Administrative assistant jobs in North Bergen, New Jersey - Page 2Create job alerts

Ariel Property Advisors Overview Ariel is one of New York City’s fastest growing commercial real estate advisory firms. The company provides marketing and consultative services to institutions and private clients throughout the NY metropolitan area and maintains sharp focus on multifamily properties and development sites. Ariel believes that outstanding performance originates from long-lasting relationships with key industry contacts and an exceptional understanding of real-time market data. The company is structured to meet this ideal and produce outstanding results through three complementary groups that address these elements—Investment Sales, Capital Services and Investment Research. Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to our Company President and Executive Partners. This pivotal role requires exceptional organizational abilities, meticulous attention to detail, and the capacity to manage a wide range of administrative tasks. The ideal candidate will also be a collaborative team player, contributing to the overall efficiency and effectiveness of our administrative operations. In this role you will be part of the Administrative team, supporting various tasks and projects. This is an excellent opportunity to work closely with senior leadership and play a key role in the success of our organization. Role responsibilities: Company President • Manage and maintain the company President's complex calendar, including scheduling meetings, appointments and coordinating associated activities., • Prepare proactive daily reminders for calls, emails, and follow-up items, as well as processing mail., • Provide comprehensive administrative support including assisting with personal errands., • Organize and sort important documents, and provide light bookkeeping support., • Support Executive Partners, including managing calendars, scheduling meetings and coordinating associated activities., • 3-5 years of proven experience providing administrative support at the Executive level., • Bachelor's degree / Associate's degree preferred, or equivalent relevant experience., • Proficiency in Google Workspace, specifically calendar management., • Excellent organization and time management skills, and the ability to prioritize tasks effectively in a fast-paced environment., • Attention to detail and strong problem-solving abilities., • Proactive and able to anticipate needs and take initiative independently., • Excellent written, verbal and interpersonal communication skills., • Experience managing small to medium-scale projects or tasks with minimal supervision. Compensation: Comprehensive compensation package including annual bonus, 401(k), health / disability benefits and a generous time off policy.

We are seeking a reliable and organized Part-Time Office Assistant to provide general administrative support and help keep our office running smoothly. The ideal candidate is detail-oriented, friendly, and comfortable managing multiple tasks in a busy environment. Responsibilities: • Answer and direct phone calls, emails, and in-person inquiries., • Maintain and organize filing systems (digital and paper)., • Schedule meetings and appointments., • Prepare and proofread documents, memos, and correspondence., • Assist with data entry, record keeping, and office inventory., • Support basic bookkeeping and invoice processing as needed., • High school diploma or equivalent (associate’s degree preferred)., • Prior administrative or clerical experience a plus., • Proficient in Microsoft Office (Word, Excel, Outlook)., • Strong communication and organizational skills., • Ability to work independently and handle confidential information.

About Us At ESU, we believe that every fruit has a story — grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We’re an industry leader in fresh produce — specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories — and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It’s a place where teamwork and growth come naturally — and where your career can truly take root. About the Role As an Office Administrator, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you’ll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You’ll work closely with our leadership and gain hands-on experience in multiple areas of the business — all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support • Manage Company assets, third party services, and expenses., • Serve as the first point of contact for calls/emails, visitors, and vendors — ensuring a warm, professional experience., • Manage events, coordinate meetings, and travel arrangements for the team., • Organize and maintain company files, correspondence, and office supplies. HR & People Support • Assist with onboarding new employees, preparing welcome materials, and maintaining HR records., • Track attendance, time-off requests, and assist in payroll preparation., • Support employee engagement activities and internal communications. Finance & Reporting • Process invoices, receipts, and expense reports in collaboration with the accounting team., • Support data entry, filing, and document organization for financial records., • Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination • Partner with procurement, logistics, and sales departments to keep daily activities on track., • Support cross-departmental communications and project follow-ups., • Help identify opportunities to improve workflows and office systems. Qualifications Experience: • 1–2 years of experience in Office management, administrative assistant, or executive assistant preferred. Skills That Help You Succeed • Organization & Attention to Detail – You take pride in keeping things in order and ensuring nothing slips through the cracks., • Communication & Professionalism – Clear, warm, and courteous in person and in writing., • Initiative & Problem-Solving – You notice what needs to be done and take action before being asked., • Team Collaboration – You work well with others and enjoy supporting a common goal., • Technology Skills – Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus., • Customer Service Mindset – You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You’ll Love Working Here • A team that values growth, collaboration, and respect., • Opportunities to learn about multiple departments and the inner workings of a global business., • A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.

W2 ContractEnglewood Cliffs, NJONSITE$30-35/hr** Top Must-Have Skills • Exec Admin Experience, • Bilingual in Korean and English Required, • Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work., • Prepare invoices, reports, memos, letters, financial statements, and other documents., • File and retrieve corporate documents, records, and reports., • Open, sort and distribute incoming correspondence, including faxes and emails., • Bachelor’s Degree required, • 3+ years’ Executive Administrative experience required, • Verbal and written communication, multi-tasking, customer service and interpersonal skills., • Ability to work independently and manage one's time., • Ability to keep information organized and confidential., • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Reports to: Operations Director Hours per Week: 40 (Mon-Fri; 8am-5pm) Salary: $80,000-85,000 per annum, DOE In-Office: 5 Days per week We are seeking an experienced Office Coordinator to join an award-winning design firm in Manhattan. In this role you will be the face of our firm as our Receptionist, being first point of contact for all of our designers, architects and VPs. You will provide general administrative assistance to the Manhattan team including supporting with light bookkeeping tasks. Duties/Responsibilities: • Be gatekeeper and first point of contact for the firm greeting and assisting all visitors, clients and vendors in a professional and welcoming manner., • Manage incoming calls, emails and deliveries., • Coordinate with building maintenance and service vendors when needed., • Support the Manhattan office with administration, including the preparation of documents, reporting, client correspondence, filing, data entry, scheduling, and maintenance office supplies., • Support the finance team with financial administration through tracking of expenses and maintaining accurate financial records., • Use accounting software to support the vendor of bills and invoicing, via QuickBooks., • Maintain the office appearance, ensuring good cleanliness and organisation and that communal areas are well presented and fully stocked., • Aid as additional support on special client projects when requried. Required Skills/Abilities: • Demonstrable experience in an Office Coordination, Receptionist or Admin Assistant post., • Industry background - Design, Architecture, Interiors or similar., • Possess high level of professionalism, maturity, discretion and sound judgment, • Excellent time management skills with a proven ability to meet deadlines, • Basic knowledge of bookkeeping or accounting software (i.e., QuickBooks or similar) a plus., • Proficient with Microsoft Office Suite – Outlook, Excel, PowerPoint, Word.

