Secretary jobs in Pasadena, California - Page 3Create job alerts

Job Description Albert & Mackenzie is a well-established and expanding workers' compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards. Legal Assistant - Workers' Compensation Defense ** Work Remote Optional - California Residents ONLY Job Purpose: Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence. Duties and Responsibilities: • Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc., • Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content., • Compose routine letters and memoranda using knowledge of work area instructions and guidelines., • Maintain files, logs, and other information in connection with the work under the control of the assigned attorney., • Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable., • Accurately document and bill for all billable work and tasks according with billing procedures., • Operate standard office equipment such as copy machines, scanners., • Receive and place telephone calls., • Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required., • Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage., • Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills., • Case Management Software and EAMS are a plus. Location: California, United States The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously. Must possess excellent verbal and written communication skills and have pride in work product. This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals. Albert & Mackenzie is an established and growing California workers' compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work in 2021, 2022, 2023, and 2024, the firm has also received multiple Best Places to Work awards. Albert and Mackenzie offers a competitive compensation package including 100% company-sponsored employee Medical and Vision Insurance; Short Term Disability, Long Term Disability and Life insurance benefits; a 401k plan; paid time off; and optional voluntary dental plan. We offer an excellent work/life balance in a collaborative and casual work environment. Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage. Notice of E-Verify Participation Notice of Right to Work

Job Description Responsibilities: • Edit and proofread routine law office correspondence and legal case matters., • Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription., • Organize and prioritize numerous tasks and complete them under time constraints., • Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact., • Work with multiple attorneys with minimum supervision., • Problem solve, use sound judgment and work well under pressure., • Work within deadlines and effectively handle stress., • Bachelor’s degree (preferred);, • 5+ years of legal secretarial experience, • Litigation experience (required);, • Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.), • Work independently and thrive as part of a team., • Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal., • Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files

Job Description HERS Advisors have partnered with a large, full-service law firm who are looking for a seasoned Litigation Secretary to work in their West Los Angeles, California office (hybrid). The Litigation Secretary will provide support to firm's managing partner, executive director, and general counsel. Requirements for Litigation Secretary: • High school diploma or equivalent, • 5+ years' litigation experience in a law firm setting is required, • Requires knowledge of e-filing in the state and federal courts, calendaring, trial preparation, table of authorities and table of contents, • Knowledge of Microsoft Word and Outlook required. Excel and PowerPoint a plus, • Knowledge of document management systems such as iManage a plus

Job Description The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position supports a team of attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys and clients while managing administrative functions. ESSENTIAL FUNCTIONS Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms, such as data uploading, keyword searching, and other tasks defined by the team. Draft shells for pleadings, discovery, motions, declarations, and proposed orders. Demonstrate the ability to generate table of contents and authorities. Prepare and file pleadings correspondence, including e-file of state and federal documents. Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions. Create deposition binders, mediation binders, hearing binders, and trial binders. Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control. Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations. Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested. Proofread and redline documents, correspondence, and memoranda to ensure accuracy, including grammar, spelling, punctuation, and syntax. Prepare reports, tables, and Excel documents as needed for assignments. Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance. Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or process improvements. Input and edit attorney time entries using the firms software and confirm appropriate client and matter association. Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing, and editing proformas and compiling appropriate documentation for inclusion with the final invoice to clients. Other duties as assigned. QUALIFICATIONS 4+ years of relevant experience as a legal secretary and 3 + years in litigation preferred. Bachelors degree preferred. Proficient in Microsoft Office Word, Outlook, and Excel records management software and general office equipment. Knowledge of iManage, ProLaw, or related software is desired. Proficient knowledge of various related filing requirements with state and federal entities. Excellent communication skills verbal and written are required. Strong organizational skills and attention to detail, with the ability to organize, prioritize, and complete simultaneous assignments with minimal supervision. Ability to establish effective working relationships throughout the Firm. Ability to type with speed and accuracy. Ability to maintain confidentiality. Must be able to pass a background check. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift to 15 pounds. This job requires close vision, distance vision, and the ability to adjust focus. WORKING CONDITIONS This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time. WHAT WE OFFER OUR EMPLOYEES 401(k) plan Health, Dental, and Vision Aflac Employer paid life and accidental death & dismemberment benefit up to $25,000. Holiday Pay Vacation, Sick Time, and 2 Floating Holidays Full-Time at 37.5 hours per week (7.5 hours/day) Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more.

