Administrative assistant jobs in London - Page 4Create job alerts

Executive Assistant to Confidential Not-For-Profit Organisation (5, or 4 days per week) • Location: Central London, • Salary: Up to £48,000 gross per annum (DoE), • Benefits: Contributory pension; private medical insurance; 25 days holiday; events and cultural access, • Contract: Full-time, or Part-time (4 days per week), permanent, hybrid working, • Start date: As soon as possible The Opportunity A rare opportunity to join a prestigious and longstanding British organisation at its most senior level. This not-for-profit membership organisation, with a heritage spanning nearly two centuries, represents some of the UK’s most distinguished businesses and operates at the heart of British commerce and tradition. It is a body of genuine standing, with access and relationships that are difficult to find elsewhere. The Executive Director is seeking an Executive Assistant of exceptional calibre: someone who brings both operational rigour and genuine presence. This is not a role for the purely administrative mind. Beyond managing a busy diary, calendar and complex correspondence, you will conduct research, support project delivery, and, on occasion, represent the Executive Director in meetings with senior business leaders and high-profile institutional contacts. The environment is formal and process-led; the work is varied, high-trust, and genuinely interesting. This role would suit a polished Executive Assistant, Senior PA, Personal Assistant or business support professional with experience supporting a senior principal, Director or C-suite executive in a high-profile, fast-paced and confidential environment. The role is open to both full-time (5 days per week) and part-time (4 days per week) arrangements, with hybrid working available and flexibility for the right person. Must-have Requirements • Proven experience as an Executive Assistant, Senior PA or Personal Assistant supporting a principal at C-suite, Executive Director, Director or equivalent senior leadership level, • Confident and credible stakeholder manager, comfortable engaging in a variety of circumstances, often dealing with senior stakeholders, • Strong research and analytical capability; able to produce concise, accurate briefing notes, reports and meeting papers under minimal supervision, • Exceptional written and verbal communication: precise, warm, and professional in equal measure, • Absolute discretion with sensitive and confidential information as a matter of course, • A genuinely proactive approach: you anticipate needs, solve problems before they arise, and take ownership without being asked Nice to have • Background in a membership organisation, charity, not-for-profit, professional body or public institution, • Exposure to government, arts, culture or heritage environments, • Familiarity with formal governance structures, board support and board-level administration Key Responsibilities • Executive support: complex diary and calendar management, meeting scheduling, travel coordination, inbox and correspondence management, meeting preparation and minute-taking, drafting and proofreading correspondence, presentations and board papers, • Stakeholder liaison: acting as a polished first point of contact for the Executive Director; building and maintaining relationships with internal and external contacts at the most senior levels; attending and, where required, representing the Executive Director at meetings, • Research and analysis: conducting research on members, projects, stakeholders and strategic opportunities; collating and synthesising information into clear briefing notes and reports for the Executive Director, • Project support: tracking deliverables and timelines across key workstreams; collaborating with the wider team to ensure accurate and timely flow of information, • Governance and administration support: assisting with board papers, agendas, minutes and other senior administrative support tasks in a structured, formal environment Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused secretarial and administrative support to two Partners within their Employment and Immigration teams. Duties to include: • Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation, • Take ownership of billing, compliance, WIP, and unpaid bills, • Build strong relationships with partners through regular catch-ups, understanding their clients and priorities, • Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements • At least 4 years previous Legal PA / Executive Assistant experience within a law firm, • Experience supporting a Head of Department within a law firm (essential) Vacancy Highlights • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Position: Positions are open at five distinct ranks: Postdoctoral Fellow,Assistant Professor, Associate Professor, Full Professor, and Chair Professor. Responsibilities And Duties Applicants will have extensive teaching experience, have published high quality papers in their area of expertise, have been successful in obtaining research grants, and have substantial experience in the supervision of research students. The successful candidate, in addition to teaching typically two modules/courses per year (i.e. one per semester), will provide leadership in curriculum development and enhancing our research profile at the international level. They are expected to assume administrative responsibilities based on their experience. Personal Attributes • Self-motivated and being able to motivate others;, • Strong leadership and interpersonal skills;, • Strong team player;, • Proactive and flexible but with good respect for deadlines;, • Able to work in an environment where diversity and inclusiveness is appreciated. Requirements Essential Qualifications/Experiences • A PhD in a closely aligned area and PG Cert HE or equivalent;, • Ideally few years of teaching/research experience at a university or equivalent after completion of PhD degree;, • PhD supervision capacity;, • Strong publications record in an area of expertise;, • Evidence of success in obtaining research grants;, • Fluency in English. Desirable Qualifications And Experience Professional memberships such as BCS, IET, ACM, IEE and HEA; Benefits Strong knowledge / experience in international higher education. Compensation Package Range of Annual Base Pay: Lecturer: 280k-320k RMB Assistant Professor: 360k-400k RMB Associate Professor: 450k-490k RMB Senior Associate Professor: 540k-580k RMB Professor: Above 620k RMB, negotiable Members of Academic Staff are entitled to subsidies for accommodation, travel, and children’s educational, medical insurance, and a one-time relocation allowance is provided. Overseas staff may receive a tax “holiday”, depending on nationality and personal circumstances.

Owen Reed is looking for a Records Management Assistant for a top law firm in London. The Records Management Assistant provides day-to-day operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of matter files, deeds, wills, and other firm records. The role helps maintain high standards of information governance, client service, and operational efficiency. Summary of Role Records Storage, Processing & Maintenance • Assist with indexing, scheduling, and preparing items for off-site storage, • Maintain accurate data entry in the firm’s records system, • Support routine audits of stored materials to ensure accurate cataloguing and compliance Record Retrieval & Delivery Coordination • Process daily recall requests to agreed operational timeframes, • Liaise with external storage providers, ensuring efficient and timely handling of all recalls Search & Support Services • Assist in locating required physical records, • Provide basic guidance to internal users on:, • Requesting items through the records process and system, • Correct categorisation, storage, and retention practices Information Governance & Compliance • Follow firm policies on data retention, records handling, and information security, • Support the senior team during retention reviews, scanning projects, and destruction actions, • Escalate discrepancies or compliance concerns promptly Workplace Services Support (Flexible Duties) As part of the wider Workplace Services function, the role may be required to support: • Reception cover (visitor management, telephone handling, service desk support), • Meeting room setup, stationery replenishment, and general office housekeeping, • Mailroom and package handling activities, • Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events, • The Workplace Service Manager in day-to-day general facilities tasks, including but not limited to reactive maintenance reporting and external contractor supervision Skills and Experience Essential • Strong organisational skills and excellent attention to detail, • Comfortable working with both physical records and digital systems, • Good communication skills and a helpful, service-oriented attitude, • Ability to follow procedures reliably and maintain confidentiality Desirable • Previous experience within a legal or professional services records environment, • Familiarity with document management or records management systems, • Understanding of data protection principles Key Competencies Accuracy & Organisation – Ensures records are logged and handled correctly at all times Service Delivery – Provides polite, responsive support to internal stakeholders Teamwork – Works collaboratively within both records management function and Workplace Services Adaptability – Willing and able to assist with non-records duties when required

Talent Acquisition Assistant Watford - Hybrid (3 days a week from office) PAYE - £15ph My client is seeking a talented TA Administrative Assistant to provide essential support to their Talent Acquisition and Early Careers teams. TA Administrative Assistant Role As the TA Administrative Assistant, you will be responsible for a wide range of administrative tasks, including: • Providing general administrative support to the Talent Acquisition and Early Careers teams, • Serving as the initial point of contact for the department, handling queries and filtering information, • Arranging interviews, coordinating resourcing events, and setting up online tests, • Updating the recruitment database and website with accurate information, • Assisting with the administration of the Perfect Match scheme and offer letters What We're Looking For The ideal candidate for the TA Administrative Assistant role will have: • Proven experience in a fast-paced administrative role, ideally within a recruitment or HR environment, • Excellent communication skills, both verbal and written, • Strong attention to detail and the ability to work under pressure to meet tight deadlines, • Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint, • A proactive and collaborative approach, with the ability to use initiative and work as part of a team

Innovative and fast-growing investment company based in Central London is looking for a French speaking HR Assistant to support their HR team across France and UK mainly. Further geographical development may involve topics in further areas: Africa, Latin America. You will contribute to a wide range of HR activities including preparing UK payroll, employee administration, recruitment coordination, compliance follow‑up, and support in the implementation of their new HRIS. The HR Assistant will work closely with the HR Manager and collaborate with multiple teams (Finance, IT, Operations). This role is ideal for a junior HR professional, who wants to develop strong operational HR skills in a fast‑growing and international environment. ROLE of the HR Assistant: Employee Administration • Maintaining and updating employee files and HR databases., • Ensuring accuracy of administrative intrants (contracts, amendments, job titles, personal details)., • Maintaining administrative trackers: passport and visa validity, migration and medical checks renewal., • Tracking employee plannings and ensure accurate reporting in HR systems. Payroll • Assisting with the collection of UK payroll inputs and monthly payroll documentation respecting the monthly timeline, • Proceeding to social charges payments (France) and pension plan follow-up., • Managing the full range of employee benefits for teams in France and in the UK. Recruitment Support • Publishing job ads and conduct initial CV screening., • Supporting onboarding logistics for new hires: documentation, IT request, induction steps, HRIS / SIRH Implementation • Assisting with data preparation, data cleaning, and updates for the new HR system., • Participating in testing phases and report issues., • Helping prepare user guides and internal communication for the rollout., • Supporting employees and managers during the transition to the new tool. HR Processes • Supporting annual appraisal campaigns and training coordination., • Supporting in implementation in HR projects., • Preparing HR reports, trackers, and dashboards., • Organising HR meetings and follow up on action items. PROFILE: • 2 years’ experience in Human Resources, including UK payroll, personnel administration, recruitment, and HRIS, this includes internships, • French will be to intermediate level, • Strong organisational, communication and administrative skills., • High attention to detail and ability to manage multiple tasks., • Comfortable with Excel and digital tools., • Curious, proactive, and eager to learn., • Interest in HR operations and HRIS systems., • Mindful of confidentiality., • Team oriented. SALARY AND BENEFITS • Between £28k and £32k according to skills and experience + bonuses, • 1 day WFH, • Pension and life insurance

