Administrative assistant jobs in Tampa, FL - Page 4Create job alerts

Job Description We are seeking a Legal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Opportunity to work with a team of professionals dedicated to becoming experts in their field. Responsibilities: • Draft correspondence and other formal documents, • Draft pleadings, including complaints, defaults, final judgments, and writs, • Inter-office communication regarding case statuses and methods for proceeding, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • 1+ years of experience in a legal office, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail

Job Description JOB ID 21915 - Administrative Assistant (PT) Location: Tampa, 33624 – This position is onsite Pay: $25+ per hour DOE Type: Contract-to-hire Schedule: 25-32 hours weekly Job duties: • Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing., • Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations., • Work closely with in-office supervisor and administrative team to support company-wide initiatives., • Manage supplies and repair services for office printers., • Coordinate building maintenance and custodial services., • Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks., • PDF Programs a plus Requirements: • (3) years of office administration with engineering support or similar required, • Must be Proficient with Microsoft Office: Word, Excel, PowerPoint Outlook, Teams, • Specific expertise in MS Word layout and formatting required., • High school diploma or equivalent, • Background check required #IND123

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office. Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on litigation and executive admin level support. Experience with construction litigation is preferred. Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential. Duties include, but not limited to: • Assist attorneys in preparing, proofreading and revising legal documents, • Scheduling of Court appearances and depositions, • Trial and deposition preparation experience, • Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA, • Time entry and client billing, • Maintenance of files and records, • Submission of new business intake and conflicts checks, • Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed, • Maintaining attorneys’ calendars and contact lists, • Backup coverage for other Legal Administrative Assistants when necessary

Job Description What happens when a mechanical contractor is about more than just HVAC and controls? Where it’s not just about satisfying clients, but transforming an industry. With Tudi Mechanical Systems, you get a team that operates… As a single heartbeat. Because a business doesn’t always have to BE a business. It should be something more. Experience the Tudi difference, where anything is possible. We are excited to announce an opening in our Operations Division as an Administrative Assistant. RESPONSIBILITIES: • Receive and monitor all inbound telephone calls and direct the subject calls to the appropriate Tudi Mechanical team member in a timely, professional manner., • Greet all visitors to Tudi Mechanical and ensure that their visit is a pleasant and productive experience., • Provide administrative assistance to the organization including preparation of correspondence in addition to other administrative duties as assigned., • Manage the inventory of all office, kitchen and entertainment area supplies., • As directed, assume the responsibilities and duties of the Customer Service Representative position. SKILLS/Qualifications: • High School Diploma, • At least two (2) or more years of experience in a corporate environment., • Ability to manage multiple priorities., • Must possess strong verbal and written communication skills., • Proficient computer skills (Word, Excel, and Outlook) Compensation & Benefits: • Competitive compensation package; including bonus incentive program, • Comprehensive benefits package, including employer-paid health insurance (no employee contribution toward premiums), • 401k with Company match & profit sharing, • Excellent working environment, • Various employee & family events Our results speak for themselves. Tudi Mechanical Systems of Tampa has been recognized as a 4-time recipient of Tampa Bay’s Best Places to Work Award by the Tampa Bay Business Journal, an award based directly on the feedback from our team. We are also recognized as one of the best contractors on the U.S. East Coast by Air Conditioning, Heating and Refrigeration News. Founded in 1987, TUDI Mechanical Systems has grown into the premier mechanical service contractor and trusted business partner in our defined market segment. Our ethics, strategies and business philosophies have led to consistent double-digit growth for the past 15+ years. At Tudi, we are committed to each other and our customers. We are raising the bar and changing the industry. Powered by JazzHR fUhTL4A9eW

