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Job Description Ark Veterinary Hospital & Urgent Care is seeking a skilled and compassionate Veterinary Receptionist to serve as the primary point of contact for our clients and their pets. This position plays an integral role in the overall client experience, requiring a professional who can balance administrative precision with genuine warmth across a wide range of interactions — including those of a sensitive or emotionally complex nature. Qualified candidates will bring demonstrated experience managing high-volume front desk operations, a calm and composed presence under pressure, and a commitment to delivering consistent, high-quality customer service in a clinical setting. What to Expect As you join our mission, expect to be supported in your work and home life with: • A comprehensive benefits package, including medical, dental, and vision insurance, • Paid time off and a 401(k) plan for full-time employees, • Professional development opportunities, • Employee pet discount because we know your pets are family, too. Salary: $18 - $20 per hour, determined by the candidate's skills, experience, and qualifications. Schedule: This is a full-time position. The hospital is open 7 days a week. Monday – Saturday 8 am – 8 pm, and Sunday 9 am – 8 pm. Rotating weekends and some closing shifts (8 pm), along with some holidays (10 am - 6 pm). Option to work three long shifts and one short shift to reach 40 hours, allowing for three days off each week. Responsibilities • Greet and check in clients and patients, verify and update medical records, and confirm appointment details using practice management software, • Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information, • Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments, • Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions, • Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS), • Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow, • Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience Qualifications • Minimum 1 year of experience as a veterinary receptionist is required, • Experience with veterinary practice management software; Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet preferred, • Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures, • Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing, • Proven customer service skills; ability to manage high-volume client relations with composure and accuracy, • Strong verbal and written communication skills, including active listening and conflict resolution, • Comfortable handling animals of varying sizes, breeds, and temperaments, including fearful or reactive patients About Ark Veterinary Hospital and Urgent Care Ark Veterinary Hospital & Urgent Care has been a trusted part of the Henrietta and Rochester communities since 2018, offering top-quality care for dogs, cats, and exotic pets. Founded by Dr. Christina Seidel, our hospital provides both general veterinary services and urgent care, making us one of the few exotic urgent care centers in the area. We are dedicated to exceptional patient care, community involvement, and supporting local shelters through spay/neuter services and veterinary care.

AP has an EXCELLENT Temp-Hire Opportunity!!! We're looking for a friendly, motivated, and professional Front Office Administrator to become the welcoming face of our clients organization and to provide Administrative support to our staff. Are you a polished professional who enjoys being the first point of contact for clients and visitors? We are seeking a Front Office Administrator to join a dynamic and innovative organization that designs and manufactures specialized equipment supporting the aerospace, research, manufacturing, and imaging industries. This role is ideal for someone who thrives in a customer-facing environment, takes pride in staying organized, and enjoys providing exceptional administrative support while representing the company with professionalism and enthusiasm. Front desk and site experience • Serve as the primary front-desk contact for visitors, customers, vendors, candidates, and employees; provide a professional, courteous, and helpful experience., • Answer, screen, and direct incoming telephone calls and routine inquiries to the appropriate personnel., • Maintain a clean, welcoming, organized, and professional reception area., • Help maintain the appearance, organization, and readiness of conference rooms, break rooms, refrigerators, copier areas, and other shared spaces., • Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments with carriers as needed., • Maintain accurate front-desk records, visitor logs, site contact lists, shared calendars, conference-room schedules, and organizational charts. Visitor management, security, and compliance • Register and badge visitors in accordance with their security and facility-access procedures., • Verify visitor identity and ensure required documents are completed before facility access is granted., • Coordinate visitor escorts when required and help ensure visitors remain within authorized areas of the facility., • Coordinate visitor appointments, meeting logistics, reservations, on-site accommodations, and other routine needs., • Maintain accurate visitor accountability information to support site emergency procedures., • Screen visitors for U.S. Person status, • Coordinate non-disclosure agreements, visitor acknowledgements, export-control documentation, and other required access forms., • Work closely with Human Resources, Security, Export Compliance, and site leadership to support compliance with customer-security, and facility-access requirements., • Maintain visitor and compliance records in accordance with company retention policies and promptly report potential security, safety, or export-compliance concerns. Meetings, events, and administrative coordination • Coordinate logistics for customer meetings, vendor visits, internal meetings, company events, and other site functions., • Schedule conference rooms, prepare meeting spaces, arrange catering, coordinate audiovisual needs, and ensure required materials are available., • Collect, organize, format, and distribute agendas, presentations, pre-reads, and other meeting materials as assigned., • Coordinate on-site breakfasts, lunches, and catering for customer, vendor, employee, and company events., • Assist with employee communications, onboarding activities, employee-engagement initiatives, and site events, including holiday events and company gatherings., • Maintain office, conference-room, and break-room supply inventories; coordinate purchases, vendor requests, and replenishment needs., • Order and maintain break-room supplies, including coffee, beverages, paper products, and related items., • Perform data entry and maintain accurate administrative files, records, schedules, trackers, and routine reports., • Provide general administrative support to site leadership and employees as assigned. Education Minimum of an Associates Degree Experience and Qualifications • Three or more years of receptionist, site administration, office coordination, administrative-support experience., • Strong interpersonal, written, and verbal communication skills., • A professional, welcoming, and service-oriented approach when working with employees, customers, visitors, vendors, and other stakeholders., • Strong organizational and multitasking ability, with consistent attention to detail and follow-through., • Ability to manage routine priorities in a busy front-office environment while responding calmly to changing needs., • Proficiency with Microsoft Outlook, Word, Excel, Teams, calendar-management, and standard office technology., • Ability to handle confidential information with discretion, maturity, and sound judgment., • Ability to follow established procedures related to visitor access, security, safety, records, and export compliance., • Ability to remain seated or standing at a reception desk for extended periods and occasionally lift or move up to 25 pounds.

