking: An experienced and highly motivated Assistant Property Manager for our Affordable Community Residences at Dr. King Blvd of 180 units in Miami, Florida. Job Type-Full-Time. Job Description Summary: The Assistant Property Manager is responsible for assisting the Property Manager in the overall operation of the property, and the day to day implementation of policies, procedures and programs that ensure a well-managed, well-maintained building. The Assistant Manager will be asked to assume greater responsibilities, as well as knowledge of all aspects of property management. An Assistant Property Manager must display maturity and good judgment. The Assistant Property Manager will be well versed in LIHTC and Affordable Housing operations with proven success in turnaround or renovated properties. Responsibilities: • Answer telephones and provide leasing information, schedule appointments for tours, take maintenance requests, assist residents with needs, etc., • Works closely with the Property Manager in learning all aspects of management, including administrative and financial duties., • Assist in the handling of resident service request and various concerns as required., • Manage the collection of rent and submit notices as required., • Physically walk and inspect property on a daily basis, checks on vacant apartments., • Assists with creating monthly reports including but not limited to renewals, rents, leasing, traffic and resident retention programs HUD/LIHTC compliance paperwork accurately and timely., • Several administrative duties. Requirements: • Associate degree preferred but not required., • One year of LIHTC/Affordable housing experience required., • Proficient in internet software; systems software Microsoft Office (Excel, Word, Power Point, and Outlook)., • Industry Software Bluemoon, Yieldstart preferred., • Onsite or Yardi (CRM, Voyager, P2P) required. For more information, please visit Our Website. Follow Us: Facebook LinkedIn Twitter. Atlantic Pacific Companies is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions About Atlantic Pacific Companies. Atlantic | Pacific Companies is a fourth-generation real estate company with expertise in acquisitions, development, property management, and investments. With offices in Florida, Georgia, Texas, and California, our team utilizes decades of experience and thorough marketplace knowledge to develop and manage a wide array of properties across the country. Our associates specialize in both established and growing marketplaces. We treat every investment with a disciplined approach that creates significant and sustainable value for our clients. Company DescriptionAtlantic | Pacific Companies is a fourth-generation real estate company with expertise in acquisitions, development, property management, and investments. With offices in Florida, Georgia, Texas, and California, our team utilizes decades of experience and thorough marketplace knowledge to develop and manage a wide array of properties across the country. Our associates specialize in both established and growing marketplaces. We treat every investment with a disciplined approach that creates significant and sustainable value for our clients.Atlantic | Pacific Companies is a fourth-generation real estate company with expertise in acquisitions, development, property management, and investments. With offices in Florida, Georgia, Texas, and California, our team utilizes decades of experience and thorough marketplace knowledge to develop and manage a wide array of properties across the country.\r\n\r\nOur associates specialize in both established and growing marketplaces. We treat every investment with a disciplined approach that creates significant and sustainable value for our clients.

Job DescriptionDescription: Position Summary: Under the direction of the VP of Property & Facilities Management, the Senior Property Manager will be responsible for the strategic leadership and operational oversight of Camillus House portfolio of properties, managing a team of property managers to ensure efficient operations, high tenant satisfaction, and strong financial performance. This role is accountable for property performance, compliance with regulations, tenant relations, and budget management across multiple locations. The Senior Property Manager also works to enhance the value of assets by implementing the best practices and identifying opportunities for property improvements and cost savings. Responsibilities: Portfolio Management: • Oversee the operations of 12 properties, ensuring they are well-maintained, financially sound, and in compliance with all local, state, and federal regulations., • Conduct regular site visits to each property to assess conditions, oversee maintenance efforts, and provide support to property managers., • Lead and mentor a team of property managers, maintenance supervisors, and administrative staff to ensure high performance, motivation, and alignment with company goals., • Prepare and manage annual budgets for each property and the overall portfolio, focusing on controlling costs while ensuring high service levels., • Analyze financial reports to identify areas of improvement, ensure revenue targets are met, and implement cost-saving strategies., • Establish, implement, and update policies, procedures, and best practices for property operations, leasing, maintenance, and tenant services., • Ensure compliance with safety and regulatory standards, including fair housing laws, OSHA guidelines, and other industry standards., • Foster positive tenant relationships by responding to tenant concerns, overseeing conflict resolution, and ensuring timely communication regarding property issues., • Coordinate capital projects, renovations, and major repairs, ensuring they are completed on time and within budget., • Oversee preventive maintenance programs to extend asset life and improve the efficiency of building systems., • Strategic Leadership: Ability to set a clear vision and guide teams towards common goals; proven track record of leading property management teams successfully., • Financial Acumen: Strong understanding of property financials, including budgeting, variance reporting, and expense management., • Communication Skills: Exceptional written, verbal, and interpersonal communication skills to effectively engage with team members, tenants, contractors, and stakeholders., • Problem-Solving Ability: Skilled in analyzing situations and implementing effective solutions to complex property management challenges., • Project Management: Strong organizational skills to oversee multiple projects, properties, and personnel with attention to detail and adherence to timelines., • Customer Service Orientation: Demonstrated commitment to providing excellent service to tenants and clients, with a focus on creating a positive tenant experience. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Physical Demands: While performing job duties, an employee is required to stand, walk, and use hands/fingers. May occasionally lift and move up to 25 lbs., clean (sit, bend/twist neck, bend/twist waist, squat, climb, balance, stoop, crouch, reach, handle, kneel, crawl, reach above/below shoulder height, repetitive movements, wipe, sweep, dust, mop). Specific vision abilities required by the position include close vision, color vision., • Full-time Position, • Ability to work a flexible work schedule (i.e., evenings, weekends, holidays, and on-call), as needed., • Ability to understand and practice the mission of Camillus House., • Education: Bachelor's degree in business, real estate, property Management, or a related field preferred. CAM license (Certified Property Manager) designation is required., • Experience: Minimum of 7-10 years in property management, with at least 3-5 years in a senior management role overseeing multiple properties. Any appropriate combination of relevant education, experience and/or certification will be considered., • Certifications: CAM (Community Association Manager) license is required. CPM (Certified Property Manager), ARM (Accredited Residential Manager), or RPA (Real Property Administrator) certifications are valued but not required., • Technical Skills: Proficiency with property management software (e.g., Rent Manager, Yardi, MRJ, or RealPage) and strong command of Microsoft Office Suite., • Communication Skills: Strong written and verbal communication skills; bilingual (e.g., Spanish or Creole) preferred., • Culturally sensitive to the social, psychological, and healthcare needs of the vulnerable populations serviced., • Strong organizational, interpersonal and communication skills in order to meet deadlines and handle multiple tasks., • Demonstrates a high level of productivity while remaining calm and effective under pressure., • A self-starter with demonstrated ability to work independently, as well as, with multidisciplinary teams and co-workers. Rooted in the compassionate Hospitality of St. John of God, we improve the quality of life of those who are vulnerable and homeless in South Florida though the provision of a continuum of housing and supportive services. Vision Statement: To support the Values of the Hospitaller Brothers of St. John of God, a Roan Catholic Order of men, through our efforts to enhance positive outcomes that result in sustainable housing. We commit ourselves eagerly to the adaptation of our mission in order to meet the new challenges facing the homeless in our contemporary society. The spirit of God moves us to action with reverence for the quality of life for all we serve and the elimination of the causes of homelessness in our times. Values: Camillus House integrates the following values in every aspect of service: • Hospitality: Welcoming all with “Hi, how can I help you today” with a smile and eye contact., • Respect: Raising the dignity of another by recognizing they have been created in the image of their God., • Quality: The talents you bring to Camillus will be fulfilled 100%., • Spirituality: Creating a safe space for another to seek balance of mind, body and spirit in their life., • Responsibility: Recognizing and respecting that all is a gift of God, and we are called to hear the cry of the earth for protection.

