Project coordinator jobs in Pasadena, CA - Page 4Create job alerts

Job Description Relocation Project Coordinator needed for a large, multi-year / multi-site construction program. Position Overview: Management of required Furniture, Fixtures, and Equipment (FF&E) for all new, renovated and swing space projects which includes programming, specification, drawing review, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. It also involves move management for all projects including move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings. Position Description:  Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all areas as identified to provide college the FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E programming, budgeting, FF&E quotes and procurement, FF&E Scheduling and Installation, Pre-move, Move, and Post move coordination, and Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the Project Director and the Manager of Relocation Project Management team.  Coordinate with Procurement to manage the purchasing of all FF&E using best-value and/or low bid public contracting.  Work with the CPD, Project Architects (A/E) team, Manager of Relocation Project Management team, and Building User Groups (BUG) to identify project scope, budget, schedule, and FF&E requirements. Tour college to gain detailed knowledge about the Master Plan of all new and renovated buildings and the sequencing of projects.  Identify potential swing space needed and coordinate with college to secure space and remove space from college availability per project schedule. Work with CPD to develop scope of work for any construction or FF&E required for swing space.  Coordinate with A/E team and/or college personnel to assess and identify whether existing furniture and equipment will be relocated and reused.  Create a FF&E Budget for each project and provide budget validation at key project milestones.  Attend weekly project meetings to work with project team including Project Architects (A/E), Project Managers, contractors, and BUGs, to ensure the preparation of accurate FF&E specification, furniture layouts and FF&E lists of both new and reuse of existing furniture.  Review all programming, design and construction documents and work with the A/E to ensure electrical/data/infrastructure/utility requirements/anchoring details are coordinated between the various FF&E vendors to assure proper functionality for new and relocated FF&E. Work with the BUG to plan relocation of existing furniture and equipment to the new location.  Coordinate the IT equipment with the Technology Project Manager for budget, scope, procurement and installation of all IT equipment. Identify locations of computers, MFID, and printers on a plan.  Work closely with the CPD and project team to ensure project FF&E and Move budget and schedule are met. Provide value engineering efforts as needed to stay within allotted budget.  Coordinate scheduling logistics to ensure timely and successful FF&E delivery, installation and punch-list sign-off and transition during swing space, relocation and/or move-in projects.  Coordinate and procurement of specialty contractors or movers for delivery, installations, and/or connections not covered by the FF&E vendors.  Coordinate all FF&E deliveries, path of travel and parking with PMs, CPDs, contractors, Facility Directors, Sheriff, and BUGs if applicable. Work closely with Asset Management Team to coordinate all asset tagging of new FF&E and disposition of surplus FF&E prior to demolition/renovation of existing buildings.  Arrange for the unlocking and re-securing of all areas requiring access by furniture installers and movers during the Pre-Move, Move, Installation and Post Move/Close-Out Phases.  Coordinate the transfer of FF&E Keys and keying plans to campus facilities upon occupancy.  Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, timecards, shipping documents, freight bills, and invoices and submit to the CPD in written form.  Coordinate the project close out efforts for the FF&E and Move services portion of the project.  Provide project status reports and other information as requested to Manager of Relocation Project Management team.  4 year College Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Planning, Facilities Management or related area required. In lieu of a 4 year College Degree, 8-12 years of relevant experience required.  6-10 years of project management and coordination experience in fields related to Move/Relocation Management, Project Management, Interior Design, Facilities Management, or Coordination/Procurement of Furniture, Fixture and Equipment.  Ability to read architectural and furniture drawings.  Knowledge of furniture and equipment specifications and procurement.  Flexibility to work at any of the site locations.  Strong written and oral communication, organizational, and interpersonal skills.  Proficiency in Microsoft Office software.  Proficiency in Adobe Acrobat or Bluebeam software. Preferred Qualifications:  Educational and Public Works experience.  Procurement, FF&E sourcing or asset management experience.  Knowledge/proficiency in AutoCAD software.  Proficiency in Visio or Design software.  Interior Design Certification CID, CCIDQ  Membership with IIDA, AIA, IFMA, LEED Certified. Company DescriptionEstablished consulting firm with over 25 years in the industry.Established consulting firm with over 25 years in the industry.