Elevate LLC | Partner Firm Opportunity Location: Rochester, New York (On-Site) Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM (40 hours per week) Target Start Date: January 1, 2027 Salary: $40,000+ (depending on expertise and experience) About Elevate Elevate LLC is a next-generation professional services platform built to partner with entrepreneurial, growth-focused accounting, tax, and advisory firms. Our mission is to empower firms and their leaders by providing capital, operational support, technology, and strategic guidance to help them scale while preserving their independence and culture. A partner firm of Elevate located in Rochester, New York is seeking a highly organized and professional Administrative Assistant to support daily office operations and serve as the first point of contact for clients. This role is essential to providing exceptional client service, maintaining an efficient and welcoming office environment, and supporting the firm's Partners and Staff throughout the year, including during the busy tax season. The ideal candidate enjoys working in a fast-paced professional environment, communicates effectively, manages competing priorities with care, and takes pride in delivering a positive client experience. Key Responsibilities Client Reception & Service • Greet and assist clients visiting the office in a professional and welcoming manner., • Monitor the front reception desk and serve as the primary point of contact for in-person visitors., • Answer incoming phone calls and respond to basic client inquiries by phone or email., • Direct client requests to the appropriate Partner or team member. Administrative Support • Schedule client appointments and internal meetings for Partners., • Manage incoming and outgoing correspondence, including email, fax, USPS, FedEx, courier services, and other deliveries., • Provide general administrative support and assist with special projects as needed. Billing & Payment Processing • Work within the firm's billing portal to process client payments accurately and securely, including payments received in person, by mail, or through approved electronic payment methods., • Record payments promptly and provide receipts or payment confirmations to clients as needed via email., • Assist with Accounts Receivable collection efforts by contacting clients via phone and email regarding outstanding balances and past due invoices., • Maintain a professional and courteous approach during collection calls and document client communications, payment commitments, and follow-up dates., • Respond to basic client questions regarding invoices, payment status, and balances due, and provide assistance on how to make payments electronically via the online billing portal., • Research routine billing questions and coordinate more complex invoice, adjustment, credit, or account questions with the Firm Administrator or Partner., • Monitor and respond to billing-related emails, phone messages, and client requests to support timely resolution, escalating issues to the Firm Administrator or Partner as needed., • Prepare and submit client billing form submissions on behalf of Partners and Directors as instructed, including creating draft invoices and sending them to clients. Document Management • Receive client information and source documents delivered in person or by mail., • Scan, organize, and route documents to create and maintain electronic client files., • Handle confidential client and firm information with discretion. Tax Return & Client Deliverable Support • Assist with assembling, processing, and distributing individual and business tax returns., • Support the preparation and delivery of other client deliverables., • Coordinate client pickups and deliveries, particularly during peak tax season., • Assist with new client onboarding, including drafting engagement letters, sending tax organizers, and requesting prior year tax documents. Office Operations • Maintain office inventory and place kitchen and office supply orders as needed., • Keep conference rooms, reception areas, common areas, and the kitchen organized and presentable., • Perform light shared-office upkeep, including loading or emptying the dishwasher and resetting client-facing spaces., • Coordinate routine office and vendor needs as directed. Other Responsibilities • Support administrative, operational, and client service initiatives across other Elevate platform firms as needed and if capacity allows., • Provide cross-functional support for special projects, firm integrations, and shared platform initiatives., • Assist with back-office, client-facing, and administrative activities to help maintain consistent service levels across the Elevate platform., • Collaborate with team members across multiple offices and business units to support firm operations and strategic priorities. Qualifications • High school diploma or equivalent required; Associate degree preferred., • Two or more years of administrative, receptionist, customer service, or office support experience preferred., • Experience in a public accounting firm, law firm, financial services firm, or other professional services environment is a plus., • Proficiency with Microsoft Outlook, Word, Excel, and standard office technology., • Strong customer service, interpersonal, written, and verbal communication skills., • Excellent organization, accuracy, attention to detail, and follow-through on assignments., • Ability to manage multiple priorities and remain composed during high-volume periods., • Ability to handle confidential information with discretion and professionalism., • Ability to work on-site Monday–Friday, 9:00 AM–5:00 PM, with additional hours during peak periods (January–April and August–October) as needed. Compensation & Benefits Compensation for this role is based on experience and is aligned with market rates. We value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer: • Medical, Dental, and Vision plans, • 401(k) plan, • Generous Paid Time Off (PTO), • Paid Firm Holidays, • Discretionary Performance Bonus Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process. Elevate and its related subsidiaries are equal opportunity employers. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

Job DescriptionWe are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence., • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts., • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records., • Enter and update information in company systems with a strong focus on accuracy and completeness., • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations., • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities., • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.• Previous experience in administrative support, office coordination, or a similar business support role., • Ability to handle inbound phone communication professionally and efficiently., • Strong data entry skills with close attention to detail and accuracy., • Working knowledge of general office procedures and administrative best practices., • Comfortable managing multiple tasks, priorities, and deadlines in a busy environment., • Effective written and verbal communication skills., • Proficiency with standard office tools and computer-based administrative systems.