Job Description The Assistant Property Manager supports the Property Managers and General Manager in providing leadership, direction, and oversight to ensure the ultra-luxury property is maintained and operated in alignment with KWPM objectives and the property's elevated standards. This role is primarily responsible for the day-to-day operations of the Management Office and overall administrative support of the property's operations. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Schedule and coordinate complex activities such as meetings, conferences, and departmental events for all team members., • Organize and prioritize a high volume of information and incoming phone calls., • Collaborate with the Administrative Assistant to manage and divide the workload effectively., • Oversee the collections process and assist homeowners with payment-related inquiries and account resolution., • Manage procurement of property supplies, including office materials, receiving supplies, employee uniforms and name tags, and amenity-related items. Maintain accurate inventory records and ensure proper stock levels at all times., • Maintain and update account information and records across all relevant platforms, including KWPM Lynk, KWIC, and internal property databases., • Manage the review and approval process for Architectural Modification applications and coordinate construction orientation meetings., • Oversee the lease, resale, and additional resident approval processes in accordance with property policies., • Track and coordinate key events such as board, annual and budget meetings. Assist with preparing Board agendas, packets, and take meeting minutes when necessary., • Ensure all communication from the on-site team is professional and courteous. Respond to voicemails and emails within 24 business hours., • Assist the Administrative Assistant with Accounts Payable tasks as needed., • Assist with special projects by gathering proposals, coordinating vendors, and ensuring timely execution and completion., • Maintain and update the employee roster, including emergency contact information, birthdays, and other relevant details., • Assist residents with access to community systems, including the website, mobile app, payment portal, and access control app., • Prepare and distribute community notices, including weekly updates and special announcements., • Participate in selected Standards of Excellence tasks across all three Associations. This position will be responsible for supervising team members at the property. In addition: Problem Solving/Analysis Leadership Hospitality Skills Teamwork Orientation Customer/Client Focus Time Management Communication Proficiency Technical Capacity Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type This is position is exempt (salaried) and full-time. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Experience and Education • Prior experience in a related position; a minimum of 3-year experience., • High School diploma required; college degree preferred, • Working knowledge of computer and associated programs; MS Office Suite., • Ability to multi-task, set, and manage priorities., • Excellent communication and listening skills in order to interact with a diverse and multi culture population., • Keyboarding ability with accuracy at 45-50 words per minute., • Must function in team organized environment., • Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish-only speakers. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionBenefits: • 401(k), • 401(k) matching Key Responsibilities: • Enter and update purchase orders, pricing, and supplier details in software, • Assist with facturization of orders (invoice entry and processing), • Maintain and update inventory records, including incoming and outgoing product movement, • Upload and organize technical documents (COAs, SDS, TDS, etc.), • Cross-check data for accuracy and correct discrepancies, • Collaborate with purchasing, technical, regulatory, and warehouse teams to gather required information, • Monitor data flow and system alerts within TechSys, • Help with system clean-up, audits, and data migration projects, • Maintain confidentiality and adhere to internal data handling protocolsQualifications:, • 1+ years of experience in data entry, purchasing, or administrative support, • Strong Excel and document management skills, • Familiarity with ERP or inventory systems, • High attention to detail and time management, • Ability to multitask and meet deadlines, • Bilingual (English/Spanish) a must

Job Description KW Property Management would like to welcome you to come out and meet our hiring managers. Attendees will have the opportunity to learn more about our amazing company culture, explore our available job opportunities, and explore exciting career paths. Ready to join the fastest-growing property management company in Florida? We are looking for talented team members to join our team. To schedule your interview at a convenient time for you, CLICK HERE. We are hiring for: * Administrative Assistant • Front Desk Supervisor, • Front Desk Attendant Groundskeeper • Housekeeper, • Maintenance Supervisor Maintenance Technician • Receiving Attendant Date/Time: Wednesday, September 3, 2025, from 10 am to 4 pm Location: Harbour House, 10275 Collins Ave, Bal Harbour, FL, 33154

Job Description We have immediate opportunities for highly qualified Administrative Assistants interested in leveraging their proven success and expanding their career opportunities in our alternate financial services industry. Why work with us? Our Administrative Assistants work in a casual, fast-paced office environment in Sweetwater; they function within cooperative teams, that support operational departments like Collections, Funding, Refinance, Contracts, Support Services, to ensure that our clients receive excellent Customer Service and have access to the working capital they need to grow their business. Our Team works Monday through Friday; our entry level base salary, PTO and benefits package are competitive, including a generous match for our 401K. We offer targeted training and place an emphasis on internal promotion opportunities from our Administrative group, often into the operational groups they support. Administrative Assistant Role: · Successfully meet or exceed all Company established performance/production metrics as set for the department by the Everest or Vader Executive Team. · Successfully complete all new skills/system training when assigned. · Follow all Company policies and work practices including compliance with Safety, CDC and OSHA guidelines as they relate to COVID-19. Administrative Assistant Requirements: • 1+ years of successful employment in Administrative roles or similar experience., • Committed to providing excellent internal and external Customer Service., • Proven ability to contribute to team success., • Proven time management skills., • Proven ability to work independently, accurate, quickly while focusing on details., • Proficient in Microsoft Office, particularly in use of Excel; able to navigate Excel spread sheets. Job Type: Full-time Schedule: • Monday to Friday: 9:00 am - 5:30 pm Work Location: In person

Job Description Job description Duties and responsibilities include: Scheduling and calendar management, communication via phone calls, emails and correspondences, administrative support as needed. Experience/Skills: Real Estate Industry experience a plus! Microsoft Word/Excel required Education: High School Diploma or equivalent required Attire: Business attire required Job Type: Full-time Pay: $15.00 - $25.00 per hour Schedule: • 8 hour shift Ability to commute/relocate: • Miami Lakes, FL 33014: Reliably commute or planning to relocate before starting work (Required) Experience: • Customer service: 1 year (Preferred) Work Location: In person

Job Description We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Key Responsibilities: • Communication & Correspondence: Answering phones, managing emails, and relaying information to clients, vendors, and internal staff., • Scheduling & Coordination: Scheduling meetings, appointments, and coordinating travel arrangements for construction team members., • Document Management: Maintaining and organizing files, records, and documents in both digital and physical formats., • Project Support: Assisting with project budgeting, preparing financial documentation, invoicing contractors and suppliers, and managing project schedules., • Office Management: Ordering office supplies, managing inventory, and ensuring a well-stocked and organized workspace., • Financial Tasks: Assisting with data entry, bookkeeping, and expense tracking., • Customer Service: Providing information and assistance to clients, vendors, and other stakeholders., • Marketing Support: Assisting with social media management and other marketing-related tasks., • Strong communication skills: Both verbal and written, are crucial for interacting with various stakeholders., • Organizational skills: The ability to manage multiple tasks, prioritize effectively, and maintain organized records., • Proficiency in Microsoft Office Suite: Including Word, Excel, and PowerPoint., • Familiarity with construction terminology: This is often a preferred qualification., • Attention to detail: Ensuring accuracy in all tasks, especially financial and record-keeping duties., • Problem-solving skills: The ability to address issues and find solutions efficiently. Company DescriptionMidsize company specializing in high end construction. Custom homes and residential apartment build outs.Midsize company specializing in high end construction. Custom homes and residential apartment build outs.

