Administrative assistant jobs in Boston, MA - Page 7Create job alerts

Job Description-This is a Part Time position with the following schedule: Saturdays: 8:00 am to 1:30 pm Title: Student Affairs Advisor/Administrative Assistant General Purpose: The Student Affairs Advisor/Administrative Assistant will provide customer service to all students and staff on the campus. S/he will be reporting to Regional Campus President and will help to organize the campus events and academic processes. The Advisor must maintain and exemplify the highest level of professionalism. The Student Affairs Advisor will educate our student body in regards to how the academic externship functions, arrange and manage the highest quality practicum opportunities, increase the understanding of, and excitement about the programs with practicum. Essential Job Duties & Responsibilities Student Affairs Responsibilities: * Supports the monitoring of student attendance based on faculty attendance records. * Assists students with the SAP Appeal process, as needed. Presents new student orientation presentation. * Distributes textbooks at the beginning of each quarter. * Responsible for creating campus events and calendars. * Guides continuing students on maintaining attendance, work authorization and other related topics. * Makes outbound calls to remind students of upcoming deadlines and school policies. * Provides students with appropriate documentation as needed for employment authorizations, letter requests, etc. * Provide trouble-shooting assistance to students regarding school online operating systems to submit assignments and student email accounts and access. Administrative Assistant Responsibilities: * Greet all visitors and students; direct traffic. * Enter student attendance for all sessions. * Data entry. * Answer phones. * Print transcripts. Type verification letters. * Additional administrative projects such as making copies, putting together binders, admission packets, etc. * Record and forward all purchase orders. * Maintain general cleanliness and outward appearance of the location; general housekeeping. Education and/or Experience: * The position requires a minimum of an Associate’s Degree. * Minimum of two years full-time work-related experience preferred. * Proficient computer skills, including but not limited to Word, Excel and Access. * Effective oral and written communication skills with ability to interact professionally at all times. * Ability to work independently as well as in a team environment. * Aptitude to abide by all FERPA regulations in regards to private student information. Benefits Offered: • Health Insurance., • Dental Insurance, • Vision Insurance, • Retirement Plan, • Profit Sharing, • 401K, • Life Insurance, • Paid Time Off (Vacation & Earned Sick Time), • Employee Discount Program

Job DescriptionFront Desk Administrative Assistant Are you a driven individual looking to advance your career representing an innovative, fast-growing company? Would you be excited to develop your skills and learn more about the compensation industry? Salary.com is looking to add a smart, energetic, and self-motivated Front Desk Administrative Assistant to our amazing team! We are the leading consumer and enterprise resource for compensation data, software, consulting, and education. For nearly 20 years, we have not only helped people understand their worth - we've also helped organizations attract and retain top talent by enabling smarter pay decisions. Today, Salary.com serves more than 8,000 customers and millions of consumers each year by connecting them with critical pay, benefits, and career data, technology, and resources. We are recognized by leading industry analysts as having the most innovative software platform in our space. About the Role... As a Salary.com Front Desk Administrative Assistant you will perform a variety of administrative tasks and support all of our employees, manage our office space and corporate vendors. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to all of our employees. • This position is onsite in our Waltham office, 5 days a week, • Monday - Friday, 9:30am - 2:30pm, • Base Salary: $17.00/hour to $20.00/hourA Day in the Life..., • Handles a wide range of administrative and support tasks, • Act as the on-site point of contact for all executives, employees, clients, and other external partners including on-site event planning and day of management, • Greet all visitors and provide a hospitable welcome, • Track daily expenses and prepare weekly, monthly, or quarterly reports, • Plans and executes company events, • Act as a Front Desk Administrative Assistant by keeping up with office supply inventory and basic facilities management, • Independently initiates and implements processes and efficiencies to manage projects, information, and influence people, • Format information for internal and external communication - memos, emails, presentations, reports, • Organize and maintain the office mailing and filing systemsAbout You..., • High School Diploma or equivalent, • 1 - 2 years of work experience as a Front Desk Administrative Assistant, Office Assistant or similar role, • Excellent written and verbal communication skills, • Proficient in using MS Office, • Outstanding organizational and time management skills, • Ability to multitask in a fast paced environment Salary.com Perks..., • Awesome co-workers, exciting atmosphere, and a modern, bright workspace!, • 10 paid holidays and generous paid vacation time, • Free on-site snacks, sodas and weekly treats, • Cell phone reimbursement, • 401K with 6% Company match Perfect your Pay. Inspire an Impact. Drive a Difference. At Salary.com, we know your worth- Apply today to explore opportunities to join our team!