Actively seeking a Legal Recruiting Assistant for a HYBRID and Full Time Role. The position will assist the law firm with the busy 2026 Summer Associate Program, as well as Lateral Recruiting efforts. The right candidate will have 0-1 years of professional recruiting experience, or HR Internships, preferably within a law firm or professional services environment is PREFERRED. HOURS: Monday – Friday, 9:30 AM - 5:30 PM EST SCHEDULE | LOCATION: HYBRID | New York (Manhattan) SALARY: $55 - $60K (Commensurate w/Overall Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc. IDEAL CANDIDATE REQUIREMENTS • Bachelor’s Degree REQUIRED, • 0-2+ yrs of Recruitment or HR Internship or Professional Experience REQUIRED, • Proficiency in MS Office Suite (Word, Excel, Outlook), • Strong Attention to Detail and Confidentiality, • Experience handling Administrative and Events Tasks ROLE RESPONSIBILITIES • The Legal Recruiting Assistant provides administrative support to the Legal Recruiting department., • Assists with the organization and implementation of the Summer Associate Program, • Assists with all aspects of the on-campus interview process, • Assists with the organization of lateral associate and judicial clerk candidate applications, • Maintains legal recruiting database, • Coordinate travel expenses for associate and summer associate candidates., • Performs other duties as assigned. SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Restaurant Operations Assistant Our Ideal candidate is a restaurant manager that excels in administration and would like to start working mostly weekday daytimes. Overview: Catch Hospitality Group is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated. Responsibilities: The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees. Qualifications: · Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment · Are organized and proficient at multitasking · Are a reliable, flexible team player willing to learn and adapt to new situations · Have strong verbal communication skills · Are committed to perfection and have a genuine passion for hospitality · Thrive in a fast-paced environment and work well under pressure

Temporary Administrative Assistant / Receptionist – Onsite; 6–8 week contract with the potential to extend 💰 Pay: $19.25/hour 📍 Location: Onsite – Queens, NY (3 days Bayside / 2 days Rego Park) 🕒 Schedule: Monday–Friday | 9:00 AM – 5:00 PM Our client, a leading residential property management company, is seeking a Temporary Administrative Assistant / Receptionist to provide support across two Queens office locations while they conduct a permanent search. This assignment is expected to last 6–8 weeks, with the potential to extend based on business needs. About the Role This position offers a mix of administrative, reception, and client service responsibilities. The ideal candidate will be personable, organized, and confident in interacting with both residents and building staff in a professional setting. This role requires strong communication skills, attention to detail, and a proactive approach to supporting daily office operations. Key Responsibilities • Greet and assist residents and visitors in person with professionalism and warmth., • Answer and direct incoming phone calls to appropriate contacts., • Provide general administrative support, including filing, data entry, and document organization., • Liaise with building staff and management to ensure smooth day-to-day operations., • Assist with scheduling, correspondence, and other office support tasks as assigned., • Maintain a tidy and welcoming front desk and office environment. Qualifications & Skills • 1–2 years of administrative or reception experience, ideally in a client-facing role., • Strong customer service and communication skills, both verbal and written., • Professional and polished demeanor when interacting with residents, staff, and vendors., • Reliable, organized, and adaptable across multiple office environments., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel)., • Ability to maintain confidentiality and exercise discretion. Hiring Process & Timeline This role will include a single virtual interview with the hiring managers. The selected candidate will begin as soon as possible, supporting both the Bayside and Rego Park offices.

Job Title: Administrative Assistant Location: Brooklyn, NY 11214 About Us: EA Holdings is a New York–based family investment office. We deploy flexible, patient capital into enduring businesses and real assets. Our approach reflects decades of operating experience across supply chains, industrials, distribution, and property markets. Role Overview: We are seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration and project coordination. This role requires someone who can manage schedules, coordinate projects, track deliverables, and act as a key liaison between internal teams, clients, and vendors. Key Responsibilities: • Manage and maintain executive calendars, schedules, and appointments., • Assist in planning, coordinating, and tracking project timelines, milestones, and deliverables., • Prepare, edit, and maintain project documentation, reports, presentations, and correspondence., • Coordinate meetings, conference calls, and travel arrangements for executives and project teams., • Serve as a liaison between executives, internal teams, clients, and vendors., • Track deadlines, dependencies, and follow-ups across multiple projects., • Implement and maintain organized office and digital filing systems for projects and administrative tasks., • Support process improvements to enhance efficiency and accountability across projects and operations., • Handle confidential and sensitive information with discretion. Qualifications: • Proven experience in administrative support or project coordination, preferably in a fast-paced or high-level environment., • Strong organizational, multitasking, and time management skills., • Experience with project management tools (e.g., Asana, Trello, Monday.com, or similar)., • Excellent written and verbal communication skills., • Proactive, detail-oriented, and capable of managing multiple priorities independently., • Professional demeanor and ability to work collaboratively with diverse teams. What We Offer: • Competitive salary and benefits., • Opportunities for career growth in project management and operations., • A collaborative, fast-paced work environment where your contributions make a direct impact. How to Apply: • If you are an organized, proactive professional with a passion for project coordination and administrative excellence, apply via LinkedIn.

THIS HIGHLY PRESTIGIOUS, INTERNATIONAL, POWERHOUSE LAW FIRM IS ADDING TO STAFF AND IS SEEKING A RECRUITING ASSISTANT with good internships in a law firm. What makes this position special is that it involves all aspects of Human Resources. This is a very project-oriented position. THIS IS A GREAT OPPORTUNITY TO LEARN AND SHINE IN A HIGH-PROFILE LAW FIRM. • Assist with the administrative aspects of lateral associate hiring:, • Post jobs on the firm website, LinkedIn, and various other job boards, • Assist with onboarding and orientation for new hires., • Assist with law student recruiting efforts, including outreach and on-campus/EIW interview programs, and the callback interview and offer process:, • Represent the firm at student engagement programs - virtual, in-office, and on-campus;, • Support the 1L and 2L law student recruiting process from screening interviews/on-campus recruiting to facilitating the callback interview and offer process;, • Assist with the planning and execution of the firm-wide summer associate program:, • Support orientation planning and execution;, • Plan, calendar, and host summer associate social events;, • Coordinate and calendar lunches with attorneys and administrators IMMEDIATE HIRE. GREAT OPPORTUNITY TO GET TOTALLY INVOLVED . MUST HAVE INITIATIVE AND AMBITION. FULL BENEFITS

Executive Assistant to CEO Location: New York, NY (Hybrid: in-person + remote) Company: Little Ray Media About Little Ray Media Little Ray Media is a New York–based production company dedicated to financing, developing, and producing premium content that amplifies women’s stories and empowers female storytellers. Founded in 2022, LRM’s first projects include Bad Genius (Hulu, 2025) and Charlie Harper (TIFF 2025). The Role We’re looking for a highly organized, resourceful, and proactive Executive Assistant to work directly with our founder & CEO. This role is ideal for someone who thrives in fast-paced, creative environments, has a sharp eye for detail, and can juggle everything from scheduling and travel to script coverage. This role offers a unique opportunity to learn every side of the entertainment business — development, production, and the operations of a growing media company. Responsibilities · Provide day-to-day executive support to the CEO, including managing calendar, scheduling meetings, booking travel, and handling correspondence. · Assist with project management across film/TV development, production, and company initiatives. · Coordinate with external partners, talent representatives, and collaborators. · Conduct research and prepare materials as needed for meetings, pitches, and production. · Support on-set production needs when applicable. · Help maintain company organization systems and ensure deadlines are tracked. · Occasionally assist with personal scheduling/logistics. Qualifications · 1–3 years of experience in an assistant, coordinator, or project management role is preferred (entertainment, media, or agency experience a plus). · Strong organizational skills, attention to detail, and ability to multitask. · Excellent written and verbal communication skills. · Comfortable balancing creative and administrative work. · Proactive, adaptable, and able to anticipate needs before they arise. · A passion for film, TV, and storytelling — especially women’s stories — is essential.