AP has an EXCELLENT Temp-Hire Opportunity!!! \n We're looking for a friendly, motivated, and professional Front Office Administrator to become the welcoming face of our clients organization and to provide Administrative support to our staff. Are you a polished professional who enjoys being the first point of contact for clients and visitors? \n \n We are seeking a Front Office Administrator to join a dynamic and innovative organization that designs and manufactures specialized equipment supporting the aerospace, research, manufacturing, and imaging industries. This role is ideal for someone who thrives in a customer-facing environment, takes pride in staying organized, and enjoys providing exceptional administrative support while representing the company with professionalism and enthusiasm. \n \n Front desk and site experience \n\n • Serve as the primary front-desk contact for visitors, customers, vendors, candidates, and employees; provide a professional, courteous, and helpful experience.\n, • Answer, screen, and direct incoming telephone calls and routine inquiries to the appropriate personnel.\n, • Maintain a clean, welcoming, organized, and professional reception area.\n, • Help maintain the appearance, organization, and readiness of conference rooms, break rooms, refrigerators, copier areas, and other shared spaces.\n, • Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments with carriers as needed.\n, • Maintain accurate front-desk records, visitor logs, site contact lists, shared calendars, conference-room schedules, and organizational charts.\n\n Visitor management, security, and compliance \n\n • Register and badge visitors in accordance with their security and facility-access procedures.\n, • Verify visitor identity and ensure required documents are completed before facility access is granted.\n, • Coordinate visitor escorts when required and help ensure visitors remain within authorized areas of the facility.\n, • Coordinate visitor appointments, meeting logistics, reservations, on-site accommodations, and other routine needs.\n, • Maintain accurate visitor accountability information to support site emergency procedures.\n, • Screen visitors for U.S. Person status\n, • Coordinate non-disclosure agreements, visitor acknowledgements, export-control documentation, and other required access forms.\n, • Work closely with Human Resources, Security, Export Compliance, and site leadership to support compliance with customer-security, and facility-access requirements.\n, • Maintain visitor and compliance records in accordance with company retention policies and promptly report potential security, safety, or export-compliance concerns.\n\n Meetings, events, and administrative coordination \n\n • Coordinate logistics for customer meetings, vendor visits, internal meetings, company events, and other site functions.\n, • Schedule conference rooms, prepare meeting spaces, arrange catering, coordinate audiovisual needs, and ensure required materials are available.\n, • Collect, organize, format, and distribute agendas, presentations, pre-reads, and other meeting materials as assigned.\n, • Coordinate on-site breakfasts, lunches, and catering for customer, vendor, employee, and company events.\n, • Assist with employee communications, onboarding activities, employee-engagement initiatives, and site events, including holiday events and company gatherings.\n, • Maintain office, conference-room, and break-room supply inventories; coordinate purchases, vendor requests, and replenishment needs.\n, • Order and maintain break-room supplies, including coffee, beverages, paper products, and related items.\n, • Perform data entry and maintain accurate administrative files, records, schedules, trackers, and routine reports.\n, • Provide general administrative support to site leadership and employees as assigned.\n\n Education \n Minimum of an Associates Degree \n \n Experience and Qualifications \n\n • Three or more years of receptionist, site administration, office coordination, administrative-support experience.\n, • Strong interpersonal, written, and verbal communication skills.\n, • A professional, welcoming, and service-oriented approach when working with employees, customers, visitors, vendors, and other stakeholders.\n, • Strong organizational and multitasking ability, with consistent attention to detail and follow-through.\n, • Ability to manage routine priorities in a busy front-office environment while responding calmly to changing needs.\n, • Proficiency with Microsoft Outlook, Word, Excel, Teams, calendar-management, and standard office technology.\n, • Ability to handle confidential information with discretion, maturity, and sound judgment.\n, • Ability to follow established procedures related to visitor access, security, safety, records, and export compliance.\n, • Ability to remain seated or standing at a reception desk for extended periods and occasionally lift or move up to 25 pounds.\n\n \n