Job Description Who Are We? FDH Aero is a trusted global supply chain solutions partner for aerospace and defense companies, helping to shape the industry by simplifying the supply chain. With over 60 years serving as a leading independent industry partner, FDH specializes in hardware, electrical, consumables and expendables, licensed products, and value-added services for global OEM and aftermarket customers. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. Why Work Here? At FDH Aero, we understand that the strength of our brand comes from our people. We invest in driven, diverse and experienced professionals who are naturally curious, courageous and motivated towards action. We value tempering confidence with humility, and a mission that always starts with service-first. Our values guide everything we do: We Are Service First - We act with agility and intelligence to solve our partner’s most pressing needs. We safeguard our trusted relationships by communicating with clarity and unmatched follow through. We Are Respectful - We behave with dignity, fairness, and acceptance. We thrive by prioritizing empathy, humility, and connection to our collective community. We are Amplifiers - We invest in driven, diverse and experienced professionals, businesses and partners. We fuel the entrepreneurial spirit by providing autonomy, authority and a clear mission. We Are Open-Minded - We communicate with intention, curiosity, and diversity of thought. By actively contributing with courage and candor, we challenge the status quo and innovate together. We Are Accountable - We own responsibility for our outcomes. We set expectations, embrace critique, and empower every employee to take immediate actions on challenges they encounter. We Value Our People - That’s why we offer competitive benefits, including medical, dental, vision, Flexible Spending Accounts (FSA), 401k matching, and wellness programs. We invest in training, mentorship, and career development to empower our employees to reach their full potential. Our commitment to culture and excellence has earned us recognition as one of Aviation Business News' Best Places to Work in Aviation. As a team member at FDH Aero you are trusted to deliver, to innovate, and to drive next-generation solutions for tomorrow’s supply chain demands. Ready to make an impact? We proudly pursue top talent with a diverse and global set of experiences and backgrounds. We Are Looking For We are seeking a Human Resources Coordinator that will play a key role in driving company growth, engagement, and fostering a best-in-class culture. The ideal candidate will have a desire to learn global and full-cycle human resources as well as have a deep commitment to wanting to continue to grow their career to the next level. What You'll Do (Responsibilities) • Assisting with the resourcing of candidates, recruitment, ADP Applicant tracking system and induction/orientation processes, • Provide training resources to onboarding candidates, • Compiling and maintaining up-to-date and accurate personnel records/files, • Maintain employee updates and employee change memos, • Reporting skills, preparing offer letters, contracts, etc., • Preparation and marketing for employee monthly events, • Prepare employee off-boarding docs, • Supporting HRM with lower-level disciplinary and grievance procedures, • Continuously learning the latest HR best practices to improve workplace efficiency, • Proving comprehensive administrative support and other ad hoc duties when required, • Compiling and maintaining up-to-date and accurate personnel records/files, • Supporting HRM with lower-level disciplinary and grievance procedures, • Performs other duties as needed What You Bring (Qualifications & Skills): • Associates or Bachelor’s degree in Economics, Journalism, or related discipline, • Excellent verbal and written communication skills, • Demonstrates integrity, bias for action, innovation, and ability to dive into the deepest details, • Motivates others by creating a climate in which people want to do their best, • Proven ability to prioritize the most impactful work amidst multiple competing priorities, • Demonstrated a high level of confidentiality, • Demonstrated strong oral and written communications skills, • Demonstrated strong interpersonal skills, • Strong critical thinking and problem-solving skills, • Highest level of integrity with a proven ability to gain trust from all levels of the organization, • Demonstrated commitment to inclusion, • Exceptional project and process skills with a demonstrated track record of delivering high-quality results in a fast-paced, complex, dynamic business environment, • Thorough knowledge of multi-state employment-related laws and regulations Special Requirements: • U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required., • ITAR requirement FDH Aero is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Job Title: Engineering Consultant Location: Los Angeles, CA Company: Celerity Consulting Group About Us: Celerity is a dynamic risk optimization firm that empowers public utilities to transform complex data into clear, actionable insights—helping reduce risk, enhance asset performance, and deliver superior project outcomes. With a unique blend of client-side experience and vendor-side expertise, our employees deliver high-impact analytics, strategic consulting, and project management. We tackle the energy sector’s toughest challenges through deep listening, forward-thinking strategies, and unwavering determination. Headquartered in Walnut Creek, CA, with a nationwide remote presence, our energy engineers serve as vital connectors—bridging data, infrastructure, and field teams to ensure seamless execution and measurable results. Position Overview: We are currently seeking motivated and detail-oriented individuals to join our team as an Engineering Consultant. This is an excellent opportunity for recent graduates or early-career engineers to launch their careers in the consulting industry. You’ll gain hands-on experience working with top-tier clients on impactful projects. Responsibilities of this position include but are not limited to: • Review existing documentation for key information and specifications, • Analyze data using appropriate quantitative methods, • Review and verify tabular and spatial data against design or completion drawings for accuracy and consistency, • Provide client with necessary documentation and reports, • Update and inform project coordinator with all relevant project status and information, • Perform engineering design and calculations, with minimal supervision, • Review construction documents and report, • Prepares cost estimates and construction plans for Utility infrastructure., • Estimates labor and material costs., • Obtains joint-pole agreements & initiates right-of-way procedures, licenses, permits, etc., • Provide project support duties as requested by the Project Manager., • Review and incorporate historical data into unit and man-hour figures., • Adheres to safety protocols as described in the safety manual and assigned checklists, • Monitor and ensure maintenance of tracking logs and all project coordination tools to include project status, challenges, estimated project end date, and project completionThe ideal candidate will have the following qualifications:, • Bachelor’s Degree in Engineering or related field and/or relevant work experience, • Ability to read and understand general engineering documents, including drawings and specifications, • Able to work or travel to client sites, • Proficient use of Microsoft Office Suite (Excel, Word, SharePoint, and Outlook), • Highly organized, deadline driven, and detail oriented, • Flexible, analytical, and willing to tackle challenging work, • Ability to work independently and collaboratively in an open environment, • Excellent verbal and written communication skills (able to present technical matters in a clear and concise manner), • Experience in the Gas & Utility Industry is a plusPhysical requirements:, • Must be able to remain in a stationary position 50% of the time, • The person in this position frequently communicates with staff/clients who have inquiries. Must be able to exchange accurate information in these situations The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. We are proud to offer a comprehensive health and welfare benefit package that includes: HEALTH & WELL-BEING • Medical Insurance, • Dental Insurance, • Disability Insurance (STD/LTD), • Flexible Spending Account, • Health Savings Account, • Basic Life/AD&D, • Paid Time Off, • Company Holidays, • Leave of Absence, • Employee Referral Program, • Professional Development Based in Walnut Creek, CA with offices nationwide, Celerity energy engineers perform a critical, leadership role as strategic liaisons between data, assets and the teams that make projects happen in the field. See full details and meet our leadership team on our website: Celerity is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veterans’ status or other status protected by applicable law. Pursuant to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants must be authorized to work for any US employer. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Powered by JazzHR fN6TxiqXQd

Job DescriptionSalary: $50,000 to $60,000 USD/year The Role The Junior Packaging Designer supports the development of product packaging by assisting the Packaging Designer and the Creative team in creating functional, brand-aligned, and visually appealing packaging solutions. This role combines creativity with attention to detail, ensuring that all packaging meets MaryRuths brand guidelines, communicates product value, and adheres to technical/production and compliance requirements. This is a full-time (40h/week), paid, hourly, non-exempt, remote position. Working a CST or EST timezone is preferred. Responsibilities • Creative Asset Development & Execution, • Prepare consistent print-ready artwork alongside the Compliance team, ensuring that all brand guidelines, legal requirements, and deadlines are met., • Adapt existing packaging designs across formats, sizes, and product lines., • Support the development and refinement of MaryRuths packaging assets to ensure consistency across all touchpoints., • Collaboration, • Work closely with MaryRuths Product Development and Compliance teams to support in creating new and updated packaging that aligns with regulatory requirements and translating brand and product needs into clear, compelling packaging solutions that enhance the customer experience., • Share design drafts and packaging mockups for review and feedback., • Brand Consistency & Optimization, • Maintain MaryRuths brand guidelines and ensure that all creative outputs adhere to established standards., • Continuously refine design templates and asset libraries for improved efficiency., • Team Contribution, • Ensure that Creative has appropriate access to renders within DB and Bynder., • Support the flow of communication to keep the team informed around new products coming down the pipeline., • Research trends, materials, and competitor packaging for inspiration., • Other responsibilities as assigned., • Some travel (<5%) may be required on an as-needed basis, with advance notice provided to the employee. Qualifications • 1-2 years of relevant experience in packaging design, preferably with at least 1 year in a coordinator or similar role., • Intermediate proficiency in design software is required, preferably Adobe Illustrator. Experience with Photoshop is strongly preferred, and familiarity with tools like Slack, Asana or other project management tools, and Propel is a plus., • Demonstrated experience in packaging design for DTC and Retail is preferred; CPG experience also a plus., • Strong problem-solving skills and ability to manage multiple projects with competing deadlines., • Excellent collaboration and communication skills, with the ability to present creative ideas effectively. Physical Requirements • Must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body., • This role involves sitting most of the time but may also involve moving for brief periods of time. Benefits Summary • Competitive compensation, commensurate with experience., • Paid time off., • Paid sick time., • Paid volunteer time., • Medical, dental, & vision insurance., • Paid parental leave., • Product discounts. The Culture at MaryRuths We are a fast-growing startup with a small, unified team that has a lot of fun and a big drive to change the world through our products. We are a health-conscious company with a focus on creating vegan and organic vitamins and supplements for everyone. We believe our work benefits from the diverse perspectives of our employees. As such, MaryRuth celebrates inclusion and is committed to equal opportunity employment. MaryRuths is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, hair texture and hairstyles, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. remote work