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is an in-office position 5 days a week with possibly some flexibility 1 day a week depending on what’s going on. About the Job: • Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare for road shows and conferences, • Arrange special events, team events, outings and dinners internal and external, • Order office supplies snacks, • Special ad hoc projects, • 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance, • Bachelor’s Degree, • Very detail oriented and organized with good project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills, • Team oriented and responsible; warm engaging with a “client focused” personality

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: • Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met., • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures, • Screen incoming calls and greet guests in a professional and courteous manner, • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination, • Schedule and organize conferences and off-sites including all related logistics, • Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes, • Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system, • Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed, • Provide phone coverage and back up assistance, • BA/BS degree preferred, • 5+ years of administrative support experience or training, or equivalent combination of education and experience, • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines, • Ability to shift gears independently and demonstrate flexibility in different coverage assignments, • Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action, • Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations, • Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required, • Team-oriented and collaborative attitude is a must, • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint, • Working knowledge of office administrative procedures and operating standard office equipment, • Experience supporting a group of executives in a corporate environment highly preferred, • Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced, professional environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation / Significant shares of Company Stock, • 401K with employer match, • Comprehensive medical, dental, and vision insurance, • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunity

Position: Litigation Legal Assistant Location: Midtown Manhattan, NY (Hybrid - Remote Fridays) Compensation: $100,000-$120,000 + Overtime Hours: 9:30 a.m. - 5:30 p.m. Overview: A prestigious Midtown law firm is seeking an experienced Litigation Legal Assistant to provide high-level administrative and paralegal support to a team of attorneys. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys working on complex litigation matters. Key Responsibilities: * Provide comprehensive administrative and litigation support to multiple attorneys. * Prepare and file legal documents in state and federal courts. * Draft and format pleadings, discovery documents, and correspondence. * Manage attorney calendars, including scheduling meetings, depositions, hearings, and court appearances. * Coordinate with courts, clients, and opposing counsel as needed. * Conduct legal research using Westlaw, LexisNexis, or similar databases. * Maintain case files and organize documents electronically and in hard copy. * Track attorney time, prepare expense reports, and assist with billing. * Handle confidential information with discretion and professionalism. Qualifications: * Minimum of 5 years of litigation experience in a law firm environment. * Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with Best Authority or similar citation tools. * Strong knowledge of court rules and filing procedures. * Exceptional attention to detail and proofreading skills. * Excellent written and verbal communication abilities. * Ability to manage multiple priorities and meet tight deadlines. * Experience with document management systems (e.g., NetDocs) and timekeeping software (e.g., SurePoint) preferred. Why You'll Love This Role: * Collaborative and professional team culture. * Hybrid schedule with remote work on Fridays. * Competitive compensation and benefits, including 401(k), generous paid holidays, and parental leave. * Opportunity to support high-profile litigation cases in a respected Midtown firm. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Research Coordinator – Hedge Fund A prestigious, growing hedge fund is seeking an enthusiastic Research Coordinator to support a Partner and 2 other professionals with general administrative support, corporate & research access coordination with the sell-side, investment analyst research support, expense reporting, and ad hoc projects. The ideal candidate is a self-starter, detail-oriented, sharp, highly efficient, polished, and has high emotional intelligence. The key to this role is assisting the team in prioritizing and managing time and finding efficiencies to make the investment process run as seamlessly as possible. The atmosphere in the office is fast-paced, collegial, and energetic. This is an incredible opportunity to work alongside an amazing team in a role with heavy exposure. Salary based on experience: $120K-$175K range – flexible on base depending upon experience + discretionary bonus + top benefits including fully paid premiums, fitness/commuter/tech stipends, free lunch, charitable contributions, 401k contribution and more LOCATION: Midtown East, NYC, onsite Monday – Friday with general hours of 8/8:30am-5:30/6pm (rotating with other Research Coordinators) Responsibilities include: • Maintain team’s Outlook calendars, contacts, assignments, and compliance requirements, • Coordinate domestic and international travel, • Coordinate corporate and research access with the sell-side and additional research vendors, • Proactively anticipate and complete work assignments whenever possible, • Answer phone calls, emails, and correspondence for team, • Liaise with internal and external contacts on behalf of the team, • Assist investment analysts with streamlining research resources and ad-hoc projects, including updating financial models, • Maintain confidentiality of all sensitive and confidential issues Qualifications/Requirements: • Bachelor's degree required -3+ years of research coordinator or administrative support experience in financial services • Experience with Microsoft Suite, especially Excel, • Strong work ethic, organizational skills, and attention to detail, • Excellent communication skills – both verbal and written, • Collaborative and team-oriented, • Intelligent and quick-witted with the ability to manage team and other internal/external investment professionals quickly and efficiently, • “No task is too big or too small” mentality, • Ability to work independently with strong follow-through, • Flexibility to handle multiple and changing priorities Please submit your resume to apply! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a start-up company, is seeking a Temporary Executive Assistant. The ideal candidate will have a 24/7 mentality, be detail oriented, and have the ability to thrive in a fast-paced environment. This assignment starts asap and will last for about 5 months. Hours: 9am – 6pm *Fully Onsite Location: Flatiron Responsibilities: • Provide administrative support to the CEO, • Manage complex and high-volume calendars using Google Calendar, • Coordinate extensive travel arrangements, including flights, accommodations, and itineraries, • Book reservations (restaurants, fitness or recreational bookings, etc.) as needed for both business and personal needs, • Provide a mix of business and personal executive support, • Communicate effectively via Google Workspace (Gmail, Calendar) and Slack, • Operate efficiently in a fast-paced, demanding environment while maintaining accuracy and composure Requirements: • Highly organized, detail-oriented, and able to prioritize multiple tasks, • Strong communication skills — clear, concise, and professional, • Resourceful and proactive problem-solver with sound judgment, • Able to thrive in a fast-moving, dynamic work environment, • Prior experience supporting executives in a startup or similarly fast-paced setting preferred Please submit your resume in Word format for immediate consideration. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Jones Jones LLC is a leading workers’ compensation defense law firm that is seeking a Legal Assistant to support the calendar department with administrative tasks and provide our clients with high quality service. Candidates must be able to work in a team environment as well as individually with strong attention to detail for accuracy. Job Responsibilities: Promptly respond to incoming emails in the calendar public folder Work with other departments to effectuate smooth hearing operations Enter new referrals for upcoming hearing into file management system Assist with assigning hearings to attorneys as needed Review all upcoming hearings in file system to ensure accuracy Send daily calendar to attorneys Draft and file legal documents on behalf of clients Review and editing of reports as needed Assist with assigning dictations to be transcribed Requirements: Associate degree in Paralegal Studies or related field required Bachelor’s degree in Paralegal Studies or related field preferred Paralegal certificate a plus Some related experience preferred but not required Excellent verbal and written communication skills Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Strong analytical and problem-solving skills Ability to function well in a high-paced and at times stressful environment Ability to maintain confidentiality, and to exercise discretion and good judgment Proficient with Microsoft Office Suite or related software. Apply today to join a firm with over a century of success and a future focused on innovation. Jones Jones LLC is an equal employment opportunity employer.

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks.General hours are 9am-6pm with flexibility for overtime as needed.In office Mo

***Please note that this position requires Japanese proficiency Role Description Major Japanese Bank is seeking a highly organized and proactive bilingual Executive/Administrative Assistant to provide dedicated support to senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities • Provide dedicated support to three senior executives overseeing middle and back-office functions • Managing schedule and calendar through Outlook • Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling • Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed • Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA • Order business cards, submit maintenance requests, and manage office supplies procurement • Coordinate food and beverage services for client meetings and make business dinner reservations • Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualifications • Bachelor’s degree in business administration, Communications, or a related field (preferred) • This position is an on-sight position (Midtown Manhattan), remote work may be permitted with prior approval Skills • Strong collaboration skills and the ability to build positive relationships with other EAs • Proficy in Japanese and excellent written and verbal communication skills in English required. • Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools • Familiarity with CONCUR and COUPA preferred • Ability to multitask and prioritize effectively in a fast-paced environment • Flexibility to accommodate ad-hoc tasks or schedule changes • A forward-thinking individual who can manage tasks independently • Exceptional attention to detail and commitment to high-quality work Duration: 2025/12/01-2026/2/28

ADMINISTRATIVE ASSISTANT - for a CPA FIRM CPA Firm is seeking an experienced Administrative Assistant MUST HAVE WORKED IN PUBLIC ACCOUNTING QUALIFICATIONS Expertise in QuickBooks.

Morris Heights Health Center is seeking an exceptionally organized and proactive Executive Assistant to provide high-level support to our Chief Intelligence and Strategy Officer (CISO). This position is central to ensuring the smooth execution of strategic initiatives and operational excellence across the Office of Intelligence and Strategy. The ideal candidate will demonstrate sound judgment, professionalism, and discretion, with the ability to thrive in a fast-paced, dynamic healthcare environment. This role requires a balance of tactical execution and strategic coordination perfect for someone who excels in managing complexity while maintaining precision and confidentiality. Key Responsibilities • Manage the CISO’s calendar, schedule, and meeting logistics with a strong sense of prioritization., • Coordinate and monitor strategic projects, ensuring follow-up and accountability., • Prepare reports, presentations, and correspondence on behalf of the CISO., • Handle domestic and travel arrangements and event logistics., • Serve as the liaison between the CISO, executive leadership, and external stakeholders., • Bachelor’s degree or equivalent experience required., • Minimum of 3 years in executive-level administrative support, preferably in healthcare, technology, or strategy settings., • Proficiency in Microsoft 365, Teams, and project tracking tools., • Strong written, verbal, and interpersonal communication skills., • Proven ability to handle sensitive information with discretion and professionalism., • Highly organized, self-directed, and adaptable to shifting priorities., • If you are a forward-thinking professional who thrives in a mission-driven, innovation-focused environment, we’d love to hear from you.ls

Broker Assistant – E&S Wholesale Brokerage | Manhattan | NYC Top E&S wholesale brokerage is seeking a Broker Assistant to join our growing team in Manhattan. This is a hybrid role with 3 days per week in the office, supporting their brokers with day-to-day processing and policy administration. Key Responsibilities: • Process binders, endorsements, policies, certificates, and other policy documentation with accuracy and efficiency., • Assist brokers with quote preparation, submission follow-up, and carrier communications., • Handle policy servicing responsibilities throughout the policy term, including renewals and cancellations., • Coordinate with retail agents, carriers, and internal teams to ensure smooth transactions and excellent service., • Maintain organized files and ensure compliance with underwriting and documentation requirements., • 2-3 years of insurance experience (wholesale brokerage preferred; carrier or retail agency experience also considered)., • Strong understanding of E&S or commercial lines products and processes., • Excellent organizational skills with keen attention to detail., • Strong communication skills and ability to multitask in a fast-paced environment., • Competitive salary: $80,000 - $100,000 (based on experience), • Hybrid work schedule (3 days in office), • Excellent benefits package, • Opportunity to grow with a leading E&S wholesaler