Job Description The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients. Essential Functions and Basic Duties: • Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review., • Review all incoming mail, faxes and emails., • Prepare and send outgoing mail., • Open new files for new matters and new clients, including running conflict searches for new cases., • Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats., • Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone., • Calendar emails, e-file documents, paper mail, hand-delivery and faxes., • Schedule depositions, hearings, mediations and inspections., • Federal, state court and agency filings, including e-filing with attorney approval., • Print and circulate e-filed documents., • Answer attorney calls and take messages; forward calls as appropriate., • Review and release time for attorneys as directed., • Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney., • Assemble binders for depositions and mediations., • Update client case lists to ensure accuracy., • Update trial, mediation and case lists to ensure accuracy., • Prepare attorney expense reports., • Make travel arrangements for attorneys., • Process vendor invoices., • Assist in training of new hires., • Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices., • Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc., • Provide coverage for other assistants while out on PTO., • High school diploma or equivalent., • Team player., • Creative problem solving., • Ability to work independently with minimal supervision and with flexibility to meet deadlines., • Computer skills., • Health insurance with firm-paid HSA contributions on select plans, • Dental and vision insurance, • Firm paid life insurance and short term disability insurance, • Optional Aflac supplemental plans, • Paid time off and paid holidays, • Paid parking, • Included on-site gym access, • Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools, • Access to a company-sponsored financial wellness program

Job Description Schedule: Fully On-Site Job Summary: LHH is seeking a full-time Legal Administrative Assistant for supporting a Creditors’ Rights and Bankruptcy practice in Tampa. This role involves a range of administrative and legal support tasks, including document preparation, court filings, calendar management, and coordination of meetings. The ideal candidate will be detail-oriented, organized, and experienced in a legal environment. Primary Responsibilities: * Perform advanced administrative duties requiring knowledge of legal terminology and procedures * Draft, revise, and finalize legal correspondence, pleadings, and reports * Apply formatting rules specific to various courts for legal filings * File legal documents in bankruptcy, state, and federal courts * Schedule meetings, depositions, and court appearances * Maintain calendars and track important deadlines * Arrange travel and prepare related itineraries * Record and edit billable hours and assist with billing processes * Submit expense reports and manage reimbursements * Answer phone calls, manage mail, and prepare outgoing shipments * Organize and maintain client files and case documentation * Respond to internal and external requests for information * Perform additional duties as assigned Minimum Requirements: * Minimum of two years’ experience in a legal assistant or legal secretary role * Associate degree or equivalent combination of education and experience * Proficiency in Microsoft Word and ability to type at least 50 words per minute * Strong organizational skills with a proactive, team-oriented mindset * Ability to manage multiple priorities in a fast-paced setting * Excellent written and verbal communication skills * Professionalism and composure under pressure Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Available paid leave includes Personal Time Off (PTO) on an accrual basis up to 152 hours a year, 10 Paid Holidays, 1 Community Service Day, and up to 6 weeks of Paid Parental Leave. PTO and holiday hours are prorated based on hire date within the calendar year. Pay Details: $50,000.00 to $70,000.00 per year Search managed by: Clay Butler Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionBenefits: • Competitive salary, • Opportunity for advancement, • Training & development, • Bonus based on performance, • Competitive Compensation, • Paid Time Off Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule patients appointments and maintain a calendar, • Contribute to company reports, • Maintain an organized patients filing system, • Develop, update, and maintain relevant office proceduresQualifications, • College degree or healthcare administrative training is preferred, • Previous experience as a medical Administrative Assistant or in a similar position, • Familiarity with standard medical office systems such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Excel spread sheet, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Gracepoint seeks a caring and compassionate individual to manage front-office operations within a clinical setting. COMPANY BENEFITS • Full Health Care Benefits for full-time staff members, • PRN takes advantage of our 401(k) plan through Voya, • PTO advantage begins on day 1 of employment The Administrative Assistant provides clerical support and front office management to clinical staff and clients within the Adult Central Intake department. This is a front office desk position located within the Adult Inpatient Services for Adult Emergency Stabilization facility and will report to and function under the direction, instruction, and supervision of the program administrator. QUALIFICATIONS: Minimum of high school diploma or general education degree (GED). Must be able to type 35 wpm, read, write, comprehend verbal and written instructions, file alphabetically, and use office machines. Ability to communicate effectively with, provide information to, and respond to questions from employees, clients, visitors, and all outside providers. PHYSICAL DEMANDS: Abilities in reaching, bending, talking, fingering, sitting, carrying, standing, grasping, fine hand coordination, hearing, reading and writing, and remaining calm under stress. Ability to reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close, distance, color, peripheral, depth perception, and the ability to adjust focus. Must be capable of lifting 10 pounds of dead weight alone. WORK ENVIRONMENT: • General climate-controlled health care setting., • Most work is completed while seated at a desk using standard office equipment., • Interface with patients in an outpatient or acute care inpatient environment., • Complete documentation and/or data entry per program requirements., • Professional and courteous communication with patients, staff, and outside providers., • Assess initial client needs upon contact with the agency and route them appropriately., • Maintain organization in a fast-paced environment., • Maintain general knowledge of agency services available for clients., • Effectively manage the flow of the work area., • Other duties as needed per program requirements., • Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department., • Provides exceptional customer service in all communications and interactions with staff, the general public., • Maintains confidentiality and remains calm under stress., • Assists staff with support in all areas of functional responsibility in a courteous, supportive manner., • Maintains and exhibits servant leadership qualities and exceeds customers’ expectations. PRN