Senior Office & Operations Administrator (Polish & English Speaking) Location: Office-based – near Stockley Park, Hayes (West London) Hours: Full-time Company: McRam Environmental We’re looking for a reliable, highly organised Senior Office & Operations Administrator who is fluent in Polish and English to support the day-to-day running of our operations office. This is a hands-on role at the centre of the business, covering phones, scheduling, payroll support, and general administration in a fast-paced operational environment. The right person will be calm under pressure, process-driven, and dependable. Key Responsibilities Managing inbound calls and office communications (English & Polish) Scheduling jobs and coordinating drivers, trades, and daily operations Supporting payroll processing and basic finance administration Handling confidential admin tasks and maintaining accurate records Acting as a senior point of contact in the office Supporting junior staff during busy periods Ensuring consistent office cover and smooth daily operations Escalating issues appropriately to management Essential Requirements Fluent Polish and English (spoken and written) Proven experience in office administration or operations support Comfortable handling payroll and sensitive information Strong organisational and communication skills Reliable attendance and availability Ability to work calmly in a phone-heavy, fast-moving environment Desirable Experience in logistics, construction, waste, maintenance, or similar sectors Familiarity with job booking systems and operational workflows Progression Opportunity For the right person, there is potential for long-term progression and increased responsibility, including involvement at a senior level within the business. Progression is performance- and reliability-based and developed over time. Why Join Us This role suits someone who values structure, responsibility, and being trusted with core operations. You’ll work closely with management in a growing business where professionalism and consistency genuinely matter. How to Apply Please send your CV to

EXECUTIVE ASSISTANT TO THE FOUNDER London-based | Private group | Full-time About the role - We are seeking an experienced Executive Assistant to support the Founder and Principal of a privately held international group with operations in physical commodities trading, proprietary financial trading, industrial metals recycling, and philanthropy. The Principal operates across multiple businesses, three continents, and a fast-moving commercial schedule. This role is the operational hub that keeps the Principal's professional and personal life running smoothly. It is a demanding, high-trust, senior EA role for someone who has done this before at comparable scale. What you will do - Diary and schedule management. Own the Principal's diary across multiple time zones. Protect deep work time, optimise travel-meeting efficiency, and anticipate conflicts before they arise. Manage a schedule that moves daily and sometimes hourly. Travel -Plan and book international travel at short notice, including complex multi-leg itineraries, commercial and occasional private aviation, ground transfers, accommodation, restaurant bookings, and visa logistics. Travel frequently involves the UK, Singapore, India, continental Europe, the Middle East, and occasionally other destinations. Inbox and correspondence - Triage the Principal's inbox, draft and send correspondence on the Principal's behalf, maintain filing and follow-up discipline on all outstanding matters. The Principal will trust you to handle significant correspondence independently within clearly defined boundaries. Meeting support - Prepare pre-meeting briefs, attend key meetings when required, take minutes, track actions, and follow up with counterparties. Ensure the Principal is never under-briefed for a meeting. Internal and external coordination - Liaise with senior colleagues across the group's offices in Singapore, London, and India. Manage external relationships with lawyers, bankers, brokers, accountants, recruiters, property agents, and family service providers with professionalism and discretion. Confidential and personal support - Manage confidential and personal matters for the Principal and immediate family with absolute discretion. This includes household coordination, family travel, school-related logistics, and personal administration. The role blurs professional and personal support in the way that senior private office EA roles do. Project coordination - Coordinate special projects on behalf of the Principal, including property searches, philanthropic programme administration, charitable event logistics, and ad-hoc due diligence support on new ventures. Event management - Manage the Principal's attendance at business and social events, including client dinners, industry conferences, and private engagements. Organise the Principal's own events where required. What we are looking for : Essential: • 7+ years as an EA, PA, or Private Office professional, with at least 3 years supporting a principal at C-suite, founder, or HNWI level, • Demonstrable experience managing complex international travel and multi-time-zone diaries, • Excellent written English with the ability to draft correspondence in the Principal's voice, • Absolute discretion — you will be handling confidential commercial, financial, and personal information on a daily basis, • High proactivity — the Principal expects you to anticipate needs, flag risks early, and run ahead of the schedule rather than react to it, • Strong judgement on what to escalate, what to handle, and what to defer, • Calm temperament under pressure; operates well when the schedule breaks, • Fluent use of standard productivity tools (Microsoft 365 or Google Workspace, calendar, document management, expense systems) and willingness to adopt new ones, • Right to work in the UK Desirable: • Prior experience in private office, family office, or single-principal support at a group of comparable scale, • Exposure to any of: financial services, commodities, international trade, philanthropy, or legal environments, • Additional language skills — particularly useful: Hindi, one continental European language, Mandarin, • Experience managing a small support function (drivers, household, junior administrative staff) What we do not require: • A specific degree or qualification (experience is what matters), • Sector expertise in metals recycling or commodities trading — the Principal has commercial teams for that What we offer: • Base salary: £60,000 – £75,000 depending on experience and prior role scale, • Annual bonus: Discretionary, linked to overall group performance and personal contribution, • Benefits: Pension, private medical insurance, generous holiday allowance, • Location: Central London office base, • Hours: Core hours are London business hours, with reasonable flexibility expected around Principal's international schedule. This is not a 9-to-5 role, but it is also not a role that expects you on-call 24/7; boundaries are respected where set in advance. How to apply: Please submit a CV and a short covering note (no more than one page) addressing: 1. The scale and nature of the principal you most recently supported, 2. One example of a complex situation you managed independently, 3. Why this role interests you specifically Applications without a covering note will not be shortlisted. The process involves two interview stages plus a practical exercise, with background and reference checks before offer. Target start: within 6–8 weeks. Confidentiality: the Principal's name and the specific group entities are not disclosed in public advertising. These are shared at first interview under NDA. Please respect this in any questions you ask during the application process.

The Role Interior & Art Assistant for an UHNWI (Mayfair) Martis Search is representing an “Ultra-High-Net-Worth-Individual (UHNWI) who is urgently seeking a permanent “Interior & Art Collector Assistant.” This unique and super-interesting role is a permanent vacancy and the chosen person will be responsible for the curation, management and execution of interiors and art collections across the property portfolio. In simple terms, you will be working all interior design for the UHNWI across their London and global properties, as well as a curator and manager of their entire Art collection. Are you of a graduate calibre and do you have a background in Interior Design and/ or Art Curation and motivated to work in this type of environment? Our client is looking for someone who has Project Management or EA/ PA experience within collections, interiors, design, property, or worked at a Family office, with a strong interest in art and interiors. This position is based primarily at the UHNWI’s residence in Mayfair, London, with some international travel required. This role is responsible for the curation, management and execution of interiors and art collections across the property portfolio. It combines hands on coordination with curatorial oversight, supporting the ongoing development of the collection alongside day-to-day support for the UHNWI. This role requires a strong working knowledge of high-quality residential interiors, including materials, finishes and detailing. The position operates in a dynamic, fast-paced environment and requires a high degree of discretion, adaptability, initiative and strong interpersonal and stakeholder management skills. This role will work closely with the Registrar, Property and Household teams, as well as providing direct support to the UHNWI. Specific Roles and responsibilities Interiors and Property Coordinate the design development and execution of interiors across global residential projects, with a focus on high-quality finishes and detailing Work closely with designers, architects and contractors to review and implement interior schemes Support selection and specification of materials and finishes (e.g. stone, marble, ironmongery, joinery) Build and maintain relationships with key suppliers Principal & Executive Support Provide direct support to UHNWI Work closely alongside UHNWI’s EA to ensure seamless coordination Operate with professionalism and composure in a high-pressure environment Acquisitions and Sales Support the Principals and the Branch in the acquisition and sale of artworks and interior pieces Assist with auction processes (registering, bidding coordination, condition checks) Maintain awareness of the art market to support decision making Build and maintain relationships with auction houses, galleries and dealers Collection management Working in close partnership with the Registrar: Assist with the movement, storage and installation of the collection across multiple geographical locations Assist with maintenance accurate and up to date collection records and support database management Assist with coordination valuations of the collection for financial planning and tax purposes Assist with coordination with external specialists (e.g. restorers, upholsterers, framers) to ensure the care and presentation of the collection and interiors Team and Operational Support Provide cover for the EA and Registrar when required Support household and property co-ordination Support wider operational and administrative needs Skills & Experience – Essential Project Management or EA/PA experience within collections, interiors, design, property, or family office Strong interest in art and interiors Practical knowledge of high-end residential interiors, including materials and finishes Excellent organisational skills with strong attention to detail High level of discretion and emotional intelligence Strong interpersonal skills and ability to work closely with the Principals Resilient, adaptable and comfortable working in an unstructured environment Willingness to work flexibly outside standard hours when required Willingness to travel This is a hands on, multifaceted role suited to someone who is highly organised, proactive, resilient, and comfortable rolling up their sleeves in a fast moving private environment. The ideal candidate will combine practical execution with a strong eye for detail and a genuine interest in interiors and art. Salary Between £45 k pa - £55 k pa plus a small annual bonus, pension, healthcare

Compliance Assistant Leading UK Law Firm Salary Up To £35,000pa + Benefits London Based, 3 Office Days Per Week Our client, a leading UK law firm, is actively seeking an enthusiastic Legal Risk & Compliance professional to join them in their stunning London offices on a permanent basis - working as their new Compliance Assistant. This is a fantastic opportunity for someone with 12 months Risk & Compliance experience to join a growing team. It's an opportunity for exceptional training and career development! As the successful Compliance Assistant, you'll be responsible for: • Carrying out KYC checks and risk analysis on new clients, • Updating KYC for existing clients, • Opening new clients and matters (using Intapp), • Running conflict searches on a regular basis, • Assisting with data cleansing projects, • Dealing with queries from senior stakeholders and support staff in relation to AML, • Assisting the COO and senior compliance staff with the development of AML processes/procedures, • Additional administrative support • much more. To be considered for this opportunity, you'll need to have/be the following: • Have a minimum of 12 months experience in a law firm, working within Legal Risk & Compliance, • Have good working knowledge of AML requirements, • Be able to commute to the London office 3 days a week If this sounds like a position you could be interested in and you have the relevant experience, please get in touch as soon as possible.