Job Description We are currently recruiting for Campus Support Coordinators (Call Center Reps) for our office in Glendale, CA: Work Schedule: M-F 8:00 AM - 5:00 PM (30m Lunch) + OT 2 Saturdays a month 8:00 AM - 12:30 PM (Additional from 40 hours of work week) 1 Sunday a Month 8:00 AM - 12:30 PM (Additional from 40-hour work week) Position Summary: The Campus Support Coordinators are responsible for supporting our campus medical resources/departments/patients and affiliated providers through inbound/outbound communications related to areas such as : ER visits; inpatient hospital/vital care resources; enrollment/marketing assistance; brokers/benefits specialists; Early Bird Alert online patient portal; patient annual wellness visits; provider transitions. In person patient/provider education and training of the Early Bird Alert online patient portal. The coordinator must be able to multi-task in a calm and efficient manner, demonstrate flexibility towards new projects and protocols and promote a positive team environment. Essential Duties and Responsibilities include the following: • Communications may require actions such as: connect callers to appropriate campus medical resources in an effective manner; assist pts with appt scheduling either directly through NextGen or via call transfer; pt education regarding provider/hospital/community resources; class/event scheduling; assistance with Early Bird Alert online patient portal education/training/registration/password login/reset., • Organizational skills involved in project mailings, such as: post ER visits, Early Bird Alert post activation for Easy Connect Assist users, OB Patient Welcome Packets., • Ability to read, analyze and interpret general business periodicals. Ability to write reports, business correspondence, and procedure documents. Ability to effectively present information and respond to questions from patients, providers and the general public., • All other duties as directed by management. Education and/or Experience: • At least 5 years of experience working in a Managed Care or Healthcare environment. Advanced certification or education within the healthcare arena preferred (i.e., MA, clinic, nursing school)., • Proficient with Microsoft word processing software including Word/Excel., • Knowledge of medical terminology and healthcare insurance industry operating procedures., • Bilingual English / Spanish (read, write, speak) is required. The pay range for this position at commencement of employment is expected to be $21 per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success. Full Time Position Benefits: The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life. Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options. Health and Wellness: • Employer-paid comprehensive medical, pharmacy, and dental for employees, • Vision insurance, • Zero co-payments for employed physician office visits, • Flexible Spending Account (FSA), • Employer-Paid Life Insurance, • Employee Assistance Program (EAP), • 401k Retirement Savings Plan, • Vacation Time, • Company celebrations, • Employee Assistance Program, • Employee Referral Bonus, • Tuition Reimbursement, • License Renewal CEU Cost Reimbursement Program, • Business-casual working environment, • Sick days, • Paid holidays, • Mileage Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance. Company DescriptionAs one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.

Job Description We’re seeking an operations-driven, systems-minded professional who thrives on structure, order, and precision. The ideal candidate is highly organized, loves building and maintaining streamlined processes, and brings exceptional attention to detail to everything they do. As the Business Operations and Marketing Coordinator, you will be the backbone of our daily operations, ensuring our internal processes run smoothly, supporting our creative team, and consistently sharing our voice across various platforms. About Born in June Creative Studio: Born in June Creative is a Los Angeles-based, Latinx-founded creative and communications consultancy that amplifies the impact of mission-driven organizations. We blend strategic storytelling, branding, and digital media to drive social change. Our work spans government, nonprofit, arts sectors and more! Key Responsibilities:Administrative & Operations (25%) • Maintain backend systems, including contracts and digital filing., • Troubleshoot tech issues and support tools like email, Slack, Airtable, and Zoom.Project Management (35%), • Coordinate team meetings with staff and contractors, assign tasks, and maintain workflow clarity.Content Scheduling & Marketing Support (25%), • Schedule and repurpose social media content (Instagram, LinkedIn, etc.)., • Write or adapt captions from transcripts and project content., • Support email marketing via platforms like Mailchimp or Flodesk.Client Communications & Inbox Management (15%), • Respond to general inquiries and FAQs. Work Schedule & Availability This is a remote position. However, we require that team members be available for collaboration and meetings between 9:00 AM and 3:00 PM PST, Monday through Friday. While you can complete work on your schedule outside of these hours, this core availability window ensures smooth communication, team alignment, and client responsiveness. We value flexibility, but we also depend on shared availability to maintain project flow and team cohesion. There are also occasional in-person client events and meetings. Requirements • 1-2 years of experience in project coordination, marketing, or business operations—ideally within an agency or government setting., • Innate sense of structure and clarity in how you manage time, systems, and information., • Strong writing and copyediting skills., • A proactive and resourceful problem-solver., • Committed to social justice, community storytelling, and equitable practices., • Takes the lead in seeing that campaigns, tasks, etc, are completed, delivered, and communicated Character Traits: • Detail-Oriented but Flexible: You love structure and clarity but can also adapt easily, • Emotionally Mature : You handle feedback with grace and stay grounded under pressure., • Proactive & Solution-Focused : You anticipate needs and take initiative, • Respectful of Others: You balance warmth with professionalism and take your role seriously., • Mission-Driven: You care about equity, storytelling, and creating meaningful impact., • Warm with Boundaries: You're kind and collaborative, but clear, direct, and organized in how you work. Benefits • We pay a living wage for Los Angeles County, • You'll be part of a collaborative, equity-driven team passionate about impact., • You’ll gain exposure to a diverse client portfolio focused on civic engagement, arts, and advocacy., • Paid Winter Break (week in between Christmas and New Year’s) in addition to paid sick and vacation time., • Monthly benefits stipend to be used toward health insurance, wellness, or other eligible expenses.