Job Description STATUS: Full Time / Non-Exempt REPORTS TO: Director, Human Resources LOCATION: Rochester, NY Corporate Office HOURS: 37.50 hours per week COMPENSATION: The starting hourly wage for this position is expected to be $27.00-$29.00 per hour. The actual hourly wage will be determined based on experience and other-job related factors, consistent with applicable law. SCHEDULE: Monday through Friday 9:00am – 5:00pm Position Summary The Human Resources Specialist is responsible for supporting the daily operations of the Human Resources department. This position will support HR administration, employee records, onboarding, ADP updates, payroll and benefits support, and routine employee and manager needs. The ideal candidate is approachable, detail oriented, comfortable managing multiple priorities independently, and able to handle confidential information. This position will help keep HR processes moving while recognizing and escalating sensitive or complex matters appropriately. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values. Essential Responsibilities - Must be capable of performing the following essential responsibilities, with or without reasonable accommodations, as outlined below. HRIS Administrative Support – ADP Workforce Now • Maintain the HRIS to ensure data integrity and confidentiality., • Provide ongoing support to new and existing employees on navigating and utilizing the HRIS., • Prepare routine HR reports and help maintain accurate workforce data., • Support management with the completion of Personal Action Notices (PANs) and process any changes accordingly, including new hires, status changes, and terminations., • Support PTO and Paid Sick Leave administration and respond to routine employee questions regarding timekeeping., • Prepare reports, spreadsheets, and presentations as requested. HR Operational Support • Support bi-weekly payroll preparation by reviewing routine timekeeping items, following up on missing information, and maintaining payroll documentation., • Serve as the first point of contact for routine HR questions and route sensitive employee relations, compliance, or policy matters to the Director, HR and HR Team Lead., • Assist with leave administration by routing employee documentation to our insurance carrier., • Assist with employment verifications and other employee requests as needed., • Oversee monthly & quarterly billing timely and audit and reconciliation of benefits., • Maintain accurate employee records, personnel files, and HR documentation., • Conduct routine HR audits to ensure data accuracy and compliance., • Support employee engagement initiatives and credit union events., • Maintain and update HR resources and content on the intranet, helping ensure all staff has access to accurate, current, and well-organized information across HR programs and processes., • Processing the administration of annual performance appraisals and mid-year check-ins within our performance management system, as well as researching areas of this system and suggesting enhancements year-round. Onboarding and Offboarding Support • Coordinate onboarding and offboarding, including paperwork and offer letters, background checks, I-9 and E-Verify processing, and employee documentation., • Prepare, schedule and coordinate monthly new hire orientation in collaboration with the Talent Coordinator., • Maintain “employee change report” to ensure completion of onboarding/offboarding paperwork and HRIS updates., • Process existing employee status changes and enter/terminate new hires and exiting employees within HRIS and retirement systems., • Support 401(k) administration, including eligibility tracking, enrollment assistance, employee questions, and documentation. Other Responsibilities: • Ownership of our monthly internal newsletter, The Summit Spirit., • Manage incoming HR mail, deliveries, and correspondence., • Serve as the back-up to the front desk receptionist as needed, assuming all duties., • Provide administrative support including filing, scanning, data entry, and document preparation., • Support our Wellness 365 Program by researching and suggesting ideas, as well as coordinating monthly wellness boxes., • Monitor the Employee Suggestion Program inbox daily and route suggestions to the HR Team Lead., • Support Employee Engagement initiatives. This includes participating in our SumFun Committee and supporting annual events such as the anniversary luncheon, Mix & Mingle, open enrollment, etc., • Identify opportunities to improve HR processes, documentation, and workflow efficiency., • Other Duties as assigned. *Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Qualifications and Skills Education & Experience - Applicants must possess the following qualifications or an equivalent combination of education and experience: • Education: Bachelor’s degree in human resources, business administration or related field, and Certified Payroll Processer (CPP) certification preferred., • Experience: A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred., • SHRM-CP or PHR designation preferred. Knowledge/Skills/Abilities (including Technical & Systems/Equipment Proficiencies) • Strong attention to detail and the ability to manage multiple deadlines., • Excellent organizational and time management skills, • Strong communication, build interpersonal relationships and demonstrate empathy, • High level of discretion and professionalism when handling confidential information, • Ability to work independently and prioritize in a fast-paced deadline-drive environment, • Experience with ADP, • Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel, • Must be able to demonstrate sufficient knowledge in the area of payroll taxes, • Proficiency in the use of timekeeping, • Must maintain confidentiality at all times, • Demonstrate solid judgement and ability to interpret payroll-related regulations, • Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities), • Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software Physical Requirements • Lifting (5-10 pounds), • Standing/Sitting extended periods of time, while working in front of computer monitor, • Typing / Data Entry, • Professional Office Environment, • Overhead Lighting Training and Compliance Requirements • Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines. EQUAL OPPORTUNITY EMPLOYER: The Summit Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability. Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy, and other job-related training requirements as established by the Summit and within deadlines.