Job Description Summary/Objective The role of a Field Administrative Assistant is to manage warehouse administrative tasks, including the receiving and issuing of work materials to employees, maintaining inventory, and assisting with billing processes. This position supports construction activities and plays a vital role in the smooth and compliant operation of field and warehouse logistics. Essential Functions and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide administrative and logistical support for field and warehouse operations. * Track inventory levels and reorder materials as needed. * Work directly with vendors to coordinate services and procure warehouse products. * Prepare documents, reports, and communications as directed. * Assist with general accounting and billing tasks. * Identify and report any suspected theft or inventory discrepancies. * Comply with company safety policies and procedures. * Maintain a professional demeanor and appearance. * Ensure the warehouse remains clean, organized, and secure. * Perform additional duties as assigned or as operational needs arise. Knowledge, Skills, and Abilities * Strong interpersonal, organizational, and communication skills. * Proficiency in Microsoft Office Suite. * Understanding of office and warehouse management techniques. * Experience with shipping, receiving, and order processing. * Excellent attention to detail and accuracy in task completion. Required Education and Experience * High school diploma or GED. * General labor experience. Preferred Education and Experience * 6 months to 2 years of administrative support experience. * General accounting knowledge. * 6 months to 2 years of Warehousing experience * 6 Months to 1 Year of forklift operating experience Additional Eligibility Qualifications * Willingness to travel for work, including overnight stays * Ability to lift at least 50 pounds on an occasional basis * Reliable and consistent attendance * Valid driver’s license with a clean driving record. * Ability to pass a criminal background check. * Pre-employment drug screening required. Physical Demands This position typically requires balancing, standing, walking, lifting, carrying, pushing, pulling, grasping, reaching, stooping, squatting, kneeling, climbing, hearing, talking, and other physical activities associated with warehouse and office work. Sedentary Work: The role may require lifting and moving items up to 80 pounds (or more if required), standing for extended periods Working Conditions Work may be performed indoors or outdoors in all types of weather conditions as well as work may be performed in a warehouse or office environment, with occasional visits to job sites or vendor locations. Travel This position requires travel between warehouse locations or job sites. This will include traveling to projects in different cities and may involve overnight stays. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. RequirementsPlease note that only applications from individuals residing in the United States will be considered for this position. We appreciate your understanding and thank all applicants for their interest.

Job Description With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Boston IVF is hiring for a full time Administrative Assistant/Third Party Reproduction Liaison for our growing team in our Waltham location. Job description: Scheduling patients for seminars, preparing patients’ charts, scheduling lab work, tracking results, entering confidential information in company’s databases, excellent documentation in EMR, communicating with patients about the donor egg and gestational carrier process, communicating with other departments in arranging appointments. Liaison between patients, TPR team, clinical teams and lab management for directed sperm donation program. Scheduling directed sperm donors for screening and maintaining communication with recipients and their sperm donors. Requirements include: Meticulous attention to detail and accuracy; ability to coordinate multifaceted tasks; excellent interpersonal and strong verbal and written communication skills; flexibility; familiarity and experience with computers; ability to work both independently and as part of a team. Must be able to work on several projects simultaneously and function effectively under pressure and despite frequent interruptions. Experience in the medical field is required; OB/GYN or infertility experience is preferred. This position is full-time. Monday-Friday days, four 10 hours shift can be an option, hours negotiable at Waltham location Comprehensive benefits package to all employees who work a minimum of 30 hours per week. • Medical, Dental, Vision Insurance Options, • Retirement 401K Plan, • Paid Time Off & Paid Holidays, • Company Paid: Life Insurance & Long-Term Disability & AD&D, • Flexible Spending Accounts, • Employee Assistance Program, • Tuition Reimbursement

Job Description 5 Mon-Fri 9-5pm with half hour lunch break. Administrative and Clerical duties in an Executive office. Duties And Responsibilities: Perform administrative and clerical duties for the Commissioners office, ensuring an organized filing system and timely processing of requests. Distribute time-sensitive mail and correspondence, including 51As, to the Ombuds team and other units. Coordinate staff onboarding and manage the Commissioners office budget. Prepare Commissioners travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook. Exercise discretion in handling confidential information and assess the priority level for meeting requests. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules. Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach. Upload, track, and update information on the Commissioners document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties. Plan and coordinate and Departments annual employee recognition programs in collaboration with the Commissioners support team. Provide support to the Commissioners Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governors Office, EOHHS, OCA, legislature, sister agencies, and federal government. Provide coordination and coverage support for other Central Office units as needed. Perform additional duties as assigned by the Executive Support Manager.