Job DescriptionBenefits: • 401(k), • Paid time off Location: Woodland Hills, California Type of Employment: Full-time About Us: Join our dynamic construction team and contribute to our legacy of building excellence. Located in the heart of Woodland Hills, California, we are a leading construction firm committed to delivering top-notch projects with precision and professionalism. We pride ourselves on our collaborative work environment and our commitment to innovation and excellence. Job Description: As an integral part of our team, the Office Manager / Administrative Assistant will provide crucial administrative support to our Project Managers and Project Engineers, ensuring the seamless execution of bids and contracts. This role demands a blend of precision, reliability, and exceptional organizational skills to manage the bid process from initiation to closeout efficiently. Responsibilities: • Lead and manage the entire bid process, ensuring compliance with customer contract requirements and maintaining effective communication with all stakeholders., • Provide comprehensive support to subcontractors, including bid solicitation, tracking, and qualification of proposals., • Maintain a detailed understanding of construction trades, managing office functions, and ensuring the accurate upkeep of the Sage database., • Create and manage Bid Binders, ensuring all project documentation is current and accessible., • Foster professional relationships with subcontractors, managing project closeouts, and securing all necessary documentation., • Minimum of 3 years of experience in the construction industry., • Previous experience as a Construction Office Manager / Bid Coordinator is highly valued., • Proficiency in Microsoft Office (Excel, Word, Outlook)., • A positive attitude and strong team collaboration skills., • Exceptional organizational, self-motivation, and analytical abilities., • Excellent interpersonal and communication skills, with the confidence to engage with executive-level internal and external clients., • Competitive salary with performance-based advancements., • Comprehensive benefits package including 401K, paid time off, sick leave, and holidays.

Job Description Assistant IKey Responsibilities: • Facilitates the completion of contractual agreements with internal stakeholders and ensures the timely processing of invoices., • Support Sr. Coordinator and Coordinator with project management such as digital promotions for upcoming films, • Assists with the development of all digital content, including imagery, descriptions, and video, for multiple brands., • Assists in the project management of digital media programs including the timely delivery of creative assets, • Seek innovative ways to engage target consumers and press across digital media., • Assists with the main Paramount social brand, but also works on title-specific digital needs., • Participate in building out an internal CRM system to capitalize on 1st party data., • Assists in day-to-day digital community management on brand socials., • Summarizing and analyzing research data to support presentations/projects., • Tracking competitive advertising, monitor promotions marketplace activity and help maintain competitive tracking data and marketplace trends., • Ability to manage multiple outside creative agencies and provide clear, concise creative feedback and guidance., • Participates in team brainstorming sessions., • Greets scheduled visitors and direct them to the appropriate area or person., • Help schedule for VP and TeamRequirements:, • 1 year of experience is acceptable, including internships, • Communication, • Organization, • Passion for working with other people in a team environment, • Nice to Have:, • Personal interest in entertainment interest is preferred, and a personal interest in marketing campaigns for movies/tv shows preferred, • Familiar with office products, Adobe products and Google suite products and MS Office suite products are preferred., • Prior experience with marketing agency is nice to have.Compensation:, • Up to $22.00/hr. (W2)Req# PPCJP00000457

Job Description Who We Are HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful. What We Do Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces. Job Summary The Senior Marketing Coordinator will support the marketing efforts and will be charged with crafting compelling stories and effective marketing collateral aligned with HMC's vision that delivers value to clients. They will act as a strategic partner and be responsible for implementing marketing strategies and processes in partnership with the marketing team to accelerate top-line growth and differentiation in the marketplace. The Senior Marketing Coordinator will assist with the development of architectural pursuits to further market-specific and firm goals. Knowledge of administration and professional services marketing methods and techniques and ability to assist the marketing team's efforts to craft compelling content. This position is based out of our Los Angeles or Ontario, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays. Position Responsibilities Proposal and Pursuit Presentations (55%): • Work closely with the marketing team, champions, designers, and Principals to develop deadline-sensitive deliverables such as proposals, qualifications packages, presentations, and award submissions, • Prepare content for statements of interest and qualifications, proposals, SF330 forms, collateral materials, miscellaneous marketing, and marketing-oriented correspondence, etc., • Work with staff to plan, prepare, write, and produce proposal and presentation materials for potential clients, • Write, edit, research, compile, and QC content from various sources into cohesive marketing materials, including cover letters, resumes, boilerplate information, project descriptions, process narratives, awards narratives, client information, graphics, etc., • Work closely with Marketing team to create compelling and easy to read submittals (brochures, statements of qualification, proposals, etc.), • Embrace and implement brand standards, • Develop text for marketing material by interviewing project personnel and reviewing existing documentation, • Conduct research, coordinate consultant materials, customize project profiles and team information and customize graphic layouts for bespoke submittals, • Manage submittal documents, and processes for digital and hard copy submissions, • Coordinate and work with marketing and project teams to maintain, archive and document projects, resumes, and technical reports across marketing server, Deltek, MangoApps, and Axomic OpenAsset, • Coordinate and work with marketing and practice leadership to track and update leads across client sites, IMS, and Deltek, • Create and update marketing materials such as process sheets, project lists, project reference information, resumes, industry and market segment information, and various other marketing documents for use in Pursuits, Awards, Thought Leadership, etc. across marketing server, Deltek, MangoApps, and Axomic OpenAsset, • Regularly reviews all standard marketing materials to update and maintain the most current and accurate information, • Maintain matrices, lists, and statistical information relevant to HMC, • Develop brochures, qualifications, and other graphics projects, • Ensure compliance with copyright laws and photographer usage rights, • Assist practice leadership efforts with competitor analysis, client strategy, conducting web research, etc., • Monitor online and print sources, including newspapers, magazines, and blogs, • Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists, • Coordinate awards competition entries; ensure compliance with award requirements, • Develop of presentation decks for interviews or conferences, • Create leave-behinds and presentation materials for business development activities, • Champion social media campaigns across multiple platforms, • Maintain online presence, including social media to promote HMC Architects, • Track publication, association, and community event postings, • Develop unique events/conference material/collateral material (groundbreakings/dedications), • Actively involved in professional marketing/graphics/communications organizations, • Provide support and excellent client service to other areas of the company, • Bachelor's degree in communications, english, journalism, or architecture or other applicable degree program is highly preferred, • 2+ years of marketing experience for architecture, engineering, or construction company, • 3+ years in a professional or support marketing role, • Proficient with Microsoft Office and Adobe Creative Suite (Outlook, Word, Excel, PowerPoint, and InDesign), • Working knowledge of database programs such as Deltek and Axomic OpenAsset, • Working knowledge of digital hub platforms such as MangoApps, • Working knowledge of digital whiteboard programs such as Miro, • Adobe Creative Suite (Photoshop, Illustrator, Bridge, Lightroom, After Effects) software knowledge is preferred, • Must be highly organized, effective with time, detail-oriented, and have high quality of work, • Able to work well with various types of personalities and work styles, • A self-starting and results-oriented outlook, • Comfort in a fast-paced environment with multiple deadlines, • Ability to take ownership of a project and see it through to completion, • Strong proofreading ability, • Strong verbal, writing, and graphic communication skills, • Capable of working productively in a team setting, as well as independently, • A strong work ethic, flexibility, and a creative approach to problem-solving are essential, • Passion for participating, • Provide excellent client service to all levels of the firm The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers.