Exciting Compliance opportunity working for this top Global City brokers, ideally suited to a Compliance Assistant with experience of working in-house for a financial services institution. This is a broad and varied role to assist with the smooth running of the Compliance & Legal Department, supporting the Head of Legal & Compliance and wider team. The role offers a 'stepping stone' to get involved with all generalist areas of compliance and develop your career working for a premier name in Commodities trading. The role:- • Issuing letters to customers and business partners (e.g. finalising, printing out and posting)., • Supporting with anti-money laundering and financial crime controls including customer onboarding, CDD/KYC checks, completing customer risk assessments and customer risk data collection., • Conduct and financial crime risk monitoring, including voice and written communications monitoring and monitoring of incoming and outgoing payments., • Assisting with trade surveillance e.g. by checking and collecting information relating to alerts., • Carrying out due diligence on third party outsourced service providers., • Performing the department’s tasks relating to systems and controls e.g. checking new bank account details and completing account amendment forms and other system amendments., • Reviewing existing compliance policies and procedures and draft amendments to new procedures, where required., • Completing tasks required under the SMCR such as preparing and issuing the necessary documents for staff certification., • Providing staff training on compliance matters., • Completing and submitting returns and reports to the FCA and other authorities., • Maintaining and updating databases., • Preparing management information and reports to internal stakeholders., • Ad hoc research on FCA rules and laws and regulations affecting the firm., • Carrying out various other administrative tasks to assist the smooth operation of the department, such as enabling/terminating access to various trading systems etc. Person Specification • Previous experience (2-4 years) of working within a compliance/legal department is preferred., • Graduate level education, • Background in financial services/Regulatory environment would be advantageous., • Ability to work on own initiative with a very strong attention to detail and good writing skills., • Independent working as well as supporting and being part of a collaborative team., • Highly organised and able to work to deadlines, • Excellent MS Office skills

Office Manager - Part time 3 days a week 12 months contract 3 days onsite - Tuesday, Wednesday and Thursday London, UK We are seeking a reliable and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

We are currently recruiting for a Legal Recruitment Assistant to join the London office of a leading global law firm on a permanent basis. Working as part of the Legal Recruitment team, the successful candidate will be responsible for supporting recruitment activity and administration. Responsibilities will include: • Acting as the first point of contact for agencies and managing relationships., • Reviewing and coordinating agency approaches., • Maintaining accurate, up-to-date recruitment administration., • Supporting document and candidate record management., • Creating vacancies and preparing candidate shortlists on Workday., • Researching and suggesting improvements for hiring strategy., • Organising and coordinating agency briefings., • Working with the wider teams to support hiring and invoicing processes., • Collecting and sharing candidate feedback., • Providing administrative support to the team, highlighting areas for improvement., • Ad hoc support to the wider recruitment team as necessary. A competitive salary is on offer with hybrid working arrangements in place. Suitable applicants will have gained prior HR or Recruitment experience in a similar role within a law firm, professional services environment, or recruitment agency. Applicants that display strong attention to detail, communication, and organisation skills alongside familiarity with applicant tracking systems (eg. Workday) are highly desired. Please do not delay in applying as the 2-stage interview process will shortly be commencing. Successful applicants will be contacted by US Law Support and provided with full details.

My client, a rapidly growing boutique executive search firm which specialises in human capital solutions and strategic research for investment management firms in the alternative investment space is looking to add an Office Assistant based in their London office. The hire will start on an FTC with a 6 month duration with the opportunity for strong performers to step into a permanent role. The firm has offices in London, New York and Dubai and a track record of over a decade working with some of the most prominent hedge funds, proprietary trading firms and private equity firms across the globe and has grown to add two new offices and multiple new practice arms in the last two years. The hire will play a key role in managing core office management duties with a broader remit extending to HR onboarding and stakeholder engagement responsibilities. The hire will work with the Head of Operations to ensure the smooth function of day-to-day function of office operations and work with external vendors managing service contracts, installations and work to organise events. You will also be responsible for executive diary and travel management for the firm’s Partners, the preparation of sensitive documents and all IT troubleshooting. The hire will also play an active role in supporting early careers recruitment processes and coordination as the firm continues to expand. The ideal candidate will have at least 12 – 18 months of experience as an Office Assistant/Administrative Assistant/EA, albeit the firm is open to bringing in a junior that is willing to scale a learning curve. You must have excellent organizational and communication skills but most importantly the successful candidate is one that is able to join and integrate themselves into the culture and values of the firm. Strong IT skills are highly preferred. The firm has budgeted £30 – 40K on the base (prorated). The firm operates on an in-office model, with their offices based in Mayfair.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Hays is delighted to be working in partnership with Borough Market Trust to support the appointment of an Assistant Property Manager. This campaign reflects Borough Market's continued investment in its people and property function, and Hays' long-standing experience supporting value‑led organisations with specialist property and asset management recruitment. Assistant Property Manager - Borough Market Trust Salary: Circa £42,000 Closing date: 15 May 2026 About Borough Market Borough Market is one of London's most cherished institutions and a registered charity with a long-term commitment to food, people and place. Alongside the world-famous market, the Trust owns and manages a diverse mixed‑use portfolio including retail, hospitality, office and residential properties, with income from these assets supporting the charity's wider mission. Borough Market is proud of its people‑first culture - a place where collaboration, integrity and purpose genuinely matter. The Role We are looking to appoint an Assistant Property Manager to support the Head of Asset Management in the day-to-day management of Borough Market's property portfolio.This role has a particular focus on the Trust's investment properties, including cafés, restaurants, bars, offices and residential units, and sits within a small, close-knit team. The appointment comes at an important point for the organisation, as Borough Market looks to bring its market and investment property activity closer together. You will be visible on site, involved in the practical realities of managing a busy and varied estate, while also contributing to a long-term vision for how the property functions operate. What You'll Be Doing • Supporting the Head of Asset Management with the day-to-day management of a mixed‑use estate, • Acting as a key point of contact for tenants, contractors and professional advisers, • Coordinating repairs, maintenance and minor works alongside the Facilities team, • Maintaining accurate lease, compliance and key date records (Re‑Leased or similar systems), • Supporting residential tenancy renewals, service charges and insurance queries, • Assisting with health & safety compliance and statutory requirements., • Liaising with local authorities and stakeholders on planning, licencing and related matters, • Providing strong administrative support and contributing to ad‑hoc property projects About You Borough Market are open-minded about background and career path. You might be working in residential or commercial property management, estates, facilities or a similar environment and public or private sector experience is equally welcome. More important than qualifications is how you work: • Collaborative, pragmatic and comfortable supporting senior stakeholders, • Organised, resilient, confident and able to juggle multiple priorities, • Happy to be present on site and part of the day‑to‑day life of Borough Market Working Arrangements & Benefits • Predominantly on‑site role (hybrid working of up to one day per week considered after probation; first six months on‑site preferred), • 25 days annual leave, plus bank holidays, • Contributory pension with up to 7% employer matching, • Group life insurance, • Study leave policy, • Enhanced maternity benefits, • Cycle to work scheme How to Apply This appointment is being supported by Hays, working on behalf of Borough Market Trust. For further information or a confidential discussion, please contact Molly Spencer at Hays on Applications close on 15 May 2026. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description: Location: London (with domestic/international travel) Language: Fluent Mandarin and English (Mandatory) Role Type: Full-time, Early Career / Entry-level (High potential) Role Overview: We are looking for a reliable and highly organized Personal Assistant to support a London-based Principal. This is a versatile role designed for a proactive individual who excels at managing daily logistics and ensuring the Principal’s schedule runs with maximum efficiency. Core Responsibilities Daily Logistics & Mobility Support • Mobility Management: Act as the primary point of transportation for the Principal in London. This involves professional driving, meticulous route planning, and ensuring the vehicle is always in peak condition., • Itinerary Support: Manage the daily flow of appointments and social engagements, ensuring punctual arrivals and seamless transitions., • Travel Coordination: Provide essential on-the-ground support during domestic and international trips, including airport transfers and local logistics. Personal & Operational Assistance • Lifestyle Support: Execute a variety of daily errands, procurement tasks, and lifestyle-related administrative duties., • Ad-hoc Projects: Handle diverse requests with a solution-oriented mindset and high attention to detail. Requirements (Mandatory) • Language: Professional fluency in both Mandarin and English is essential., • Driving: A valid UK Driving Licence with a clean record. Must be a confident and safe driver with good knowledge of London., • Mindset: A "high-potential" individual who is adaptable, discreet, and eager to learn. We welcome applications from high-quality candidates who may be early in their career or looking for a unique entry-level opportunity., • Right to Work: Must have a valid and permanent Right to Work in the UK. Nice to Have • Adaptive & Forward-Thinking: A naturally curious mindset with a genuine interest in exploring new concepts and emerging trends (e.g., AI applications, Web3/Crypto environments)., • Lifestyle Interests: Familiarity with or an interest in Golf (assisting with bookings, logistics, or basic knowledge of the sport).

