Trabajos administrative coordinator en Estados Unidos

CitiMed is looking for a strong individual that showcases immense leadership skills to manage one of our medical offices. We are looking for a Practice Manager who has previous experience in running a medical office for more than 5 years. The new manager must possess outstanding organizational and communicative skills. They must be knowledgeable of operational functions and have a strong managerial background. Knowledge of Workers Compensation and No Fault is a plus. We are also looking for someone who can empathize and understand the needs of our staff and patients. Our new manager would be the lead contact and support of their designated office. They will have to work closely with administration to ensure the goals of CitiMed are met. If you have these qualifications and are interested in the job description, we encourage you to apply. Reporting to the CEO, Practice Manager is a key leader in CitiMed future. \n \n Detailed Responsibilities: \n\n • Functions as the main contact and support for their respective staff, patients, physicians, providers, and all other parties\n, • Manages tasks related to the hiring, staff development and performance in collaboration with CitiMed administration and HR policies\n, • Oversees all the clerical duties of the medical administrative assistants, medical assistants and patient care coordinator to ensure the completion of their assigned responsibilities and instructed projects\n, • Works cooperatively and respectfully with the physicians and providers of the clinic, providing timely organizational information as well as seeking their input in clinic and staffing changes\n, • Establishes processes and implements them to ensure as many appointments as possible are being utilized\n, • Provides reports on a monthly or as needed basis with commentary that outlines the reasons for variance in data and communicates with other office managers to share positive practice outcomes\n, • Attends and actively participates in meetings as assigned by the CEO, CFO, and engages in studies and conversations related to improving performance as an organization\n, • Orders and keeps track of all supplies, equipment and necessary inventory for the efficient operation of the clinic and office\n, • Consults with the medical, legal, or compliance departments regarding regulations, practices, practice law, certification requirements, etc.\n, • Uses critical thinking skills and sound judgment to resolve any patient, employee and/or clinic issues that are logical and well-thought out\n, • Works cooperatively with various departments at CitiMed providing timely office information, uploading and sending documentation, and adhering to any request that may be asked of them\n, • Models’ professionalism by example through the adherence to the hospital and medical facility policies, including those related to HIPAA and CitiMed’s Code of Ethics\n\n \n What the Candidate will bring: \n\n • Bachelor’s degree in health services administration or related field\n, • 5+ years’ experience in managing a medical office\n, • 5+ years’ experience in personnel management and/or supervising a department.\n, • Ability to work in a high-volume, complex environment\n, • Ability to foster a positive, problem-solving approach in their workplace\n, • Excellent in multitasking, time management, research and analytical skills\n, • Managerial style that is results oriented, open and transparent\n\n

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential. Reporting directly to the School Business Operations Manager (BOM), the Operations Coordinator (Hourly/Non-Exempt) plays a crucial role in providing essential support to the School Business Operations Manager (BOM) and contributing to a positive and well-organized school environment. The Operations Coordinator will be based within one of our schools and will be responsible for a variety of tasks that support the daily operations, ensuring our scholars and staff have the resources and environment they need to succeed. This is an excellent opportunity for a detail-oriented and proactive individual to contribute to a mission-driven organization on an hourly basis. Key Responsibilities: • Basic Office Support:, • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations., • Supporting Attendance Tracking:, • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed., • Assisting with Technology, Supply, and Inventory Management:, • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support., • Facilities Support:, • Conduct routine facility checks of the school building as directed by the BOM., • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards., • General Support During Arrival & Dismissal:, • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Operations Coordinators are responsible for: • Working their assigned shift consistently., • Reviewing their schedule in advance and planning workload accordingly., • Recording all work hours accurately in Workday., • Taking required meal breaks., • Communicating scheduling concerns to their manager in advance in writing., • Maintaining operational coverage associated with their assigned shift. Qualifications: • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Exact compensation may vary based on skills and experience. Compensation Range$20—$20 USD Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth. Privacy Policy: By providing your phone number, you consent to receive text message updates from Success Academy regarding your application. Reply STOP to unsubscribe. View our _. We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth. Success Academy Charter Schools does not offer employment-based immigration sponsorship.