Job Description Location: Doral, FL Employment Type: Full-Time, In-Office About Us For more than 35 years, Cotton Images has set the standard for quality and service in custom apparel screen-printing and embroidery. From our Doral headquarters, we’ve grown to over 100 employees and more than $20 million in annual revenue, producing millions of garments each year for world-renowned clients like Carnival Cruise Lines, Royal Caribbean, Hard Rock International, and the American Red Cross. We rank among the top 1% of our industry nationwide in both revenue and production capacity — and we credit this success to continuous improvement, data-driven decisions, and the quality of our people. At Cotton Images, you’ll find a collaborative, fast-paced environment where initiative, adaptability, and teamwork fuel growth. About the Role We’re looking for a versatile Office & Administrative Assistant who thrives on variety and enjoys stepping in wherever needed. This role blends day-to-day office operations, administrative support, and assistance with onboarding tasks. It’s a chance to learn directly from experienced team members, contribute to key business functions, and grow your skills Office & Administrative Assistant (Bilingual English/Spanish) in a company that prefers to promote from within. What You’ll Do • Office Operations: Manage calendars, schedule meetings, answer and direct phone calls, coordinate office logistics, and oversee supply inventory., • Onboarding Support: Help prepare new-hire paperwork and assist with welcoming and settling in new employees., • Communications: Draft and respond to emails, prepare supporting documents, and maintain professional, timely communication with vendors, customers, and staff., • Executive Assistance: Support leadership with travel planning, presentations, and reports as needed., • Special Projects: Jump in on projects and challenges as they arise — flexibility and problem-solving are key. What We’re Looking For • Bilingual fluency in English and Spanish (required)., • Experience: 0–3 years of office or administrative experience (entry-level candidates encouraged; prior office experience a plus, but not required)., • Skills: Strong organization, attention to detail, and ability to juggle multiple priorities., • Communication: Excellent written and verbal skills., • Tech-savvy: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Mindset: Proactive, adaptable, eager to learn, and comfortable in a fast-moving environment. Compensation & Benefits • Salary: $40,000 – $50,000 annually, based on experience and bilingual skills., • Benefits: Company-paid health insurance, paid time off, holidays, and company perks., • Growth: Clear opportunities for professional development and advancement — we value promoting from within. Schedule • Monday through Friday, 9:00 AM – 6:00 PM, lunch included, • 100% in-office at our Doral, FL headquarters How to Apply Apply today by sending your resume and a brief cover letter highlighting your administrative and bilingual capabilities. We review applications promptly. The process includes an initial phone interview followed by an in-person meeting at our Doral office. Join us and be part of a team where your work matters, your skills grow, and every day brings something new.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Coordinates collection and preparation of operating reports, such as time-and-attendance records for payroll, • Initiate preparation of Operations Reports, sales reports, delivery and invoice reports., • Order from vendors supplies for the production on a weekly basis following established purchasing procedures., • Record and post financial transactions (sales, purchases, expenses, payments), • Manage accounts receivable/payable and reconcile bank statements, • Support with general clerical and office duties, • Follows safety procedures and maintains a safe work environment., • Proficient use of computers, especially with Microsoft Excel and Word, • Strong verbal and written communication skills, • Other duties as required Qualifications: • Experience with QuickBooks and Microsoft Office, • Associate’s degree with concentration in business or accounting preferred, or equivalent combination of education and experience., • Three (3) years of related work experience., • Proven experience as an Administrative Assistant or similar role, • Ability to adapt to changing priorities and demands., • Self-starter with excellent communication, interpersonal and customer service and telephone skills.Company DescriptionSince 1996, Anny’s Bread Factory has been serving the South Florida market with outstanding Burger buns, Brioche, Hotdogs through most retail chains, and is fastly expanding into restaurants, schools, and restaurants. Come and join the growth team to reach your career goals.Since 1996, Anny’s Bread Factory has been serving the South Florida market with outstanding Burger buns, Brioche, Hotdogs through most retail chains, and is fastly expanding into restaurants, schools, and restaurants. \r\n\r\nCome and join the growth team to reach your career goals.

Job Description We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSmall law firm located in North Miami Beach, FloridaSmall law firm located in North Miami Beach, Florida

Job Description Why Urban Resource? Because every position is considered critical to Urban Resource's success and reputation, we take care to employ those who aspire to become the best in their field. Those who succeed at Urban Resource will do so because they enjoy an empowered, challenging, fulfilling and financially rewarding workplace! Why we need you: The Administrative Assistant supports the Office Manager in the day-to-day operations & management of the office and is accountable for supporting effective administration of policies and procedures that ensures the quality of service we provide to our clients. What your day to day might look like: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed, • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders, • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible, • Liaise with visitors - Act as point person for office guests, • Interested in the above, • Willing to able to work in office and not remotely, • You are fluent in Spanish (no writing needed), • Excellent verbal and written communication skills, • High school diploma or equivalent, • Help you achieve your goals by continuous professional development and regular career progression sessions, • Competitive pay for the market, • Medical, Dental & Vision benefits after 90 days of full-time employment, • 401(k) eligibility after 120 days, • Professional Certification & Tuition reimbursement

Job Description Job Summary: IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your exceptional organizational skills and attention to detail will contribute to the overall success of our team. General Accountabilities: • Compose and produce business correspondences, reports, and related materials, or provide guidance to other staff members involved in producing these materials., • Review and sign materials as authorized, ensuring accuracy and quality., • Edit documents produced by others to enhance clarity, consistency, and professionalism., • Maintain confidentiality and control access to sensitive information, such as staff personnel files., • Respond to inquiries and requests for information, utilizing your comprehensive knowledge of departmental and company policies and procedures., • Serve as an internal resource to administrators or staff members, providing guidance on departmental and company procedures., • Perform administrative duties associated with scheduling and coordinating meetings, as well as planning events., • Coordinate with vendors to arrange services, prepare meeting agendas, gather and organize supporting information, and oversee the production and distribution of related materials., • Oversee office operations to ensure smooth day-to-day functioning. Job Qualifications: • Education: Associate's degree in a relevant field., • Experience: 1-2 years of related experience in a secretarial or administrative role., • Skills:, • Excellent written and verbal communication skills to effectively interact with colleagues and stakeholders., • Strong service orientation, demonstrating a helpful and cooperative attitude in assisting others.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Control and management of office supply inventory and equipment, • Prepare management reports, • Greet and assist onsite clients, • Answer inbound telephone calls, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Fluent in Spanish and in English, • Proficient in MS Office (Word and Excel)Company DescriptionDomex is a Dominican-based company that offers courier services in the Dominican Republic by freight handling shipments from the US to the Dominican Republic.Domex is a Dominican-based company that offers courier services in the Dominican Republic by freight handling shipments from the US to the Dominican Republic.