We are seeking an experienced and highly capable Executive Assistant to the COO to operate as a true right-hand partner on a 12-month maternity cover basis. This is a senior, hands-on role requiring excellent judgement, strong business acumen, and the ability to operate with discretion at a C‑suite level. The successful candidate will support the COO with complex diary management, stakeholder engagement, and project coordination, while also providing broader administrative support to the office of the COO. This role plays a key part in enabling the efficiency, focus, and effectiveness of one of SThree’s most senior leaders. About us SThree is the global STEM workforce consultancy, fusing ambition, expertise and technology. We advise businesses, build expert teams and deliver project solutions, to outpace tomorrow, together. We’ve been in STEM for more than 39 years– a global team with local expertise across specialist sectors in Engineering, Life Sciences and Technology. We aspire to be the game-changers in STEM. We are all in, we build partnerships, we think big, and we do the right thing. We bring skilled people together, whatever the speed, scale and scope of the ambitions, to build the future. What you’ll be doing • Acting as the primary point of contact for the COO, internally and externally, • Managing complex diaries, inboxes, meetings, and international travel, • Preparing high-quality correspondence, reports, presentations, and meeting packs, • Ensuring the COO is fully briefed pre‑meeting and supported with follow‑up actions, • Managing stakeholder relationships across the business globally, • Coordinating ad‑hoc projects, events, and initiatives, • Handling sensitive information with absolute discretion and professionalism, • Providing occasional cover for other senior Executive Assistants What we’re looking for • Proven experience as a C‑suite Executive Assistant / Personal Assistant, ideally within a technology or professional services environment, • Advanced proficiency across the Microsoft Office Suite, • Strong experience of minute taking and presentation preparation, • Demonstrated experience managing events and complex logistics, • Commercially minded with a strong sense of priority and outcome focus, • Proactive, calm under pressure, and consistently one step ahead, • Confident decision-maker with strong problem-solving skills, • Highly organised with excellent time management and attention to detail, • Trusted to handle sensitive and confidential information with discretion What's in it for you • Hybrid working options for flexibility., • Bonus linked to company and personal performance., • 28 days holiday plus public holidays, with an annual leave purchase scheme., • Private healthcare, discounted dental insurance, and health cashback scheme., • Paid volunteering days and caregiver leave., • Access to retail discounts and our company share scheme. What we stand for We’re committed to ensuring that every colleague, candidate, and member of our community experiences fair, equitable, and respectful treatment. We strive to create an environment where everyone belongs, feels valued, and is supported to thrive. If you require any assistance or reasonable adjustments during the application process, please let us know. We’re here to help.

We are excited to offer an opportunity for a Fabric Assistant role to join our Fabric and Trims team on a full-time basis for 6 months. This role will be based in our London office. This role provides dedicated administrative and logistical support to the Fabric function in London, ensuring efficient management of purchase orders, shipments, inventory records and departmental administration. KEY RESPONSIBILITIES Purchase Order & Financial Coordination • Take full ownership of raising and managing purchase orders (POs) for Studio requirements in London., • Ensure all POs are accurately issued, tracked, and updated where required. Verify pricing accuracy against agreed supplier quotations prior to issuing purchase orders., • Liaise directly with suppliers to confirm order details, pricing, and shipment timelines., • Manage invoice processing, ensuring alignment between POs, invoices, and delivered goods., • Request and collect all required shipping and commercial documentation from suppliers upon dispatch to support Accounts processing., • Liaise with the Accounts department to ensure timely reconciliation and payment of invoices., • Request and file technical sheets for all ordered fabrics to ensure accurate internal records. Shipments & Logistics • Take full ownership of fabric-related shipment coordination for London., • Request proforma invoices and required shipment documentation from suppliers prior to dispatch., • Generate shipment labels through the internal system in line with company procedures., • Ensure all shipment details (values, quantities, references) are accurately aligned with internal records., • Monitor inbound and outbound shipments, proactively following up on delays where required., • Onboard new suppliers into the internal system database to enable shipment and PO processing., • Maintain accurate shipment records and tracking information for all London-based movements. Data & Administrative Support • Maintain accurate digital records of purchase orders, invoices, and fabric documentation., • Provide fabric-related data and documentation to internal teams (including sustainability) when requested. Cross-Functional Coordination • Liaise with internal teams on operational fabric matters originating from London., • Act as the coordination point between London and Milan teams to ensure alignment on fabric orders, shipments, and related documentation., • Provide coordination support for fabric-related requests from London-based teams, liaising with Milan where required., • Lead logistical coordination during Show periods, including consolidation of supplier stock, shipment to London, and onward distribution to Milan where required., • Track stock availability, shipment status, and urgent transfers to ensure materials align with Show production timelines., • Manage high-volume, time-sensitive fabric movements during peak periods in collaboration with suppliers and internal teams., • Any other ad hoc tasks required. (Please note this is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role) PROFILE & KEY SKILLS • Minimum 2-3 years’ experience within a fabric, sourcing, or product development environment., • Proven experience independently raising and managing purchase orders and supplier coordination., • Strong understanding of fabric ordering processes, pricing structures, and shipment workflows., • Experience working alongside fabric R&D or product development teams is advantageous., • Ability to work autonomously and manage priorities with minimal supervision., • High attention to detail, particularly in price verification, documentation, and shipment accuracy., • Confident communicator when liaising with suppliers and internal teams. BENEFITS • Staff discounts, • Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.), • Perkbox Discounts and Wellness Hub, • Cycle to work scheme, • Generous annual leave allowance, • Pension Scheme, • Training and hands-on experience, • Opportunities to build new skills and gain valuable industry knowledge Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out. Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement please visit this link

My client is a leading UK Legal Aid law firm highly renowned for their expertise in criminal and family law, they are now looking for a confident and personable HR Assistant on a permanent basis, to join their busy London office. Reporting to the Head of HR and working with the wider HR team. The HR Assistant will provide administrative support and co-ordinate a number of specific HR processes on a day-to-day basis to assist with the general smooth running of the department. This is a generalist role where the role holder will be involved in all aspects of HR from recruitment, benefits, appraisals, inductions etc. The key duties will include: • Preparing and delivering new staff inductions (for both support staff and fee earners), • Providing support for staff appraisals and mid-terms – preparing paperwork and conducting meetings with line managers, • Responsible for the HR systems and spreadsheets – adding new joiners, removing leavers, monitoring holidays/flex/flexible working arrangements/absences, amending and updating records, • Undertaking various administrative tasks including ordering eye test vouchers, processing sickness forms and medical notes, updating staff records and lists and various spreadsheets., • Recruitment: preparing job descriptions, advertising vacancies and liaising with recruitment agencies and direct applicants & preparing offer paperwork., • Assisting with staff benefits e.g. cycle to work scheme, season ticket loan forms, travel insurance, eye tests. The HR Assistant will have a minimum of 1 year’s HR experience ideally in a professional services firm. It is essential to possess excellent Microsoft Word and Excel skills. The right candidate will possess strong communication and prioritising skills. Any recruitment experience will be beneficial. The HR Assistant will maintain high levels of confidentiality, work autonomously and be an energetic & enthusiastic individual.

HR & Office Assistant Reporting to: Head of HR and Chief of Staff Founded in 2012 by world-renowned plastic and reconstructive surgeon Dr Yannis Alexandrides, 111SKIN is a global skincare brand that bridges the gap between scientific innovation, luxury and community. Beloved by A-listers, high-profile makeup artists, and skincare connoisseurs, 111SKIN is also highly regarded by some of the most reputable editors and industry bodies. Whom we are looking for: We are looking for a highly organised, proactive and detail-oriented HR & Office Assistant to support both the Human Resources and Office Management functions. This is a varied role suited to someone who thrives in a fast-paced environment, enjoys multitasking, and takes ownership of delivering a smooth and professional employee experience. The ideal candidate will have strong HR administrative experience, excellent organisational skills, and a natural ability to create structure, efficiency, and a positive workplace environment. What you’ll do: You will provide essential support across HR administration and office operations, ensuring smooth day-to-day functioning of both people processes and the physical workplace. You will act as a key support across the employee lifecycle while also maintaining a welcoming, efficient and well-run office environment. What success looks like: • HR processes are accurate, timely, and well maintained, • Employees receive a seamless onboarding and HR experience, • The office runs efficiently, professionally, and is always well presented, • Strong relationships are built with employees, suppliers, and service providers, • Systems and records are consistently up to date and compliant, • You proactively identify and improve processes across HR and office operations Duties and responsibilities: HR Responsibilities: • Support payroll administration and HR processes, • Manage new starters, leavers, and employee changes, • Issue offer letters, contracts, and employment change letters, • Request and manage employment references, • Upload and manage vacancies on LinkedIn, • Assist with annual appraisal administration, • Maintain and update HR systems accurately, • Ensure job descriptions are up to date for all roles, • Conduct and document exit interviews, • Produce HR reports (sickness absence, turnover, engagement), • Support general HR administration as required Office Management Responsibilities: • Act as front-of-house, ensuring a professional and welcoming reception experience, • Manage meeting rooms, visitor experience, and refreshments, • Oversee daily office operations and ensure a clean, organised workspace, • Maintain office standards and resolve issues proactively, • Manage suppliers and external vendors (cleaners, couriers, contractors, landlord), • Liaise with IT provider and support employee IT requests, • Coordinate office maintenance and equipment servicing, • Ensure office equipment is fully operational, • Support Health & Safety compliance including fire safety checks and risk assessments, • Manage office supplies, stationery, and consumables, • Oversee incoming and outgoing post distribution, • Support onboarding including desk setup, equipment, and welcome packs, • Organise office events and social activities, • Support general office errands and ad hoc requests Requirements: • Minimum 3+ years HR administrative experience, • Strong attention to detail and accuracy, • Excellent organisational and multitasking skills, • Strong analytical skills and reporting capability, • Proficiency in Microsoft Excel and PowerPoint, • Ability to manage confidential information appropriately, • Strong communication and interpersonal skills, • Self-motivated and able to work independently, • Experience in office coordination or facilities support (desirable) Culture & Benefits: Everything we do at 111SKIN is to help people. From giving clients the confidence to go makeup-free, to giving back to the community and preserving the environment. It’s part of 111SKIN’s DNA. It’s who we are. As a member of our team, we hope you will help us champion our values of entrepreneurial mindset, caring collaboration, and determination to succeed. Some of the benefits include: • Flexible working arrangement - 4 days in the office 1 day working from home, • 4pm Friday finish and summer hours during July & August with a 2pm Friday finish, • 25 days + bank holidays annual, • 3 extra days of paid holiday during the festive period, • Religious holiday swaps, • 3 free 111SKIN products per month, • 85% employee discount on additional 111SKIN products, • 1 complimentary 111CRYO/Heat session per week, • 1 complimentary facial at Harley Street Suite per quarter, • 40% discount on non-surgical treatments at 111 Harley Street, • Expenses towards eye tests, • Bike2work scheme, • 2 weeks of compassionate leave, • IVF support, • Enhanced maternity & adoption, • Enhanced sick pay, • EAP service, • Employee referral scheme, • Dog friendly office Monday and Friday At 111SKIN, we believe that diversity drives innovation and inclusion fosters creativity. We are committed to building a diverse team and creating an inclusive environment where everyone can thrive. We encourage applications from individuals of all backgrounds, experiences, and perspectives.