Job Description JOB TITLE: Maintenance Clerk LOCATION: Jersey City, NJ DEPARTMENT: Linehaul ESSENTIAL DUTIES AND RESPONSIBILITIES Primary focus of position is to provide administrative support to the Fleet & Maintenance department. RESPONSIBILITIES • Assist Maintenance Coordinator in ensuring and facilitating preventative maintenance schedules., • Assist Maintenance Coordinator in daily compliance with procedures specified in maintenance management system., • Provide maintenance assistance as requested by service center and agent locations., • Document maintenance events in maintenance management system., • Review and process invoices from maintenance vendors., • Review GPS tracking of Daylight-owned equipment; verify location of equipment in the dispatch/GPS system by completing yard inventories., • Report missing or damaged equipment in a timely manner., • Assist in tracking and updating major repairs., • Coordinate with the Safety and Maintenance departments to ensure annual certificates are obtained in compliance with the Department of Transportation., • Ensure proper completion of trailer inspection forms and condition reports., • Follow and communicate safety initiatives to ensure a safety-conscious culture., • Effectively communicates tasks, completions, needs, and follow up information to team and management., • Provides clerical and administrative support to the Linehaul department as needed. SUPERVISORY RESPONSIBILITIES: No. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or general education degree (GED) required. College degree desired. Maintenance experience preferred, but not required. LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Knowledge of transportation terminology desired. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Computer literate, PC and mainframe. MS Windows. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, and/or gender expression, sexual orientation, age, disability, pregnancy, genetic information, military status, Vietnam Era and/or veteran status, or any other characteristic protected by applicable law(s).

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Training & development About the Role: Rajal J Patel DDS PA is looking for an enthusiastic and organized Dental New Patient Coordinator to join our growing practice in Orange, NJ! In this role, you'll be the first point of contact for new patients, creating a welcoming experience that sets the tone for exceptional dental care. If you love connecting with people and thrive in a fast-paced dental environment, we want to hear from you! Responsibilities: • Greet and onboard new patients, ensuring a smooth and welcoming intake process, • Schedule and confirm new patient appointments, managing the dental practice calendar efficiently, • Collect and verify patient information, insurance details, and medical history forms, • Coordinate with clinical staff to ensure seamless patient flow and communication, • Follow up with prospective patients via phone, email, and text to convert inquiries into scheduled appointments, • Explain treatment plans, financial options, and dental insurance benefits to new patients, • Maintain accurate patient records using dental practice management softwareRequirements:, • Previous experience in a dental office or healthcare front desk role preferred, • Familiarity with dental practice management software (Dentrix, Eaglesoft, or similar), • Strong knowledge of dental insurance verification and billing processes, • Excellent communication and interpersonal skills with a patient-first attitude, • Highly organized with the ability to multitask in a busy dental environment, • Bilingual skills a plus, reflecting the diverse community we serve, • High school diploma or equivalent required; dental assisting or administrative certification a bonusAbout Us: Rajal J Patel DDS PA is a trusted dental practice proudly serving the Orange, NJ community with comprehensive, compassionate dental care. Our patients love us for our personalized approach and commitment to making every visit comfortable and stress-free. We foster a supportive, team-oriented work environment where every staff member is valued and empowered to grow.

Job Description About Us: At The Smilist, we aim to provide high quality dental care in a warm, welcoming, and professional environment. Our team is dedicated to making lives better one smile at a time. We are currently seeking a reliable, friendly, and motivated Dental Patient Coordinator to join our growing practice and contribute to our mission of excellent dental care. Key Responsibilities: • Receptionist tasks include answering the office phone and distributing calls or messages accordingly, • Checking-in patients (verifying insurance and confirming patient information), • Collecting payments, • Communicating patient’s arrival promptly, • Managing administrative records, • Ensure office success by getting patients into the office Qualifications: • Proven experience as a Dental Receptionist required, • Prior customer service experience, • Prior Dentrix experience preferred, but not required, • Strong communication and interpersonal skills, • Ability to work well in a team and handle multiple tasks efficiently, • Attention to detail and a positive attitude What We Offer: • Competitive compensation, • Benefits package - health, dental, vision insurance, and more!, • Opportunity for professional growth and continuing education, • A chance to make a real impact on the health and well-being of our patients Position Details: • Schedule: Full Time - Monday through Friday!, • Salary Range: $25.00-$30.00/hour, • Location: Herald Square, NY The Smilist Dental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Powered by JazzHR bmJzXPa2xV