Job Description Job Title: Litigation Legal Secretary Location: Los Angeles, 90067 Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: • Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports., • Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail., • Handle document edits, redlines, PDF conversions, and quality checks., • Coordinate client billing in partnership with accounting; track matters and billing activity., • Manage attorney inboxes (with access), organize messages, and prioritize tasks., • Arrange complex travel, including visa support, and process vendor payments., • Support client service initiatives and business development efforts, including CRM data entry and list maintenance., • Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly., • Oversee delegated tasks to internal departments and verify completion., • Occasionally assist with attorneys’ personal administrative needs., • Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: • Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems., • Strong communication, multitasking, and organizational abilities., • Keen attention to detail and ability to manage shifting priorities in a fast-paced setting., • High degree of professionalism, discretion, and client service mindset., • Ability to work independently and collaboratively., • Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs)., • Flexibility to adjust schedule based on workload demands. Requirements: • High school diploma or equivalent required., • Minimum of 5 years’ administrative/legal support experience or equivalent.

Job Description Are you ready to join a prestigious law firm making waves in employment litigation? A leading firm in Los Angeles is seeking a talented and driven individual to support its dynamic team of attorneys in high-stakes class actions and individual employment cases. With a track record of success spanning three decades, this firm has litigated hundreds of class actions and individual claims nationwide. Their team includes former judicial clerks and law review editors, and their attorneys are frequently quoted in national media and serve as panelists at prestigious conferences. This is your chance to work alongside some of the brightest minds in employment law. The ideal candidate for this role is an organized self-starter with at least 5 years of experience in class action, collective action, and wage and hour litigation. You will enjoy a flexible hybrid work arrangement, splitting your time between the office and remote work. Here is what we are looking for: • Strong communication and organizational skills, • Excellent attention to detail, • Proficiency in Adobe, Microsoft Office, and legal research platforms, • Experience with the discovery process and court procedures, • Spanish fluency and paralegal certification are preferred. In return, we offer a competitive salary range of $65,000 to $90,000, plus potential bonuses. Our comprehensive benefits package includes: • Medical, dental, and vision insurance, • 401(k) with company match, • Generous PTO (Paid Time Off) and 12 paid holidays, • Phone reimbursement If you are ready to take your legal career to the next level, don't miss this opportunity to join a firm that values excellence and innovation. Apply now and be part of a team that is shaping the future of employment law! Mission Recruiting is proud to represent some of the most prestigious organizations in the country. Contact us today to learn how we can help you explore this and other exciting opportunities. Salary Range: $65,000 - $90,000 Reference: 146594

Job Description Prominent family law firm is looking for an experienced Legal Assistant with 3+ years of experience in Family Law and/or Civil Litigation. As a valuable member of the team, the successful candidate will be proactive in managing multiple work demands, taking ownership of the quality and timeliness of their work, and ensuring client and Firm confidentiality is maintained. The responsibilities for this role include providing administrative support to one team, creating, formatting, proofreading, and editing legal documents, coordinating new client matter request packets, and facilitating conflict search processes. In addition, the successful candidate will be expected to prepare retainer letters, transcribe dictation (such as letters, pleadings, and discovery), communicate on behalf of their attorneys, track and coordinate new client/matter information, arrange continuance of court hearings with the court and opposing counsel, and maintain and monitor attorney calendars. To be considered for this role, candidates must have experience working with legal technology, including Office 365, Document Management Systems, and court filing computer systems. The ability to multitask in a fast-paced environment is essential. We offer a competitive salary that is commensurate with experience and the market, and a comprehensive benefits package. Our firm is committed to maintaining a comfortable and friendly working environment that supports the professional development of our team members. Full Benefits • Competitive compensation package, • 100% employer paid benefits, • Anthem PPO Gold, • Dental Insurance PPO, • Vision Insurance, • Long term and short term disability, • 401k + profit sharing, • Convenient location, with freeway access, • 9:00am to 5:00 pm - 1 hour lunch and breaks, • NetDocs, • ShareFile, • Coyote Analytics, • ALN, • Office 365 Pay: $85,000.00 - $95,000.00 per year Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Free parking, • Health insurance, • Life insurance, • Opportunities for advancement, • Paid time off, • Retirement plan, • Monday to Friday