THE CLIENT Our team is partnering with a prominent growth equity investment firm known for its global reach and impressive track record of supporting innovative companies across a wide range of industries. With a collaborative culture and a strong commitment to excellence, the firm continues to expand its footprint and invest in top-tier talent across its offices. Their administrative team is highly respected, cohesive, and deeply embedded in the firm's success. THE ROLE This is an Executive Assistant / Project Manager role supports a small group of senior leaders within a high-impact internal team. The position requires a polished, proactive professional who can manage complex logistics while contributing to broader team initiatives. The ideal candidate will be comfortable balancing traditional EA responsibilities with light project coordination and stakeholder engagement. Key responsibilities include: • Managing complex, high-volume calendars across multiple time zones, • Coordinating meetings with internal and external stakeholders, including board-level scheduling and materials, • Serving as a liaison with senior leaders, industry peers, and company partners, • Organizing quarterly virtual roundtables with portfolio companies (20–30 participants), • Handling domestic and international travel logistics, including transportation, lodging, and dining, • Screening and managing phone communications on behalf of executives, • Preparing and submitting expense reports, and reconciling monthly statements, • Maintaining CRM data entry and generating reports for internal presentations, • Tracking executive time allocation and project contributions, • Managing and updating executive contacts, • Providing backup support to other executive assistants, • Participating in ad hoc projects and firmwide initiatives THE CANDIDATE The ideal candidate is polished, proactive, and highly organized. This role is best suited for someone who thrives in a high-performing environment and can seamlessly support multiple senior leaders. Discretion, professionalism, and a collaborative spirit are essential. Qualifications: • 5–8 years of experience as an Executive Assistant, • Background in private equity, investment firms, or similar high-caliber environments, • Comfortable navigating ambiguity and working closely with senior stakeholders, • Strong technical skills, including proficiency with Microsoft Office and CRM platforms, • Bachelor’s degree preferred COMPENSATION & BENEFITS • Base Salary: Up to $120K, • Schedule: Hybrid (Monday–Thursday in-office, Friday remote), • Core Hours: 9:00 AM – 6:00 PM, with flexibility as needed, • Benefits: Comprehensive package including overtime eligibility, discretionary bonus, and daily lunch Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Executive Personal Assistant Midtown Manhattan, NYC Full Time, Permanent Position Summary: Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: • Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support., • Manage personal errands and coordinate logistics between multiple locations, including the client’s home and office., • Conduct research, summarize findings, and present actionable recommendations., • Prepare documents, correspondence, and presentations for various personal and business needs., • Assist with medical and health-related paperwork, scheduling, and coordination., • Troubleshoot simple IT-related issues and provide step-by-step guidance on device management., • Liaise with household staff, track work progress, and oversee home maintenance projects., • Develop and maintain vendor relationships, ensuring service agreements and quality standards are met., • Maintain detailed records for subscriptions, car services, expenses, and home-related services., • Coordinate mail and package deliveries through certified mail, FedEx, and other methods., • Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning., • Lead and oversee special projects, track progress, and provide status updates., • Implement and manage administrative processes to enhance efficiency., • Flexibility to work extended hours, weekends, and at multiple locations as needed., • Additional responsibilities as assigned based on evolving client needs.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Top Healthcare Provider Network The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors’ practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. Opportunity to grow as part of the Certified Medical Assistant Career Ladder! Job Summary: The Certified Medical Assistant (CMA) will serve as a key member of the patient care team in an ambulatory setting. This position will work closely with providers across multiple specialties as well as with other clinical and administrative staff to deliver an exceptional patient experience that contributes to positive health outcomes for patients and a work culture in alignment with our values of Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication. Job Responsibilities: • Greet and interact with patients, visitors, vendors, and all faculty and staff., • Prepare patients for their visit including:, • Pre-visit organization of information, performing patient escort and rooming functions (taking vital signs, medication reconciliation, accurate documentation of chief complaint, updating history as requested, updating EMR (Epic) as required)., • Assisting patients as needed with walking, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Serving as a chaperone in the exam room as requested., • Assisting physicians with examinations, procedures, and department-specific therapies that does not require medical judgement or decision making., • Performing phlebotomy duties and point-of-care tests such as urinalysis and pregnancy tests., • Preparing and labeling collected specimens and ensuring timely delivery of specimens to appropriate designation., • Ensuring that proper labs are drawn and documented via Epic. Assisting in troubleshooting missing labs from Epic as instructed by supervisor., • Entering orders in Epic as required., • Notifying physicians and nurses of emergencies and performing first aid., • Maintain patient and workplace safety by:, • May remove sutures or staples under the supervision of a physician or other appropriately licensed person, provided that the patient is evaluated, at a minimum, immediately before the procedure by an appropriately licensed professional., • Open sterile packages, under the continuous and direct supervision of an appropriately licensed and credentialed individual., • Under the supervision of a licensed clinician only: Assist in the sterilization and autoclaving process by following established protocols or operating sterilization equipment; however, the actual sterilization of instruments, especially for pre-procedure preparation, is typically outside the CMA’s scope of practice unless directly supervised by a licensed provider., • Perform additional specialty-specific duties as assigned., • Collaborate with Front Desk staff to expedite the delivery of quality patient care, provide an excellent patient experience and promote patient flow. Duties include:, • Managing and tracking the patient flow from arrival until exam room departure using an EMR system, including welcoming and informing patients of any delays., • Serving as a liaison between physicians and other individuals such as patients., • Preparing and maintaining medical charts., • Copying and mailing requests for medical records., • Performing additional check-out functions such as scheduling, referrals, and additional tasks as needed., • Answering telephone calls and taking accurate phone messages., • Other duties as assigned. Job Qualifications: • High school graduate or equivalency and graduated from an accredited Medical Assistant program, plus specialized certifications as needed., • CMA must be certified by a credentialing body., • Current BCLS/AED certification required., • Must demonstrate strong organizational and problem-solving skills. Ability to perform across multi- disciplinary and/or specialties while maintaining high productivity and a professional and service- oriented demeanor., • Must have excellent communication skills, interpersonal skills, and a strong ability to deescalate stressful situations., • Must be an engaged team member, demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations., • Basic proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, email systems, etc., • Will provide coverage as requested throughout practices (multiple sites and flexible schedule)., • Associate degree or additional academic coursework preferred., • Previous medical assisting experience in an outpatient setting preferred., • Proficiency with OSHA standards including disposal of biohazard waste preferred., • Multi-specialty experience in a high-volume setting preferred., • Prior EMR experience, Epic preferred.

Sales Assistant, DKNY Handbags Brand/Product Focus: Handbags Location: New York City, Midtown – Fashion District (On-Site) Reporting To: President of Sales About G-III Apparel Group, Ltd. | ___About G-III Apparel Group, Ltd. | G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution, and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands—including some of the most sought-after names in global fashion—our success is driven by our team’s entrepreneurial spirit and deep relationships across the industry. Summary The Sales Assistant to the President of Sales provides proactive administrative and operational support that fuels high performance for the G-III Handbags division. The ideal candidate brings strong organizational excellence, reliable execution, and the ability to manage multiple priorities while supporting a fast-paced, multi-brand business. This role requires exceptional communication skills, professionalism, and the ability to collaborate cross-functionally across the organization. Responsibilities • Provide comprehensive administrative support to the President of Sales, including complex calendar management, preparation of presentations and meeting materials, and formal/informal correspondence., • Act as a gatekeeper by managing competing priorities, appointments, and agendas, and ensuring the daily schedule is optimized., • Coordinate day-to-day communication with cross-functional teams and business unit partners on administrative and business-related initiatives., • Liaise with internal and external stakeholders to manage in-person guests, meetings, and special events, delivering a high level of client service., • Handle sensitive and confidential information with professionalism in a dynamic, multi-brand environment., • Support market appointments, prepare the showroom, and assist in maintaining the sample closet., • Manage special projects and ad hoc requests, including reports and operational deliverables. Mandatory Requirements • Bachelor’s degree in Merchandising or related fashion discipline., • 1–2 years of fashion industry experience., • Strong proficiency in Microsoft Excel., • Demonstrated problem-solving capabilities., • Ability to multitask, manage competing priorities, and operate effectively in a fast-paced environment., • Excellent communication and interpersonal skills., • Strong organizational skills and attention to detail. Compensation: The pay range for this position is $55,000 – $65,000 annually. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. Our owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., G-III Sports and more. Our licensed portfolio features Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville and others. We also operate retail stores for DKNY, Karl Lagerfeld Paris, and Donna Karan.