Job DescriptionBenefits: • 401(k), • 401(k) matching Compensation Details: • Gross Hourly Pay Rate: $25/hr, • OT Rate: $33.75/hr (Starts after 40 hours), • Holiday Rate: $33.75/hr, • Call Back Rate: $33.75/hrDescription: AM - 8hr 40hr Days - Five 8hr shifts, 8a - 4:30p. Job Details: Data Entry - will work on-site with the nurses on medical clearances, entering information into Employee Health and scanning documents. ON-SITE ONLY, NO REMOTE OPTION. SHIFT DETAILS: 40hr, *10/13 orientation, start dates 10/21 and 10/21 flexible per orientation purposes (1.5-2hr training). Duration: 3-4 weeks with the possibility of extension based on performance and availability. Multiple locations. Holiday Requirement: Some staff needed for Columbus Day. Weekend Requirement: 3 Saturday flu clinics not all staff needed to work these days. Anticipated Start Date: 10/13 orientation, start dates 10/21 and 10/21 flexible per orientation purposes (1.5-2hr training). Length of Assignment: Flu clinic will run 3-4 weeks, with possibility to extend for a select few, as needed. Job Type: Contract Experience: • Administrative Assistant Flu Clinic: 1 year (Required), • Accuracy in Data entry: 1 year (Required)

Job DescriptionBenefits: Boston Pads is a premier real estate technology and brokerage company serving the Greater Boston area. Our team operates one of the most powerful and data-rich real estate listing platforms in the region, and we support multiple affiliated offices, brokerages, and professionals. We value organization, teamwork, and attention to detail and were looking for someone who shares these values to support our growing team. This role is essential to the onboarding, coordination, and support of real estate agents and office operations. You'll be the go-to person for Monday new hire orientations, training logistics, compliance paperwork, and various administrative tasks. Key Responsibilities: • Welcome and onboard new agents every Monday with our Intro to Boston Pads presentation (in office from 10:00am3pm)., • Manage and coordinate agent training schedules across departments., • Maintain up-to-date licensing records and update license boards in all offices., • Ensure agent paperwork is completed and uploaded to internal systems weekly., • Attend and take detailed notes at weekly Zoom Meetings, • Create keycard badges and manage office credentials for agents., • Post job ads and distribute incoming resumes to appropriate teams., • Order and manage office supplies in collaboration with office managers., • Handle business card orders and related payment tracking., • Prior administrative or HR-related experience strongly preferred (12 years minimum ideal)., • Strong communication skills (both written and verbal)., • Highly organized with excellent attention to detail., • Comfortable using Google Workspace, Zoom, and cloud-based file systems., • Ability to handle confidential information with discretion and professionalism., • A positive, helpful attitude and willingness to take initiative and support others. If you're enthusiastic about organization, communication, and being a reliable part of a professional team, wed love to hear from you. Submit your resume and a brief cover letter outlining your interest in the role and any relevant experience. This is an excellent opportunity for someone looking to grow their administrative or HR career in a vibrant real estate office environment with a supportive team.