Job Description Please do not call us unless you are asked for interview and P lease do not show up with out an appointment We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual , Must speak , read and write fluently in both spanish and english.Company Descriptionwe are roofing contractors. We have been in business for over 23 years. we have a excellent record with our clients . We work Both Commercial and residential roofing work.we are roofing contractors. We have been in business for over 23 years. we have a excellent record with our clients . We work Both Commercial and residential roofing work.

Job Description Reports To: Office Manager Administrative Assistant Premier Restoration Group – Doral, FL Full-Time | On-site About Us: Premier Restoration Group is a trusted leader in construction and restoration services, specializing in fire, water, mold remediation, and structural repair. We’re dedicated to quality work and outstanding service. We're growing and looking for a reliable Administrative Assistant to support our Office Manager. As an Administrative Assistant, you will work closely with the Office Manager to handle the daily administrative functions of our busy office. This is a great opportunity for someone who enjoys organization, communication, and being a key part of a team that helps people rebuild. Hours: Monday–Friday (9:00 AM – 5:00 PM) What You’ll Do: ● Support Office Manager with daily tasks ● Answer calls, emails, and schedule appointments ● Manage digital and paper filing systems ● Prepare job paperwork and invoices ● Order office and job site supplies ● Communicate with customers and vendors ● Track job updates in internal systems What You Bring: ● 1–3 years of admin or office experience ● Strong skills in Microsoft Office & Google Workspace ● Great organization and attention to detail ● Clear communication (verbal + written) ● Construction/restoration background is a plus ● Experience with QuickBooks or similar tools is a bonus Why Join Us: ● Starting salary: $40,000–$45,000 (based on experience) ● Paid time off ● Supportive, team-oriented culture ● Growth potential ● We invest in your future with training, certifications and real world experience

Job Description Job Title: Developer Assistant Location: 33134 Job Type: Part-Time Pay rate: $20 Position Overview: The Developer Assistant will provide administrative and operational support to the development and project management team. This role requires excellent organizational skills, strong communication, and the ability to manage multiple tasks in a fast-paced construction environment. Key Responsibilities: • Assist the developer and project management team with day-to-day operations., • Coordinate schedules, meetings, and project timelines., • Maintain project files, contracts, and documentation., • Communicate with vendors, subcontractors, and clients as needed., • Track project progress, budgets, and deadlines., • Assist with permitting, compliance, and regulatory paperwork., • Support the preparation of reports, proposals, and presentations., • Perform general administrative tasks such as data entry, filing, and document control. Qualifications: • Prior experience in construction, real estate development, or related field preferred., • Strong organizational and multitasking abilities., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • High attention to detail and problem-solving skills., • Reliable, professional, and eager to learn. Company DescriptionWe are committed to providing personalized, high-quality staffing solutions that meet the unique needs of each business we serve.We are committed to providing personalized, high-quality staffing solutions that meet the unique needs of each business we serve.

Job Description Busy office seeking a team member as a full time front desk/receptionist. Full time position hours are 9AM to 5M. We are also seeking a part time receptionist for evening hours 5pm to 9pm and Saturday 9am to 5pm. Applicants must be bilingual; English and Spanish. Applicants must be able to think on your feet, be responsible and motivated. If the above describes you, we would be happy to train you.

Job Description • Preparing, organising and storing information in paper and digital form., • Dealing with queries on the phone and by email., • Greeting visitors at reception., • Managing diaries, scheduling meetings and booking rooms., • Arranging travel and accommodation., • Arranging post and deliveries.

Job Description G&R Windows, Doors, and Roofing Company is seeking a talented Office Assistant to join our Team. Multi-task position helping in administrative and customer service duties that will allow you to learn and develop your personal skills. ***Must be Bilingual (English/Spanish), communicate clearly and professionally both, written and verbally. -Answering Calls -Making Appointments -Contacting Customers -Preparing Permits (training provided) -Handling HOA's -Emailing GENERAL OFFICE WORK WEEKLY PAY MUST BE BILINGUAL (ENGLISH & SPANISH) 305-399-3105 PLEASE CALL US TO SCHEDULE YOUR INTERVIEW! Monday-Friday 8am-5pm 7521 nw 77 Terrace Medley 33166

Job Description Thompson Staffing is looking for a full-time Receptionist/Administrative Assistant for a law firm in the Brickell area. Candidate will be responsible for handling various administrative tasks and perform duties, as assigned, and in supporting of the office. Candidate must be extremely detail oriented and be able to multi-task on many projects. Duties • Answer phones • Calendar appointments • Organize kitchen and conference rooms • Process incoming/outgoing mail • Perform general office administrative duties--scanning documents, filing, copying, printing, etc. • Other duties and tasks as assigned Requirements • Candidate must be efficient, detail oriented, motivated, fast learner, able to take initiative, multi-tasker and personable with good phone skills. • Proficient with Microsoft Office (Word, Excel, Outlook) • Be able to work with sense of urgency/multitask • Proficient in setting up ZOOM meetings/conferences • Strong organizational and time-management abilities • Excellent verbal and written communications skills • Discretion and confidentiality, a must • Ability to work independently • Follow-through on tasks • must be authorized to work in the United States • Professional dress, demeanor and appearance required • Proficient in English (spoken and written), bi-lingual a plus. Job Location: Benefits: Job Type: Brickell Area Parking, Health, Dental and Vision Insurance Contributions Full time (40 hours per week). Salary - $50,000 - $52,000. Contact – or call 305.381.9111. Company DescriptionThompson Staffing has been serving the South Florida community as recruiters for over 20 years. They currently assist companies in South Florida to find excellent talent for various positions.Thompson Staffing has been serving the South Florida community as recruiters for over 20 years. They currently assist companies in South Florida to find excellent talent for various positions.

Job Description Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This essential role supports daily operations and ensures efficient office management. The ideal candidate will possess strong communication skills, be bilingual in English and Spanish, and have previous experience in a similar role. Qualifications • High school diploma, associate degree preferred., • Fluent in English and Spanish, • Experience in administrative or office support., • Knowledge of purchase orders and inventory management., • Proficient in Microsoft Office Suite., • Familiar with office management software., • Strong communication skills., • Excellent organizational and multitasking abilities., • Detail-oriented and problem solver., • Team player with good time management., • Committed to excellent service., • Adaptable to changing priorities. Job Description • Serve as the primary point of contact for clients and visitors, providing excellent customer service, • Promptly receive and redirect incoming calls., • Monitor and replenish office supplies as needed., • Create, track, and follow up on purchase orders for timely deliveries., • Organize and schedule material deliveries and installations., • Request and compare quotes from freight forwarders to find cost-effective shipping solutions and assign shipments and monitor shipments, • Maintain detailed records of warehouse activities, including inventory movements., • Oversee office operations to ensure an organized workspace.