Job Category: Leasing Requisition Number: LEASI015304 Location: S495A-Marshall Rochester, Marshall Rochester, 3940 E River Rd, West Henrietta, NY 14586, USA Position: Leasing Community Intern (Temporary, Non-Exempt) Compensation: Pursuant to NY regulations, if this job is performed in NY, the salary range is $14 -$16 plus bonus potential. Summary: As a Leasing Community Intern, you must have the ability to deliver high quality customer service and dedication to our residents. Leasing Community Interns (LCIs) must possess the skills to cooperate and collaborate as a team. The Leasing Community Intern also strives for 100% occupancy through retention of existing residents, leasing current availability and pre-leasing of future availability. Responsibilities (including but not limited to): • Be an ambassador for customer service by consistently going above and beyond to ensure that Cardinal customers are satisfied., • Administrative Front Desk tasks and duties., • Participate in Cardinal Way of Leasing (CWoL) training as required., • Utilize the Cardinal Way of Leasing by:, • Warmly greeting prospective clients, • Answering incoming leasing calls, • Determining needs and preferences, • Professionally presenting the community and apartment homes, • Utilizing feature/benefit selling, • Closing the sale, • Following up, • Complete all lease applications and lease file paperwork., • Required to pass third party leasing shops and become Cardinal Way of Leasing certified., • Maintain accurate lease file documentation in accordance with company policy; participate in lease file audits as assigned by the Community Manager., • Be an expert on current market conditions and trends, by shopping competition and attending Cardinal trainings., • Maintain cleanliness of the tour path to ensure for a positive first impression of the community., • Demonstrate a positive and professional attitude with team members, residents, prospective residents, and vendors., • Participate in and assist with planning community events., • Assist with various additional community projects as assigned by the Community Manager., • Participate in Cardinal U training as required., • On-call responsibilities (lock-outs, nightly rounds, etc.), • Required to work evenings and weekends Qualifications: • High school diploma or equivalent., • Must be enrolled in a degree program at an accredited college or university, with a minimum of 6 credit hours., • Must have completed a minimum of one year at the enrolled accredited college or university., • Must maintain a minimum 2.5 cumulative grade point average. GPA will be verified on an annual basis. Failure to maintain a minimum 2.5 cumulative GPA may result in probation, suspension or release from the Community Intern position., • Must be a current or future leaseholder of community., • Must live on designated community floor, per community guidelines, as assigned by Community Manager., • Able to lift up to 40 lbs., • Must have a valid driver's license., • Available to be scheduled for work approximately 20 hours per week., • Available evenings and weekends., • Ability to embody the Cardinal Culture and Cardinal's Core Values every day. Candidates with the following career experience preferred: • Assistant, • Administrative Assistant, • Receptionist, • Leasing Consultant, • Real Estate Assistant, • Leasing Review Period: Community Interns will be required to re-apply for the Community Intern position annually. Previous employment does not represent a commitment to rehire the Team Member. Exceptions may be granted by a Portfolio Manager on an individual basis. Work Environment: The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work both inside and outside of apartment buildings and in all areas of the property including amenities and have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous. Physical Demands: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member regularly required to stand; walk; reach with hands and arms, and climb, stoop, or squat. Incumbents must be able to physically access all exterior and interior parts of the property and amenities and must be able to work inside and outside in all weather conditions including, but not limited to rain, snow, heat, hail, wind and sleet. The Team Member must be able to push, pull, lift, carry, or maneuver weights of up to forty (40) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Rare local travel may be required to assist properties as needed, attend training classes or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Team Leader. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

AP has an EXCELLENT Temp-Hire Opportunity!!! We're looking for a friendly, motivated, and professional Front Office Administrator to become the welcoming face of our clients organization and to provide Administrative support to our staff. Are you a polished professional who enjoys being the first point of contact for clients and visitors? We are seeking a Front Office Administrator to join a dynamic and innovative organization that designs and manufactures specialized equipment supporting the aerospace, research, manufacturing, and imaging industries. This role is ideal for someone who thrives in a customer-facing environment, takes pride in staying organized, and enjoys providing exceptional administrative support while representing the company with professionalism and enthusiasm. Front desk and site experience • Serve as the primary front-desk contact for visitors, customers, vendors, candidates, and employees; provide a professional, courteous, and helpful experience., • Answer, screen, and direct incoming telephone calls and routine inquiries to the appropriate personnel., • Maintain a clean, welcoming, organized, and professional reception area., • Help maintain the appearance, organization, and readiness of conference rooms, break rooms, refrigerators, copier areas, and other shared spaces., • Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments with carriers as needed., • Maintain accurate front-desk records, visitor logs, site contact lists, shared calendars, conference-room schedules, and organizational charts. Visitor management, security, and compliance • Register and badge visitors in accordance with their security and facility-access procedures., • Verify visitor identity and ensure required documents are completed before facility access is granted., • Coordinate visitor escorts when required and help ensure visitors remain within authorized areas of the facility., • Coordinate visitor appointments, meeting logistics, reservations, on-site accommodations, and other routine needs., • Maintain accurate visitor accountability information to support site emergency procedures., • Screen visitors for U.S. Person status, • Coordinate non-disclosure agreements, visitor acknowledgements, export-control documentation, and other required access forms., • Work closely with Human Resources, Security, Export Compliance, and site leadership to support compliance with customer-security, and facility-access requirements., • Maintain visitor and compliance records in accordance with company retention policies and promptly report potential security, safety, or export-compliance concerns. Meetings, events, and administrative coordination • Coordinate logistics for customer meetings, vendor visits, internal meetings, company events, and other site functions., • Schedule conference rooms, prepare meeting spaces, arrange catering, coordinate audiovisual needs, and ensure required materials are available., • Collect, organize, format, and distribute agendas, presentations, pre-reads, and other meeting materials as assigned., • Coordinate on-site breakfasts, lunches, and catering for customer, vendor, employee, and company events., • Assist with employee communications, onboarding activities, employee-engagement initiatives, and site events, including holiday events and company gatherings., • Maintain office, conference-room, and break-room supply inventories; coordinate purchases, vendor requests, and replenishment needs., • Order and maintain break-room supplies, including coffee, beverages, paper products, and related items., • Perform data entry and maintain accurate administrative files, records, schedules, trackers, and routine reports., • Provide general administrative support to site leadership and employees as assigned. Education Minimum of an Associates Degree Experience and Qualifications • Three or more years of receptionist, site administration, office coordination, administrative-support experience., • Strong interpersonal, written, and verbal communication skills., • A professional, welcoming, and service-oriented approach when working with employees, customers, visitors, vendors, and other stakeholders., • Strong organizational and multitasking ability, with consistent attention to detail and follow-through., • Ability to manage routine priorities in a busy front-office environment while responding calmly to changing needs., • Proficiency with Microsoft Outlook, Word, Excel, Teams, calendar-management, and standard office technology., • Ability to handle confidential information with discretion, maturity, and sound judgment., • Ability to follow established procedures related to visitor access, security, safety, records, and export compliance., • Ability to remain seated or standing at a reception desk for extended periods and occasionally lift or move up to 25 pounds.

As a Receptionist, you will be responsible for managing front desk operations and welcoming guests, including: greet visitors and answer phones.Duties and responsibilities can change depending on business needs.

Job Description Summary: The Front Desk Receptionist is responsible for managing and organizing front-desk patient check-ins for initial and follow-up research visits. This position requires a patient-facing professional who represents the site location as well as the company as a whole. This role also supports clinical research operations by assisting with participant flow, maintaining study visit schedules, and ensuring a professional and welcoming environment for research participants, sponsors, and site visitors. Essential Duties and Responsibilities: • Greet patients., • Answer questions regarding site location, services, programs, fees, payments, and registration., • Schedule patient appointments., • Verify participant identification and ensure completion of required sign-in documentation., • Notify research staff of participant arrivals and assist with visit flow coordination., • Maintain an organized reception area and ensure a professional research environment., • Assist with visitor logs, sponsor/monitor sign-in, and vendor check-in processes., • Support site administrative tasks, including filing, scanning, and document management., • Coordinate with clinical research coordinators, investigators, and site leadership to support daily operations., • Perform clerical work., • Disseminate information to research staff., • Coordinate the daily administration of doctors, staff, visitors, and patients at the research site., • Answer phones and respond to in-person patient inquiries., • Perform other duties as assigned. Qualifications: • High school diploma or GED required., • Strong administrative, organizational, and planning skills required., • Basic proficiency in Microsoft Office required., • Must have strong attention to detail., • Knowledge of medical terminology preferred., • Bilingual preferred., • Excellent customer service skills., • A proven ability to multitask in a rapidly changing environment. Certificates, Licenses, and Registrations: • Medical Assistant Certification preferred. ACN does not provide visa sponsorship for this role. Candidates who will require immigration or visa sponsorship at any time now or in the future (including, but not limited to, H‑1B, TN, or STEM OPT training plans) are not eligible for this role. About the Company: At Alliance Clinical Network, our mission is to advance medical research by enrolling diverse populations in high-quality clinical trials. We are committed to maintaining the highest standards of integrity and excellence, and to ensuring that every participant receives respectful and compassionate care. We strive to build a tightly knit, supportive and collaborative environment where our team members can thrive and make meaningful contributions to human health.