Job Description Superior Executive & Legal Recruiting is seeking a highly organized and proactive Marketing Coordinator with strong experience in digital marketing and advertising, particularly within the legal industry for our client. This individual will support both strategic and tactical marketing efforts, including paid media campaigns, social media management, email marketing, content creation, reporting, and more. The ideal candidate is a self-starter who thrives in a collaborative, fast-paced environment and is equally comfortable creating a reel for Instagram as they are optimizing a Google Ads campaign. Digital Advertising (35%) • Plan, execute, and manage paid campaigns across Google Ads and Meta Ads (Facebook/Instagram)., • Monitor, analyze, and report on ad performance, providing optimization recommendations., • Manage retargeting and audience segmentation strategies., • Develop and manage the content calendar across all social media platforms (Facebook, Instagram, LinkedIn, etc.)., • Create and post engaging content including graphics, videos, reels, and captions., • Monitor brand mentions and comments, responding in a timely and professional manner., • Engage with followers and relevant communities to foster organic growth., • Assist in the creation of branded content such as infographics, social media assets, blog visuals, email graphics, etc., • Use tools like Canva, Photoshop, or similar for asset design and layout., • Manage and update marketing contact lists for segmentation and campaign targeting., • Assist in designing and deploying email marketing campaigns., • Work closely with teams across Intake, Legal, Operations, and Management to ensure brand consistency and marketing alignment., • Identify opportunities to engage with legal communities, influencers, and referral sources., • Help foster relationships through content, outreach, and brand partnerships. Skills/ Qualifications: • 2–4 years of experience in a marketing role, preferably in the legal, professional services, or agency space., • Hands-on experience managing Google Ads and Meta Ads campaigns., • Proficiency in Canva, Photoshop, or similar design tools., • Strong writing and communication skills, especially for social and email copy., • Experience with email marketing platforms (e.g., Mailchimp, Klaviyo, HubSpot, etc.)., • Solid understanding of social media algorithms and engagement tactics., • Highly organized and detail-oriented, with the ability to manage multiple projects., • Familiarity with CRM systems and marketing integrations (e.g., Zapier, Law Ruler, Salesforce)., • Background or interest in the legal industry.

Job DescriptionSalary: $24.50 - $27.50 Per Hour Sinai Akiba Academy seeks a dynamic and detail-oriented Assistant to join our Institutional Advancement team. This pivotal role provides high-level administrative support to the Associate Head of School for Institutional Advancement (AHOSIA) and the broader Advancement team, contributing directly to the success of our fundraising, admissions, and communications efforts. The Assistant ensures the smooth day-to-day operation of the Advancement Office, overseeing administrative workflows, and is responsible for running the social media accounts to enhance visibility and brand consistency. This is a non-exempt, part-time position averaging 25-29 hours/week. Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future. ESSENTIAL DUTIES AND RESPONSIBILITIES Event Support • In collaboration with the Operations Coordinator (as needed), assist with Admissions, Parent Association & Development event planning by coordinating meeting room reservations, equipment and set-up requests, and refreshment set-up/preparation Social Media Management • Support the overall social media strategy and actively manage the school's activity across various platforms, including but not limited to Facebook, Instagram, and LinkedIn, by scheduling posts, responding to comments and messages, and monitoring online conversations, • Create and publish engaging content using text, images, and videos Parent Association Support • Act as the liaison between the Parent Association (PA) and the School, • Provide project-based support to ensure the efficient operation of the PA and school events, • Process all expense reimbursement forms and vendor requests for PA once approved by AHOSIA Administrative Support • Provide comprehensive administrative support to the Advancement Department including calendar management, meeting coordination, and preparation of reports, • Prepare materials, attend meetings, and take notes at Advancement Department meetings, • Receive and process confidential information with discretion and in accordance with established guidelines and legal standards, • Maintain efficient office systems, processes, and records to support the Advancement Departments operations, • Learn, use, and apply technology as required by the School to enhance learning and engage with colleagues. Technology includes but is not limited to JagNet, Google Workspace, Paylocity, and any other school-approved software., • Perform additional administrative tasks, special projects, and other duties as assigned by AHOSIA and/or Head of School in support of the schools mission REQUIREMENTS AND QUALIFICATIONS • Bachelors degree preferred, • At least 2 years of high-volume administrative, advancement or relevant experience, • Experience in independent school advancement, fundraising, or nonprofit administration is a plus, • Ability to work on campus, Monday-Friday, with the ability to attend school events on weeknights and weekends, • Basic knowledge of social media analytics and tools, • Proficiency with Google Suite (Mail, Calendar, Docs, etc.) and uploading and downloading digital resources, Microsoft Office and Blackbaud, • Graceful disposition under pressure, agile, and flexible, • Exceptional organizational skills and attention to detail with the ability to manage multiple tasks and deadlines, • Strong interpersonal and communication skills, both written and verbal, • Sound judgment, anticipatory skill sets, and prioritization abilities, • Ability to work well with cross-functional teams, build strong relationships, and embody a growth and collaborative mindset Applicants may submit their cover letter and resume for consideration to Lisa Zide, Associate Head of School for Institutional Advancement, at . Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Job Description Job Title:Billing Coordinator (2 openings) Location:Los Angeles, CA 90017 Salary/Payrate:$85K-$100K and AWESOME benefits!!! Work Environment:Hybrid (3 days WFH) Term:Permanent Bachelors degree required:Yes Referral Fee: $500 should your referral start with our client Job Description: #LI-SS1 Please send resume in Word format if you are interested in a Billing Coordinator opening with a top law firm located in Los Angeles, CA 90017. Salary is in the $85K-$100K range with AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired. Client is seeking an experienced Billing Coordinator to play an integral role in supporting the Firms Finance operations. The Billing Coordinators key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as Attorneys and Legal Secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position will be hybrid remote (onsite 1+ days per week) in our Los Angeles office and will report to the Firms Billing and Collections Director. QUALIFICATIONS: • Bachelors degree, preferably in finance, accounting or business administration, or equivalent experience, is required, • A minimum of three years of billing experience in a law firm required, • Experience with legal billing such as Aderant or Elite 3E is required, • Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures, • Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills, • Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently, • Previous experience working directly with attorneys or other licensed professionals in a professional services environment, • Strong project management skills with the ability to deliver under tight deadlines, • Strong proficiency using Microsoft Office Suite (Word, Excel, Outlook), • Must be able to adapt to changing technology RESPONSIBILTIES: • Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods, • Perform client billing and collection activities for assigned clients in a timely manner, • Monitor aging of unbilled fees for assigned partners and/or clients, • Resolve billing-related issues with internal and external parties, • Coordinate with the other Finance team members to address questions related to the Firm's billing process, • Prepare and maintain billing reports, reconciliations, schedules and analyses, • Apply retainer funds and process write-offs in accordance with Firm policy, • Create new billing formats and handle special projects as requested, including complex billing and client-driven requests