Job Description SN Family Dental We are a mother-daughter-owned dental practice that truly cares about our team, our patients, and the future we’re building together. Our goal isn’t just to run a dental office. We’re building a place where people can grow, take ownership, and create long-term careers, not just show up for a job. We’re growing, and we’re looking for the right Scheduling Coordinator to grow with us. The Opportunity We’re looking for a Scheduling Coordinator who understands that the schedule is not passive, it is actively managed, controlled, and optimized every day. In this role, you will: • Answer and manage all incoming patient calls professionally, • Schedule new and existing patients efficiently and accurately, • Maintain a fully productive and organized schedule, • Fill cancellations and reduce open chair time, • Confirm appointments and improve patient follow-through, • Work closely with the clinical and administrative team to ensure smooth patient flow, • Track and manage leads from Google, website, and phone calls This role directly impacts production, patient experience, and overall office success. Growth Path We believe in developing people, not just filling positions. Step 1: Scheduling & Patient Communication You focus on mastering scheduling efficiency, phone handling, and patient coordination. Step 2: Performance & Systems Improvement You begin improving scheduling systems, increasing production efficiency, and supporting lead conversion. Step 3: Leadership Opportunity You step into a senior scheduling or operations support role with expanded responsibility and growth potential. Compensation & Benefits • $22–$32 per hour (based on experience), • Performance-based bonus opportunities, • Growth-based compensation increases, • Benefits package including PTO and more Requirements • Dental office experience - Required, • Strong knowledge of Dentrix - Required, • Bilingual Spanish is a Plus, • Experience with scheduling, phones, or front desk coordination, • Dental Intelligence experience is a plus, • Strong communication and organizational skills, • Ability to stay calm, efficient, and detail-oriented in a fast-paced environment Who You Are This role is a great fit if you: • Enjoy working with patients and guiding them through scheduling, • Are confident on the phone and in fast-paced environments, • Understand the importance of a full and productive schedule, • Are detail-oriented and organized, • Want to be part of a growing, structured, high-accountability team Our Culture We believe that strong systems and strong people create strong results. We are building a culture that is: • Accountable, • Organized, • Growth-focused, • Team-oriented, but performance-driven As we grow, there will be more opportunities for the right people to grow with us. Why This Role Matters The schedule is the backbone of the practice. The right Scheduling Coordinator doesn’t just fill appointments, they control flow, protect production, and ensure patients get the care they need on time. Apply If you’re looking for a long-term opportunity where you can grow, take ownership, and be part of a high-performing team, we’d love to hear from you. Please send your resume and a short note about why this opportunity stands out to you. www.snfamilydental.com Skills: • General Practice, • Dental Intel, • Dentrix Benefits: • PTO, • Bonuses Compensation: • $22-$32/hour

Job DescriptionDescription: Job Title: Membership Associate Supervisor: Director, Aging Through Arts Center Status: Non-Exempt/Full Time Job Hours: 35 hours per week (M-F, 9 AM-5 PM), On-site Location: Midtown Manhattan Compensation: $18-19 Hourly About Encore: How have you impacted someone’s life today? At Encore Community Services, our teams are dedicated to supporting the lives of older New Yorkers so that they may live with dignity and decency in a safe and caring environment. For over 40 years, Encore Community Services has provided care to the elderly of the Clinton, Times Square, and Midtown communities. Encore provides a comprehensive array of programs for older New Yorkers, including supportive and affordable housing, home-delivered and sit-down meals, case assistance, education, recreation, and friendly visiting. The organization takes a “no wrong door approach to ensure Seniors can access all neighborhood and other entitled resources, allowing them to age in place comfortably for as long as possible. Encore is at an exciting inflection point in its development. The organization is working to build off a rich history to deepen its services and scale the work of giving back to seniors. Encore is keenly aware that the demographics of Older New Yorkers is rapidly evolving. Therefore, Encore must also evolve to ensure the health, mental health, and economic stability of New York’s diverse and vibrant senior community. About Position: This is an opportunity to be part of a high caliber team at the forefront of innovating senior services. Located right in the heart of Manhattan in the Theater District, the Membership Associate will be an integral member of our Senior Center programs and services, joining meal deliverers, social workers, and numerous volunteers who serve our members each day. Reporting to the Director who oversees our senior center programs and services at the Aging Through Arts Center and working closely with the Membership Coordinator, the Membership Associate is responsible for assisting with all administrative, customer service, and operational functions of our Senior Center. The ideal candidate must be energetic, friendly, and professional while being able to manage multiple tasks in a fast-paced environment. Benefits: This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. Requirements: Job Responsibilities: • Greet senior members, volunteers, and staff courteously and warmly.;, • Connect with members daily by delivering excellent customer service, addressing their questions, and responding to their needs;, • Welcome, orient, and train volunteers supporting Center operations and programming;, • Assist with set up and facilitating Older Adult Center events and activities;, • Input and maintain accurate information and data in the relevant databases regarding members, schedules, and programs for effective tracking and management evaluation.;, • Screen and triage calls and referrals, while also scheduling appointments for Case Workers and LMSW;, • Manage and enter data for Congregate Lunch Services into the designated data system., • Maintain appropriate files and records;, • Keep the front desk area neat at all times;, • Distribute mail and handle routine correspondences such as newsletter distribution;, • Report any incident or accident pertaining to clients to supervisor;, • Carry out other duties as assigned in collaboration with Membership Coordinator and Activities Coordinator. Job Qualifications: • High school diploma or equivalent;, • Ability to stand for a period of time and lift up to 20lbs;, • Office Management/admin experience preferred;, • Bilingual preferred – Spanish or Mandarin and English;, • Good organizational skills and ability to multi-task;, • Computer Skills, Data Entry;, • Ability to communicate well with people in personal contacts and on the phone;, • Must have a neat and friendly appearance;, • Demonstrated customer service experience preferred;, • Strong verbal communication, interpersonal skills and ability to work as part of a team;, • A sense of compassion, understanding and empathy for the elderly population;, • Ability to maintain confidentiality;, • Some occasional weekend and evening work may be necessary for special events.