Job Description The Assistant Administrative Manager oversees and supports clinical and administrative functions of a fertility practice. Essential Duties and Responsibilities: Works in conjunction with interdisciplinary leadership to ensure that the highest standards for patient care are met and that the Boston IVF mission statement is realized through the following elements: • Direct oversight of clerical staff, inclusive of hiring, training, performance management, and workforce planning- directly responsible for the Waltham Administrative Assistants, Waltham Front Office Team and Medical Records Dept., • Responsible for supply procurement from Waltham Administrative/Clinical Team, • Maintains and coordinates Iron Mountain Records, • Develops and mentors staff; responsible for training new hires in the location of their employment., • Investigates and resolves patient concerns, staff complaints and/or process variations, • Ensures compliance with policies & procedures, • Rolls out new work flows and processes as needed, • Communicates clearly and effectively to all relevant parties, • Maintains an “open door” policy and is available to all staff, and works to promote a cohesive and productive environment, • Interacts in a positive and sensitive manner with patients and their families to resolve issues, and conveys this attitude to all staff members, • Able to adapt, innovate, and lead through change in order to meet operational and clinic needs. OTHER SKILLS AND ABILITIES • Demonstrated ability to adapt, innovate and lead interdisciplinary teams, • Utilizes problem-solving, decision-making, and planning skills, • Highly organized – able to prioritize and execute Comprehensive benefits package to all employees who work a minimum of 30 hours per week. -Medical, Dental, Vision Insurance Options -Retirement 401K Plan -Paid Time Off & Paid Holidays -Company Paid: Life Insurance & Long-Term Disability & AD&D -Flexible Spending Accounts -Employee Assistance Program -Tuition Reimbursement

Job Description Legal Administrative Assistant (Any Commercial Real Estate, Affordable Housing, Banking, Corporate, or Finance Law practice area experience strongly preferred) Location: Boston, MA. This is a hybrid position. In the first 90 days, you will be in the office three days a week; after 90 days, it will be two days a week. $65,000 to $85,000 DOE 8:30 am to 5:30 pm M-F with occasional paid overtime, bonus, and year-end raise. This multi-practice national law firm with over 45 lawyers seeks a Legal Assistant with experience in real estate or affordable housing to support four attorneys with their busy and growing practice in the Boston office. The attorneys want an assistant who knows the ins and outs of document management, saving different versions using iManage - FileSite, editing documents in MS Word, Adobe, and Workshare Compare, and combining various files into one master document. Enter time for the attorneys in a timekeeper program (SurePoint/LMS), submit expense reimbursements, handle large mailings, cover the reception desk, scan/distribute mail as needed, schedule appointments, and make domestic travel arrangements. On occasion, you will assist attorneys in the firm’s other office. You will assist the lawyers in preparing and finalizing legal documents relating to complex affordable real estate development transactions and regulatory filings. Assist attorneys in preparing, organizing, and finalizing documents for closings and assist in arranging for the execution thereof, including: • Drafting and maintaining closing checklists., • Coordinating the execution of documents., • Creating binders and CDs of closing transcriptions/documents, • Assist attorneys in preparing and finalizing legal documents relating to complex affordable real estate development transactions and regulatory filings., • Assist attorneys in preparing, organizing and finalizing documents for closings, and assist in arranging for the execution thereof, including:, • Drafting and maintaining closing checklists., • Coordinating the execution of documents., • Creating binders and CDs of closing transcriptions/documents., • As requested, prepare professional, error-free letters, memoranda, and email correspondence, whether for internal or external circulation and whether in hard copy or transmitted electronically., • Greet and interact with clients with the utmost professionalism, ensuring that they feel comfortable and welcome, both in person and over the telephone., • Maintain completeness and organization of firm document management system by complying with internal document naming and filing policies and procedures., • Maintain attorney calendars, monitor deadlines and due dates on incoming correspondence, and assist attorneys in managing pending deadlines., • Schedule appointments, make travel arrangements, answer telephones, and perform other similar administrative duties., • Prepare attorney expense reports promptly., • Maintain attorney files on bar memberships, dues, and CLE requirements. A college degree is strongly preferred or the equivalent years of RE experience. At least 2 years as a Legal Assistant, Paralegal, or Legal Administrative Assistant with some experience with a law firm in real estate, finance, or corporate transactional practice groups preferred. Solid MS Office, including expertise in the table of contents and table of authorities, formatting codes, and styles. SurePoint / LMS, iManage – FileSite, Adobe, Workshare Compare, and 50 wpm typing. The firm culture is upbeat, happy, progressive, and team-focused, with a total of 45 attorneys firmwide. The firm offers a competitive salary of up to $85,000 with paid overtime, incredible benefits, learning, and growth. Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Job DescriptionMulvena Winston, PC, a fast-paced estate planning law firm in Stoneham, Massachusetts recently voted one of the Best Up and Coming Law Firms in Massachusetts by Massachusetts Lawyers Weekly is looking for a professional and organized administrative assistant. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient experience. This role involves a high level of client interaction and communications, a variety of administrative tasks to support our legal team and ensure smooth office operations. Salary commensurate with experience. Key Responsibilities: Greet clients and visitors, directing them to the appropriate individuals. Answer, screen, and route incoming calls in a professional manner. Schedule and confirm appointments for attorneys and other staff. Maintain a tidy and organized reception area. Manage and distribute incoming and outgoing mail and deliveries. Assist with the preparation, assembly and distribution of legal documents and correspondence. Perform general office duties such as filing, photocopying, and scanning. Maintain office supplies and coordinate office services. Conduct new client intakes. Handle inquiries from potential clients, current clients and visitors, providing information and assistance as needed. MA notary public helpful. Qualifications: High school diploma or equivalent. Additional qualifications or certifications in office administration, secretarial or paralegal work is helpful but not required. Professional appearance and demeanor is extremely important. Candidate will possess the following qualities: • strong organizational skills, • attention to detail, • a good understanding of business relationships and client confidentiality principles, • ability to work independently, multitask and manage time effectively in a fast-paced environment, • excellent written and verbal communication skills with a strong command of grammar, spelling and punctuation, • proficiency in Microsoft Office Suite and office equipment (e.g., copiers, scanners, etc.), • experience with creating and editing Excel spreadsheets, including simple formulas and formatting, • advanced word processing skills including the use of styles, tracking, outline numbering, pagination, and headers and footers.