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: • Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects., • Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed., • Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs., • Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information., • Work closely with Executive team, as well as all Company Department heads., • Lead and participate on various projects along with other members of the team., • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills • Entry-level position with opportunity for upward mobility, • Experience in sports and/or entertainment strongly desired, • Bachelor's Degree preferred, • Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously, • Self-starter with a robust work ethic, • Maintains discretion and confidentiality, • Excellent written and verbal communication skills, • Strong time management and prioritization skills, • Must have strong interpersonal skills and professional phone etiquette, • Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: • Provide administrative assistant to the CTO and their Chief of Staff., • Coordinate senior leadership team’s calendars, including scheduling appointments, arranging meetings, and anticipating needs, • Assist with drafting presentation and briefing materials, • Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed, • Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like, • Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties, • Assist with planning and coordination of team events occasionally, • Provide back-up admin support to other team members as required., • Work on special projects as assigned. Qualifications Include: • Bachelor's degree or equivalent experience is strongly preferred, • Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment, • Exceptional organization, project management, and time management skills, • Outstanding interpersonal and communication skills, both verbal and written, • Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I’ve worked with. Their global team shares a passion for solving their customers’ problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They’re experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel • Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log, • Ensure team members have visas, all documents, papers and itineraries necessary for travel, • Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners • On behalf of team members, coordinate meetings with clients/brokers/vendors, • Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below, • Manage all aspects of bookings and catering for client/broker lunches and dinners, • Book taxis for our employees and clients, • Prepare and organize printed materials and binders for meetings, • Other related support Customer Relationship Management (CRM) • Track client related meetings/events (including overseas meetings) in our CRM System, • Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles, • Develop working knowledge of clients/brokers and Company names Expenses • All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose, • Set up expense reports on at least a monthly basis, • Follow-up to secure any expense approvals Visitor Log • Coordinate visitor log requests, • Communicate with other Executive Assistants as to who is coming in and details of visit, • Arrange desk assignments for visitors General / Office / Other • Provide administrative support for group meetings, whether onsite or offsite, • Provide back-up support for vacationing other administrative roles, • Assist with ad hoc projects, • Participate in the local and global Admin Team support team meetings, • Communicate with external contacts to exchange information as needed, • Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable), • Prepare FedEx shipments, • Assist with mail collection and distribution for your respective team(s), • Manage confidential affairs, • Maintain good working relationship with internal contacts, • Manage changing circumstances as they happen, sometimes on short notice, • Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: • Experience working in a matrixed global organization working across functions and geographies, • Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers, • Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude., • Must possess excellent oral and written communication skills, • Receptive to new ideas and is well organized, • React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities., • Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always, • Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share’ platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: • Bachelor’s Degree; business discipline preferred, • 5+ years of administrative assistant experience, • Experience in the Financial Services industry at a minimum with industry experienced preferred, • Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Our client is seeking a highly organized and detail-oriented Assistant Designer to support the creation and development of contemporary dress collections. This role is ideal for someone early in their career who is passionate about design, thrives in a collaborative studio setting, and is eager to learn from an experienced team. The Assistant Designer will support both the administrative and creative sides of the design process, helping maintain design documentation, preparing seasonal presentations, organizing materials, assisting with sketching, and supporting cross-functional teams throughout development. What You’ll Do • Support the design team with seasonal mockups, fabric swatches, dress forms, and overall studio organization., • Create and update presentation materials and maintain key documents, including line sheets and merchandising updates., • Assist with PLM setup, style folders, BOM creation, and image uploads., • Prepare garments for fittings and presentations, including steaming and occasional hand sewing., • Sketch seasonal fabric fills and update drawings in Procreate; assist with trend and competitive research., • 0–3 years of experience in fashion design or product development, • Proficiency in Microsoft Excel and Google Slides, • Experience with PLM is a plus, • Strong sketching skills (Procreate preferred), • Beginner-level sewing skills, • Strong attention to detail and accuracy, • Excellent communication skills, both verbal and written, • Highly organized with the ability to manage multiple priorities, • Team-oriented and collaborative Please submit your resume for consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

At Jersey Hired, we’re all about connecting people, New Jersey people, to be exact. We’re the Garden State’s go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire — all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it’s a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We’re a tight-knit, mission-driven crew who believe in putting community first — and we’re growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management • Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.), • Manage correspondence (emails, mail, phone calls) and maintain organized digital filing, • Liaise with vendors, suppliers, and service providers., • Ensure compliance with health and safety regulations and company policies. Administrative Support • Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents., • Maintain records, databases, and company documents such as contracts and invoices., • Prepare reports, letters, and internal communications. Finance and Record-Keeping • Process invoices, expense claims, and petty cash., • Assist with budget tracking and procurement processes., • Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills • High school diploma or equivalent (essential)., • Proven experience in an administrative, clerical, or office support role., • Experience managing office operations, supplies, and vendor relationships., • Familiarity with bookkeeping or basic financial processes is often beneficial., • Competent in Google Workspace Suite (Docs, Sheets etc.), • Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience — including those who may need accommodations for disabilities, religious observances, or other reasons. If you’re applying for a position through us and need an accommodation at any point in the process, we’ll work with you — and with our client — to make sure your needs are understood and supported. If you’re hired by one of our clients, they’ll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don’t automatically continue once you’re employed, but we’ll help ensure your needs are communicated clearly to your new employer. If you’d like to discuss or request an accommodation, you can call us at (848) 292-9955, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We’re committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions — whether made by Jersey Hired or by our clients — are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger — more creative, more adaptable, and more human. We’re proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn’t require visa sponsorship now or in the future. Client Employment Restrictions: If you’re currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You’re not required to disclose sealed or expunged records during the hiring process. A past conviction won’t automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Our client, a boutique luxury global fashion brand, is seeking an Executive Assistant and Office Manager to support their executive leadership team and day-to-day operations in their NY office. The ideal candidate will be able manage administrative functions, coordinate cross-border communications, and provide high-level executive support. Responsibilities • Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination and preparation, • Manage global and domestic travel arrangements including itineraries, • Prepare expense reports, presentations, and correspondence on behalf of executives, • Coordinate internal and external communications including global retail partners and stakeholders, • Oversee operations for New York Office including inventory, vendor relationships, and facilities management, • Coordinate with HR, IT, and Finance departments to support operational needs Qualifications • Bachelor’s degree, • 3+ years of experience in administration or office management, • Excellent written and verbal communication skills, • Strong organizational and multitasking skills, • Proficiency in Microsoft office, • Ability to work independently and handle sensitive information with integrity Please submit your resume for consideration! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

15K Bonus with 2 Year Commitment The Director of ICU is a Registered Nurse who assumes 24 hour administrative responsibility for the management of all critical care nursing service functions. Supervises, assesses, plans, implements and evaluates the delivery of patient care. Develops and implements departmental plans, including performance improvement activities and compliance with current regulations. Assumes 24 hour accountability for the departments. Supervises and evaluates all personnel assigned to the unit and effectively utilizes nursing personnel, time responsibilities for the unit and is directly accountable to the Assistant Administrator of Patient Care Services or Administrator. Education and Work Experience • Bachelor's of Science in Nursing (BSN) required., • Current and NJ RN license., • Current BLS (AHA) certificate upon hire and maintain current., • Current ACLS (AHA) certificate upon hire and maintain current., • Current Critical Care RN (CCRN) certificate(s) upon hire, preferred., • A minimum of two years supervisory/management experience necessary., • Minimum of three years of continuous clinical experience in a clinical/acute care setting preferred.