Job Description * You will be evaluated for this position based on your ability to follow instructions. In order to apply, DO NOT apply through this application. Please call 213-289-0619, and listen to the message for further instructions.* Do you love challenging yourself and collaborating with a motivated team? Do you love the feeling of winning? Do you love the feeling of growing and getting better every day? If so, Sepulveda Sanchez Law is the right place for your next career move. The team at Sepulveda Sanchez Law is committed to bringing the fight to insurance companies for their clients. We understand that our clients may be facing some of the darkest times of their lives and rely on our team to bring those who wronged them to justice We are looking for a select group of people who think they are up for the challenge and opportunity to join our team. We are a growing personal injury law firm based in California, and we are seeking a self-motivated Pre-Litigation Case Manager to join our team. As a Case Manager, you will ensure the smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. If you are passionate about making a difference in people's lives and want to work in a fast-paced and dynamic environment, then this opportunity is perfect for you. At Sepulveda Sanchez Law, we take pride in fighting for justice on behalf of our clients. We handle personal injury cases caused by individuals, insurance companies, or large corporations, and we are not afraid to go to trial when a fair settlement cannot be reached. Our mission is to help our clients recover financially and emotionally from the tragic events they have experienced. If you are a dedicated professional who shares our values of compassion, teamwork, community impact, constant improvement, innovation, and determination, we would love to have you on our team. Responsibilities • Communicate with clients regarding their medical treatment and case status, • Open claims with insurance companies, • Obtain liens from medicare, medical, and health insurance companies, • Coordinate property damage inspections with insurance companies, • Set up and manage medical treatment with medical providers on a lien basis, • Obtain medical records and billings from providers, • Prepare demands to insurance companies, • Manage medical treatment and maximize treatment for policy limits settlement, • Proven working experience as a Legal Assistant, Case Manager, or Legal Secretary, • Satisfactory knowledge of day-to-day operations of a legal office, • Computer literacy, • Proficiency in English/Spanish, • Working knowledge of case management software, • Excellent secretarial and organizational skills, • Ability to juggle multiple activities and work under pressure, • Ability to analyze and comprehend medical records, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Paid Time Off (Vacation, Sick & Public Holidays), • Training & Development, • Sepulveda Sanchez Law Swag/Clothing, • Paperless and Technology Driven Law Firm

Job Description Note: This position requires employees to be on-site five days a week at our clients California office. (multiple locations available) Note: You must have 4+ years of litigation legal secretary experience. About Our Client Our client is a highly respected, full-service law firm with a strong presence throughout California. They serve a wide range of clients in sectors such as labor and employment, construction, education, real estate, and business litigation. The firm is known for its commitment to high-quality legal service and its collaborative, professional environment. Job Description • Draft and revise legal documents, correspondence, and emails from written or transcribed formats, • Prepare exhibits and assemble filings for court, mediations, arbitrations, and depositions, • Proofread legal materials to ensure accuracy and proper formatting, • Manage attorney calendars and track key deadlines, • Schedule meetings, hearings, and travel accommodations, • Handle document management using systems such as iManage, • Prior experience as a litigation legal secretary, • High School Diploma required, • Proficiency in Microsoft Office (Word, Excel, PowerPoint), • Familiarity with document management software (e.g., iManage), • Ability to type at least 70 words per minute, • Excellent organizational skills and attention to detail, • Strong communication and interpersonal skills, • Work with a top-tier legal team in a reputable California-based firm, • Competitive salary between $80,000$92,000 annually, • Be part of an established firm with long-standing clients and meaningful legal work

Job Description The essential duties are: • Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription, • Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements, • Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards, • Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate, • Schedules appointments and meetings for attorneys, • Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar, • Arranges for travel for attorneys including hotel, airline and transportation, • Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations, • High School Diploma, • Prior litigation legal secretary experience., • Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail., • Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint, • Knowledge of document management systems such as IManage, • Ability to type 70 wpm, • Ability to organize and prioritize workflow for multiple attorneys, • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff On-Site

Job Description HERS Advisors have partnered with a boutique litigation law firm who have a need for an experienced Bankruptcy Litigation Secretary to work in their Downtown, Los Angeles, California office (hybrid). Responsibilities for Bankruptcy Litigation Secretary: • Drafts and formats correspondence, briefs, and other legal documents., • Filing of legal documents timely and accurately with state and federal courts (e-filing knowledge a must)., • Maintain attorney calendars through Outlook and Milana (the firm's court docketing software (i.e. scheduling appointments, calendaring due dates, etc.)., • Prepare and process engagement letters and new file opening memos., • Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems., • Complete expense reimbursements in a timely manner., • Minimum of a high school diploma required., • 5+ years' experience as a litigation secretary handling commercial litigation is required., • Bankruptcy experience is required., • Strong computer proficiency using Pacer, ECF, iManage or document management system, Aderant, Litera, MS Office (Word, Outlook, PowerPoint, and Excel).