Job Description 1. BASIC CONDITIONS: • Legally authorized to work in the USA, • Candidate should have excellent communication skills, willing to learn on the job, and be highly reliable., • Knowledge of Microsoft Office (Excel, PowerPoint, Word, Outlook) and understanding of Windows operating system., • Must be customer service oriented with professional attitude, • Ability to multi-task, stay focused, and self-manage with strong team orientation, • Must be bi-lingual (E-S), • AP/AR experience A PLUS 2. SALARY & BENEFITS: • Exempted status and weekly payment, • Standard starting compensation is commensurate with experience

Job DescriptionAdministrative AssistantMiami Lakes, FLSchedule: Monday to Friday, 8:30 AM – 5:00 PMCompany: All States M.E.D. – A Highly Reputable Medical Equipment Company Job Description:We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate must be fluent in English, Spanish is a plus, possess strong administrative skills, and be proficient in QuickBooks and other computer applications. This role requires excellent communication, organizational skills, and the ability to multitask in a fast-paced environment.Responsibilities: • Provide administrative support to the office team., • Handle phone calls, emails, and customer inquiries professionally in English and Spanish., • Assist with data entry, invoicing, and basic accounting tasks in QuickBooks., • Maintain organized records and filing systems., • Coordinate schedules, appointments, and office supplies., • Ensure smooth day-to-day office operations.Requirements:, • Fluent in English (speaking, reading, and writing)., • Spanish is a plus., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks., • Excellent verbal and written communication skills., • Highly organized with attention to detail., • Reliable transportation to and from Miami Lakes., • Previous administrative experience preferred.Compensation:, • Based on experience and qualifications., • Opportunities for growth within the company.If you meet the qualifications and are looking to join a growing company, we’d love to hear from you!

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • 401K, • Vision / DentalJob SummaryConstruction firm seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, greeting walk-ins, accepting mail / packages, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This is a full time in office position 8am - 5pm Monday - Friday. The office is located in North Miami Beach. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Receive and label packages, • Assist office staff with administrative tasks., • Assist with making phone calls on behalf on company staff, • Greet walk-ins to the office, • Assist staff with scheduling vendors, • Develop, update, and maintain relevant office proceduresQualifications, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers, computers, and phones, • Excellent computer skills and knowledge of Microsoft Word, and Outlook, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description THE COMPANY: Custom Veterinary Services (CVS) is a leading developer and manufacturer of dermatological and nutritional products for the pet community. Locally owned and operated, CVS is committed to the success and growth of both its brand partners and employees. We are a rapidly growing business, looking for dynamic and entrepreneurial team members who are interested in growing and creating. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Duties/Responsibilities: • Answers and transfers phone calls, screening when necessary., • Welcomes and directs visitors and clients., • Maintains filing systems as assigned., • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed., • Responds to and resolves administrative inquiries and questions., • Coordinates and schedules travel, meetings, and appointments for managers or supervisors., • Prepares agendas and schedules for meetings., • Records and distributes minutes or other records for meetings., • Maintains office supplies and coordinates maintenance of office equipment., • Maintains a system for recording expenses and the use of petty cash., • Performs other related duties as assigned. Required Skills/Abilities: • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Proficient in Microsoft Office Suite or related software., • Excellent organizational skills and attention to detail., • Basic understanding of clerical procedures and systems such as recordkeeping and filing., • Ability to work independently. Education and Experience: • Associates degree required; Bachelors degree in related field preferred or, • Three to five years of experience in an administrative role. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer., • Must be able to lift up to 15 pounds at times.

Job DescriptionWe are seeking a Bilingual Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: • Provides administrative support to ensure efficient operation of office., • Prepare communications, such as memos, emails, invoices, reports and other correspondence, • Schedule and confirm shipping, • Create and maintain filing systems, both electronic and physical based on office protocol, • Provide support around office as needed, • Answering and directing phone calls, • Greet visitors as needed, • Problem-Solving Skills &TeamworkQualifications:, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail & organizational skills., • Proficient in QuickBooks & Microsoft Office suite, • Bilingual in Spanish, Portuguese a plus

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative tasks to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls and emails, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Advanced with the Microsoft Office suite, especially Excel, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual, Fluent in English and Spanish

Job Description We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams. Responsibilities: • Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies., • Organize and track invoice submissions to ensure prompt payment processing., • Operate property management software to facilitate rent collection and monitor daily banking activity., • Compile and deliver monthly financial reports with precision and clarity., • Maintain and update contracts, investment files, and tenant documentation., • Serve as the primary point of contact for vendors, service providers, tenants, and project teams., • Evaluate prospective tenants and oversee move-in and move-out procedures. • Proven experience in administrative assistance, including managing office operations., • Proficiency in property management software and lease administration processes., • Strong skills in data entry and calendar management., • Ability to handle receptionist duties and answer inbound calls professionally., • Fluency in Spanish to communicate effectively in diverse settings., • Familiarity with financial statement preparation and contract management., • Excellent organizational and time-management skills., • Capacity to liaise with multiple stakeholders and maintain professionalism in interactions.

Job Description Responsibilities may include: • Bilingual Preferred, • Customer Service Oriented, • Answer phone calls, • Maintain orderly and organized appearance within public areas, such as front desk and office, • Assist Unit Owners/ Residents with their requests, • Receive and deposit maintenance payments, • Availability to follow up/ send letters and/ or emails as directed by the Manager, • Assist Manager with any Account Receivable collections, • Receive and process invoices, • Assist and coordinate any meetings to be scheduled for the Office Manager, • Order all office supplies, • Coordinate all necessary maintenance for office equipment, • Maintain a current database, • Prepare work orders for maintenance staff as directed by the Manager, • Coordinate and distribute all keys and car tags, • Update new contacts within database, • Send email /notifications as needed, • File documents as needed, • Work on miscellaneous projects as directed by the Office Manager. Required skills include: · Highly organized, detail-oriented and able to multi-task · Excellent verbal, written and interpersonal skills · Strong sense of urgency, project responsibility and initiative · Working knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.) · Ability to work independently and as part of a team Job Type: Full Time

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description .Assist with customer service by answering phones. Proficient in excel and word. Take payments from customers and process through our software system. Perform other office and administrative task as required. Maintain inventory, attention to detail, strong organizational skills.

Job Description Our firm is seeking a bilingual administrative assistant for a part time position. Hours are 4pm-9pm. We are a criminal defense law firm which specializes in criminal and traffic ticket defense. Please submit resume for consideration.