Our client, a globally recognised creative studio working across luxury, cultural, and brand-led experiences, is seeking an Events Assistant to join their London team. This role offers the opportunity to support the delivery of immersive environments and culturally driven projects for international brands and institutions. Working closely with Producers and Creative teams, you will assist in the coordination and execution of projects from initial preparation through to on-site delivery. The position requires a high level of organisation, adaptability, and attention to detail, with exposure to both logistical coordination and creative production processes. It is well suited to someone looking to develop within a fast-paced and design-led environment. Key responsibilities include supporting producers with day-to-day project coordination and administrative requirements, assisting with supplier outreach, quotations, and production documentation, and helping maintain project timelines, schedules, and cost tracking. You will coordinate logistics such as deliveries, travel arrangements, and on-site requirements, while also supporting installations and live event days to ensure smooth and efficient execution. The role will involve assisting with sourcing materials, props, and event elements, as well as maintaining organised project files and documentation. We are looking for someone with a genuine interest in experiential, cultural, and design-led events, who demonstrates strong organisational skills and a high level of attention to detail. Clear communication, a collaborative mindset, and a proactive, solutions-oriented approach are essential. This is an excellent opportunity to gain hands-on experience within a leading creative studio, contributing to projects that sit at the forefront of culture, design, and brand experience.

We are looking for a highly organised and proactive HR Assistant for a 12 month fixed term contract to join a fast-paced and collaborative HR team based in London. This role provides centralised administrative support across the HR function and plays a key part in supporting the full employee lifecycle. You will work closely with HR colleagues and managers across the business to ensure HR processes run smoothly, support recruitment and onboarding activities, maintain accurate employee data, and contribute to continuous improvements within HR operations. This is an excellent opportunity for someone with early HR experience who is looking to develop their career within a supportive and dynamic HR team. Key Responsibilities • Coordinate interview scheduling and candidate communications., • Draft employment contracts and support onboarding processes, including right to work checks., • Maintain accurate employee records and HR documentation., • Support payroll administration and maintain the monthly payroll tracker., • Assist with benefits administration such as pension communications, eye care vouchers and cycle to work schemes., • Monitor the HR inbox and respond to employee queries., • Produce regular HR reports including absence and HR metrics. About You • Previous administration experience, ideally with at least 6 months within an HR team., • Strong organisational skills and attention to detail., • Excellent communication skills and ability to manage multiple priorities., • Comfortable working in a fast-paced environment while maintaining accuracy and confidentiality. This is a great opportunity for someone looking to develop their HR career within a collaborative and supportive team. *Due to volume of applications, we are only able to respond to successful candidates.

Team Assistant - London - A world-leading Financial Services organisation is seeking a Junior Float Assistant who is fluent in German who can demonstrate the ability to communicate effectively with international clients and stakeholders. Located in Central London, the Junior Float Assistant role involves a mix of administrative tasks, such as diary and calendar management, meeting coordination, domestic and international travel arrangements, expense and invoice processing, general administration, and team coverage. The Junior Float Assistant role suits an individual who wants to use the range of their language skills in the workplace to improve their corporate communication skills, gain exposure working within a world-renowned Finance firm, and master traditional business support tasks as listed above. As the Junior Float Assistant, you will be compensated competitively including an annual bonus complimented by an outstanding company benefits package, extensive professional training and upskilling opportunities, and strong leadership guidance and support. Key Skills & Experience Required: • Business Fluency in German and English (reading, writing, and speaking) with exceptional interpersonal skills., • Corporate work experience advantageous but not essential., • Driven and focussed approach to work with meticulous attention to detail., • An innate confidence and strong desire to work in the corporate world., • 12 months experience as a Team Assistant or Executive Assistant

C-Suite Executive Assistant Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner. • Very generous salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am to 5:30pm, • Tremendous employee health, wellness, and family friendly benefits, • Subsidised gym membership, • Sabbatical leave C-Suite Executive Assistant Key Responsibilities: • Provide extensive and complex diary and travel management across multiple time zones, • Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs, • Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions, • Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner, • Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground, • Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc., • Ensure effective document management using the firm’s systems creating ease of access to the required information for the Senior Partner C-Suite Executive Assistant Skills & Requirements: • Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment, • Experience supporting very senior executives, in an Executive Assistant role, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion, • A high level of discretion in handling confidential information, • Strong problem-solving skills and attention to detail, • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels, • Flexibility to adapt to changing priorities and work under pressure, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

We’re looking for a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team, supporting the delivery of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects. This is a key coordination role within a fast-paced bidding environment, where accuracy, communication, and the ability to manage deadlines are essential. What you’ll be doing: • Coordinating the full bid process from ITT receipt through to submission, post-tender, and handover, • Managing document control, including registers, filing systems, and version control, • Reviewing ITT information to identify requirements, actions, and deadlines, • Issuing tender information to internal teams and tracking progress, • Writing, reviewing, proofreading, and formatting tender responses, • Supporting the preparation and submission of PQQs and bid documents, • Managing client portals and electronic document systems (EDMS), • Coordinating NDA processes and ensuring compliance with procedures, • Arranging meetings, preparing agendas, and producing minutes and action logs, • Maintaining deliverables trackers and bid progress reporting, • Supporting the creation of CVs, capability documents, and presentations, • Maintaining CRM systems and bid libraries, • Liaising with internal teams to ensure deadlines and submissions are met, • Experience in a Bid Coordinator / Bid Assistant role (construction experience preferred), • Strong organisational skills and excellent attention to detail, • High standard of written English, spelling, grammar, and formatting, • Ability to manage multiple deadlines in a fast-paced environment, • Strong communication and coordination skills, • Proficient in MS Office (Word, Excel, PowerPoint, Outlook), • Experience with CRM systems or document management tools advantageous, • Work on major UK construction and infrastructure bids, • Fast-paced, collaborative preconstruction environment, • Strong pipeline of high-profile projects

Team Assistant - London - A world-leading Financial Services organisation is seeking a Junior Float Assistant who is fluent in French who can demonstrate the ability to communicate effectively with international clients and stakeholders. Located in Central London, the Junior Float Assistant role involves a mix of administrative tasks, such as diary and calendar management, meeting coordination, domestic and international travel arrangements, expense and invoice processing, general administration, and team coverage. The Junior Float Assistant role suits an individual who wants to use the range of their language skills in the workplace to improve their corporate communication skills, gain exposure working within a world-renowned Finance firm, and master traditional business support tasks as listed above. As the Junior Float Assistant, you will be compensated competitively including an annual bonus complimented by an outstanding company benefits package, extensive professional training and upskilling opportunities, and strong leadership guidance and support. Key Skills & Experience Required: • Business Fluency in French and English (reading, writing, and speaking) with exceptional interpersonal skills., • Corporate work experience advantageous but not essential., • Driven and focussed approach to work with meticulous attention to detail., • An innate confidence and strong desire to work in the corporate world., • 12 months experience as a Team Assistant or Executive Assistant

PA to Head of Chambers Due to rapid growth Chancery Court Tax Chambers (CCTC) are seeking a personal assistant with a minimum of two years experience to assist the Head of Chambers. Company Description CCTC is a boutique tax chambers located in Gray's Inn Square, London. We provide UK and international tax and wealth structuring advice to high and ultra-high net worth individuals, business owners, banks, trustees, trust companies, funds, and entrepreneurs. With over 20 years of experience, CCTC specialises in advising clients in situations where confidentiality and privacy are paramount. Our expertise extends from traditional sources of wealth, such as residential and commercial property and family trading businesses, to cutting-edge technologies like Blockchain and derivative crypto-funds. Role Description This is a full-time on-site role for PA to Head of Chambers at CCTC. You will be responsible for day-to-day administrative tasks and personal assistance to the Head of Chambers such as: • Deal with incoming mail and deliveries and coordinate the pick-up and delivery of mail and couriers., • Arranging flights and travel itinerary., • Maintaining records, • Book hospitality and private engagements, • Printing / scanning documents, • Assisting with general office duties eg. making sure stationary stock is full Skills & Qualifications • Excellent organisational and time management skills., • Strong attention to detail and accuracy., • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)., • Good written and verbal communication skills., • Ability to work effectively in a team environment., • A positive attitude, • Prior experience in a legal or financial setting is a plus., • Problem solving skills.

About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements., • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas., • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources., • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate., • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities., • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings., • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence., • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements., • Special Projects: Support various strategic initiatives and ad-hoc projects as needed. Requirements • Bachelor’s Degree required, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments., • Exceptional organizational, interpersonal, and communication skills, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly), • Self-starter with a “can-do” mindset and solution-oriented approach, • Calm, resourceful, and able to solve problems independently under pressure, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends), • Solid knowledge of Google Workspace and Microsoft applications, • Ability to handle sensitive information with discretion, • Ability to travel domestically and internationally as needed

Senior Wealth Planning Assistant | Wealth Planning 12 Month FTC - £ Competitive Package London A fantastic opportunity for an experienced wealth planning administrator to join a collaborative Wealth Planning team and play a key role in delivering exceptional client service. We're looking for a Senior Wealth Planning Assistant to provide comprehensive administrative support to Wealth Planners, ensuring smooth client onboarding, meeting coordination, and first-class client outcomes. What you'll do • Support Wealth Planners with client administration, meeting preparation, and post-meeting actions, • Handle new business processing, CDD, and accurate application paperwork, • Act as first point of contact for client queries and coordinate with central services, • Maintain accurate client records on XPlan and associated systems, • Strong experience in wealth planning administration or similar client-facing financial services role, • Good knowledge of financial planning products and processes, • Excellent organisational skills with strong attention to detail, • Proficient in MS Word/Excel; XPlan and Voyant experience desirable, • Outstanding communication and interpersonal skills, • Key role within a professional, client-focused wealth management team, • Opportunity to mentor junior staff and drive process improvements, • Clear progression opportunities within wealth planning DM me if you'd like to discuss this opportunity or know someone who would be a great fit.

Love Luxury is a fast-growing brand renowned for the resale of authentic, high-end designer handbags, jewellery, and timepieces. We cater to an elite clientele that values trust, discretion, and excellence. For over 15 years, Adam and Emily Abraham have built an extensive network of loyal clients who share a deep passion for luxury. As we continue to expand, we’re seeking passionate, driven, and ambitious individuals to join us on our mission - to build lasting trust in luxury by connecting people with authentic pieces, exceptional service, and timeless elegance. Admin Assistant Love Luxury is looking for a highly organised Admin Assistant to support day-to-day operations across sales, logistics, website management, and after-sales. This role is essential to ensuring a seamless luxury experience for our clients and supporting the wider team. This role is based in Knightsbridge, and is a full time 48 hours a week role. What you'll be doing: • Process client orders and contact clients immediately for any missing invoicing or shipping details, • Maintain proactive follow-ups on live leads in coordination with Sales Executives, • Respond to customer enquiries relating to orders, shipments, and documentation, • Monitor all DHL shipments daily, confirm collections and deliveries, and manage after-sales check-ins, • Liaise with DHL to resolve delays, delivery issues, or missing parcels, • Review courier performance and support negotiations on pricing and service, • Review website product listings daily for accuracy in pricing, descriptions, and imagery, • Log and prepare new watches for listing, requesting verification prior to upload, • Conduct competitor price checks and notify relevant team members of sales, • Support authentication administration, including documentation, certificates, and record-keeping, • Prepare purchase agreements, invoices, and ensure all documents are correctly saved and filed, • Support in-store sales during busy periods, • Assist with end-of-day closing duties, paperwork reconciliation, and cross checking all end of day paperwork is complete. What you'll bring: • Highly organised with strong attention to detail, • Confident communicator with a professional manner, • Comfortable working in a fast-paced luxury environment, • Proactive, reliable, and able to manage multiple priorities, • Minimum 1 year administrative experience. Please note, we only accept applications via LinkedIn and Indeed - any calls made to our sales team will be transferred back to the application. At Love Luxury, we are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where every team member is valued, respected, and empowered to thrive — regardless of background, nationality, or identity. Due to the large number of applications, our team endeavours to respond within one week.

Executive Assistant Location : Hybrid with 2-3 days per week in London , Bracknell and Stevenage This role will report to and work in collaboration with the UK Chief of Staff to ensure the effective and successful running of the CEO and COO offices, enabling them to focus on strategic initiatives while you take care of the details. Your ability to multitask, prioritize, and communicate effectively will be instrumental in ensuring the seamless operation of the COO. This role is seeking an individual who has a proven background in managing complex scheduling and day to day organisation at a senior executive level, as well as a great attention to detail, resourcefulness and the ability to remain calm under pressure. Are you ready to shape your world and change the way the world works? Do you want to collaborate and achieve together with committed people to ensure our leaders can excel? This is your world and your opportunity to shape it for the better. Your role This role requires a positive, flexible and curious individual who has a passion for organisation and making an impact. The main responsibilities of the role include;  Focusing on the priorities and tasks required to support the effective day to day running of the COO.  Complex diary Management to include effective triage, prioritisation and time management considering multiple timezones to ensure strategic goals are met.  Mailbox management to include initial triage, flagging or redirecting where appropriate.  Planning travel and meetings including all logistics associated to match itineraries.  Planning customer trips and entertainment schedules  Safeguarding the COO’s time; in addition, ownership of the coordination and distribution of meeting materials in advance to facilitate.  Deputising for the CEO EA where required  Pro-actively developing and following up on action items required of the COO and their team  Administrative tasks for the COO, such as taking meeting minutes, printing documentation and ad hoc admin etc.  Demonstrating a consistent and professional representation of the COO brand as a key liaison to both internal colleagues and external customers/offices  Building knowledge and networks with other HQ and Global Office Teams within the organisation  Attend and be involved in key Leadership Team meetings with accountability to track and follow up on actions and activities Your Skills and Experience  Proven experience as an executive assistant to a CEO or a Senior Executive  Excellent organisational, planning and time management skills.  Exceptional interpersonal skills ,verbal and written communication .  Ability to prioritise and handle multiple tasks and demands at any given time.  Proficiency in MS Office Suite  Strong problem-solving and decision-making skills.  A proactive and detail-oriented approach to work.  High level of professionalism, integrity and discretion.  Commercial awareness. If you are a resourceful, adaptable, and ambitious individual with a passion for supporting top-level executives, we want to hear from you! You would join us in becoming an integral part of a team that’s shaping the future. We are a Disability Confident Employer and will offer an interview to disabled applicants who meet the minimum/essential criteria for the role. Email if you would like to apply through the Disability Confident Interview Scheme. Achieve together We are recognised as a responsible and inclusive employer: Not only are we a certified Disability Confident Leader, a Times Top 50 employer for Gender Equality, a Top 75 employer for Social Mobility, accredited with the Living Wage Foundation and a signatory for the Race at Work Charter, but we are also committed to the United Nations standards for LGBTI+ and a Stonewall Top 100 Employer. We are people centric: Our work environments enable you to Be Completely You. Our active people-led Inclusive Community networks are representative of all aspects of diversity and are instrumental in enabling and supporting our innovative approach to inclusion.

We are working with a leading professional services firm who are seeking a Facilities Assistant to join their London office. This is a hands-on and varied role that will play a vital part in ensuring the smooth running of the workplace, supporting both staff and visitors, and assisting the Facilities Manager with a range of operational and project-based responsibilities. This is an excellent opportunity for someone looking to develop their career in facilities management within a professional services environment. Key Responsibilities • Support the Facilities Manager and London Facilities Helpdesk service., • Respond to and manage Facilities Helpdesk enquiries (email, Teams, calls), allocating tasks to the appropriate departments., • Coordinate set-up of client meeting rooms and events, including furniture and equipment configuration., • Maintain the Facilities Helpdesk inbox and associated filing systems., • Act as the main contact for staff regarding facilities-related issues (faults, spills, leaks, etc.), coordinating the appropriate resources to resolve problems., • Liaise with contractors and suppliers across building management, cleaning, access control, M&E and other service providers., • Monitor and communicate daily with on-site M&E engineers and subcontractors., • Work across multiple systems including BMS, Access Control, CCTV and M&E portals., • Manage internal spreadsheets for facilities usage (task logs, lockers, parking, occupancy, desk allocation)., • Order and manage office supplies, liaising with vendors as required., • Conduct daily checks of key office areas (reception, kitchens, meeting rooms) ensuring cleanliness, supply levels and functionality., • Support new joiner and leaver processes, including office inductions and business card orders., • Assist with internal office moves and related communications., • Process invoices, raise POs, and manage credit card expenses via the firm’s finance systems., • Contribute to internal projects and firmwide initiatives, collaborating with other offices and departments., • Maintain and update Facilities intranet pages, guides and contact lists., • Ensure security measures comply with firmwide policies and guidelines., • Adhere to all relevant legal and regulatory obligations. Qualifications & Experience • Previous experience in a professional services environment is desirable., • Experience coordinating meeting rooms, events or functions., • Strong IT skills with good working knowledge of Microsoft Word and Excel. Personal Attributes • Commitment to high standards and delivering excellent internal client service., • Reliable, enthusiastic and approachable team player with a passion for facilities support., • Practical, common-sense approach with strong problem-solving ability., • Confident communicator able to influence and educate staff on best practice use of facilities., • Organised with strong administrative and planning skills; able to prioritise and multi-task effectively., • Flexible and adaptable to changing priorities and working hours. For more information, please contact Jess at AJ Chambers

