Assistant office manager jobs in Louisville, Kentucky - Page 2Create job alerts

Job Description Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Human Resources / Administration Reports To: HR Manager / Director of Administration Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a Hybrid HR/Administrative Assistant to provide general HR and administrative support across the organization. The ideal candidate will assist with employee recordkeeping, onboarding, HR communications, and other administrative tasks in a hybrid environment. This role requires strong organizational, communication, and multitasking skills. Key ResponsibilitiesHR Support • Assist with onboarding, offboarding, and employee record maintenance., • Support benefits, payroll, and HR-related inquiries., • Maintain HRIS data and ensure accuracy of employee records. Administrative Support, • Manage emails, scheduling, and general administrative tasks., • Prepare HR and operational reports for management., • Assist with internal communications and documentation. Cross-Functional Collaboration, • Work with HR, operations, and other teams to support projects and initiatives., • Ensure timely completion of administrative and HR tasks. Compliance & Confidentiality, • Ensure adherence to company policies and federal employment regulations., • Maintain confidentiality of employee and company information. Required Qualifications • Bachelor’s degree in Human Resources, Business Administration, or related field., • 2–4 years of administrative or HR support experience., • Proficiency in Microsoft Office Suite and HRIS systems., • Strong organizational, communication, and interpersonal skills., • Ability to handle confidential information with discretion. Preferred Qualifications • HR certification (PHR, SHRM-CP, or equivalent)., • Experience supporting hybrid or multi-state teams. Core Competencies • Integrity & Confidentiality, • Attention to Detail, • Analytical Thinking, • Interpersonal Communication, • Organizational Skills, • Adaptability & Initiative Work Environment • Hybrid professional environment, combining remote work with on-site responsibilities., • May require occasional travel to office locations or meetings., • Must be eligible to work in the United States., • Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: • Competitive base salary (commensurate with experience), • Medical, Dental, and Vision Insurance, • 401(k) with company match, • Paid Time Off (PTO) and Holidays, • Life and Disability Insurance, • Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Job DescriptionDescription: Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. We give our employees what they need to succeed, including great benefits and perks! We offer 401(k) match and other perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business. Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us! This is a 100% in-office role based at our Louisville, KY location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours. Position Overview The Distribution Assistant plays an integral role in making sure we provide exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. Once a payroll has been processed it is the responsibility of the distribution team to ensure that over two million payroll checks per month are accurately packaged and picked up by the courier service. The distribution team prints, inserts, and packs payroll checks shipping to clients based on their needs. Location: 3600 Chamberlain Lane, Suite 148 Pay: $18/hr Schedule: Monday - Wednesday, 12:30 AM - 8:30 PM EST Primary Responsibilities The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Accurately match each order’s checks/vouchers and ensure printing and packing instructions are followed., • Review and sign off all pack out sheets for approval indicating appropriate processes were followed., • Perform weekly inventory to ensure appropriate stocking of supplies., • Safely operate and troubleshoot printers, sealers, and inserting equipment., • Perform operator maintenance and minor repairs to printing and finishing equipment., • Act as keyholder to open and close distribution center. (If needed), • Interact directly with outside technicians for more advanced equipment repair as necessary. Make service calls as needed for critical equipment repairs., • Assist with inventory control by conducting weekly inventory counts., • Department equipment and procedural SME’s providing feedback to management, assist with training new hires, and keep training material up to date., • Respond and send e-mails related to CRM inquiries for any quality defects, tracking queries, delivery issue(s) and can remediate the issue and follow-up accordingly to determine root cause., • Timely and proactively follow-up on client requests for resolution., • Assist with the printing and preparation of advanced Tax Distribution work. (If needed), • Research and maintain key intradepartmental documentation., • Responsible in assisting nightly audit for accuracy and take corrective action on identifiable issues along with sending the tracking files in a timely manner., • Responsible for communication with shipping couriers as needed., • Provide feedback during team huddles and 1-1 meetings., • Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week., • Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery., • Work overtime as needed, especially during year-end., • Experience in packing, mail room or distribution environment desirable., • High School or GED equivalent preferred., • Must have 6 months of experience working at a PCTY Distribution center. (if transitioning from Part-time to Full-time., • Strong attention to detail required, • Mobility is required to stand for long periods, sitting, walking, and bending., • Ability to regularly lift, hold and carry objects weighing up to 30 pounds., • Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day. We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact . This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. Requirements:

