Office Manager
12 days ago
Columbus
Job DescriptionSalary: $65-$75K Company Overview: Delphi Infrastructure Group (DIG) is a leading specialty contractor providing repair, replacement, and maintenance services for utility customers across the gas, electrical, telecommunications, and water end markets. We provide services to our customers under 4 company brands: Precision Pipeline Services, SabCon Underground, Allegheny Contracting, and JMF Underground. About the Role: The Office Manager coordinates all aspects of the office, ensuring smooth operations, efficient workflows, and a positive work environment. The Office Manager will assist and manage multiple administrative functions for the Delphi Infrastructure Group (DIG) corporate office. The individual in this role will act as a key liaison between the CEO, CFO, EH&S Director, HR Director and various stakeholders, ensuring smooth operations and effective communication within the organization. Additionally, they will oversee all corporate office administrative responsibilities. This position demands a dynamic professional with excellent organizational skills, a proactive attitude, and the ability to handle multiple priorities in a fast-paced environment. Essential Functions: Executive Assistant Responsibilities: • Serve as the primary administrative support for the CEO and all DIG Executive Management staff, ensuring their day-to-day operations run efficiently., • Prepare high-quality correspondence, presentations, reports, and meeting agendas as requested., • Coordinate meetings on behalf of the CEO and the DIG Executive Management team as required., • Act as the gatekeeper to the DIG Executive Management Staff, screening calls and visitors to prioritize communications and escalate urgent matters appropriately., • Coordinate special projects, events, and company-wide initiatives on behalf of the CEO., • Manage executives travel logistics and activities, including accommodations and transportation, • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization., • Support as needed with business reporting requirements on a weekly and monthly basis., • Assist in the tracking and notifications for key business dates and deliverables, ensuring alignment on expectations across the DIG portfolio., • Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion. HR Assistant Responsibilities: • Serving as a point of contact, providing smooth communication with DIG employees and timely resolution to their HR queries., • Coordinating orientation and training sessions for new DIG employees., • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations., • Performs other duties as assigned. Recruiting Responsibilities (For the Business Units): • Assist the business unit HR Leads with posting job openings on internal systems and external job boards., • Coordinate candidate communications, interview scheduling, and logistics., • Assist with tracking applicant statuses and updating candidate records in the applicant tracking system., • Support the onboarding process as required by the business unit., • Help prepare interview guides, offer letters, and onboarding materials as needed. EH&S Support Responsibilities • Preparing various safety metrics reports in support of each business unit (JSO, JSA, Incident Trends).., • Monthly auditing of incident summary for status updates and reserve costs., • Maintain compliance systems with each business unit as needed. Connect with new clients and upload required documentation for approval rating. (Avetta & ISN) Minimum Qualifications: • Bachelors degree in Business Administration, or related field preferred; equivalent work experience may be considered., • 3-5 years of experience in executive support and office management., • Knowledge of ERP systems, claims handling, and regulatory compliance preferred., • Experience in utility construction or a related industry is a strong plus. Skills & Competencies: • Exceptional organizational and time-management abilities, with the capacity to handle multiple tasks and deadlines simultaneously., • Exceptional skills in utilizing all of the Office 365 suite of applications., • Strong written and verbal communication skills, with attention to detail and accuracy., • Analytical and problem-solving skills to manage claims and provide insights into process improvements., • Professional demeanor with a high degree of discretion and the ability to handle confidential information., • Proactive mindset and ability to work independently with minimal supervision.