Job DescriptionDescription: SUMMARY Under the direction of the Associate Director of Placement, the Business Developer will engage regional businesses and employers in high-growth sectors to create and secure career pathway opportunities for job seekers within CRCD’s eco-system. The Business Developer will drive the development and implementation of a comprehensive business and employer development plan to identify, project and track high growth employment sectors in the Los Angeles regions, identify, project and meet the workforce needs of key local employers in those sectors, and develop and implement high-road training and placement partnerships with local employers and businesses. In addition, the Business Developer will implement industry standard employer engagement strategies, such as employer and business round tables, sector based advisory groups, sector-based hiring fairs and engagements, and implementation of innovative training to hire pipelines. The Business Developer will also be responsible for further developing new and innovative employer and business engagement strategies, including employer incentives and corporate engagement opportunities. The Business Developer will collaborate with CRCD’s Workforce Development Department to place job-ready participants from CRCD’s Eco-System in meaningful career opportunities with employer partners. The Business Developer will execute a coordinated, client/employer focused approach that positively impacts the jobseeker, employer, organization, and community at-large. The Business Developer will coordinate and collaborate with all WDD staff and Departments within CRCD’s Eco-System, as well as external partners/employers to ensure effective and streamlined services and delivery. The Job Developer will also support the organization’s 5-year strategic plan and work closely with management to ensure alignment and consistent progress towards those goals. • 70% of time cultivating, engaging and maintaining employer and business relationships to secure living-wage career opportunities for job seekers within CRCD’s ecosystem. Includes creation of direct placements opportunities, targeted training to hire pathways, exclusive hiring events, participation in employer networks and business roundtables and regular employer engagement activities., • 15% of time will consist of developing and producing actionable research regarding high-growth industry sectors and regional employer champions to inform and guide WDD leadership with assessment, planning, and improvement of the service delivery model and its execution., • 10% of time will be providing job-readiness, soft-skill development services such as resume prep, placement, retention, and follow-up services for jobseekers 1-year after exit., • Develop and implement a comprehensive, sector-based, business and employer engagement plan to identify, project and track high-growth industry sectors and career pathway employment opportunities in the region., • Implement intentional and strategic employer engagement efforts to identify and meet the workforce needs of local employers and businesses in key high-growth industry sectors., • Develop and secure exclusive and innovative training-to-employment and direct hire agreements with local employers and businesses., • Develop and maintain a diverse pipeline of meaningful, living-wage employment opportunities for job seekers within CRCD’s ecosystem., • Conduct regular research and produce actionable briefs and/or presentations for CRCD’s Workforce Development Department regarding regional high-growth sectors, training to employment pipelines and industry trends., • Educate employers and businesses on and negotiate agreements for “on-the-job” training agreements and other tax beneficial employment programs., • Implement industry standard employer engagement strategies, such as employer and business round tables, sector based advisory groups, sector-based hiring fairs and individualized engagements., • Develop new and innovative employer and business engagement strategies, including employer participation incentives and corporate engagement opportunities., • Provide jobseekers with career planning job-readiness (soft skills) training; placement support into high growth industries; employment retention and follow-up services one-year after exit; and final case closure., • Track and organize weekly to quarterly job-readiness training, placement, retention, and follow-up services case notes and outcomes progress on CalJOBS/Salesforce platforms, including within internal tracking sheets., • Implement various placement strategies on a weekly basis with jobseekers such as direct placements, on-the-job training (OJT), job fairs, targeted local hire, pre-screening and matching with employer referrals, etc., • Develop and maintain mutually beneficial relationships with employers in various high growth industries such as construction, transportation, hospitality, logistics, etc. and coordinate placement of qualified candidates to meet their workforce needs., • Maintain files for all business services provided (e.g. employer files) such as business needs assessment forms, participant and BusinessSource Center referrals, etc. within specific data systems, including but not limited to internal databases, spreadsheets, Salesforce and CalJOBs., • Gather, organize, and post job leads, recruitment events, hiring employers, job fairs, etc. on a consistent basis via hard copy and virtual/social media platforms for both CRCD’s internal ecosystem and external partners and stakeholders., • Complete weekly/monthly/quarterly reports to provide organizational leadership with ongoing placement progress and success., • Understand and follow the Integrated Service Delivery model, and collaborate with direct service staff to ensure coordinated services and the smooth transition of participants from skills development and training to employment services through follow-up., • Be flexible with work schedules at times when employer placement/development activities requires which can include evening and weekend .work, • Co-locate at partner or CRCD locations as needed., • Maintain professional boundaries and a positive work environment with all participants, staff, partners, supporters, and collaborators., • Handle all participant concerns, complaints, feedback, and recommendations promptly and with professionalism; with the support of the staff team as needed., • Participate in all WDD staff planning, including the 5-Year Strategic Plan., • Uphold CRCD’s mission & professionally represent the agency at assigned events .Requirements:, • Bachelor’s degree in related field; or minimum four years of related experience without formal education, • At least 2 – 4 years’ experience in providing job development, staffing or business services in non/for profit organizations, • Experience, comfort, and desire to work with various vulnerable populations such as re-entry, homeless, foster, veterans, disabled, low-income, etc., • Demonstrated ability to work on multiple projects simultaneously and meet key performance indicators and deadlines., • Reliable, flexible team player who works well with minimal supervision, has a strong work ethic, and can set and maintain personal boundaries, • Demonstrated knowledge of participant community resources & services, • Proven experience in providing job development, staffing or business services in non/for profit organizations, • Working knowledge of MS Office, • Working knowledge in data tracking systems and tools, • Strong organizational skills to manage large caseload, data, and reporting duties, • Strong interpersonal and public speaking skills, • Aptitude in decision-making and problem-solving CRCD is in the top 10% for excellent benefits for non-profits with an array of benefits available including: • 14 Paid Holidays, • On-Demand training memberships to bolster professional development, • Dental/Vision/ 85% employer-paid & 40% dependent paid Medical Insurance, • 401k eligibility from day one & up to 3% matching after one year, • 529 Educational Savings Plan from Principle, • Flexible Spending Account (FSA), • Short & Long Term Disability, • Accident & Hospital Indemnity, • Whole life insurance with cash benefits, • Identity Theft Protection and Legal Services, • Discount pet insurance through ASPCA $55,000-$70,000 annually All candidates are subject to pass background check conducted by LA County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the EEO/ADA Coordinator. EEO /ADA Coordinator contact: Stacey Cabling (213) 743-6193.