Job Description POSITION SUMMARY: Provides support and management to clinical staff and clients within the Children's Inpatient Services for the Children's Emergency Stabilization facility. Reports to and functions under the direction, instruction, and supervision of the program administrator. This is an entry-level role in behavioral and psychiatric care. AVAILABLE OPENINGS FULL TIME 1:00 PM-9:30 PM PRN (Per Diem) QUALIFICATIONS: Minimum of a high school diploma or general education degree (GED). Must be able to type 35 wpm, read, write, comprehend verbal and written instructions, file alphabetically, and use office machines. Ability to communicate effectively with, provide information to, and respond to questions from employees, clients, visitors, and all outside providers. PHYSICAL DEMANDS: Abilities in reaching, bending, talking, fingering, sitting, carrying, standing, grasping, fine hand coordination, hearing, reading and writing, and remaining calm under stress. Ability to reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close, distance, color, peripheral, depth perception, and the ability to adjust focus. Must be capable of lifting 10 pounds of dead weight alone. WORK ENVIRONMENT: • General climate-controlled health care setting., • Most work is completed while seated at a desk using standard office equipment., • Interface with patients in an outpatient or acute care inpatient environment., • Fast-paced. Multi-tasking requires above-average time management skills. Team approach. FUNCTIONAL RESPONSIBILITIES INCLUDE: • Complete documentation and/or data entry per program requirements., • Professional and courteous communication with patients, staff, and outside providers., • Assess initial client needs upon contact with the agency and route them appropriately., • Maintain organization in a fast-paced environment., • Maintain general knowledge of agency services available for clients., • Effectively manage the flow of the work area., • Other duties as needed per program requirements., • Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department., • Completes administrative functions and data entry timely and accurate. CUSTOMER SERVICE RESPONSIBILITIES INCLUDE: • Provides exceptional customer service in all communications and interactions with staff, the general public., • Maintains confidentiality and remains calm under stress., • Assists staff with support in all areas of functional responsibility in a courteous, supportive manner., • Maintains and exhibits servant leadership qualities and exceeds customers’ expectations. Various Openings