Job Description Located in the heart of Canoga Park, CA, Monaco Motors is seeking a dynamic and organized Secretary - Office Manager to join our administrative team full-time. With a competitive pay of $60,000/year (hourly base + commission) and bi-weekly bonuses based on performance, this is your chance to step into a pivotal administrative role! We also offer our team a Christmas bonus plan every year where we pay $100 for each year you've worked at Monaco Motors! You'll work onsite, Monday through Friday, from 8:00 AM to 5:00 PM. This consistent, predictable schedule ensures a healthy work-life balance while still enjoying the excitement of a fast-moving office environment. YOUR DAY-TO-DAY AS OUR SECRETARY - OFFICE MANAGER As a Secretary - Office Manager, you will step into a role filled with variety and purpose. You will juggle up to five phone lines with ease, ensuring every caller feels heard and supported. Your responsibilities will include managing payroll, processing bills, sorting mail, and maintaining a well-organized filing system. From the moment the office opens, you will create a welcoming atmosphere for clients and staff, ensuring that daily operations run seamlessly. . Here's what we need from you: • Strong interpersonal and communication skills, • Clean driving record, • Passion for helping people WHY CHOOSE US? Since 1991, our automotive repair shop has been providing customers with honest, top-rate services for their German vehicles. There's no job our skilled team can't handle, and they'll do whatever it takes to get our customers' cars safely back on the road. When it comes to friendly, high-quality repairs, nobody beats Monaco Motors! As a small business, every employee makes a huge impact on our success. Our passion for German vehicles, respectful company culture, and cool-headed owner encourage team members to build long-term careers here! The excellent pay and bonuses don't hurt either. Join us today so you can finally love where you work! If you're ready to step into this important administrative role and help us continue its legacy of excellence, we'd love to meet you! Start our 3-minute, mobile-friendly initial application today and take the first step toward your new career with us. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Job Description Position Summary: The Administrative Secretary provides comprehensive administrative and clerical support to the Director of Clinical Services and the broader department, ensuring efficient daily operations and coordination of departmental activities. Key Responsibilities • Perform a range of administrative tasks, including document preparation, filing, data entry, and telephone coverage., • Manage scheduling and logistics for departmental meetings, trainings, POS’ and special events., • Assist with the preparation and submission of check requests, billing forms, and expense reports using systems such as Concur., • Support onboarding workflows for new consultants and maintain organized documentation., • Take and distribute meeting minutes; track follow-up assignments and action items., • Create and format visual materials using Canva and other tools for departmental communications or presentations., • Provide backup assistance to the department’s Secretary, including responding to clinical service requests and general departmental support., • Coordinate calendars and meetings for the Director, consultants, and departmental staff. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality. Minimum typing speed of 30 wpm. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description Mision Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Emergency Disaster Services (EDS) Administrative Assistant will facilitate the overall mission of The Salvation Army by providing professional level clerical and administrative support to the Disaster Case Managers. He/She will work closely with other staff members and volunteers in providing quality customer service to the Corps stakeholders. This position is intended to be funded from 1-2 years. Candidate can expect assignment to end anywhere within this time period. Essential Functions • Serve as Corps secretary providing professional level clerical and administrative support to the Disaster Case Managers (DCM), composing and typing all correspondence and all types of written material., • Screen calls and visitors to the DCM’s, making appointments as necessary., • Work with DCM’s and other staff members for the creative development of EDS response to people affected by the Eaton and Palisade Fires., • Provide assistance to all DCM’s departments with the development and maintenance of an up-to-date database of victims of the wildfires., • Accountable to collect, organize and report all EDS assistance given to the fire victims., • Maintain a well organized and up-to-date EDS fire victim filing system., • Conduct regular on-line and other forms of research and order supplies in support of the DCM’s in developing programs, activities or events in support of fire victims., • Participation in special projects, events and campaigns as requested., • Communicate with and serve as liaison to the EDS Director as directed by DCM’s to assure all TSA guidelines and policies are adhered to., • Maintain accurate accounting of EDS gift card inventory per financial guidelines. Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs. Minimum Qualifications • High school graduate., • College coursework in Secretarial/Clerical skills, Office Management, Typing, Proofreading or Editing, and Graphic Arts. Associate’s degree preferred., • Exceptional composing, writing, editing and accurate typing skills are necessary., • 3 years of recent successful experience as a managerial level secretary providing administrative and clerical support, preferred, • Must be familiar with, understand, and be willing to comply with the purpose and goals of The Salvation Army., • Managerial level functioning computer skills with practical mastery of all Microsoft Office programs and the Salvation Army Application Portal., • Must possess excellent written and oral communication skills in the English language and be able to draft and type professional level communications and publications., • Must be reliable, conscientious and trustworthy., • Must be comfortable contacting and coordinating work with outside vendors., • Excellent organizational skills including multitasking and time management., • Must be capable of handling confidential material, demonstrate good judgment and act and dress in a professional manner., • Possess and maintain a valid Driver’s License and good driving record., • Must possess a broad-spectrum skill set including excellent customer service, clerical, and secretarial capabilities., • The ability to quickly grasp and analyze circumstances resulting in effective decision making., • Excellent customer service and relationship building skill is required., • The ability to follow instructions, plan and organize work, complete assignments within a strict time-line, and manage change is essential., • Have the capacity to work independently and stay on-task within policy guidelines., • Proficiency in modern office methods and equipment, including the preparation of business correspondence, • Must be able to work with minimal supervision, be prepared to encounter a variety of assignments, timelines, and maintain confidentiality of sensitive information., • Must be comfortable taking instructions from multiple people.