Job DescriptionPosition Summary: The Billing and Collections Specialist is responsible for managing complex billing and collections processes, including third-party insurance claims, patient account reviews, eligibility verification, and reprocessing of outstanding claims. This role also handles cash transactions and ensures timely posting of all receivables. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to meet deadlines while working collaboratively with internal teams and external payers to resolve billing discrepancies and ensure efficient revenue management. Duties and Responsibilities: • Prepare and submit claims to third-party payers, including Medicare, Medi-Cal, Denti-Cal, and commercial insurances., • Review claims for accuracy, ensuring compliance with payer-specific requirements and regulations., • Follow up on unpaid or denied claims, reprocessing them as necessary to secure payment., • Generate and distribute billing statements to patients and third-party payers., • Monitor accounts receivable, working diligently to reduce outstanding balances and increase collection rates., • Process patient payments, ensuring all transactions are accurately recorded and posted on the same day., • Balance daily batches and maintain accurate financial records., • Prepare and review encounter reports, addressing any discrepancies in visit documentation and billing codes., • Evaluate accounts for corrections, including adjustments, write-offs, and charge reversals, in line with established policies., • Collaborate and communicate with clinic administrators, front-line staff, and vendors to resolve billing issues and discrepancies., • Maintain open communication with the Billing Project Coordinator and Supervisor regarding claim status, workflow, and other critical billing matters., • Uphold confidentiality and comply with HIPAA regulations in all billing activities., • Identify areas for improving billing efficiency and accuracy, contributing to the overall financial health of the organization., • Stay up-to-date with changes in billing regulations, payer requirements, and coding guidelines to ensure continued compliance., • Billing Degree or Certificate., • High school diploma or equivalent (GED)., • 2-3 years of billing experience, with expertise in Medicare, Medi-Cal, Denti-Cal, and commercial third-party billing., • Familiarity with ICD-10 coding guidelines., • Strong interpersonal and communication skills, with the ability to collaborate effectively with managers, administrators, clinic staff, and vendors., • Proficiency in Microsoft Word, Excel, and Outlook., • Strong problem-solving skills and the ability to handle difficult situations professionally., • Ability to manage multiple tasks and prioritize effectively to meet deadlines., • Excellent interpersonal skills, with the ability to work independently and as part of a team., • Bilingual in English and Spanish. Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD). JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Administrative Assistant is responsible for providing day-to-day administrative support to the Program Coordinator. They manage the development of presentations, organization of historical documentation, and prepare reports. Additionally, the Administrative Assistant ensures a warm welcome to all guests and manages the office’s level of cleanliness, inventory, and operability. Essential Functions • Conserves the SSVF Coordinator and Program Manager time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Collaborate with the Intake Specialist (Los Angeles) to prepare and present Santa Barbara/Ventura (SBV) enrollments., • Consolidate SBV DATA and submit monthly report to the Intake Specialist (Los Angeles)., • Track and collaborate with the Administrative Finance Specialist (Los Angeles) and Divisional Headquarters Finance with all Temporary Financial Assistant checks., • Track and collaborate with the Administrative Finance Specialist with Outstanding checks and Returned checks., • Input DATA in the Homeless Management Information System (HMIS) in Santa Barbara and Ventura. Generate “Program roster” reports., • Acquire access to Property Shark, TIN Check, U.S. Bank, and Shelby systems to assist case managers and the SSVF Coordinator, • Maintains the SSVF Coordinator’s company credit card by filing and submitting program charges made to LYFT, INSTACART, Amazon and other required program supportive services., • Assists in the development of presentations using PowerPoint and Excel., • Conduct program presentation for the Supportive Services for Veteran Families (SSVF) and Homeless Veteran Reintegration Program (HVRP) to community providers, Shelters, and GPD programs., • Gain knowledge of veteran programs within The Salvation Army and maximize the ability to collaborate with the programs to provide temporary housing for veterans., • Collaborate with the Administrative Assistant in Los Angeles to ensure all policies & procedures are consistent across all counties., • Conduct sites visits between Ventura and Santa Barbara offices. Establish a schedule for covering both sites., • Maintains staff confidence and protects operations by keeping information confidential., • Completes administrative duties as needed including tracking required annual training, new employee employment verifications, new employee orientation, office equipment, program supplies, and other administrative tracking reports., • Prepares bi-weekly reports of any outstanding program training or employee training to the Director., • Secures information by completing database backups., • Prepare and complete Time & Activity sheets for all employees in Santa Barbara and Ventura sites., • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies., • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventory; evaluating new equipment and techniques., • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries., • Maintains professional and technical knowledge by attending educational workshops; and reviewing professional publications., • Maintain a level of professional and technical knowledge of the SSVF Program and understand the complexity of authorized expenditures. Must be able to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift up to 25 pounds. Minimum Qualifications • Some college or post-secondary education required. College degree preferred., • Minimum 2-year experience as an administrative assistant., • Computer literate., • Must possess a valid California Driver’s License., • A criminal background check is required with certification for Protect the Mission policies and procedures., • Excellent written and verbal skills., • Microsoft Office Skills (Word, Excel, PowerPoint)., • Travel logistics and scheduling., • Strong organizational and project management skills., • Ability to manage multiple priorities simultaneously while paying critical attention to detail., • Thrive in a team-oriented environment., • Capable of meeting deadlines.

Job DescriptionDescription: Department: Print Division Reports To: VP of Operations Location: Los Angeles, CA (On-Site) About the Role We’re looking for an Office & Client Services Coordinator to act as the “front of house” for our production team. This is an entry-level opportunity for someone who loves helping people, keeping things organized, and being the go-to person who makes sure both clients and the office are taken care of. You’ll be the first point of contact for clients, ensuring they feel supported and valued, while also keeping the office running smoothly by managing supplies, stocking snacks, and maintaining an organized, professional environment. Over time, this role is designed to grow into account management and sales responsibilities. What You’ll Do Client Support & Coordination • Be the welcoming face and voice for clients, answer inquiries, resolve issues, and support their needs., • Assist with project timelines, updates, and communication between clients and the production team., • Manage office supplies, snacks, and beverages, ensuring the workspace is stocked and client-ready., • Support day-to-day office operations and keep workflows organized., • Assist the sales team with outreach, proposals, and client communication., • Learn the custom merchandise and live event industries with a clear path toward sales and account management.What We’re Looking For, • Customer-first mindset - you enjoy helping people and making their experience great., • Strong communicator - professional and clear verbal/written communication., • Organized & detail-oriented - able to juggle multiple tasks with efficiency., • Problem solver - you don’t get stuck; you find solutions., • Tech-friendly - comfortable with email, CRMs, and project management tools (training provided)., • Team player - collaborative and eager to grow.Compensation & Growth, • Starting Base Salary: $50,000, • Growth Path: Opportunity to develop into account management and sales within the Print DivisionWhy Join Us?, • A chance to be the “front of house” and voice of a fast-moving creative team., • Direct exposure to client services, project coordination, office operations, and sales.