Job Description Job Description: Follow up with clients, insurance adjusters, and insurance companies. Organization is a huge key factor. Clerical work; answering phones, data entry, emails, and customer service. The job entails to more, however, this is the overall description of the position. Position will be explained in depth in the interview. SERIOUS INQUIRIES ONLY Requirements: • Microsoft Proficient, • Tech Savvy, • Can perform under pressure., • Ability to multi-task, • Attention to Detail, • Team Player, but is also able to work independently., • Reliable Transportation, • Punctual, • Organized, • Open minded

Job Description Office Assistant: • Provide general support to the Head of the Department including the preparation of Business letters, memos, correspondence via fax, phone, email, etc., • Computer proficient with experience in Microsoft Office: Word, Excel, Outlook, etc., • Proficient writing and organization skills., • Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines., • Ability to interact professionally with all levels of management, co-workers, subcontractors, customers, vendors, etc., • Administer distribution of plans & specifications to the estimator, provide date for preparation of the project, prepare & organize the customer filing system and maintain job schedules & calendars., • Process contracts, change orders, invoices for payments, PO's verifying contracts, collecting A/R and report any discrepancy to the supervisor., • keep track of Certificate of insurance in customer's files., • Communicate with clients billing contacts to ensure that receivables are collected.

Job Description Full Job Description Our Condominium is seeking: An experienced and highly motivated Administrative Assistant for our Condominium in Key Biscayne. Responsibilities: • Act as primary support interface for residents and vendors, • Assist with new resident processing and status including distribution of materials: (gate card, keys, procedures, background checks, and web site registration., • Perform administrative tasks such as phone answering, filing, and record keeping., • Prepare communications, such as memos, emails, invoices, reports, and other correspondence., • Minimum of 2-3 years of experience in a condominium, previous position as an Assistant preferred, • Strong and effective communicator, • Able to answer questions / resolve complaints successfully and in a timely manner, • Proficient in computer software including but not limited to, Microsoft Office (Excel, Word and Outlook), • Capable of supporting multiple simultaneous requests for assistance with projects / initiatives / requests., • Self-starting individual with strong competencies in teamwork, and initiative. Pay: $20 per hour Benefits: • 100% Employer Paid Medical Coverage, • Dental and Vision Insurance, • Life Insurance, • 8 hour shift, • Monday to Friday

Job Description Are you a hospitality professional with experience and love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in an upscale resort environment with breathtaking views? If so, please read on! Fisher Island Club is looking to hire a full-time Operations Administrative Assistant. This position has a competitive wage, depending on experience. All eligible full-time regular employees are also offered great benefits, including medical, dental, vision, a 401 (k) retirement savings plan, holiday pay, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals. If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today! ABOUT FISHER ISLAND CLUB HOTEL & RESORT Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of just 15 graciously appointed historic and reimagined cottages, villas, and guesthouse suites that surround the now-iconic limestone and marble Vanderbilt Mansion mere steps from the beach, pool, spa, restaurants, and marina. Our private membership-only club boasts a beach club with one of the country's only genuinely secluded beaches, a 15-room all-suite luxury hotel, an award-winning championship golf course, 17 tennis courts, 4 pickleball courts, two deep-water marinas, a variety of casual and formal dining venues, a spa, a salon, a fitness center, the Vanderbilt Theater, an aviary with over a dozen exotic birds, and an observatory for stargazing. No other Miami resort or hotel offers the type of world-class luxury and 5-star level of service that we do. It is the superior service and attention to detail that our staff provides to our residents, members, and hotel guests that distinguishes us from other private clubs. That's why we consider the health and well-being of our staff members to be one of our highest priorities. In addition to competitive wages, we are pleased to offer a variety of excellent benefits and career growth opportunities. Summary Administers and supports all business strategies. Supports the Vice President of Operations with other additional projects as needed. Proactively communicates and collaborates with external and internal customers to coordinate information needs and operational requirements. Engages simultaneously in multiple initiatives and will monitor the progress. Collaborates with all Operational Managers and Directors as necessary. Duties and Responsibilities • Maintain the confidentiality of the company’s materials and information., • Provide accurate verbal and written translation as and when needed in dealing with various situations with employees, members, vendors, and suppliers., • Manages the Birchstreet Accounting function, Purchase Orders, and Invoices., • Order supplies and maintain inventory of necessary office/operating supplies., • Address guests and members service needs in a professional, positive, and timely manner., • Answer telephones using appropriate etiquette, within 3 rings, with a smile in one's voice, using the name, transferring calls to appropriate person/department, and requesting permission before placing the caller on hold, taking, and relaying messages., • Record-distribute Meeting Minutes for the Operations Team Meetings., • Attend scheduled meetings as needed., • Prepare and review written documents, including proofreading and editing written information to ensure accuracy and completeness., • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software., • Maintain and organize in a professional manner, personal workspace, and shared department, spaces such as fax, copy and supply rooms., • Coordinate departmental and management team meetings., • Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required., • Assist with payroll management., • Handle sensitive issues with employees, guests, and members with tact, respect, diplomacy, and confidentiality., • Coordinate incoming and outgoing mail (including express services)., • Assist other departments wherever necessary and maintain good working relationships., • Notifies appropriate individuals promptly and fully of problems and/or unusual matters of significance., • Perform other job-related functions as assigned. Minimum Qualifications • High School Diploma or equivalent (GED) High School Diploma or equivalent and two years of direct experience in food and beverage and or hotel/resort operation. Experience in and knowledge of general aspects of hotel or Club operations., • Must have a valid Driver’s License, • Must be proficient with Windows, Microsoft Outlook, Word, Excel, and Publisher, • Excellent communication skills both oral and written., • Commitment to delivering high levels of customer service., • Excellent grooming standards, • Flexibility to respond to a range of different work situations., • High level of attention to details, • Working knowledge of culinary, bar, and restaurant service practices, purchasing systems, records, and operational procedures., • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint., • Knowledge of or ability to learn POS systems., • Excellent time management and organizational skills to monitor and maintain project milestones and progress., • Ability to organize and complete work in accordance with established timelines., • Ability to work well under pressure, handle multiple projects and shift priorities based on business demands. Interpersonal communication skills to work effectively with peers and superiors., • Verbal and written communication skills to interact professionally with a diverse group, of executives, managers, and subject matter experts., • Ability to communicate information tactfully., • Ability to maintain confidential proprietary company information., • Experience communicating, training, and managing multi-lingual staff., • Instill a guest service “can-do” attitude in all employees. Attributes • Positive attitude, • Proactive, Team Player, Problem Solver, • Passionate about hospitality and customer service driven., • Must have a professional appearance and good hygiene., • Respect for all co-workers and guests., • Pride in your work by creating positive energy, excitement, and fun., • Demonstrate positive behavior, smiling, being polite and courteous., • Able to develop a camaraderie with team members. Working Conditions • Work is performed in an office environment; will require some outdoor activity., • Ability to work under pressure and handle stress., • Flexibility in working weekends, holidays and/or special events as needed. Physical Demands: • Must be able to reach, bend, stoop, stand, and lift up to 25 pounds., • Must be able to sit for prolonged periods of time. Drug free workplace