Temporary, Possible Temporary to Direct Hire | Program Coordinator, Bronx, NY \n \n Responsibilities: \n\n • Provide administrative and operational support while taking initiative in managing priorities, and coordinating activities.\n, • Coordinate the Supervisor’s calendar, appointments, meetings, and events, including preparation of materials and logistical arrangements such as travel, facilities, technology, and catering.\n, • Serve as a key point of contact, handle inquiries and communications with professionalism, discretion, and appropriate judgment.\n, • Prepare, coordinate, and manage correspondence, reports, presentations, and other documents.\n, • Develop and maintain effective information, records, and document-management systems, utilizing proprietary databases.\n, • Monitor departmental expenditures, budgets, and financial activity and maintain appropriate records.\n, • Support grant development and administration by compiling and analyzing information and preparing grant applications, proposals, budgets, and related documentation.\n, • Coordinate departmental communications and outreach activities, including maintaining social media content and other external-facing communications.\n, • Compile and prepare periodic reports and other materials requiring the organization and interpretation of departmental information.\n, • Perform other related duties and special projects as assigned.\n\n \n Experience/Educational Requirements: \n\n • Bachelor’s degree required; Health Science Bachelor degree or Master’s degree preferred.\n, • Must have excellent Microsoft Office Suite skills.\n, • Prior experience in Higher Education preferred.\n\n

Job DescriptionBenefits: • Health insurance, • Paid time off, • 401(k) matching Join Our Team at Primrose School of Manhattan at East 82nd Street! Working with children is more than a job—it’s an opportunity to be part of something meaningful. As our School Kitchen & Facilities Assistant, you’ll play a vital role in creating a clean, safe, and welcoming environment for children and staff each day. This position supports both our kitchen and operations teams and is perfect for someone who enjoys helping others, staying organized, and contributing behind the scenes to something bigger. Why You’ll Love Working Here • Steady Schedule: Monday–Friday, 10:00 AM–6:30 PM (no nights, weekends, or holidays!), • Compensation: Starting at $22/hour, based on experience and education, • Benefits: Paid holidays and vacation, retirement plan, access to health benefits, • Growth: Paid training, ongoing professional development, and a supportive team environment What You’ll Do Kitchen Support • Assist the Chef with plating and delivering nutritious meals to classrooms and staff, • Maintain kitchen cleanliness and organization; wash dishes as needed, • Check food deliveries, restock supplies, and ensure all items meet safety standards, • Step in to support kitchen operations when the Chef is outFacilities Support, • Partner with the Facilities Coordinator to keep our building safe and well-stocked, • Refill consumables (gloves, paper towels, etc.) and complete daily safety checks, • Maintain organization in the laundry room and assist with laundry rotationAdministrative & Classroom Support, • Cover the front desk, greet families, and answer phones as needed, • Assist teachers during lunch and break periods, • Help with light administrative duties such as copying, filing, or setting up materialsRequirements, • NY Food Protection Certification (required), • High school diploma (required), • CPR/First Aid Certification (preferred), • Positive attitude, reliability, and a commitment to teamwork, • Ability to lift up to 35 lbs and support active school operationsBe Part of Something Meaningful At Primrose School of Manhattan, every role contributes to creating a nurturing environment for children to thrive. If you take pride in keeping things running smoothly and enjoy a role that changes from day to day, we’d love to meet you! Required Qualifications and Experience • High School Diploma required, • Food Handler’s Certificate required, • CPR / First Aid certification preferred, • Previous teaching experience preferred, • Knowledge of the social, emotional and creative needs of young children, • Must be able to lift up to 35 lbs. in connection with the handling of children for the facilitation of programs, child safety, and potential emergency situations. Must be able to properly lift infants into and out of a crib., • Employee must be at least 21 years of age.

Job Description MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery. We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services. MHA is seeking a Part-time Driver to join our Prospect House Team! Be a part of the team that makes a difference in the lives of our consumers. Part time Healthcare Drivers are needed to transport mental health consumers to and from the Mental Health Association's Partial Care program. Shift times available are : Monday through Friday, 7:30AM - 2:15 PM or 2:30PM - 5:15PM Qualifications: • Must have a current NJ Driver’s License in good standing., • Experience serving those diagnosed with mental illness is a plus., • Must possess basic computer skills as well as the ability to read maps and driving routes., • Must be able to provide services to our consumers in a compassionate manner., • Experience driving a 7 or 12 passenger van is preferred, however a CDL is not required. Previous professional driving experience is preferred. Responsibilities • Provide transportation to Prospect House consumers to and from the program., • Provide transportation to new members for orientation or intake appointments, as needed., • Provide emergency transportation, as needed., • Provide front-desk and parking lot security, as needed., • Maintain driving record per policy standards., • Deliver mail to other MHAEM facilities daily and as needed., • Complete other errands and duties, as assigned., • Assist consumers on and off of the vans, including non-ambulatory consumers., • Provide evening, weekend and holiday social program transportation as required by program needs., • Perform other duties as assigned by the Director. Reports to Administrative Coordinator, Prospect House Day Treatment Program Base Hourly Rate: $18/hour #L Fully paid medical coverage for eligible staff. Generous 401(k) match. Plentiful Paid Holidays, Vacation, Personal and Sick time. MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law. EEO/AA M/F/M/V/D Employee Rights under the FMLA Powered by JazzHR 7kIOsKlBue