Job Description Pediatric Leadership Position - PPEC Nurse Manager The Nurse Manager (NM) provides the coordination and supervision of professional and non-professional staff as delegated by, or if in the absence of, the Site Director of Nursing. NM is responsible for being the total quality client/family advocate that supervises the coordination of care in a multi-disciplinary method. The NM is responsible for the coordination of care of the child/family, assessing needs, coordination of appropriate clinical options and facilitating referral to primary providers, specialists, healthcare facilities and community resources. The NM provides guidance in decision making and leads the center staff in the growth and success of their PPEC facility, under the supervision of the Site Director of Nursing and the Assistant Site Director of Nursing. NM will be familiar with Prescribed Pediatric Extended Care (PPEC) regulations. QUALIFICATIONS • Graduate of an accredited school of nursing with current RN licensure., • Must be licensed in the state of the designated facility or, if applicable, have a qualifying Nurse Licensure Compact (NLC)., • Basic personal computer skills and comfort with Microsoft Office., • A minimum of two (2) years current nursing experience of which six (6) months will have been spent in a PICU, NICU, or PPEC facility., • Current CPR (Basic Life Support) is required., • Current TB test required. REPONSIBILITES AND DUTIES Provides exceptional customer service and quality care. • Acts as a role model to provide professional and courteous service to the children and their families. Facilitates all team members to provide this professional and courteous care., • Promotes team assignments that will provide quality care considering the professional’s experience and the child/client/family’s needs., • Aids the Medical Director in determining client eligibility for admission., • Provides proposals and solutions to meet goals and work requirements. Participates in a team effort to fulfill area goals and work requirements. Presents all information to staff members in a positive manner., • Promotes and maintains confidentiality in all situations and interactions., • Provides counseling, guidance, and supervision to team members with a positive approach., • Demonstrates the ability to utilize and apply nursing processes in a childcare setting. Demonstrates the ability to provide individualized care at all times. Utilizes the appropriate guidelines and information based on the age of the child to foster independence and advancement., • Assists with referral inquiries and evaluates client eligibility for admission., • Performs initial assessments of children/families at the center for current medical and psychosocial status, appropriateness of care and criteria for acceptance to the program., • Coordinates all care of children as directed by the physician according to the Plan of Treatment and Care Plan., • Supervises report of child status among all team members, supervisors, physicians, and parents. Make daily rounds (or more frequently as indicated) to ensure this process is completed., • Supervises all documentation making sure that documentation is accurately and appropriately done in a timely manner., • Supervises assessment, evaluation, observation, and management of protocols established in the Plans of Treatment. Comprehends and performs procedures that require substantial specialized knowledge., • Makes all judgments based on a holistic approach to the care of the child., • Provides direct client care (as needed) including but not limited to personal care activities, use of adaptive equipment, follow-through for therapy, administration of medications, treatments, and procedures., • Promotes an environment which supports and encourages client/family advocacy., • Keeps current in TKC affairs via staff meetings and designated communications., • Attends in-service education to stay up to date with Evidenced Based Practice and to learn new procedures, applications, and updates., • Provides timely updates and reports regarding TKC issues, as needed, to the PPEC Administrator, Support Directors, or other appropriate Support employees., • Participates in the planning of in-service training programs. Makes them interesting and useful in day-to-day practice., • Educates staff members on health issues related to exposure, testing for tuberculosis and infection control., • Administers injections and/or vaccinations to staff members as indicated. This includes all related record keeping., • Maintains a current certification in basic life support (BLS)., • Maintains a current valid RN license in the state of the designated facility., • Follows all policy and procedures implemented by TKC as applicable to the job or duties assigned and in relation to the Employee Handbook. Marketing and Growth • Manages Prior Authorization, Case Management, and enrollment., • Manages and assists with building and maintaining relationships with referral sources and potential referral sources., • Assists in the completion of a quarterly case study., • Assists with field marketing., • Assists with internal communications to garner familial relations through utilizing Procare Engagement., • Ensures that checklists are properly followed: First Day, Last Day, New Hire Checklist, etc., • Assists with collecting pictures for social media.Leadership, • Acts as a preceptor and mentor for employees as experience and knowledge permits., • Assists with recruiting, interviewing, and onboarding new employees, in collaboration with the additional members of the Center Leadership team. Software Use, • The employee is required to utilize Microsoft 365 Business applications to execute essential job duties., • Sharepoint, OneDrive, Teams, Viva Engage, Word, Excel, Powerpoint, etc., • The employee is required to utilize Procare Engagement to communicate with client’s families., • The employee is required to utilize Point Click Care to case manage client’s medical needs. Powered by JazzHR 4zSbiWc1cd

We offer: * A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* * Career development and growth opportunities to support you at every stage of your career * A fun and supportive culture that encourages collaboration and innovation * Fr

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

We are hiring for a long-term fiber-to-the-home build in Louisville, KY/Southern Indianaand are seeking an experienced FTTH OSP Project Manager to lead end-to-end delivery of outside plant projects.

Position Overview for the IT Project Manager :. Requirements for the IT Project Manager :. Dedicated Engagement Manager who is committed to you and your success.

A reputable Home Builder is looking to build their growing team with a Project Manager/Superintendent.

The State Group is seeking an Administrative Assistant to work at our Delta Services company based in Louisville, Kentucky. Monitor and maintain office supply inventory and place orders as needed. Proficiency with productivity software and tools, including Adobe and Microsoft Office Suite (Outlook,

Candidate Qualifications * 4-year degree in civil engineering with 4-6 years related work experience is preferred * Professional Engineer in Indiana or Kentucky is required * Experience with site design is required * Familiarity with and a desire to continue to learn AutoCAD / Civil 3D * Proficienc

Construction Project Manager job responsibilities include:.