Job Description In this role you will: Be responsible for performing secretarial duties for physician, which includes knowledge of medical terminology, and hospital and clinic procedures. Key Responsibilities: • Able to effectively deliver quality patient care and follow through with physician orders, • Excellent written and verbal communication skills, • Able to conduct oneself in a professional and positive manner on a consistent basis and during challenging situations, • Organized and detail-oriented, • Reliable and able to adjust work schedule according to patient/clinic needs, • Handle inter-office correspondence, • Opening and distribution of mail for Physician, • Maintaining Physicians files, • Maintaining Physicians schedule, • Answering phone calls, • Entering all calls in Filemaker, • Scheduling of appointments, depositions, conferences, etc, • Scheduling patient surgeries, pre and post operative appointments, and preparing paperwork, • Scheduling all surgeries in Filemaker, • Entering Physicians billing information in Filemaker, if applicable, • Liaison between Physician and Hospital, • Liaison between Physician and patient, • Preparing letters of excuse from work or school., • Triaging of patient calls., • Facilitating patient interaction with other FOI departments., • Completing Disability Forms for patients., • Making travel arrangements for Physicians., • Assisting Physician in clinic, if applicable., • Assure compliance with all company plans, policies and procedures set forth by the Florida Orthopaedic Institute, • High School Diploma, • Administrative & Medical Assistant experience, • Must be able to travel to all clinic locations in the Tampa Bay area, • Must be proficient in Microsoft Office Products (Word, Outlook, Excel), • Athena EMR experience, • Back-office experience, • Surgical scheduling experience. At FOI our goal is to provide our patients with world-class orthopedic care. Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations. What we offer: • Full time opportunities available, with room for career growth and advancement., • Excellent job security and stability, to promote an optimal work life balance., • Be part of this dynamic and growing high level Patient Services team!

Job Description We are seeking a highly organized and detail-oriented Construction Administrative Assistant to provide crucial support to our project management and field teams. This role will be responsible for a wide range of administrative and clerical tasks, ensuring the smooth and efficient operation of our daily construction activities. The ideal candidate will be a proactive problem-solver with excellent communication and computer skills, capable of managing multiple priorities in a fast-paced environment. Primary responsibilities include, but are not limited to: • Provide comprehensive administrative support to project managers, superintendents, and other construction staff., • Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital)., • Track project progress and deadlines, assisting in the preparation of status reports., • Coordinate and schedule meetings, site visits, and other project-related appointments., • Maintain and update project databases and logs., • Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently., • Manage office supplies and ensure the smooth operation of office equipment., • Assist with the preparation of project close-out documents., • Support the safety department with administrative tasks, as needed., • Perform other administrative and clerical duties as assigned., • Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing., • Keeping office organized and all documents neatly filed for easy access. Requirements: • Prompt and courteous customer service skills, both telephone and in person, • Ability to identify and resolve problems in a timely manner, • Ability to coordinate multiple tasks simultaneously, • Effective communication skills, both oral and written, • Respond promptly to customer needs and resolve all issues satisfactorily, • Maintain confidentiality at all times, • Treat people with respect and uphold organizational values, • Follow policies and procedures, • Complete tasks correctly and on time, • Prioritize and plan work activities and use time efficiently, • Ability to consistently meet or exceed deadlines, • Ability to deal with frequent changes, delays or unexpected events Education and/or Experience: • High school diploma or equivalent, • Intermediate computer skills. The Total Rewards Proposition: • Competitive compensation paid weekly., • Medical, Dental, Vision, and LTD/STD., • 401(k) with company match, vested day-one., • Employee Stock Purchase Plan [ESPP]., • Tuition Reimbursement., • Paid Time Off, Holiday Pay, and Community Service Paid Time Off., • Legal Assistance Coverage, • Award winning safety programs., • Growth Opportunities. EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Third Party Agency Notice: Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement. Company Overview: Primoris Gas Operations, which consists of companies such as Q3 Contracting, ARB, Primoris Distribution Services, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations. We build great projects because we have built a great company – and insist on great performance, which is a product of our people, passion, and partners.

Job Description Support Structure: Will support a team of 4 attorneys We are seeking a highly organized and detail-oriented Corporate Legal Assistant to join our legal team in a full-time, in-office role. This position requires prior experience as a legal assistant, with preference given to candidates who have supported a corporate practice group. Key Responsibilities: * Provide comprehensive administrative support to 4 corporate attorneys. * Prepare, proofread, and format legal documents and correspondence. * Manage calendars, schedule meetings, and coordinate travel arrangements. * Maintain and organize physical and electronic filing systems. * Assist with document management, client communications, and billing support. * Track deadlines and ensure timely completion of assignments. Qualifications: * Prior experience as a legal assistant is required. * Experience supporting a corporate legal team is strongly preferred. * Proficiency in Microsoft Office Suite and legal document management systems. * Strong communication and interpersonal skills. * High level of professionalism, discretion, and attention to detail. * Ability to multitask effectively and work independently in a fast-paced environment. This is an excellent opportunity for a dependable legal professional who thrives in a structured office setting and is looking to contribute to a collaborative legal team. Company DescriptionWe are a staffing company dedicated to connecting you with long-term career opportunities.We are a staffing company dedicated to connecting you with long-term career opportunities.

Job Description Position Summary Description The Administrative Specialist provides administrative services and assistance to the Vice President & General Counsel and department staff in an efficient, effective and professional manner. Essential Functions This position may be responsible for any or all of the following depending on the department(s) supported: • Assists in the development of presentation materials for meetings., • Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations., • Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements., • Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations., • Maintains calendar and appointments of the applicable Vice President., • Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members., • Arranges/coordinates departmental travel, prepares expense/reimbursement reports., • Provides meeting planning and support., • Ensures department supplies are available and orders new equipment as needed., • Performs other duties as applicable to the position or as assigned. Qualifications and Education Requirements Associate or bachelor’s degree in business management or related discipline. Five (5) years’ experience in an administrative, project management or similar roles is desirable. Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping), • Basic Accounting, • Contracts, • Office Management, • Effective verbal/nonverbal, listening and written communications, • Confidentiality, • Customer Service Oriented, • Efficiency, • Organizational Skills, • Planning, • Problem-solving Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work flexible hours based on varying initiatives and unplanned deadlines. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job DescriptionA Florida stablished law firm is seeking an Insurance Defense Clerical Assistant in their Tampa, Florida office. Applicants should have 2+ years of experience, be a self-starter, have excellent communication skills, and be well organized to join our fast-growing team. Insurance defense experience recommended.Responsabilities include, but are not limited to: * Saving documentation into case management software • Submitting correspondence through the use of Florida e-filing portal, • Charting deadlines contained in orders, pleadings, and new case files, • Providing general clerical support for the legal teamSkills/Qualifications:, • Ability to work closely and professionally with a team of attorneys and other administrative staff, • Proficiency with computers and Microsoft Office applications, • Detail oriented, • Must work efficiently under deadlines, • Strong organizational skills, • Comfortable multitasking, • Dependability, • Client confidentiality, • Must have a reliable source of transportation

Job Description Trusts & Estates (T&E) Legal Assistant Location: 100% In-Office Schedule: Monday – Friday, 8:30 AM – 5:00 PM (7.5 hours/day) Support Structure: Will support 2–3 attorneys We are currently seeking a skilled and reliable Trusts & Estates Legal Assistant to join our legal team in a full-time, in-office capacity. This role requires a minimum of 1–2 years of experience specifically in Trusts & Estates (T&E) law, and is ideal for candidates who are detail-oriented and able to manage multiple priorities efficiently. Key Responsibilities: * Provide administrative and legal support to 2–3 attorneys specializing in Trusts & Estates. * Draft and prepare correspondence, legal documents, and probate forms. * Maintain client files and case management systems. * Schedule appointments, manage attorney calendars, and coordinate meetings. * Assist with estate planning documents, trust administration, and court filings. * Interact professionally with clients, courts, and third parties. Qualifications: * Minimum of 1–2 years of Trusts & Estates legal assistant experience required. * Proficiency in Microsoft Office Suite and legal document management systems. * Strong written and verbal communication skills. * Excellent organizational skills and attention to detail. * Ability to handle sensitive and confidential information with discretion. * Dependable, professional, and comfortable working in a 100% in-office environment. This is an excellent opportunity for a motivated legal assistant looking to continue building their career in the Trusts & Estates practice area within a collaborative and respected legal team. Company DescriptionWe are a staffing company dedicated to connecting you with long-term career opportunities.We are a staffing company dedicated to connecting you with long-term career opportunities.