Job Description Title: Stewards Assistant Employee Status: Regular Full Time Work From Home Option: Not Applicable FLSA Status: Non-Exempt Job Overview: The NYRA Steward Assistant is a representative of the NYRA Steward and must hold themselves to the highest level of Integrity. The NYRA Stewards assistant is responsible for maintaining files and records in the Stewards Office, including New York State Suspensions and Penalty book, Steward Inquiries, Jockey suspensions, HISA/ HIWU suspensions. Responsible for creating and maintaining NYRA Stewards reports and HISA reports and rulings. Answers phone and directs calls to appropriate parties. Monitors daily racing forms and Clockers published works, records findings for Stewards list daily. Interacts with all racing participants as necessary on race day to gather information as needed by NYRA Steward. Conducts Breathalyzer testing for jockeys every race day. Essential Functions: • Maintains files and records in the Stewards Office, including NY State Suspensions and Penalty book, Steward Inquiries, Jockey Suspensions, HISA/ HIWU Medications Suspensions, NYRA House Rule Violations., • Maintains and creates all HISA daily reports/fines and distributes to appropriate personnel., • Collect any Fines due to NYRA and delivery to appropriate personnel, • Answers phone and directs callers to the appropriate Steward for race day scratches., • Assist the NYRA Steward with daily scratches and communicates with Trainers and Veterinarians., • Records information from the veterinarian email and distribute it to all NYRA Veterinarians and Stewards., • Type Stewards’ notes from hearings and financial obligation letters and responds to customer inquiries via phone and email., • Handles calls from patrons regarding any Stewards inquiries., • Ensures NYRA Steward has a record of post time scratches and daily changes., • Monitors daily racing forms and Clockers’ published works; Records eased and poor-performance horses and Clockers’ published work for Stewards’ list., • Maintains and orders supplies for the office., • Verifies the validity of horse transfers and reports them appropriately., • Logs and maintains film theater room reservations., • Prepares and distributes Horse ID monthly reports and Horse ID annual summary report., • Responsible for several contracts that must be renewed either yearly or biyearly (American Teletimer, United Puett, Triple Star, Morrisville, Stericycle and TRPB)., • Type’s permission to run letters for horses claimed looking to run in a Stake at another track once approved by all Stewards, • Schedule shockwave appointments for Private Practice Veterinarians and arrange times with security., • Work with the Receivable Accounts Coordinator and assure that all bounced checks get reported to NYRA Steward and the appropriate action is taken., • Creates and maintains a daily NYRA Stewards report reflecting all race day incidents that occur during the running of the race., • Interacts with racing participants during the race day to gather information as needed for the NYRA Steward or to deliver documents issued from the NYRA Stewards office. Qualifications: Minimum Requirements: -Education (minimum): High School diploma or GED. Secretarial school or coursework is helpful. -Experience: 2 years of previous administrative experience. Experience in the horseracing industry preferred. -Other (certifications) Knowledge Required: • Typing skills and grammar., • Proficient in Microsoft word, excel and teams., • Must be proficient at composing emails and letters., • Customer service skills., • General horse racing knowledge is preferred. Summary of Physical Requirements and Work Environment: The position is primarily sedentary in nature and does not require any special physical demands. Work is performed in an office environment and involves prolonged sitting, typing, and viewing a computer screen. Pay Range / Salary: $21.32 - $28.79/ hr

Job Description Job Title: Administrative Assistant 3 Location: 1 Becton Drive, Franklin Lakes, New Jersey, 07417 Note: Role is on site Job Description: Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely: • VP, Digital Experience Management, • VP, Global Brand Strategy, • VP, Global Pricing, • VP, Launch Excellence and Insights Summary: • This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment., • The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done., • This role combines executive support with structured marketing coordination and AI‐enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work. Responsibilities: • Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time., • Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency., • Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables., • Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs., • Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables. Minimum Requirements: • Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered., • 1–3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role., • Experience supporting senior leaders or working in a global, matrixed environment is advantageous., • Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure., • Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences., • High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments. Technical Skills: Must Have: • AI & Digital Enablement – Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency., • Digital Tools & Collaboration Platforms – Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments., • Executive Communication – Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences., • Executive Operations & Calendar Management – Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness., • Structured Thinking & Attention to Detail – Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment. Nice To Have: • Change Coordination & Enablement – Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution., • Project & Program Management – Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation., • Training, Enablement & Adoption Support – Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement. Preferred Requirements: • Exposure to marketing, digital, or commercial environments is helpful but not required., • Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained., • Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way. What Will Help You Stand Out: • Experience working in global marketing organizations with multiple business units, regions, and compliance requirements., • A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency, • The ability to balance multiple priorities with practical execution and change adoption., • A collaborative and positive can-do attitude, • A “Say-Do” ratio of 1:1 Additional Information: • This role offers exposure to Central Marketing leadership and AI-enabled workflows.\nCompany Description LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch. LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.

