Temp Office Services Assistant
27 days ago
Bolingbrook
Job Description Title: Temp Office Services Assistant Industry: Beauty Location: Bolingbrook, IL 60440 Reports to: Manager, Facilities & Office Space Planning DEPT: Growth & Development Duration: 7/14/25 - 12/13/25 Pay rate: $18/Hr GENERAL SUMMARY & SCOPE The Office Services Assistant provides workplace services to increase productivity and organizational effectiveness for our corporate office supporting our corporate facilities team. This role is at the forefront of delivering a positive office experience and performs a wide variety of clerical and administrative duties, mail, and stock room responsibilities, in addition to facility maintenance and operational support. ESSENTIAL DUTIES & RESPONSIBILITIES Provides administrative support for Corporate Facilities team as directed, including vendor management, meeting coordination, office and workplace experience equipment care, and delivery management. Services include but are not limited to: • Meeting & Event Management, • Incoming and Outgoing Mail Services and deliveries, • Document Services, • Office Supply Management, • Consumable Amenity Maintenance and Supply, • Moves, Adds, Changes, • Furniture Management, • Process, sort, and deliver all incoming and outgoing packages and internal mail., • Operate automated mailing and shipping equipment., • Utilize and maintain integrity of databases associated with service delivery, as requested., • Manage customer service requests and complaints regarding workplace services., • Assist with conference room scheduling and event support, including set up and coordination., • Requests building services as needed to ensure facility maintenance is repaired promptly., • Maintains relationships with vendors that provide services and goods to the office., • Manages accuracy, production, quality, and retention of corporate facility communications include creating and supporting process documentation that follows brand guidelines. COMMUNICATION SKILLS • Ability to understand and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding., • Ability to write routine reports and correspondence., • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. REASONING ABILITY • Ability to understand and conduct general instructions in standard situations., • Ability to solve problems in standard situations. Requires basic analytical skills., • Proficient with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, Teams., • Comfortable with and embracing of modern technologies and digital tools, such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications., • Physical ability to assist with warehouse operations., • On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs.