Administrative assistant jobs in Los Angeles, California - Page 13Create job alerts

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come.Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation'

Caltech Administrative Assistant. The Division of Chemistry and Chemical Engineering seeks an experienced Administrative Assistant to support a Professor of Chemical Engineering. The successful candidate will provide advanced administrative and secretarial support to Professor Kornfield, with a spec

Administrative Assistant Position.MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients.With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in th

Work Location: Los Angeles, CA, USA.Onsite or Remote: Fully On-Site.Work Schedule: Monday Friday, 8:00am 5:00pm.Employment Type: 2 - Staff: Career.

Medical/ Administrative Assistant - Los Angeles. Medical Assistant certification from accredited program.

Administrative Assistant/Executive Assistant.Location: Buena Park, CA 90620.Work Schedule: General Office Hours.Location: Buena Park, CA 90620.Temporary to hire, based on performance.Option to take free college courses and skills training.To provide high-level administrative support by conducting re

Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining repo

Competitive pay / Flexible schedule - As an Administrative Assistant at LevineFam Charities, you will: Maintain digital records, databases, and filing systems; Schedule and coordinate meetings and appointments; Manage and respond to general emails and phone inquiries; Assist with donor communication

Medical, dental & vision / 401k match - As an Administrative Assistant at Creative Circle, you will: Manage and maintain calendars for multiple team members; Schedule and coordinate meetings and appointments; Create and organize documents, spreadsheets, and presentations; Respond to emails, phone ca

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Competitive pay - As an Administrative Assistant at NADG, you will: Manage and organize virtual files and documents; Schedule and coordinate virtual meetings and appointments; Communicate effectively with team members and clients through virtual platforms; Prepare and distribute reports, presentatio

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / Retirement & pension plans / PTO - As an Administrative Assistant at Massachusetts College of Pharmacy and Health Sciences, you will: Prepare typed reports, memorandums, meeting agenda and minutes; Prepare itiner

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli

Administrative assistant / officer position available for Business Development.

Administrative Assistant / Remote] - Anywhere in U.Up to $22 per hour / Flexible hours - As an Administrative Record Specialist, you will: Submit clear, accurate patient record requests to healthcare providers Release of Information departments using our internal request system; Follow up persistent

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

Suite #C1200 [Administrative Assistant / Secretary] As a Receptionist at Ross Stores, you'll: Route incoming calls; Locate office personnel; Maintain reception area; Provide customer service to vendors, and visitors.

We are seeking a dependable and organized Administrative Assistant to support our nonprofit team. High school diploma or equivalent; some college Prior administrative experience Proficiency in Microsoft Office (Word, Excel, Outlook)<

We are currently recruiting for an Office Assistant to join a reputable Non-Profit Organization in Chatsworth, CA. In this role, you will provide essential administrative support, including: Duties: Provides office and clerical support. We are currently recrui

Responsibilities include, but are not limited to:.Experience working with various insurances, and prior authorization process.Ability to work efficiently and calmly under occasional high-pressure situations or deadlines.Excellent interpersonal and communication skills to deal with patients, physicia

We are seeking a highly organized and detail-oriented addition to our team to support day-to-day property management operations.The ideal candidate is resourceful, proactive, and comfortable managing multiple priorities in a fast-paced environment.Handle regular tenant communications.Support tenant

As an Assistant General Manager (AGM), you will be a working manager responsible for the hands on day-to-day activities of the restaurant and maintaining initiatives in the areas of administrative responsibilities, interviewing, hiring & training, and maintenance while usually working a 50 hour work

Prepares medical records for facsimile or mail related to travel, transplant, disability and others. Organizes travel for patients by contacting and providing requested medical records. Assist with medical appointment referrals and scheduling.

Job Description Roles and Responsibilities • Supporting the accounting team in the timely and accurate recording of vendor invoices in the account payment system, • Preparing and organizing weekly payment runs for review by the Controller, • Ensuring timely and accurate filing of all vendor payments to external and internal vendors, • Managing new vendor set-up by ensuring proper retention of W-9’s forms, banking detail information and creating annual 1099 list for distribution, • Accurate processing of accounts receivables, creating a bank deposit, making the deposit, and timely booking of all payments received, • Record journal entries and complete simple bank and brokerage reconciliations, • Assisting with document retention including downloading of bank, brokerage statements, K-1 and 1099 forms forms from various websites, • Organization and filing of electronic documents by creating filing folders by entity by scanning and photocopying documents for electronic filing, • Experience in accounting, finance, or related field, • Must be resourceful and intuitive, • Attention to detail and accuracy, • Ability to take initiative and responsibilities on projects, • Aptitude for numbers, • Ability to follow up and resolve invoice disputes, • Technology savvy: Microsoft Office Suite (Outlook, Word, Excel, and Teams), • Exposure to Sage/Intact but not required

Job DescriptionWell known Entertainment Company is looking to hire Administrative Accounting Assistant's • Start date Tuesday, October 21st., • 9:30am – 5:30pm, • Part Time Tuesday/Wednesday/Thursday - IN OFFICE, • Temporary 2 to 3 months to cover a leave INTERVIEW PROCESS • 1st: Zoom video interview: Wednesday, 15th, and Thursday 16th, • 2nd: In person interview Friday, 17th REQUIREMENTS • MAC computer proficient, • QuickBooks – entry level is okay (must have on the job experience), • Google Suite, • Excel/Word/Outlook A PLUS • MailChimp, • Word Press, • Ability to work with HTML code Administrative: • Basic website updates, handle merchandise orders, food orders for meetings, assist in A/R & A/P, • Maintain stock of and ship merchandise ordered via Global Website, • Manage shared inboxes, and interact professionally with staff, vendors, and members, • Proactively anticipate needs and take action to address tasks or challenges before they arise, • Coordinate mailings and travel arrangements, • Keep inventory of office kitchen supplies and conduct periodic store runs, • Documenting, photocopying, faxing, mailing, and organizing filing systems, • Keep inventory of office supplies and important business files, • Answer telephones and transfer calls to appropriate staff members, • Sort and distribute incoming communication data, including faxes, letters, and emails, • Interact with organizational staff, executives, members, and vendors on a daily basis, • Maintain shared email boxes and respond and/or redirect important messages to staff, • Prioritize and handle multiple tasks simultaneously while meeting deadlines, • Light office upkeep Membership: • New membership processing assistance, • Printing nomination certificates & mailings, • Coordinate printing and delivery of new member and renewal mailings with mailhouse, • Efficiently manage databases, filing systems and coordinate mailings Accounting Under Controller’s supervision • Assist with invoicing, billing, accounts receivable/payable, and credit card reconciliation, • maintain and update a database of 5K plus members in QuickBooks, including billing, payments, new member additions, and cancels, • Invoice filing for all payments made by accounting department, • Organize accounting files and send payments for rent, utilities, and office supplies, • Reconciliation of Credit Card Statements for various company cards, • Responsible for making bank deposits, handling deliveries to the bank and post office, and running errands to the store for office supplies and needs, • Process member and studio payments for screenings, advertising campaigns, and annual memberships, • Ensure accuracy in data entry, document management, and financial record-keeping. Email Support • Create and send Section and sponsored emails via templates in MailChimp Web/Magazine Support • Use Adobe Photoshop for basic image editing (a plus), • Work with basic HTML code when needed (a plus), • Post and remove web ads; maintain detailed tracking log in Excel, • QC ad materials and collect ad performance statistics for reporting, • Prepare and publish weekly web-exclusive articles in WordPress, • Draft or edit articles using Microsoft Word, • Batch resize images and PDFs for quarterly magazine production, • Create WordPress versions of magazine articles, • Maintain spreadsheet of article links and authors, • Upload Virtual Production articles (if applicable), • Create and embed flipper version of each magazine issue To apply respond to job ad and call the AppleOne Downtown LA office and ask for Azuri. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1002 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

H&R Block - JobID: 14832 [Administrative Assistant / Receptionist] As an Operations Administrative Assistant at H&R Block, you'll: Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support; Receive communication (written, telephone and electronic) from off

Established organization is seeking an Executive Assistant on a direct hire basis in the greater Pasadena, CA area. Provide high-level administrative support to C-suite executives and Board members. Serve as a liaison between executives and internal/external stakeholders.

Job Description Please note; this role is based in Redondo Beach! About the Role I’m looking for a reliable, personable Personal Assistant / Junior Bookkeeper to help me manage my small home-based bookkeeping business. This is a great fit for someone who’s organized, responsible, and enjoys a mix of office work, bookkeeping training, and the occasional errand run. You’ll work partly from my home office (where you might see my family around!) and sometimes from your own home. My clients are great people—laid back, friendly, and easy to work with—so I’m looking for someone with a similar vibe: professional, but relaxed and enjoyable to be around. What You’ll Do • Run errands like bank deposits, post office trips, and client drop-offs/pickups (must have your own reliable vehicle)., • Help with administrative tasks: scanning, filing (digital and paper), organizing, and email management., • Work directly with me to stay on top of daily office tasks and organization projects., • Friendly, dependable, and detail-oriented., • Comfortable working in a home office and around a family setting., • Tech-savvy and comfortable learning new software., • A self-starter who takes initiative and can juggle different kinds of tasks., • Has reliable transportation and is okay with occasional local errands. A computer and all necessary equipment will be provided—you do not need to bring your own unless you prefer to use it. Perks • Paid training in bookkeeping and accounting software., • Flexible hours and a laid-back environment., • Paid holidays and personal time off., • Opportunity to grow into a long-term bookkeeping role.

Job Description Position Details -Profession: Medical Assistant -Specialty: Urgent Care/Family Medicine Float -Shift: Variable Day Shifts (5x8 hours) -Hours: -Sunday: 9:00 AM - 5:30 PM -Monday, Tuesday: 8:00 AM - 5:00 PM -Thursday, Friday: 7:40 AM - 4:40 PM -Start Date: January 27, 2025 -Duration: 13 weeks Responsibilities -Provide patient care support for urgent care and family medicine. -Float across departments as needed within the same location. -Assist with administrative and clinical duties to maintain high-quality patient care. Requirements Qualifications -Experience: Previous Medical Assistant experience preferred. -Certifications: Medical Assistant certification is a plus. -COVID-19 Vaccine: Not required. -Flu Vaccine: Required (medical/religious exemptions accepted). -Residency: Must reside within 50 miles of the facility (locals only). Benefits Compensation -Base Bill Rate: $23.00/hour -Overtime and holiday rates apply. Apply here or send your application and credentials to . Ensure your submission includes: 1.Updated resume. 2.Proof of residency within 50 miles of the facility. 3.Medical Assistant certification (if applicable).

Job DescriptionDescriptionWe are currently seeking a highly motivated bilingual Medical Assistant to assist our medical providers. This role will report to our Medical Office Manager/Site Administrator and enable us to continue to scale in the healthcare industry. You will be floating between ~4 different clinic locations. They may be located in Alhambra, Pasadena, and/or Arcadia, however this is subject to change due to business need. These sites are primary care and specialty clinics. Our Values: • Put Patients First, • Empower Entrepreneurial Provider and Care Teams, • Operate with Integrity & Excellence, • Be Innovative, • Assists physicians, nurses, and other medical staff by performing administrative and clinical duties under the direction of a physician, • Administrative duties may include scheduling appointments, maintaining medical records, • Clinical duties may include, such as preparing a treatment room for patient exams, recording patient medical history, and cleaning and sterilizing medical equipment, • Escort patients to exam rooms, interview patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in the patient's chart, • Interviews patients to obtain their medical history, • Records patient medical history, vital statistics, and test results in patient medical files, • Must be detail oriented and possess strong organizational skills in a fast-pace environment, • Good verbal and written communication skills, • Be able to prioritize workload while remaining flexible, • Bilingual in Spanish and/or Chinese (Cantonese/Mandarin) - HIGHLY PREFERRED, • One (1) or more years of experience working as a Medical Assistant, • Active and unrestricted Certified Medical Assistant (CMA) in California, • High school diploma or GEDYou're great for this role if:, • Ability to maintain confidentiality following HIPAA, • Demonstration of mature judgment, • Attention to detail, organized, ethical, and reliable, • Our organization follows an in-person work structure where the expectation is to work onsite on a daily basis. The office location is 1658 W. Valley Blvd. Suite 120 Alhambra, CA 91803., • This is a FLOATER position where you will be expected to cover at multiple clinic locations.

Ajilon - JobID: 2F3DD32E-E96D-4A43-AB71-F4AAAE70F8D7 [Administrative Assistant / Data Entry Clerk] As a Data Entry Clerk at Ajilon, you'll: Identify, interpret, and enter demographic and health insurance data from source documents into computer following format displayed on screen; Compare data ente

Administrative Assistant / Fully Remote] - Anywhere in U. Benefits / Weekly Pay - As a Data Entry Operator II you'll: Match customer data between two databases; Assign a Definitive Healthcare unique identifier to each client account ID; Go line by line, confirming facility location & address between

Legal Administrative Assistant. A successful Legal Administrative Assistant should have:. If you're ready to take the next step in your career as a Legal Administrative Assistant in Los Angeles, apply today!.

Job Description Position Summary The Client Support Associate is an entry-level support role that provides day-to-day assistance with client communications and notice management. This position serves as a front-line assistant by helping with incoming calls, supporting the shared tax team inbox under the direction of the Client Support Specialist (CSS), and assisting with IRS/State notice intake and resolution. This is a training role with direct mentorship from the Senior Advisor and ongoing guidance from the Client Support Specialist. The Assistant will rotate weekly between the Artesia and Irvine offices for hands-on training, particularly in notice resolution and live client interactions. Key Responsibilities 1. Client Communication & Call Support · Answer and direct incoming client calls in a professional, confident manner. · Provide basic assistance, take messages, and ensure timely follow-up. · Support the Client Support Specialist by helping manage the shared inbox (forwarding, categorizing, or logging emails when requested). 2. Notice Intake & Tracking · Assist with the review and logging of IRS and State notices. · Enter notices into the central tracking log with client details, deadlines, and notes. · Provide initial acknowledgment emails to clients within 24–48 hours. · Support preparation of letters, documentation, or call notes as assigned. 3. Training & Development · Weekly on-site shadowing in both Artesia and Irvine offices to: o Learn notice resolution directly from the Senior Advisor. o Observe and practice handling client and agency calls. o Gain familiarity with tax notices, deadlines, and resolution steps. · Progressively build confidence and independence in managing notices over 6–12 months. 4. Collaboration & Support · Work closely with the Client Support Specialist to stay aligned on inbox priorities. · Support preparers, reviewers, processors, and scheduling staff when emails or notices need routing. · Escalate complex or urgent issues to the Manager first, then the Senior Advisor, following the escalation process. Must-Have Qualifications · Previous experience in customer service, administrative support, or financial services. · Proficiency with Microsoft Outlook and Office 365. · Strong organizational skills and attention to detail. · Clear, professional communication (phone and written). · Reliability, accountability, and ability to follow structured processes. Preferred Qualifications · Familiarity with IRS or State tax notices (not required – full training will be provided). · Experience handling multi-line phones or scheduling in a professional office setting. · Demonstrated ability to learn quickly and adapt in a fast-paced environment. Performance Expectations · All incoming calls answered promptly and routed correctly. · Client emails or notices acknowledged within 24–48 hours. · All logged notices tracked accurately until resolution. · Consistent participation in weekly office rotations and training sessions. · Demonstrated growth toward independent handling of notice-related tasks within 6–12 months. Growth Path · Start as Client Support Services Assistant, focusing on support for calls, shared inbox tasks, and notice intake. · Develop notice resolution expertise under mentorship of the Senior Advisor. · Potential to advance to Notice Resolution Specialist or broader Client Services role as the firm grows.

ABM Industries - JobID: 129599 [Administrative Assistant / Receptionist] As an Office Clerk at ABM Industries, you'll: Assist customers, manage paperwork, and use excellent verbal and written communication skills; Handle a high volume of customer service issues in a timely and professional manner.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin, or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

AGBO is looking for an experienced, highly-motivated Executive Assistant to support the Chief Creative Officer. Partner with other Company assistants in the effective preparation and organization of Company meetings and calls for senior executive staff that aid. General administrative duties includi

The primary responsibilities of this role include providing accounting and administrative support to ensure the efficient operation of the office, as well as handling with confidential and time sensitive material.This roll supports managements and staff by performing a variety of tasks related to or

Brookdale Senior Living - 380 S Anaheim Hills Rd [Administrative Assistant] As a Sales Assistant at Brookdale Senior Living, you'll: Answer telephone calls and provide information to callers or route calls to appropriate associate; Meet and greet visitors, determine nature of business, and refer the

OfficeTeam - JobID: 03080-0013290028-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Ajilon - JobID: 91B216B0-E385-4201-BBF2-C5D0A2C98AE4 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team

Chevrolet Dealership - JobID: 200-203140 [Administrative Assistant / Secretary] As a Receptionist at Chevrolet, you'll: Operate a multi-line phone system; Maintain professional appearance and neat work area; Answer all incoming calls in a prompt, polite, professional manner; Screen incoming calls as

Walmart Distribution Centers - [Office Assistant / Receptionist] As an Administration Clerk at Walmart, you'll: Provide clerical/administrative support through generating and maintaining forms, reports, and logs via computerized management software; Perform clerical duties like filing, keying, and f

Office experience with 1+ years in an administrative position preferred. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Center Based Admin Assistant- Bilingual Spanish Required.

Work Location: West Hills, CA, USA.Onsite or Remote: Fully On-Site.Work Schedule: Monday-Friday, 8:00am-5:00pm.Employment Type: 2 - Staff: Career.

We are seeking a dedicated and detail-oriented FCD Administrative Assistant to support our team with various administrative tasks and accounting needs.This role will involve managing department-level accounting activities, providing general administrative support, and assisting with community outrea

We are seeking a highly organized and detail-oriented addition to our team to support day-to-day property management operations.The ideal candidate is resourceful, proactive, and comfortable managing multiple priorities in a fast-paced environment.Handle regular tenant communications.Support tenant

Administrative Assistant (Part Time).Welcome to The Brothers that just do Gutters, where we're all about keeping things flowing smoothly! At The Brothers that just do Gutters, we're not just about gutterswe're a tight-knit team dedicated to making sure homes stay dry and stylish.Our work environment