Job DescriptionJob Overview We are looking for a detail-oriented and highly responsible Administrative & Payroll Coordinator to support payroll, store administration, and internal operational coordination for a growing restaurant group. This position is suitable for someone who is organized, mature, proactive, and comfortable handling multi-store administrative operations in a fast-paced environment. The ideal candidate is not simply looking for an “office job,” but is interested in long-term operational and administrative development within a growing company. ResponsibilitiesPayroll & Employee Administration • Process employee payroll and attendance records, • Review timesheets, overtime, PTO, and scheduling data, • Coordinate payroll submission with ADP, • Follow up on payroll discrepancies and employee recordsStore Administrative Operations, • Support daily administrative operations for multiple restaurant locations, • Coordinate licenses, insurance, utilities, and vendor-related matters, • Handle administrative follow-up with landlords and external parties, • Maintain organized operational and compliance recordsOffice & Internal Coordination, • Support internal approval and administrative processes, • Coordinate with HR, Finance, and Operations departments, • Track tasks, deadlines, and operational documents, • Support new store opening administrative setup when neededRequirements, • Fluent in English and Chinese, • Strong attention to detail and follow-through, • Highly responsible and organized, • Comfortable handling multiple tasks and deadlines, • Basic Excel and computer skills, • Administrative, payroll, HR, or accounting experience preferred, • Experience in restaurant or multi-location operations is a plusPreferred Personality We are looking for someone who: • Is stable and dependable, • Communicates clearly and professionally, • Enjoys organizing and coordinating work, • Takes ownership of responsibilities, • Can work carefully under pressure, • Wants long-term career growth instead of short-term experienceBenefits, • Paid time off, • Employee discount, • Growth opportunity within a rapidly expanding restaurant group, • Hands-on operational and administrative experienceBenefits:, • Employee discount, • Paid time off

Job DescriptionPosition Summary Nodeca Technical Services is seeking an organized and dependable Finance and Administrative Coordinator to assist with accounts payable, accounts receivable, payroll, insurance records, and general financial administration. The ideal candidate is detail-oriented, communicates clearly, and is comfortable working with QuickBooks, Excel, spreadsheets, invoices, payroll records, and financial documents. Primary Responsibilities • Process and track vendor bills and payments, • Prepare and send customer invoices, • Track accounts payable and accounts receivable, • Assist with weekly payroll preparation, • Review employee hours and payroll information, • Record payments, deposits, and financial transactions, • Enter and maintain information in QuickBooks, • Create and update Excel spreadsheets, • Maintain insurance certificates, audit records, and renewal documents, • Follow up on missing documents, unpaid invoices, and outstanding balances, • Communicate with vendors, employees, insurance representatives, and management, • Maintain organized and confidential financial recordsQualifications Candidates must have one of the following: • Completed college coursework in Business Management, Accounting, Finance, Business Administration, or a related fieldOR, • Three to five years of relevant experience in accounting, payroll, bookkeeping, accounts payable, accounts receivable, or financial administrationRequired Skills, • Strong reading and comprehension skills, • Strong Microsoft Excel and spreadsheet skills, • QuickBooks experience, • Strong written and verbal communication skills, • Ability to clearly explain financial information, • Strong attention to detail and accuracy, • Good organization and time-management skills, • Ability to manage multiple deadlines, • Dependable, professional, and willing to learnWork Schedule Full-time position Monday through Friday Eight-hour shifts Approximately 40 hours per week Compensation Starting pay: $22.00 per hour Entry-level position Opportunity for growth based on performance, dependability, accuracy, and ability to take ownership of responsibilities

Job Description We are seeking a highly organized, detail-oriented Administrative Coordinator to join a fast-paced team. This role is ideal for someone who enjoys working with people, managing multiple priorities, and providing excellent customer service and administrative support. Responsibilities • Monitor and manage high-volume shared inboxes, • Review and process expenses while ensuring accuracy and compliance with guidelines, • Provide phone assistance and respond professionally to questions and requests, • Manage and update database information, • Review and process customer attendance rosters and virtual attendee reports, • Run daily reports and distribute tasks to team members, • Communicate regularly with sales representatives and speakers, • Ensure program documents are complete and accurate, • Assist with manager projects and provide coordinator coverage as needed, • Support the successful execution of meetings and programs, • Maintain confidentiality and follow company policies and procedures, • Handle a high volume of emails, phone calls, and administrative tasks simultaneously, • Some overtime may be required and is paid Qualifications • Strong written and verbal communication skills, • Friendly, professional personality with excellent phone presence, • Highly organized and detail-oriented, • Comfortable working in a fast-paced, high-volume environment, • Ability to multitask and prioritize competing deadlines, • Strong computer and database skills, • Excellent follow-up and problem-solving abilities, • Ability to handle confidential and sensitive information professionally If you are organized, personable, and enjoy a fast-paced administrative environment, we would love to hear from you!

Job Description Position Overview Voda Cleaning & Restoration is seeking a highly motivated and organized Office Assistant – Revenue, Marketing & Business Development Coordinator whose primary focus is converting incoming leads into booked appointments while supporting marketing and business development initiatives that drive company growth. This role serves as the first point of contact for customers, manages lead follow-up efforts, supports referral partner relationships, coordinates local marketing activities, and helps maximize revenue opportunities across our cleaning and restoration divisions. About Voda Cleaning & Restoration Voda Cleaning & Restoration specializes in water damage restoration, mold remediation, fire and smoke damage restoration, carpet cleaning, upholstery cleaning, tile and grout cleaning, and specialty cleaning services. We are committed to delivering exceptional customer service and helping homeowners and businesses recover quickly and effectively from property damage. Lead Management & Revenue Generation · Answer incoming phone calls, website inquiries, and customer requests promptly and professionally. · Convert inbound leads into scheduled inspections, estimates, and service appointments. · Follow up with unbooked leads and estimate opportunities to maximize conversion rates. · Maintain accurate customer and lead records in CRM and scheduling systems. · Identify opportunities to cross-sell and upsell cleaning and restoration services. · Track lead sources and customer interactions. Marketing & Business Development Support · Assist with local marketing campaigns, community outreach efforts, and promotional activities. · Coordinate and schedule social media content. · Support customer review generation and reputation management initiatives. · Assist with email marketing campaigns and customer communications. · Coordinate company participation in networking events and community events. Business Development & Relationship Management · Assist in identifying and developing new business opportunities within residential and commercial markets. · Support outreach efforts to property managers, insurance agents, real estate professionals, facility managers, plumbers, HVAC contractors, and other referral partners. · Coordinate follow-up communications with prospective referral sources and strategic partners. · Maintain and update referral partner and prospect databases. · Schedule and support business development meetings, networking events, and community outreach activities. · Track referral activity, lead sources, and partnership performance. · Support implementation of customer retention and referral programs. · Identify opportunities to strengthen customer relationships and increase repeat business. Customer Service · Deliver exceptional customer service throughout every customer interaction. · Handle customer inquiries, scheduling requests, and service-related questions. · Address customer concerns professionally and escalate issues when necessary. Administrative Support · Manage office communications, scheduling, calendars, and administrative tasks. · Prepare and maintain customer records, reports, and documentation. · Assist with data entry, invoice support, and customer correspondence. Team Support & Operations Coordination · Coordinate schedules between customers, technicians, and management. · Support field staff by ensuring accurate communication and appointment details. · Assist with operational projects and process improvements. Qualifications Required: · High school diploma or equivalent. · 2+ years of experience in customer service, administrative support, inside sales, appointment setting, or a related role. · Strong verbal and written communication skills. · Excellent organizational and time-management abilities. · Proficiency with Microsoft Office. Preferred: · Experience in restoration, cleaning, construction, home services, or related industries. · CRM and scheduling software experience. · Social media and marketing support experience. · Sales, lead generation, or appointment-setting experience. Key Performance Indicators (KPIs) · Lead-to-appointment conversion rates · Booked appointments · Revenue generated from inbound leads · Referral-generated leads and booked appointments · Growth in referral partner relationships · Customer retention and repeat service rates · Marketing engagement and campaign support · CRM accuracy and administrative performance Compensation & Benefits · Competitive hourly wage based on experience · Performance bonuses tied to lead conversion, bookings, and revenue goals · Paid time off · Paid holidays · Professional development opportunities · Career advancement potential within a growing company \nCompany Description An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process. An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process.