About the Firm At Mortgage & Life limited, they help clients navigate through the mortgage journey, providing advice and recommendation across mortgage and protection products. With a team of experienced advisers, they ensure each client is cared for and guided throughout the process. About the Role As a personal assistant at Mortgage & Life Limited, you’ll play a key part in supporting the principal of the firm with every aspect of the business from helping to maintaining accurate client records, preparing essential documentation and managing diaries to ensure a smooth running of the business and contributing to delivering an exceptional client experience. The benefits for a Personal Assistant: • Part time position 3 days per week from 9am to 5pm., • £13 per hour., • Fixed term contract for 1 year., • Office based role., • Immediate start available., • Supportive office culture with full training and support provided. Your responsibilities as a Personal Assistant will include: • Handle incoming calls and emails, ensuring timely and professional responses., • Support the principal with the efficient running of the business., • Efficient and effective diary management. What will you need to succeed as a Personal Assistant: • Previous administration experience in a financial services company preferable., • Located within 30 minutes of Harrow., • Good organisation skills and attention to detail. Mortgage & Life Limited are an appointed representative of The Openwork Partnership, we are one of the UKs largest and longest established financial advice networks. There are many benefits of being part of something bigger including our ownership structure – at The Openwork Partnership we are owned by our appointed representative firms, Bain Capital and our employees so is somewhat of a democracy. We boast a broad proposition with deep ties to providers, and being one of the largest advice networks in the UK, we have some serious resources at our disposal, and put the development of our colleagues, advisers and firm support staff first, with our very own Business School. Here at The Openwork Partnership we all come together through the Openwork Foundation – who have donated over £22m to UK registered charities since it was founded.

A well-established, multi-office High Street law firm is seeking an experienced Legal Assistant to join its Private Client department. This is an excellent opportunity for a candidate with proven experience in Wills, Probate, and Lasting Powers of Attorney (LPAs) to support a busy and highly regarded team. This is a full-time position supporting a senior solicitor and legal executive on a varied and engaging caseload, including wills, probate and estate administration, trusts and estate planning. Key responsibilities include: • Assisting with private client matters including Wills, LPAs, Probate, and Trusts, • Preparing legal documentation and correspondence, • Submitting LPA and Grant of Probate applications online, • Supporting client meetings and maintaining strong client relationships, • Providing additional support to the probate team as required The ideal candidate will demonstrate: • A minimum of 2 years’ experience within Private Client (Wills & Probate), • Strong experience drafting and preparing legal documents, including wills, LPAs, probate documentation, trust-related documents and general correspondence, • Knowledge of completing IHT forms (IHT205, IHT217, IHT400), • Experience preparing Probate applications online, • Ability to draft documents from solicitor’s notes, • Experience using LEAP case management system (preferred), • Strong technical knowledge with the ability to work independently, • Excellent organisational and administrative skills, • Confident, professional communication skills with a client-focused approach, • Digital audio transcription skills (minimum typing speed of 60 WPM), • A friendly, approachable, and team-oriented attitude, • Flexibility to travel between office locations as required Salary & Benefits • Salary from £28,500 - £32,000, • Discretionary performance-related bonuses, • Profit share bonus scheme, • Company pension, • Employee discount scheme, • On-site parking, • Generous holiday allowance (5.6 weeks including bank holidays), • Extra day’s leave for your birthday, • Regular staff social events For more information, apply directly or contact Jess at AJ Chambers

About Us: OMODA & JAECOO OMODA & JAECOO are new brands built by Chery Group, which is a leading Chinese automobile company. OMODA & JAECOO operate individually from other brands of Chery Group. Its business scope covers the R&D, production, and sales of passenger cars. Chery Motors Since founded, Chery has always taken adhering to technology-driven strategy, creating a vehicle brand with international competitiveness and influence as its corporate vision. Relying on the constant pursuit of technological innovation, Chery has become the first passenger vehicle enterprise in China to master the core technology of engine, gearbox, chassis, platform, and new energy, and the first one in China to export vehicle, CKD parts, engine and vehicle manufacturing technology and equipment to overseas market. Chery has always focused on developing domestic and international markets. Chery has continuously deepened its globalization through the implementation of product strategy, localization strategy and talent strategy. After more than 20 years of development, Chery’s sales and services network covers more than 80 countries and regions and has won the trust of over 11 million consumers worldwide. Role Overview: The HR Assistant will provide comprehensive administrative and operational support across all areas of HR, ensuring efficient delivery of HR processes and a positive employee experience. This is a hands-on role ideal for a graduate or junior professional looking to develop a career in HR within a dynamic and growing organisation. Key Responsibilities: 1. HR Administration & Employee Lifecycle • Support onboarding and offboarding processes, including preparing contracts, offer letters, and exit documentation, • Maintain accurate employee records on HR systems, • Assist with probation tracking, contract changes, and employee status updates, • Manage HR inbox and respond to routine employee queries in a timely manner 2. Recruitment & Talent Support • Coordinate interview scheduling and candidate communications, • Support job posting and CV screening processes, • Assist in preparing interview packs and tracking recruitment progress, • Maintain candidate records and ensure a positive candidate experience 3. Payroll & Benefits Administration • Support monthly payroll preparation, including data collection and validation, • Assist with benefits administration (e.g. pension, insurance, car schemes), • Track employee absences, annual leave, and other HR metrics 4. HR Operations & Compliance • Ensure HR documentation is compliant with UK employment legislation and company policies, • Support implementation of HR policies and procedures, • Assist with audits and reporting as required, • Maintain confidentiality and data protection in line with GDPR 5. Employee Engagement & Office Support • Support organisation of employee events and internal communications, • Assist with employee engagement initiatives and surveys, • Provide general administrative support to the HR and Admin function 6. Learning & Development (L&D) Support • Support the coordination and administration of training programmes and learning initiatives, • Maintain training records and monitor employee training completion, • Assist in organising internal and external training sessions, including logistics and communications, • Support onboarding training plans and induction programmes for new joiners, • Assist in tracking learning needs and development plans in collaboration with managers, • Provide administrative support for performance management and development-related processes 7. Additional Responsibilities • Carry out any other ad hoc duties as reasonably required by the line manager, • Provide flexible support across HR and administrative functions in a fast-paced and evolving business environment. Essential requirement • Degree in Human Resources, Business Administration, or related field, • Strong organisational and administrative skills, • Excellent communication skills (written and verbal), • High attention to detail and accuracy, • Proficient in Microsoft Office (Excel, Word, Outlook), • Ability to handle confidential information with discretion Desirable requirement • Previous HR internship or administrative experience, • Knowledge of UK employment law basics, • Familiarity with HR systems (e.g. Moorepay, SuccessFactors), • Working towards or interested in pursuing CIPD qualification

Role Overview The Operations Assistant will support the Head of Operations in the day-to-day management of a portfolio of managed office spaces. This role focuses on ensuring operational efficiency, resolving issues as they arise across sites, and maintaining a high standard of service delivery for occupiers and stakeholders. You’ll be the “eyes and ears” across the portfolio—helping identify problems early, coordinate solutions, and keep everything running smoothly. Operational Support Assist the Head of Operations in overseeing multiple managed office locations Monitor day-to-day operations and flag issues requiring escalation Support implementation of operational policies and procedures Help coordinate new site launches, refurbishments, and fit-outs Act as a first point of contact for operational issues across the portfolio Log, track, and follow up on maintenance, service, and tenant-related issues Coordinate with contractors, suppliers, and site teams to resolve problems efficiently Ensure timely communication and updates to relevant stakeholders Facilities & Maintenance Coordination Liaise with facilities management providers and contractors Schedule planned maintenance and reactive works Track service performance and ensure SLAs are met Assist with compliance checks (health & safety, statutory requirements)Tenant & Client Support Support occupier experience by responding to queries and requests Help manage tenant communications and notices Assist with onboarding new tenants and offboarding processes Administrative & Reporting Duties Maintain accurate records of issues, works, and site activity Prepare reports for the Head of Operations (e.g., issue logs, performance metrics) Assist with budgeting tracking and invoice processing where required Support data collection for operational performance analysis Skills & Experience Previous experience in operations, facilities, property management, or similarStrong organisational and multitasking skills Ability to manage and prioritise multiple issues across different locations Excellent communication skills (written and verbal) Problem-solving mindset with attention to detailProficiency in Microsoft Office (Excel, Outlook, Word) Experience in managed offices, coworking, or commercial property Familiarity with facilities management systems or CAFM tools Understanding of health & safety and compliance requirements

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Assistant Property Manager - Entry Level Location: Bromley Salary: £25,000 – £27,000 per annum Hours: Monday to Friday, 9:00am – 5:30pm The Opportunity We are working with a well‑established multi‑branch estate agency in Bromley who are looking to appoint an Assistant Property Manager to support their growing property management team. This is an excellent opportunity for an organised and motivated individual looking to start a career in property management. No prior experience is required, full training and support will be provided. Key Responsibilities • Assisting Property Managers with the day‑to‑day management of residential properties, • Acting as a point of contact for landlords, tenants and contractors, • Managing maintenance requests from instruction through to completion, • Coordinating contractors and chasing progress on works, • Updating property management systems and maintaining accurate records, • Supporting with tenancy administration and compliance documentation, • Handling incoming calls and emails in a professional and efficient manner, • General administrative support across the property management department The Ideal Candidate • Highly organised with strong attention to detail, • Professional and confident communicator (written and verbal), • Willing to learn and develop a career within property management, • Proactive, reliable and able to work well within a team, • Comfortable using IT systems and learning new software, • Able to manage multiple tasks and prioritise effectively What’s on Offer • Full training and ongoing support, • Clear career progression within a reputable multi‑branch business, • Friendly and professional working environment

PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT • Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines., • Work through order allocation ensuring relevant teams are responsible for dispatch., • Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate., • Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required, • Assist with shopping team to coordinate stock for trunk shows and events, • Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL • Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end., • Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors, • Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s., • Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders, • Administrate stock transfers ensuring that movements are tracked end-to-end., • Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures., • Coordinate stock takes and report to key stakeholders on discrepancies and errors., • Maintain Stock room standards, • Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained., • Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units, • Ensure product ticketing is correct and reflects most relevant information, • Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders, • Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards., • Work with internal teams to support requests championing the important of saleability of stock LOGISTICS • Liaise with courier companies to mitigate potential delays or service interruptions., • Be first point of contact for courier services to provide export and entry paperwork., • Inputting data and updating Ship Station and other shipping platforms for easy access of product information., • Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates., • Creation of returns paperwork optimising the use of courier options., • Administrate the stock returns procedure following system and reporting requirements., • Update Shopify customs product information. Who we are looking for: • Highly computer literate in Office 365, especially Excel., • Self-motivated and able to demonstrate using initiative, • Excellent written and verbal communication skills, • Highly organized with great time management, • Experience of analysis and interpretation of information and data., • Numerate, • Enjoys a fast paced environment and is comfortable working under pressure, • A fast learner, who is proactive and takes ownership of allocated tasks, • Good problem solving skills Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction.