Position Title: Customer Logistics & Marketing Assistant Department: Customer Logistics & Marketing (dual role) Reports To: Customer Logistics Manager FLSA Status: Non-Exempt Date: 2025 Position Summary The Customer Logistics & Marketing Assistant will support logistics with inventory and supply maintenance and complete the shipping process for wholesale, web, repair, and trunk show orders —as well as careful receipt and documentation of all inbound deliveries. This role plays a key part in upholding luxury service standards in all communications and client interactions, reinforcing the brand’s elevated positioning by assisting with all marketing department initiatives. Key Responsibilities • Accurately pack and ship all outbound orders (wholesale, web, repair, and trunk shows) per brand standards., • Ensure all orders are correctly packed, including the preparation of invoices and packing slips., • Verify SKU and quantity accuracy on all picked orders prior to invoicing and shipping., • Fulfill Sales and Marketing teams’ requests to prepare and ship samples or materials as needed., • Check weekly FedEx online portal to ensure any delays or shipping issues are addressed immediately., • Receive and distribute all incoming packages, mail, and deliveries to the appropriate departments; obtain signatures when required, maintaining the Receiving Log., • Assist with event and marketing initiatives, including invitations, RSVPs, collateral preparation, and execution., • Provide day-to-day administrative support for marketing and clienteling teams, ensuring smooth workflow and timely follow-up., • Coordinate gifting, shipping, and distribution of marketing collateral to clients and wholesale accounts., • Ensure all products given to Logistics Department are filed away daily., • Make store-runs, when necessary, between Temple St. Clair retail store and studio., • Maintain a clean, organized, and efficient shipping/receiving station., • Monitor and restock supplies (shipping materials, packaging, display props, office supplies), alert manager for reorder approval., • Assist with logistics-related tasks during high-volume periods or team absences including physical inventory counts (cycle counts, semi-annual and annual counts) as needed., • Learn and understand the picking process to provide support or backup as needed., • Responsible for office facilities maintenance – daily removal of garbage and recycling & unloading dishwasher., • Need to be able to lift 30 lbs. Your Profile • 2–4 years of experience in shipping, logistics, or fulfillment, preferably within a luxury or fine jewelry environment., • Highly organized with strong attention to detail and accuracy., • Ability to multi-task and work both independently and collaboratively in a dynamic studio setting., • Excellent communication skills—written and verbal., • Proficiency in Microsoft Office, especially Excel and Word., • Familiarity with Microsoft Navision and Shopify is a plus., • Dependable and flexible team player willing to assist outside of core duties when needed., • High school diploma required, college degree a plus. Core TSC Values • Craftsmanship – We hold the highest standards of quality and precision in every detail of our work., • Creativity – We embrace imagination, innovation, and inspiration in both product and process., • Integrity – We honor transparency, fairness, and responsibility in every interaction., • Collaboration – We thrive through teamwork, mutual respect, and shared goals across departments., • Excellence in Service – We are dedicated to delivering exceptional client experiences, both internally and externally., • Stewardship – We are mindful of our impact—on people, communities, and the planet—and act with care and accountability. Top of Form Bottom of Form

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities • Handle and coordinate active calendars, • Schedule and confirm meetings, • Ensure file organization based on office protocol, • Provide ad hoc support around office as needed Qualifications • Bachelor's degree or equivalent experience, • Strong interpersonal, customer service and communication skills, • Ability to multitask, • Proficient in Microsoft Office suite

Location: Midtown Manhattan, NY Employment Type: Full-Time, In-Office Schedule: Monday–Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we’re looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You’ll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor’s degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to []

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: • Manage complex calendars and coordinate all logistics for internal and external meetings, • Arrange detailed domestic and international travel and prepare comprehensive itineraries, • Track high volumes of business expenses; prepare and process expense reports, • Assist with planning and hosting meetings, events, and team activities, • Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities, • Provide back-up coverage for other Executive Assistants as needed, • Bachelor’s degree preferred, • Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking, • Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, • Comfortable operating in a fast-paced, real-time environment with shifting priorities, • Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly, • Excellent written and verbal communication skills; able to build strong working relationships across all levels New York, NY (Hybrid - 3 days in office) Compensation: • Expected annual base salary: up to $115K + paid overtime + discretionary bonus

We are seeking a dynamic and detail-oriented Administrative Assistant to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive work environment. This role is pivotal in maintaining efficiency and driving improvements in office operations. Key Responsibilities • Provide administrative support to executives, managers, and staff as needed., • Coordinate schedules, meetings, and appointments across teams., • Act as the first point of contact for internal and external inquiries., • Manage office maintenance and liaise with vendors for repairs and services., • Assist in budget planning and expense tracking., • Assist in planning and executing office-wide projects and initiatives. Qualifications • Education: Bachelor’s degree in Business Administration, Office Management, or related field (preferred but not required)., • Experience: Minimum of 2 years in office administration or management., • Excellent communication and interpersonal skills., • Proven ability to handle confidential information with discretion.

Real estate company is seeking a legal assistant on a contract basis. Contribute to impactful litigation processes in a dynamic legal environment. Develop skills in specialized litigation software and case management. Must have 2+ years of experience working as a legal assistant or paralegal. This is a contract role for 3-6 months with potential to go permanent. Onsite Monday - Friday Hourly pay rate: $25-$28/hr Hours: 9am - 5pm Responsibilities • Draft, prepare, and file litigation and pre-litigation documents for legal proceedings., • Assist in creating and maintaining electronic case files and litigation records., • Coordinate and schedule meetings with stakeholders and external counsel., • Prepare warrants and communicate with the Marshall’s office regarding evictions., • Maintain and update the court calendar to ensure prompt and transparent scheduling., • Support the preparation of legal case timelines and detailed write-ups., • Utilize software tools like Yardi, MRI, and Asana for departmental operations., • Contribute to special projects and initiatives as required by the department. Requirements • 2+ years of legal administrative assistant experience required., • Proficiency in Microsoft Word, Excel, and PowerPoint., • Strong analytical and problem-solving abilities with attention to detail., • Excellent communication and interpersonal skills to align team efforts., • Ability to adapt to new technologies and thrive in a fast-paced environment., • Flexibility to manage competing responsibilities and last-minute requests., • Desire to grow professionally and take on increasing responsibilities.