Admissions Administrative Assistant. We are currently looking for a full-time admissions administrative assistant at our main campus. The administrative assistant will support the director of admissions and the vice president of enrollment management to help coordinate and manage the flow of activit

Serves as liaison to the Billing Office in order to maintain the most up to date insurance information to the advantage of the Comprehensive Care Clinic. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employ

Construction Administrative Assistant. In the role of Administrative Assistant, we'll count on you to:. Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.

Administrative Assistant Details:. Administrative Assistant Qualifications:.

Supports Pharmacy Manager with diversion monitoring and reports any concerns that would compromise the security of the pharmacy to the Pharmacy Manager. Assists and supports Store Manager and Pharmacy Manager in analyzing and seeking to improve pharmacy financials, operational quality and customer s

Ensures adequate inventory of office supplies and basic maintenance of office equipment. Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc. Coordinates timely repair of office equipment.

Strong computer skills with working knowledge of standard office equipment (computer, phone, fax, etc. Organize and order frames, office supplies, and related materials.

The Executive Assistant role provides executive support and coordinates projects across the company. Specifically, the position is responsible for providing personal administrative assistance to the Executive Officer during campus rounding travels. Manage complex office administrative work requiring

Knowledge of medical office management systems. Proficiency in MS Office and patient management software. Work setting: In-person, Office, Private practice.

Amteck is currently looking to hire an Electrical Service Project Manager for our office located in Louisville, KY. Electrical Service Project Manager. Work with Regional Manager to develop service & maintenance goals.

Manage office supplies, ensuring availability for front office operations. The Front Office Coordinator is responsible for scheduling appointments, managing patient information, and facilitating communication between patients and medical staff. Coordinate communication between the front office, clin

Basic office and customer service skills.

Service Desk Coordinator - Receptionist.Join Paul Mitchell Schools as a full-time Service Desk Coordinator - Receptionist and help support the next wave of talented beauticians and barbers! Our Louisville, KY school needs a friendly and detail-oriented person who can take care of our visitors and st

Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

The Senior Administrative Assistant to the Vice President of Operations will serve as the primary administrative support for the Vice President of Operations and Operations Department activities as needed, maintain all capital expenditure records, and provide project coordination as assigned. Mainta

Greet customers and clients when calling or visiting corporate office.

One-to-two years' experience working in an office setting and performing various clerical or administrative tasks preferred. Working knowledge of Microsoft Office Suite.

Maintain office cleanliness and organization of resources with team members. Computer proficient with the ability to use Microsoft Office.

Internal Relationships: Loan Officers, LO Assistants, Processors, Closers, Underwriters, Managers. The Administrative Assistant provides front desk support to the branch manager and sales staff in a branch environment by greeting visitors and managing phone calls and inquiries. Assists Loan Officers

Mail & Office Services: Oversee the receipt, sorting, and distribution of all USPS mail. One to two (1-2) years of experience in a corporate or professional office environment. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

You have experience in a medical office or similar environment (Strongly preferred).

This position is responsible for greeting customers and clients when calling or visiting corporate office.

Maintain and work within established departmental, center, and home office policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.

Proficiency in Microsoft Office and document control systems.

Our team is small but mighty, and we're looking for a detail-oriented, proactive Office Administrator to help us stay organized and deliver top-notch service. As our Office Administrator, you will be the backbone of our daily operations. You'll handle customer communications, support our field techn

Maintain office cleanliness and organization of resources with team members. Computer proficient with the ability to use Microsoft Office.

The Administrative Assistant III will provide advanced administrative support to the department. Proficiency in Microsoft Office Suite.

Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed. Two years of related office management or bookkeeping experience.

The Receptionist serves as the liaison between the physician and patient.The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting pa

Mail Management: Distribute resident and office mail, acting as a key link in the information chain.

The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. Strong skills within MS Office Suite. House Buyers of America is looking for an Executive Assistant.

Retail Receptionist Job Description.Schedule appointments, verify insurance coverage, maintain accurate patient records, and assist with preliminary testing under the Optometrist's supervision.Medical coding, Insurance research, and billing.Schedule appointments according to the Resources Scheduling

Track and manage office and project expenses with accurate reporting. Support technical staff and project managers with high-level project coordination tasks. Help plan and organize office events.

Maintains forms and office supplies required for call center activities.

Germain Land Rover Louisville, Louisville, KY.Part-time Monday, Thursday, Friday and Saturday $17 per hour.At Germain, our mission is to attract, develop and retain exceptional people to deliver an outstanding experience that creates loyalty beyond reason, one customer at a time.As a Receptionist, y

People are our passion and purpose.Come work where you are appreciated for who you are not just what you can do.Clark Memorial Hospital is a 236-bed facility located on a 22-acre campus.We are one of the largest health care providers in southern Indiana, offering behavioral health; cardiology; cance