Job Description Job Summary: The Administrative and Admissions Assistant is responsible for successfully initiating and completing the admissions process. In addition, this position facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Main Duties/Responsibilities: · Answer and redirect calls · Mail retrieval · Coordinate and execute the admission process from initial caregiver interview to assessment authorization request. · Verify benefits with appropriate insurance company. · Coordinate service in school and complete all necessary forms · Process Medicaid Provider and NPI applications · Assist with scheduling sessions, coordinating with RBTs, BCBAs, and parents, collecting signatures, and calculating supervision hours. · Review RBT’s session notes, analysts’ session notes, Family Training notes, Caregiver Competency Check for accuracy. · Complete and monitor supervision hours for candidates preparing to take the BACB exam. · Data Entry · Other tasks as assigned. Required Skills/Abilities: · Fully bilingual (English/Spanish) · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Proficient in Microsoft Office Suite. · Excellent organizational skills and attention to detail. · Basic understanding of clerical procedures and systems such as record keeping and filing. · Ability to work independently. · Flexible and adaptable in various situations and when interacting with many different personalities. · Ability to organize and prioritize tasks including delegation of tasks when appropriate. · Ability to maintain confidential information. Education and Experience: · High School degree required; Associate’s degree in related field preferred. · RBT Certification preferred. · Experience working with ABAMatrix (preferred). · One to two years of experience in a front desk or clinical coordinator role in a clinical setting. Working Conditions: · Standard working hours (9:00 am to 5:00 PM, Monday through Friday). · Prolonged periods sitting at a desk and working on a computer.

Job Description The clubhouse attendant provides a professional and competent image along with a friendly and outgoing attitude at the property. The club house attendant is a key employee liaison between guests and residents. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Greet all guests in a standing upright position as they enter the community maintaining the highest quality of customer service., • Monitor and authorize entrance and departure of unit owners, visitors, and other persons to guard against Illegal entry. All “check-in” policies and procedures must be followed without any exceptions., • Utilize proper phone etiquette for all incoming and outgoing phone calls made to residents. All calls should be clear and in a professional manner., • Report any violations of the Rules and Regulations that are noticed according the procedures established., • Assist Property Manager with the community violations., • Observe precautions required to protect residents, guests and property, and report damage, theft, and found articles to supervisors., • Follow Opening and Closing Procedures of the Club House., • Be familiar with the fire alarm system operations and report all incidents to management., • Call police or fire departments in cases of emergency,, • Monitor Club House, Pool, Tennis Courts, Play Ground, &Picnic Pavilion use and advise the Property Manager of any issues or violations of the established rules and regulations..., • Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences., • Report all maintenance items which include, but is not limited to, burned out lights, leaks, broken equipment to the Property Manager., • Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection, word processing, data entry, and other essential needs as required., • Special Projects as instructed. This job operates in residential community and may be located in a small gate-house and/or in an office. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type This position may be full time (30 hours or more a week) or Part-time (less than 30 hours per week). This is non-exempt position (hourly). Days and hours of work are determined at the property to satisfy the needs of the community. Travel No travel is expected for this position. Required Education and Experience • Prior experience in a related position., • Preferred Education and Experience; a high school diploma or equivalent. 6-12 months minimum experience in related position., • Bilingual (English and Spanish) preferred, • Working knowledge with MS Office and computers., • Effective verbal and written communication skills Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Our client offers professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries. Our client is seeking aLegal Administrative Assistantfor its Miami office. Qualifications • At least five years of experience in business transactions and tax and probate, • Bilingual English/Spanish required (proficiency in French is a plus), • Demonstrated professionalism, confidentiality, flexibility, and strong organizational skills, • Proactive work style, • Advanced knowledge of Microsoft Word, Excel, Outlook, and electronic documentmanagement systems (Filesite experience preferred) Key Responsibilities • Prepare, proofread, and revise documents for attorneys, • Schedule travel and appointments; maintain calendars, • Maintain files and records, • Submit newbusiness/matteropening paperwork and conflict requests, • Enter time and assist with client billing, • Provide support to other assistants and attorneys as needed Actual salaries will vary depending on factors such as experience and skill set; the listed range is only one component of our clients total compensation package. Additional monetary rewards may include annual discretionary bonuses tied to performance and profitsharing contributions based on eligibility and firm profitability. Our client also provides a comprehensive benefits suite to promote health and financial security, including medical, dental, and vision insurance; life, accident, and disability coverage; 401(k) retirement benefits; commuter benefits; and wellbeing programs.

Job Description The Settlement Clerk will play a key role in handling the financial aspects of property claim settlements. The successful candidate will manage the disbursement of settlement funds, draft client correspondence, and maintain client communication throughout the settlement process. This position is ideal for someone with a background in bookkeeping or accounting who is looking to apply their skills in a law firm environment. If you're looking for a role where you can grow, thrive, and contribute to a positive work environment, this could be the opportunity for you! Apply today to join our team and embark on a rewarding career. Job Type: Full-time Ability to Commute: Coral Gables, FL 33134 (Required) Ability to Relocate: Coral Gables, FL 33134: Relocate before starting work (Required) Responsibilities: • Process and manage property claim settlements, • Handle the disbursement of settlement funds accurately and timely manner, • Draft and manage client correspondence related to settlements, • Maintain communication with clients regarding their settlement status, • Collaborate with attorneys and other staff members to ensure smooth settlement processes, • Assist with other financial and administrative tasks as neededQualifications:, • 2+ years of experience in bookkeeping or as an accounting assistant (required), • Experience in a law firm setting is a plus, but not required, • Ability to manage a full-time position, • High School Diploma or equivalent (required), • Associate's Degree or some college (preferred), • Strong organizational and multitasking skills, • Excellent communication skills, both written and verbal, • Ability to work under pressure and meet deadlines, • Must be a team player, self-starter, and eager to learnAbout Company The Morgan Law Group handles all types of property damage insurance claims, business litigation disputes, and personal injury matters. We believe that our employees are our greatest asset and have worked diligently to create a professional, diverse work environment that not only challenges our attorneys and staff to perform at the highest levels but also allows them to develop their careers to the fullest.

Job DescriptionMG+M The Law Firm (“MG+M”) is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. MG+M has an immediate opening for a Legal Administrative Assistant in our Miami office. Primary Responsibilities: • Formatting briefs appendix, pleadings, and correspondences, producing Table of Contents and Table of Authorities and other legal documents., • Prepare shells for attorneys in the preparation for all motions, discovery and trial documents., • Maintain Microsoft Outlook Calendars for attorneys., • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing., • Filing of legal documents with state and federal courts (e-filing knowledge is a must)., • Update and maintain client files in a timely manner., • Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented., • Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River., • Timely and accurate submission of expense reports for attorneys via Chrome River., • Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on monthly/quarterly basis via Aderant Prebill Manager., • Coordinate travel arrangements for attorneys., • Assist in the timely submission of conflict checks and client intake forms., • Prepare for trial as needed by assisting paralegals and attorneys. Personal Attributes: • Possesses a strong understanding and abides by the policies and procedures of the firm., • Flexible and willing to pitch in wherever needed., • Demonstrates a positive attitude and is approachable., • Adapts well to fluctuations in workload and changes in responsibilities., • Able to work in highly-stress situations with a very demanding case load., • Presents written communications that are concise and accurate., • Exhibits confident and professional verbal communication skills., • Effectively communicates with clients and vendors., • Answers questions clearly and thoroughly., • Team Player and Problem Solver. Skills and Abilities: • Knowledge of Lexis Nexis/File & Serve Express, Odyssey, Pacer, ECF, iManage or other comparable document management system, • Knowledge of Word, Outlook, PowerPoint, Excel, Chrome River, ShareFile, Google Drive, DropBox, and CompuLaw (Aderant knowledge is a plus)., • Knowledgeable of State and Federal Rules., • Attendance & Punctuality: Consistently arrive at work/meetings on time; ensure work responsibilities are covered when absent., • Communication: Possess excellent verbal and written communication skills., • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments., • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently., • Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed., • Technical Skills: Possess superior Microsoft Suite skills; ability to use phone system, copier, scanner, fax, and printer. Minimum Qualifications: • Minimum of a high school diploma required (College degree is preferred, but not required)., • Minimum of three to five years of experience as litigation assistant., • Notary Public (preferred, but not required). Why Should You Apply? MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to apply.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Execuitve Search is seeking a Legal Secretary/Assistant to join our client's busy State and Federal Litigation Defense division. The ideal candidate will be accustomed to supporting multiple attorneys in a fast-paced, high-volume environment. Experience in insurance defense is a plus. Key Responsibilities: Provide comprehensive administrative support to two or more attorneys handling a range of state and federal litigation matters • .Draft, edit, and proofread legal documents, including pleadings, discovery, motions, and correspondence, • .Prepare and e-file documents with state and federal courts in compliance with the Florida Rules of Civil Procedure., • Manage and organize case files, documents, and evidence for active cases, • .Coordinate and schedule court dates, depositions, meetings, and other important events., • Maintain and update attorneys' calendars, ensuring compliance with deadlines and appointments., • Communicate with clients, opposing counsel, and court personnel in a professional and timely manner., • Assist with document management and ensure proper filing and tracking of all case-related materials., • Perform general office tasks, including answering phones, managing emails, and maintaining office supplies. Qualifications, • Minimum of 5 years of experience working as a Legal Secretary/Assistant at a law firm, with a focus on litigation., • Experience working with two or more attorneys simultaneously., • Proficiency in Microsoft Word, Excel, Outlook Email, and Adobe., • Experience with online court filings (both state and federal courts) in compliance with Florida Rules of Civil Procedure., • Strong knowledge of calendaring court deadlines and ensuring timely filings., • Must be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment., • Ability to work independently with minimal supervision while remaining an integral part of the team., • Strong written and verbal communication skills.IN OFFICE or REMOTE

Job Description The ALTO Legal Coordinator is responsible for supporting the Operations Team through administrative responsibilities, research, and development of legal solutions for ALTO’s clients’ crime and public safety challenges. The ALTO Legal Coordinator is also responsible for supporting Staff Attorneys in managing clients’ criminal investigations and cases in their local metro areas. This is a hands-on, multi-tasking role that requires in-person representation as a client victim advocate in law enforcement and prosecutor meetings and criminal proceedings. This position requires incumbents to exercise well developed communication and legal skills and act independently under the general oversight and direction of ALTO Staff Attorneys and Operations Managers. The ideal candidate for this role is collaborative yet able to work with minimal oversight and has a strong passion to be a part of a company whose focus is on creating safer stores and communities by partnering with retailers, law enforcement, and the community. Key Success Factors ALTO • Passion to serve customers & team members, • Strong desire to be part of a team that helps create safer communities, • Team Player, • High ethical standards, • Ability to develop and maintain value-added partnerships with clients, colleagues, and other stakeholders, • A demonstrated ability to self-organize, • Excellent presentation/communication skills with the ability to communicate with varying levels of leadership to gain consensus, • Flexibility and adaptability to rapid change, • Ability to work within a fast-paced, high-change environment and to manage simultaneous projects, • Self-motivated and proactive personality, • Ownership and accountability, • Tenacity and determination, • Tolerance for evolving unstructured work environments, • Entrepreneurial spirit and ability to work in entrepreneurial environments with an innovative vision, • Proven ability to work within a fast-paced, high-change environment Scope of Responsibilities • Support legal team in case research, critical event reporting, and client service needs, both writing and verbal, to forward the objectives of ALTO Alliance., • Communicates regarding criminal case preparation, filing and case dispositions, to provide support needed for Legal Teams for effectively and successfully managing their caseload and serving clients., • Communicate with law enforcement and prosecutors on customers cases. Legal Coordinator - Market Location, • Attends criminal court hearings and reports court activity to Operations Manager, victims, and Alto’s leadership., • Acts as a victim advocate and confers with victims, witnesses, law enforcement officers, and prosecutors regarding the rights and wishes of represented victims when requested by the Operations Manager., • Advises victims and corporate employers regarding criminal and courtroom procedures and case handling with the support of the legal team., • Assists in coordination of witness courtroom attendance needs., • Prepares bail and sentencing recommendation documents for submission on behalf of crime victims., • Assists in the relationship building and on-going interaction with local law enforcement agencies and prosecutors that belong to the ALTO Alliance program., • Schedules and coordinates Law Enforcement Partnership meetings for the stores on their district., • Makes retail client visits as necessary., • Provide Legal updates and support to their assigned stores, • Keeps Legal Management systems updated, • Other legal and broader business responsibilities as assigned by the Operations Manager Minimum Position Qualifications • Experience in one more of the following: Criminal Law Legal Assistant/Legal Coordinator for 1+ Year, • Bachelor’s degree (Preferred but not required) with a criminal justice/legal focus, • Experience with documentation management such as case management software/systems, maintaining contact and data entry/input and alike, is preferred., • Brings great attention to detail with strong organizational and time management skills, as they support Attorney(s) and help with legal issues., • Ability to work collaboratively and independently, • Must be able to prioritize and accomplish objectives in a timely manner, • Ability to work varied work hours to meet client needs, including nights and weekends as needed, • Excellent presentation/communication skills, • Strong organizational skills and document management skills, • Proficiency using computers, computer databases and Microsoft Office, • Strong research and writing skills, • Demonstrated analytical and problem-solving skills, • A valid driver’s license and reliable transportation License: A valid Class C Driver License of the place of employment state or the ability to utilize an alternative method of transportation when needed to perform job-related essential functions. Other Benefits • Basic Health, Dental, Vision & Insurance coverage 60 days after start of employment, • 3 weeks of paid vacation (eligible for 5 days after the first 6 months), • 6 days paid sick time (each year), • 12 Holidays (including one floating), • 1 day of paid time off to volunteer in your community, • Mileage reimbursement per IRS guidelines, • Retirement Savings – 401K plus employer matching, • Innovative work environment in a multi-national company The employer is an "equal opportunity employer." The employer will not discriminate and will take "affirmative action" measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.