Job Description Recertification Specialist Schedule: Tuesday, Wednesday, Thursday, 9:00 am - 5:00 pm (Part-Time, 24 hours/week). Location: MetroMark Apartments, Jamaica Plain, MA. The Recertification Specialist is responsible for working with the Property/Rental/Assistant Property Manager in the completion of administrative tasks related to affordable housing activities. ESSENTIAL DUTIES: • Coordinate on-site data collections and processing of tenant information., • Schedule tenant recertification interviews., • Ensure proper calculation of income, assets, rent levels, etc., • Work with office staff for proper/timely move-in/move-out of residents., • Coordinate apartment inspections for recertifications., • Maintain complete and current resident files in accordance with company policy and regulatory agency policy., • Work with office staff on other office tasks, i.e. collection of rents, social activities, etc., • Follow company policies and procedures at all times, • Complete required trainings as assigned., • Attend required meetings as requested. REQUIRED EDUCATION/EXPERIENCE: High School Diploma or equivalent education/experience. Minimum of 2 years’ experience working in an administrative capacity. Knowledge of affordable housing regulations. Effective communicator with the ability to engage a range of stakeholders in writing and verbally. Strong computer technology skills, including internet, Microsoft Office suite, and reporting. Tuesday, Wednesday, Thursday, 9:00 am - 5:00 pm (Part-Time, 24 hours) $1,500.00 sign-on bonus!

Job DescriptionCatholic Charities founded in 1903 remains among the largest and well respected social service agency with programs and offices located in Boston and the greater Boston area. As one of the largest providers of social service in Massachusetts, Catholic Charities of Boston offers over 70 programs and services in 23 locations around Eastern Massachusetts. We are currently seeking an Administrative Assistant to provide a wide range of support functions to the Administrative team of Catholic Charities in the newly remodeled Teen Center in the community of Dorchester. The daily responsibilities of the Administrative Assistant position is integral to the center for a well-organized and effective support system. Qualifications include • Associate degree, high school diploma or equivalent., • Minimum 3-4 years of prior administrative support experience preferably working in community based programs., • Fluency in English and Cape Verdean Creole required., • Pleasant phone manner with good communication and administrative skills., • Professional, positive and patient demeanor., • Must be highly organized and perform multiple tasks as required., • Proficient typing and self-editing skills., • Keen attention to detail., • Must be available to work evenings as needed., • Competent skills with Microsoft Office Suite, Office 365, Outlook, Excel and Zoom. Strong Internet skills. Our benefits are competitive and include a 403(b) savings plan and generous time off. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Visit us at: .

Job Description Consilio's ELS Direct Hire division is seeking a legal secretary/assistant in the Boston area on behalf of a law firm. The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented. Responsibilities • Drafting and formatting letters for attorney review, • Scheduling depositions, • Managing travel arrangements and reimbursements Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. Company DescriptionWe work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.