Australasian Recruitment Company works across multiple media companies within London. We are looking for experienced media PA’s, EA’s and Team Assistants who could be interested in future roles that become available.\n\n Potential opportunities man includes\n \nTeam Assistant \nPersonal Assistant \nExecutive Assistant These roles usually involve supporting the Director, Head of and Managers, at times, supporting a busy team.\n These roles require high-level administrative support, including diary management, meeting coordination, presentation creation, reporting, expenses, travel management, event management and general ad hoc duties. \n \n ASSISTANT ROLE:\n \nManaging back-to-back diaries for a head of department \nManaging inboxes, flagging priority emails, and responding on behalf of stakeholders \nManaging expenses and invoicing processes accurately and efficiently \nMaintaining internal filing systems and documentation \nManaging and updating internal CRM systems \nCommunicating clearly and effectively in both written and verbal formats within a diverse working environment ASSISTANT ESSENTIALS:\n \nHaving a minimum of 12 months of Assistant experience in a head office \nNo more than a 1-week notice period \nHaving experience within the media or entertainment sector as an assistant or within the creative industries \nDemonstrating strong Microsoft Suite skills, including Outlook, Excel, Word, and PowerPoint If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.\n \nAt Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leadership within a dynamic FTSE 250 organisation. This is a pivotal role requiring exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced corporate environment.\n\nKey Responsibilities\n\n * Provide high-level administrative support to senior executives, including diary management, travel arrangements, and meeting coordination\n\n * Act as a key point of contact between executives, internal teams, and external stakeholders\n\n * Prepare reports, presentations, and briefing documents to a high standard\n\n * Manage confidential information with integrity and professionalism\n\n * Coordinate board meetings, including agenda preparation and minute-taking\n\n * Support project delivery by tracking deadlines and ensuring follow-ups are completed\n\n * Identify opportunities to improve processes and enhance efficiency within the executive office\n\nAbout You\n\n * Proven experience as an Executive Assistant or in a similar role supporting senior leadership\n\n * Exceptional organisational and time management skills\n\n * Strong written and verbal communication abilities\n\n * High level of discretion and professionalism\n\n * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)\n\n * Ability to work independently while maintaining strong collaboration with wider teams\n\n * Experience within a listed or large corporate organisation is highly desirable\n\nWhat We Offer\n\n * Competitive salary and performance-related bonus\n\n * Comprehensive benefits package\n\n * Opportunities for career progression within a FTSE 250 environment\n\n * A collaborative and inclusive workplace culture

Executive Assistant\n\nContract Type: Temporary\n Hourly Rate: £33 N(umbrella)\n Contract Length: 6 months\n Working Pattern: Full Time, hybrid working 3 days in office based in E1\n\nKey Responsibilities:\n\nOrganise and manage complex calendars, scheduling meetings, and appointments while prioritising conflicting demands.\nServe as the first point of contact for internal and external stakeholders, managing correspondence and ensuring timely responses.\nPrepare agendas, take minutes during meetings, and follow up on action items to ensure accountability and completion.\nCoordinate domestic and international travel logistics, including booking flights, accommodations, and itineraries.\nCreate and edit reports, presentations, and other documents, ensuring accuracy and professionalism.\nAssist with various projects as needed, providing research and administrative support to ensure successful outcomes.\nHandle sensitive information with discretion and maintain confidentiality at all times.Qualifications:\n\nProven experience as an Executive Assistant or in a similar role, preferably within the financial or insurance sectors.\nStrong organisational and time management skills with the ability to prioritise tasks effectively.\nExcellent written and verbal communication skills.\nProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.\nAbility to work independently and as part of a team, demonstrating a proactive approach to problem-solving.\nStrong attention to detail and a commitment to delivering high-quality work. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you\n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Finance / Payroll Assistant (Full-Time - 5 Days per Week)\n Location: Southwark, London (Secondary Schools)\n\nAre you an experienced Finance or Payroll professional with a background in education? We are seeking a dedicated and detail-oriented Finance / Payroll Assistant to join a welcoming and supportive secondary school environment in Southwark.\n\nThis is an excellent opportunity for someone who thrives in a fast-paced school setting and is looking to further develop their career within a progressive and nurturing organisation.\n\nThe Role\n As a Finance / Payroll Assistant, you will play a key role in supporting the school's financial operations, ensuring accuracy, compliance, and efficiency across all processes. You will work closely with senior leadership and administrative staff to maintain high standards of financial management.\n\nKey Responsibilities\n\nProcessing payroll and ensuring timely and accurate salary payments\nManaging purchase orders, invoices, and reconciliations\nSupporting budget monitoring and financial reporting\nMaintaining financial records in line with school policies and regulations\nLiaising with staff, suppliers, and external stakeholders\nAssisting with audits and compliance requirementsRequirements\n\nPrevious experience working in a school-based finance role is essential\nStrong knowledge of payroll processes and financial procedures\nFamiliarity with school finance systems (e.g. SIMS, FMS or similar) is highly desirable\nA relevant degree is preferred\nExcellent attention to detail and organisational skills\nStrong communication and interpersonal abilitiesThe School\n This is a friendly, well-regarded secondary school with a positive working culture and a strong sense of community. Staff are supported, valued, and encouraged to grow professionally.\n\nWhat's on Offer\n\nFull-time, stable position (5 days per week)\nSupportive and collaborative working environment\nOpportunities for career development and progression\nThe chance to make a meaningful impact within educationIf you are a proactive and knowledgeable finance professional looking to take the next step in your career within a school setting, we would love to hear from you.\n\n#INDLSS

Administrator/ Bookkeeper\n\nWe are currently seeking an organized and efficient Nursery Administrator/ Bookkeeper to join our team at our team. As a Nursery Administrator, you will play a crucial role in supporting the smooth and effective operation of the nursery.\n\nStarting Salary: £30, 000- £31,000pa /annum paid holidays, excellent career progression and further training opportunities\n\nKey Responsibilities:\n\n * Handle administrative tasks including record-keeping, filing, and data entry.\n\n * Manage nursery communications, including emails, phone calls, and inquiries.\n\n * Assist with staff scheduling and attendance tracking.\n\n * Support the nursery management team with day-to-day administrative tasks.\n\n * Maintain accurate records of children’s information and attendance.\n\n * Assist in the coordination of events and activities within the nursery.\n\n * Handle financial transactions and invoices , payments using excel.\n\nQualifications and Experience:\n\n * Previous experience in an administrative role, and accountants assistant or bookkeeping would be desirable\n\n * Strong organizational skills.\n\n * Proficiency in Microsoft Office Suite and general computer literacy. Also strong Excel skills\n\n * Customer service and numeracy skills\n\n * Ability to work effectively as part of a team and enjoy working with children\n\nBenefits:\n\n * Continuous professional development opportunities\n\n * Supportive and friendly work environment\n\n * Opportunities for career growth within the company\n\nTo apply and organise a interview please send your CV to link provided.\n\nAdministrator/ Bookkeeper

Fantastic opportunity to join a leading German manufacturer of high-performance seating solutions. This role combines administration, client support, and logistics within a small, collaborative team. You'll gain hands-on experience managing orders, coordinating deliveries, and interacting directly with clients in a vibrant showroom environment.\n\nJob Title: German speaking Administration Manager / Assistant\n Job Type: Permanent / Full-time\n Location: Central London (3 days on-site in the showroom; Mondays and Fridays WFH once fully trained)\n Salary: £30,000 - £42,000 per year + bonus (team performance-based)\n\nAbout the Role:\n You will play a key part in supporting the UK operations, managing administrative tasks, overseeing order placement and logistics, and providing excellent customer service. This role is ideal for a detail-oriented, proactive professional who enjoys working in a small team and thrives in a fast-paced environment.\n\nKey Responsibilities:\n\nOrder Management: Process and manage client orders efficiently, liaising with internal teams and suppliers.\nLogistics Coordination: Schedule deliveries, track shipments, and ensure timely fulfilment.\nClient Interaction: Communicate with clients via phone, email, and in-person to provide outstanding service.\nAdministration & Reporting: Maintain records, update spreadsheets, and support operational reporting.\nTeam Collaboration: Work closely with a small team to ensure smooth operations and seamless client support.\nShowroom Support: Welcome clients and provide assistance with product enquiries and sales support.Candidate Requirements:\n\nFluent in German and English (written and spoken).\nProven experience in administration, order management and logistics.\nStrong proficiency in Excel, Word, and general office tools.\nComfortable working in a small team and interacting directly with clients.\nOrganised, proactive, and with a keen eye for detail.\nFlexible and adaptable to changing priorities