Job DescriptionDescription: Twelve Corners Orthodontics & Pediatric Dentistry is hiring. Looking for a warm, positive, and dynamic personality that will welcome patients and families into the practice. Dental experience is strongly preferred. We are a inclusive practice that works with patients of all abilities. We are looking for an employee that is committed to growing with our practice. Job Summary The Dental Receptionist is the first point of contact for patients and plays a vital role in creating a welcoming and efficient dental practice. This position is responsible for managing front desk operations, scheduling appointments, handling patient inquiries, and coordinating administrative tasks. The Dental Receptionist ensures smooth daily operations by maintaining accurate patient records, processing insurance information, and supporting the dental team with excellent organizational and communication skills. Education and Experience Education • High school diploma or equivalent required, • Experience in healthcare administration, medical billing, or office management is an asset Experience • Previous experience as a dental or medical receptionist preferred, • Experience with appointment scheduling, patient check-in/check-out, and phone management, • Familiarity with dental software systems (e.g., Dentrix, Eaglesoft, Open Dental), • Knowledge of dental terminology, insurance verification, and billing procedures, • Strong customer service, communication, and organizational skills Knowledge • Knowledge of dental terminology, procedures, and common treatments, • Understanding of dental office workflows and front desk operations, • Familiarity with appointment scheduling and patient record management, • Knowledge of dental insurance plans, billing processes, and claim submission, • Awareness of patient confidentiality and HIPAA regulations, • Basic understanding of infection control and workplace safety standards, • Proficiency in using dental practice management software and office equipment Skills • Excellent verbal and written communication skills, • Strong customer service and patient care skills, • Appointment scheduling and calendar management, • Multitasking and time management in a fast-paced environment, • Attention to detail and accuracy in record keeping, • Proficiency with dental practice management software and basic office applications, • Ability to handle confidential information with professionalism and discretion, • Problem-solving and conflict-resolution skills, • Teamwork and coordination with dental staff Work Context • Work is primarily performed at the front desk of a dental office or clinic, • Frequent interaction with patients, both in person and over the phone, • Requires sitting for extended periods, with occasional standing or walking, • Fast-paced environment with multiple tasks handled simultaneously, • Regular use of computers, phones, and office equipment, • Must maintain patient confidentiality and comply with HIPAA regulations, • Works closely with dentists, hygienists, and dental assistants to support daily operations, • May involve handling stressful situations, such as anxious patients or scheduling conflicts Primary Job Duties • Greet patients and visitors in a friendly and professional manner, • Answer phone calls, respond to inquiries, and route messages appropriately, • Schedule, confirm, and manage patient appointments, • Check patients in and out and update patient records accurately, • Verify insurance eligibility and process billing and payments, • Maintain patient files while ensuring confidentiality and HIPAA compliance, • Coordinate communication between patients and dental staff, • Handle correspondence, emails, and basic administrative tasks, • Maintain a clean, organized, and welcoming front desk area Activities • Interacting with patients to provide information and assistance, • Scheduling and adjusting appointments throughout the day, • Answering and making phone calls, emails, and reminders, • Entering, updating, and reviewing patient information in the system, • Processing payments, insurance forms, and billing documents, • Coordinating daily schedules with dentists and clinical staff, • Managing front desk workflow and prioritizing tasks, • Resolving patient questions or concerns courteously, • Maintaining organization of files, supplies, and reception area Tools and Technology • Dental practice management software (e.g., Carestack, Dentrix, Eaglesoft, Open Dental), • Computers and office software (word processing, spreadsheets, email), • Multi-line phone systems and voicemail, • Credit card terminals and payment processing systems, • Insurance verification and claims submission systems, • Scheduling and calendar management tools, • Printers, scanners, and copiers, • Standard office supplies and filing systems Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. Requirements:

Job Description Full-Time or Part-time Optometric Technician / Front Desk Receptionist Pearle Vision – Rochester, NY Pay: $18.00–$24.00 per hour, depending on relevant experience Job type: Full-time, in person Pearle Vision is seeking a friendly, dependable, and organized team member to support our doctors and provide excellent patient service. This position combines front desk responsibilities with patient preparation and preliminary testing for in-office and digital eye exams. If you enjoy working with people, learning new technology, and helping patients receive quality eye care, we encourage you to apply. Responsibilities • Welcome patients and assist with check-in and checkout., • Answer phones, schedule and confirm appointments, and respond to patient questions., • Verify vision and medical insurance benefits and obtain necessary authorizations., • Collect payments and maintain accurate patient information and records., • Gather patient histories and prepare patients for their eye exams., • Perform preliminary vision testing and retinal imaging/OCT scans as trained and directed by the optometrist., • Assist patients through the digital eye-exam process and coordinate with the examining doctor., • Help with contact lens orders and pickups., • Clean and disinfect testing equipment and maintain organized exam areas., • Coordinate with doctors and optical staff to keep appointments running smoothly., • Protect patient confidentiality and provide courteous, professional service. Qualifications • Strong communication and customer service skills., • Excellent attention to detail and organizational skills., • Ability to manage multiple tasks in a busy office., • Comfortable using computers and learning scheduling software and testing equipment., • Reliable attendance and a positive, team-oriented attitude., • Previous optometric, ophthalmic, medical office, or front desk experience preferred., • Experience with AcuityLogic, electronic patient records, or insurance verification is a plus., • Willingness to learn eye-care equipment and digital exam procedures. Schedule Full-time. Specific workdays and hours will be discussed during the interview. Please include your weekday and Saturday availability when applying. How to Apply Submit your resume through ZipRecruiter, along with a brief description of your relevant experience and availability. \nCompany Description Pearle Vision Pittsford Plaza Pearle Vision Pittsford Plaza

Job DescriptionWe are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a busy healthcare setting in New York. This long-term contract position is ideal for someone who enjoys helping patients, managing schedules, and keeping administrative workflows organized. The person in this role will serve as a welcoming first point of contact while coordinating appointments and assisting with essential office tasks. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and help create a positive office experience., • Coordinate appointment calendars by scheduling, confirming, rescheduling, and canceling patient visits as needed., • Manage front-desk communications by answering calls, responding to routine questions, and directing inquiries to the appropriate staff., • Maintain accurate patient information in office records and update documentation during registration and follow-up interactions., • Support daily administrative functions such as preparing paperwork, handling general reception tasks, and organizing front office materials., • Assist patients with basic forms, office procedures, and visit-related information using clear and courteous communication., • Work closely with clinical and administrative team members to keep patient flow efficient throughout the day.• Prior experience in a medical reception, medical front office, or similar patient-facing administrative role., • Demonstrated ability to schedule patient appointments accurately and manage a busy calendar., • Familiarity with patient check-in procedures and standard front-desk responsibilities in a healthcare environment., • Working knowledge of basic medical terminology., • Strong verbal communication and interpersonal skills with a detail-oriented and empathetic approach., • Ability to stay organized, handle multiple tasks, and maintain attention to detail in a fast-paced setting., • Proficiency with standard office systems and general administrative recordkeeping.

Job Description As a Medical Receptionist, you will be the first point of contact for patients, managing front desk operations including patient check-ins and check-outs. Your role involves handling insurance verification, filing, appointment scheduling, and maintaining accurate records using Electronic Health Records (EHR) systems. Strong organizational skills, quick thinking, and computer proficiency are essential, with optical experience considered a significant advantage. Typical working hours are Monday 9:00 AM - 7:00 PM, Tuesday to Thursday 9:00 AM - 5:30 PM, and Friday 9:00 AM - 4:00 PM. Responsibilities • Manage patient check-in and check-out processes efficiently, • Verify patient insurance details accurately, • Maintain and organize filing systems, • Schedule patient appointments and manage calendar, • Enter patient data and maintain records using EHR systems, • Provide excellent customer service to patients, • Handle phone communications professionally, • Operate office computer systems effectively \nCompany Description Busy full service Optometric (eye doctor) Office with 2 locations Winton / Browncroft Area and Spencerport. Busy full service Optometric (eye doctor) Office with 2 locations Winton / Browncroft Area and Spencerport.

Job DescriptionBenefits: • 401(k), • Competitive salary, • Health insurance, • Paid time off, • Training & development Receptionist Job Title: Receptionist FLSA Classification: Non-exempt Salary Grade/Level/Family/Range: $17 to $22 per hour Location: Thorley Wealth Management – Rochester, NY Date: July 2026 Job Summary The Receptionist is responsible for creating an excellent first impression for clients, prospective clients, vendors, and other visitors by providing a warm, professional, and organized front-office experience. This role answers incoming calls promptly and courteously, directs callers appropriately, greets visitors, supports client meeting logistics, assists with mailings and deliveries, and contributes to the smooth day-to-day operation and appearance of the office. The ideal candidate is friendly, professional, organized, dependable, and comfortable interacting with clients and team members in person and by phone. This position requires strong communication skills, attention to detail, sound judgment, a client-first mindset, and the ability to manage routine administrative tasks efficiently while maintaining confidentiality and professionalism. Essential Duties and Responsibilities Reception and Client Experience · Answer incoming calls in a professional and courteous manner, screening and routing calls to the appropriate team member. · Greet clients, prospective clients, vendors, and visitors with a positive, helpful attitude. · Respond to routine inquiries within role capacity and provide general information when appropriate. · Ensure clients and visitors are welcomed and directed appropriately upon arrival. · Help maintain a professional, organized, and welcoming front-office environment. Administrative and Office Support · Accept deliveries, incoming texts, and other office communications. · Prepare client mailings and assist with outgoing mail. · Responsible for preparing and sending monthly client communications as directed by advisor. · Assist with general administrative tasks and office projects as assigned. · Support the overall appearance and organization of the front office. Scheduling and Meeting Support · Schedule client review meetings with advisor(s) as directed. · Assist with meeting preparation and client-facing logistics as needed. · Coordinate with team members to help ensure meetings and client interactions are handled smoothly and professionally. Team Support · Assist with special projects as needed. · Support team members with routine administrative and workflow needs. Qualifications · Three to five years of office experience preferred. · Two-year administrative or business degree preferred. · Excellent telephone skills and professional communication style. · Positive attitude and pleasant demeanor. · Strong work ethic, dependability, and professionalism. · Demonstrated ability to work in a fast-paced office environment. · Strong organizational skills and attention to detail. · Ability to maintain confidentiality and handle client interactions with discretion. · Comfortable using office technology, phone systems, email, and Microsoft Office applications. Physical Demands, Work Environment, and Location · Professional office environment with regular use of computer systems, phone, email, and office equipment. · Prolonged periods sitting at a desk and working on a computer. · Must be able to communicate clearly with clients, team members, vendors, and visitors. · Must be able to lift up to 15 pounds at times. · In-office position located at Thorley Wealth Management in Rochester, NY. Critical Connections · Clients and prospective clients. · Vendors, delivery personnel, and office visitors. · Wealth Advisors, Associate Wealth Advisors, Client Service Associates, and other internal team members. · Broker/dealer partners, custodians, and professional partners as needed. Securities and advisory services offered through Commonwealth Financial Network® member FINRA/SIPC, a Registered Investment Adviser. Fixed insurance products and services offered through CES Insurance Agency.

The Front Desk Receptionist will be responsible for greeting clients and visitors, answering and directing phone calls, and managing front desk operations in a professional manner. This is a full-time, on-site Front Desk Receptionist role located in Midtown Manhattan. Candidates should possess stron

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Previous administrative assistant, office coordinator, receptionist, workplace services, or similar experience preferred.

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