Our client, a Junior's apparel manufacturing company, is seeking an Assistant Designer to support their growing team. Key Responsibilities: • Conduct research on current fashion trends, fabric innovations, and market demands to inform design decisions and ensure relevance., • Create detailed sketches and CAD drawings of design ideas, including technical specifications for garment construction., • Collaborate with the team in choosing appropriate fabrics, colors, and materials that align with design concepts and brand standards., • Help in the creation and review of prototypes and samples, ensuring they meet design specifications and quality standards., • Assist in fitting sessions, provide feedback on garment fit, and collaborate with pattern makers to make necessary adjustments., • Maintain organized design files, including sketches, technical specifications, and material samples., • Work closely with cross-functional teams, including product development, marketing, and manufacturing, to ensure seamless design execution., • Provide administrative support as needed, including preparing presentation materials and assisting with design-related meetings. Qualifications: • 1+ years of experience in fashion design, • Bachelor’s degree in Fashion Design, Textile Design, or a related field a plus, • Proficiency in design software such as Adobe Creative Suite (Illustrator, Photoshop) and CAD programs. Knowledge of pattern making, garment construction, fabric properties, PLM is a plus., • Strong ability to generate fresh and innovative design ideas that align with brand aesthetics and market trends., • Meticulous attention to detail in sketching, fabric selection, and garment construction., • Excellent verbal and written communication skills, with the ability to collaborate effectively within a team., • Strong organizational skills with the ability to manage multiple tasks and deadlines. $50k-$70k commensurate of experience Full Time On-Site in their NYC Office You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Position: Purchasing Assistant The Purchasing Assistant is expected to monitor and maintain optimal inventory levels in assigned product categories based on current company demand and seasonal trends. Responsibilities: • Maintain system of ordering materials, supplies, and equipment, • Communicate with all department and stores for supplies, • Responsible for placement of official purchase orders, • Communication of orders to vendors, • Returns processing/credit, • Negotiates contracts with vendors, • Find new vendors, • Invoice problem resolution, • Payment set up for vendors, • Confirmation of order quantity, pricing, and availability, • Order follow-up (telephone/email communication), • Ensures accuracy of all orders and creation of purchase orders, • Checks all deliveries/packages and distributes appropriately, • Organizes storage and cataloguing supplies/equipment in accordance with department, • Generate and analyze regularly scheduled inventory reports to make useful recommendations to head of Purchasing., • Knowledge of Excel is a must

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Executive Personal Assistant to UHNW Founder & CEO - $170k-225k A highly successful UHNW Founder/CEO within the Fashion Industry is seeking a seasoned, exceptionally polished Executive Personal Assistant to provide comprehensive end-to-end support across all professional, personal, household, and family-office matters. This role is designed for a top-tier EA/PA who can operate with complete discretion, anticipate needs before they arise, and take full ownership of a complex, fast-moving executive life. The ideal candidate is experienced, unflappable, deeply resourceful, and accustomed to supporting a founder-driven environment where priorities shift quickly and expectations are high. This is not a corporate assistant role. It requires someone who thrives in a fast paced, entrepreneurial, UHNW ecosystem. This Assistant will require a 24/7 mindset and be comfortable going into the office Monday through Friday. Responsibilities: Executive, Personal & Family Office Support • Serve as the primary gatekeeper and right hand for the Founder across all areas of life., • Manage, prioritize, and resolve a constant flow of complex, sensitive, and confidential matters., • Oversee personal and business logistics, communications, and workflow with minimal instruction., • Manage multiple residences, including city and secondary homes, ensuring smooth daily operations., • Coordinate maintenance, vendors, repairs, renovations, and large-scale construction or design projects., • Manage support staff, which may include household employees, drivers, junior assistants, and contractors., • Hire, onboard, schedule, and oversee additional staff as needed., • Plan and manage itineraries, calendars, appointments, and reservations across both personal and professional domains., • Coordinate occasional travel arrangements, including accommodations, transportation, and ground logistics., • Manage email and communication flow across multiple platforms (G Suite, Slack, Asana, messaging apps)., • Maintain documentation, files, and systems to streamline both business and personal operations., • Support major initiatives, events, and ongoing projects across multiple entities. Requirements: • 5–10+ years supporting an UHNW individual, founder, or C-suite leader in a fast-paced, high-demand environment., • Demonstrated experience managing complex households, high-value properties, or multi-residence arrangements., • Strong people-management skills; capable of managing up, managing down, and providing clear direction., • Expert proficiency in G Suite (non-negotiable)., • Comfortable operating across multiple platforms (Slack, Asana, WhatsApp, SMS, etc.)., • Polished, composed, and highly professional., • Intuitive, proactive, and able to operate several steps ahead., • High EQ with the ability to read environments and adjust communication accordingly., • Fashion-, culture-, and hospitality-aware; comfortable interfacing with high-profile individuals., • Energetic, fast-paced, discreet, and deeply committed to excellence. Compensation: $170k-225k plus Bonus and Benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: • Provide administrative support to various departments and teams., • Answer phones, take messages, and respond to client inquiries., • Manage schedules, meetings, and appointments for team members., • Handle data entry, document preparation, and filing., • Prepare and proofread correspondence, reports, and presentations., • Assist with managing office supplies and inventory., • Support in organizing and coordinating office events and activities., • Perform general clerical duties, including faxing, scanning, and copying documents., • Assist with various special projects as needed. Requirements: • Proven experience in administrative roles or similar positions., • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to handle multiple tasks simultaneously and work under pressure., • Reliable and dependable with a positive attitude., • High school diploma or equivalent; additional qualifications or certifications are a plus.

Are you a creative professional such as an artist, writer, or designer looking for a way to earn consistent income while keeping your schedule open for your craft? If you have strong reception or office assistant experience and want more control over when and where you work, these opportunities could be a perfect fit. They’re also ideal for individuals with a background in the performing arts, offering flexible roles that value communication skills and professional presence. ABOUT US At Joss Search, we specialize in placing exceptional office support professionals into top-tier firms in the Private Equity and Alternative Investments space. Our clients include some of the world’s most respected financial and consultancy firms. Many are expanding their pool of temporary and contract office support staff, making this ideal for those who value flexibility and variety in their work life. WHY THIS ROLE WORKS FOR CREATIVES We know that creative careers often require flexibility and freedom outside of work hours. That’s why our temp roles offer: • Flexible assignments ranging from a few days to several months, • Opportunities to return to the same company for ongoing work, • Time to focus on your passion while earning competitive pay, • A professional environment that values your skills and personality THE ROLE We’re hiring temporary office support professionals, including receptionists and administrative assistants. You’ll be trusted to jump into assignments and make an immediate impact. Responsibilities include: • Greeting guests and managing front desk operations, • Answering phones and handling email communications, • Scheduling meetings and managing calendars, • Coordinating conference rooms and office logistics, • Supporting teams with general administrative tasks, • Managing supplies, snacks, and vendor relationships PERKS & PAY • Hourly rates: $20–$30/hr, based on experience, • Paid training days to get you up to speed, • Free breakfasts and lunches at many client sites, • Flexible scheduling to fit your creative calendar, • Short-term and long-term assignments available WHO WE’RE LOOKING FOR You’re personable, reliable, and thrive in a polished, professional setting. You know how to make others feel welcome while maintaining a high standard of professionalism. You bring great customer service skills and a calm, confident presence. Experience in a corporate or financial services environment is a plus. Because these roles often come up quickly, immediate or near-immediate availability is strongly preferred. If you're ready to jump into assignments and hit the ground running, we’d love to hear from you. Ready to balance your creative life with meaningful, well-paid work? Apply now and let’s find the right fit for you. Joss Search is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive culture that respects individual differences and brings our community together.