Job Description The Boston office of a successful, global law firm is seeking a qualified Litigation Legal Secretary to join their team. Great place to work with an excellent salary and top notch benefits. JOB SUMMARY: The Legal Secretary is responsible for providing administrative support to a team consisting of attorneys and/or paralegals. EXPERIENCE: Minimum of 4 years of legal secretarial experience in a Litigation practice, with at least 3 years of experience supporting billing attorneys. ESSENTIAL DUTIES AND RESPONSIBILITIES • Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software, • Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals, • Create shell documents from Forte for use by attorneys, including, if necessary, automatic numbering through Litera and/or native Word, • Prepare court filings and follow up with attorney service regarding status of filings, • Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals, • Filing of documents with various state and district Courts, as well as courts of appeal, • Create tables of contents and tables of authorities, • Create and maintain current Proofs of Service and Service Lists, • Prepare check requests, new case reports, run conflict checks and open new files, • Daily time entry, as directed by individual team members, • Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department, • Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate, • Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders, • Answer telephone calls, take notes/messages and redirect calls as appropriate, • Coordinate travel arrangements for attorneys, • Coverage for secretarial absences and assistance with overflow work within assigned team, • Draft standard correspondence and other documents for team approval and use, • Maintain client lists, contact lists and other electronic databasesCompany DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Job Description RESPONSIBILITIES: • Provides legal and administrative support to the IP attorneys., • Manages attorneys’ calendars and deadlines., • Completes time entry and performs data entry of time/billing into the accounting system., • Responds timely to new matter opening requests., • Processes client bills and pays relevant invoices., • Prepares and files information disclosure statements and related documents in a timely manner with the U.S. Patent and Trademark Office (USPTO)., • Assists attorneys with docket management., • Maintains patent application electronic files., • Reviews incoming mail, whether paper or electronic, and proactively takes necessary next steps., • Maintains accurate client contact information and reporting instructions., • Coordinates with IP Manager, colleagues and/or departments to ensure timely completion of assignments., • Liaises with the Docketing group to ensure docket clearance of all information disclosure statement deadlines., • Reviews attorneys’ docket reports and initiates reminder emails to primarily assigned and case-related responsible attorneys to ensure completion of due dates and non-extendable actions., • Collaborates with IP Manager/Docket Team to coordinate intake of electronic and/or paper documents related to incoming file transfers, conducts matter review of materials to ensure completeness, performs follow up to acquire any missing information, and obtains newly assigned client/matter numbers for entry into docketing database. QUALIFICATIONS: • BA/BS degree preferred, but not required., • 3+ years of prior administrative, legal and/or executive assistant experience required., • Familiarity with a document management system, such as FileSite/iManage., • Excellent grammar, spelling and proofreading skills., • Excellent interpersonal skills, including strong communication skills, tact, and diplomacy, as well as the ability to interact positively and productively with all levels of the Firm., • Demonstrates a high degree of organization, flexibility, and reliability to set priorities, as well as the ability to manage multiple responsibilities and works well under pressure., • Detail-orientated and self-motivated., • Works well under pressure, is accurate and treats all office matters with strict confidence., • Ability to work both independently and collaboratively with team members as well as attorneys and staff throughout the firm., • Able to accommodate occasional overtime work.Company DescriptionBusiness oriented work environment with practice tht has been around for decades and going strong.Business oriented work environment with practice tht has been around for decades and going strong.