Job Description Wolcott Architecture is seeking a Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key ResponsibilitiesOffice Management * Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. * Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. * Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). * Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. * Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). * Maintain vendor relationships and ensure timely payment coordination. Administrative Support * Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). * Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. * Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. * Maintain weekly PTO snapshot alerts for Project Managers. * Stay informed on active projects and assigned teams; assist with submittal photography and sample management. * Update the internal staffing sheet weekly and track key scheduling changes. * Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. * Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support * Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). * Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. * Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support * Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. * Track award submission deadlines, assist with editing, and upload final materials. * Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support * Support the Accounting Director with filing, check processing, and invoice tracking. * Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. * Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: * 1–3 years of administrative, receptionist, or office coordination experience preferred. * Friendly, detail-oriented, and calm under pressure. * Excellent verbal and written communication skills. * Ability to juggle multiple priorities and deadlines across departments. * Comfortable working with all levels of staff, vendors, and clients. * Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR Fw1VtmTWcv

Job Description ZGF is seeking a Communications Coordinator to join our team. We are seeking a creative thinker with a proactive mindset to support the firmwide ZGF Communications team. As a Communications Coordinator you will be responsible for a range of activities to amplify ZGF’s brand and reputation. This includes tracking the day-to-day details – media lists, awards and conference deadlines, press inquiries, social media calendar – as well as researching and coordinating special public relations projects and deliverables as assigned. About the Team The firmwide Communications team works across ZGF’s seven offices in Los Angeles, Portland, Seattle, Vancouver B.C., Denver, New York, and Washington D.C. We raise the visibility of ZGF’s portfolio of work by finding the right opportunities to promote our design leaders, projects, and innovative ideas. Our team works together to gather project stories and write narratives, develop thought leadership and content campaigns, manage digital communications channels such as social media and website, build relationships with business and trade media to secure coverage of our people and work, produce professional photoshoots, and submit for awards and conferences. Who We’re Looking For Someone with a can-do attitude, strong drive to sort out the details, and ideally an interest in architecture and design and its impact on the human experience. You will bring a detail-oriented approach to your work with the proven ability to multitask and manage deadlines. Above all you are comfortable with ambiguity and highly collaborative, working with your manager and senior team leaders to answer questions and move the work forward. As a Communications Coordinator, you will… • Assist in developing public relations and communications collateral including press materials, project narratives, website and social media content, materials for awards and conference submissions, and other thought leadership., • Manage and support social media accounts on a rotating basis with other team members, including developing short-form content, posting, and reporting., • Brainstorm ideas for social media channels around events, announcements and initiatives., • Research industry trends and monitor the media as it relates to ZGF’s strategic priorities., • Collaborate with Communications team to maintain calendar of content, awards and conference deadlines., • Identify awards and conference opportunities for specific projects.., • Work collaboratively with team on events and photoshoots., • Bachelor's Degree in Public Relations, Journalism, Communications, or related field., • 2-3 years of experience in public relations (work experience at PR agency is a plus)., • Proactive with strong organizational and project management skills; ability to track towards deadlines and switch between multiple tasks., • Strong writing, editing, and research skills., • Professional demeanor; friendly; desire for interpersonal interaction in your day., • Proficiency in Microsoft Office Suite and Adobe Creative Suite is preferred. $55,000/yr - $66,000/yr depending on skills and experience. Benefits ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs. Apply With: • Cover letter ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates. If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online. Powered by JazzHR hDZyVFpM8x

Job DescriptionSalary: Marketing Events Coordinator Pixi Inc. Los Angeles, California (On-site) Our Company: Pixi Beauty is one of the fastest-growing independent beauty brands, globally recognized for our innovative skincare and makeup solutions. With a presence in 60+ countries and retail partners including Target, Boots, CVS, Sephora, Nykaa and Douglas, we continue to evolve and expand. Were seeking a highly organized and creative Events Coordinator to support our marketing initiatives and help execute impactful events that bring the Pixi brand to life. Key Responsibilities: Influencer & Creator Support Support relationships with influencers, content creators and agencies Maintain influencer ambassador list and generate growth and event reports Event Management Plan, coordinate and execute events from concept through completion Ensure all events align with brand goals and deliver seamless experiences Event Strategy & Collaboration Work closely with marketing, PR, and digital teams to maximize event impact Drive awareness, creator engagement and press coverage Vendor & Partner Coordination Research, source and manage venues, vendors and partners Negotiate and secure the best options and pricing Guest List Management Build, maintain and update guest lists for press, influencers and VIPs Coordinate RSVPs, confirmations and seating assignments where relevant Event Logistics Manage timelines, budgets, permits, rentals, staffing and transportation Deliver events on time, on brand and within scope On-Site Execution Act as the main point of contact at events Oversee setup, execution, troubleshooting and breakdown Innovation & Creativity Propose new event formats and creative concepts Keep Pixis activations fresh, engaging and ahead of the curve Marketing & PR Support Coordinate pre and post-event communications, content and press Support wider marketing efforts to increase brand awareness Campaign Reporting & Analysis Deliver a high-level recap within 24 hours of each event Provide a full performance report within one week including metrics, insights and recommendations Brand Representation Represent Pixi as a brand ambassador across all touchpoints Educate and excite creators through gifting, hosting and events General Marketing Support Assist with presentations, reports and creative brainstorming Identify opportunities for growth and process improvements Support the marketing team across day-to-day initiatives Qualifications Education & Experience Bachelors degree in Marketing, Communications, Event Management or related field 23 years of experience in marketing, brand management or event coordination (beauty, fashion or lifestyle industry preferred) Skills & Competencies Strong organizational skills with the ability to manage multiple projects under tight deadlines Excellent written and verbal communication skills Creative thinker with a strong understanding of brand storytelling and experiential marketing Knowledge of social media platforms and digital marketing trends Proficient in Microsoft Office Suite; Canva, Adobe Suite or project management tools a plus Personal Attributes Highly detail-oriented and proactive Solutions focused and a natural problem solver Self-starter who thrives in a fast-paced dynamic environment Collaborative team player with strong interpersonal skills Passionate about the beauty industry and the Pixi brand Willingness to travel as needed for events