Job Description Legal Assistant – Commercial Real Estate (Any Commercial Real Estate, Affordable Housing, Banking, Corporate, or Finance Law strongly preferred) Location: Boston, MA. This is a hybrid position. In the first 90 days, you will be in the office three days a week; after 90 days, it will be two days a week. $65,000 to $85,000 DOE 8:30 am to 5:30 pm M-F with occasional paid overtime, bonus, and year-end raise. This multi-practice national law firm with over 45 lawyers seeks a Legal Assistant with experience in real estate or affordable housing to support four attorneys with their busy and growing practice in the Boston office. The attorneys want an assistant who knows the ins and outs of document management, saving different versions using iManage - FileSite, editing documents in MS Word, Adobe, and Workshare Compare, and combining various files into one master document. Enter time for the attorneys in a timekeeper program (SurePoint/LMS), submit expense reimbursements, handle large mailings, cover the reception desk, scan/distribute mail as needed, schedule appointments, and make domestic travel arrangements. On occasion, you will assist attorneys in the firm’s other office. You will assist the lawyers in preparing and finalizing legal documents relating to complex affordable real estate development transactions and regulatory filings. Assist attorneys in preparing, organizing, and finalizing documents for closings and assist in arranging for the execution thereof, including: • Drafting and maintaining closing checklists., • Coordinating the execution of documents., • Creating binders and CDs of closing transcriptions/documents, • Assist attorneys in preparing and finalizing legal documents relating to complex affordable real estate development transactions and regulatory filings., • Assist attorneys in preparing, organizing and finalizing documents for closings, and assist in arranging for the execution thereof, including:, • Drafting and maintaining closing checklists., • Coordinating the execution of documents., • Creating binders and CDs of closing transcriptions/documents., • As requested, prepare professional, error-free letters, memoranda, and email correspondence, whether for internal or external circulation and whether in hard copy or transmitted electronically., • Greet and interact with clients with the utmost professionalism, ensuring that they feel comfortable and welcome, both in person and over the telephone., • Maintain completeness and organization of firm document management system by complying with internal document naming and filing policies and procedures., • Maintain attorney calendars, monitor deadlines and due dates on incoming correspondence, and assist attorneys in managing pending deadlines., • Schedule appointments, make travel arrangements, answer telephones, and perform other similar administrative duties., • Prepare attorney expense reports promptly., • Maintain attorney files on bar memberships, dues, and CLE requirements. A college degree is strongly preferred or the equivalent years of RE experience. At least 2 years as a Legal Assistant, Paralegal, or Legal Administrative Assistant with some experience with a law firm in real estate, finance, or corporate transactional practice groups preferred. Solid MS Office, including expertise in the table of contents and table of authorities, formatting codes, and styles. SurePoint / LMS, iManage – FileSite, Adobe, Workshare Compare, and 50 wpm typing. The firm culture is upbeat, happy, progressive, and team-focused, with a total of 45 attorneys firmwide. The firm offers a competitive salary of up to $75,000 with paid overtime, incredible benefits, learning, and growth. Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Job Description Our client, a successful law firm with offices all over the country, is seeking a skilled Legal Administrative Assistant to provide exceptional support to a managing partner and another executive in a fast-paced legal environment. Location: Boston, MA Salary: $66,000 - $120,000 (depending on experience) Schedule: Hybrid (3 days in, 2 days remote) Role: Legal Administrative Assistant Responsibilities: • Provide high-level administrative support to a managing partner and an executive, ensuring smooth operations and organization., • Maintain effective communication and teamwork across departments to ensure seamless collaboration., • Drafts and prepares highly sensitive and confidential documents, including memoranda, correspondence, pleadings, reports, and other legal materials., • Takes initiative to ensure the accuracy and completeness of materials, billing invoices, and reports; thoroughly proofreads documents to ensure compliance with firm policies and procedures., • Demonstrates strong working knowledge of Electronic Court Filing (ECF) systems and adheres to court-specific filing requirements., • Accurately enters and submits attorney time records in line with firm’s Time Entry Policy., • Acts as a key liaison and point of contact for clients and external advisors, maintaining professional communication., • Handles and prioritizes incoming communications including calls, mail, and emails., • Researches and responds to client or internal inquiries as needed., • Assists with business development initiatives and related project support., • Maintains expertise in iManage (document management system), ensuring timely and organized filing of all client-related documents, both electronic and physical., • Manages attorney calendars, including scheduling and providing timely reminders., • Coordinates meetings, handling all logistics such as attendee notifications, setup, follow-up correspondence, meeting minutes, and required documentation., • Prepares materials and develops presentations for meetings and internal/external use., • Oversees travel arrangements and logistics for attorneys., • 4 or more years of Legal Administrative Assistant experience required., • Experience reporting to executives., • Strong administrative skills (organization, time-management, proofreading, accuracy, detail-oriented)., • Proactive and strong attention to detail., • Strong verbal and written communication skills., • MS Word and Outlook, Excel, Power Point, InTapp (Time Entry System), Chrome River (Invoice Payment System) or similar systems preferred., • High School Diploma required., • Bachelor’s degree preferred., • Executive Assistant experience and Paralegal experience are a plus.