Job DescriptionJob Overview We are looking for a detail-oriented and highly responsible Administrative & Payroll Coordinator to support payroll, store administration, and internal operational coordination for a growing restaurant group. This position is suitable for someone who is organized, mature, proactive, and comfortable handling multi-store administrative operations in a fast-paced environment. The ideal candidate is not simply looking for an “office job,” but is interested in long-term operational and administrative development within a growing company. ResponsibilitiesPayroll & Employee Administration • Process employee payroll and attendance records, • Review timesheets, overtime, PTO, and scheduling data, • Coordinate payroll submission with ADP, • Follow up on payroll discrepancies and employee recordsStore Administrative Operations, • Support daily administrative operations for multiple restaurant locations, • Coordinate licenses, insurance, utilities, and vendor-related matters, • Handle administrative follow-up with landlords and external parties, • Maintain organized operational and compliance recordsOffice & Internal Coordination, • Support internal approval and administrative processes, • Coordinate with HR, Finance, and Operations departments, • Track tasks, deadlines, and operational documents, • Support new store opening administrative setup when neededRequirements, • Fluent in English and Chinese, • Strong attention to detail and follow-through, • Highly responsible and organized, • Comfortable handling multiple tasks and deadlines, • Basic Excel and computer skills, • Administrative, payroll, HR, or accounting experience preferred, • Experience in restaurant or multi-location operations is a plusPreferred Personality We are looking for someone who: • Is stable and dependable, • Communicates clearly and professionally, • Enjoys organizing and coordinating work, • Takes ownership of responsibilities, • Can work carefully under pressure, • Wants long-term career growth instead of short-term experienceBenefits, • Paid time off, • Employee discount, • Growth opportunity within a rapidly expanding restaurant group, • Hands-on operational and administrative experience

Job Description Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus. Administrative Assistant Responsibilities: • Posting to the Multiple Listing Service, • Working with both buyers and sellers, • Supporting the sales team, • Coordinating closings and ensuring a smooth transaction, • Updating CRM and following transactions thought process, • Marketing Listing via. social media and other marketing platforms. Requirements: • Bachelor's degree or Associates degree preferred, • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms, • Excellent communication skills, • Strong organizational and problem-solving skills, • Desire to be on a team of positive, success-minded individuals, • Real estate license is a plus, • Bi - lingual is a plus (spanish), • Must be willing to drive to nearby properties Both team and individual bonuses based on performance

Job DescriptionKeep Clients Organized. Keep Work Moving. Make an Impact. At Magone & Company, exceptional client service depends on more than accurate tax returns—it requires thoughtful coordination, clear communication, and attention to every detail. As we continue to grow, we’re seeking a highly organized, technology-comfortable Tax Coordinator to support our tax and assurance professionals throughout the client engagement lifecycle. From organizing tax documents and coordinating e-filings to monitoring deadlines, communicating with clients, and assisting with financial statements, you’ll play an essential role in keeping our work accurate, timely, and moving forward. If you enjoy creating order, solving problems, working with clients, and being the person others rely on to keep important details from falling through the cracks, we’d love to meet you. About the Role As our Tax Coordinator, you’ll serve as a central point of contact for clients and professional staff. You’ll help coordinate tax filings, government notices, client communications, billing follow-up, engagement workflows, reporting deadlines, and financial-statement production. This is an opportunity to gain broad experience across tax, assurance, client service, billing, and firm operations—not simply perform routine administrative work. Why You’ll Love It Here At Magone & Company, you’ll have the opportunity to: • Work directly with Partners and experienced accounting professionals, • Build meaningful relationships with clients, • Gain exposure to tax, audit and assurance, and firm operations, • Take ownership of important deadlines and client workflows, • Use modern cloud-based systems, automation, and AI-enabled tools, • Contribute ideas that improve processes and the client experience, • Grow within a close-knit, collaborative CPA firm where your work is visible and valued What You’ll Do • Deliver responsive client service by coordinating communications, document requests, engagement updates, and follow-up, • Support tax operations, including document collection, e-filing, tax notices, workflow tracking, and deadline management, • Assist with accounts receivable by processing invoices and payments and following up on outstanding balances, • Support client onboarding through meeting coordination, proposals, engagement letters, and workflow setup, • Assemble, proof, distribute, and securely maintain tax returns, financial statements, and client records, • Provide administrative and operational support to help the firm work efficiently and meet client commitments What You’ll Bring • Exceptional attention to detail and a strong commitment to accuracy and confidentiality, • Excellent organizational and time-management skills, • The ability to manage competing priorities in a deadline-driven environment, • Clear and professional written and verbal communication skills, • A responsive, client-service-oriented approach, • Strong proofreading skills and the ability to identify formatting, spelling, and numerical inconsistencies, • Comfort learning and working across multiple technology platforms and document portals, • Experience in a CPA firm, accounting environment, professional-services firm, or administrative client-service role preferred Compensation & Benefits Compensation is competitive and based on experience. Our comprehensive benefits package includes: • Employer-paid health and life insurance, • 401(k) with a 4% company match, • Paid time off and firm holidays, • Paid company-wide shutdown around the July 4th holiday, • Professional development and continuing education support, • Modern technology and AI-enabled workflow tools, • Long-term growth opportunities in a collaborative, close-knit firm Why Magone & Company? At a large firm, support professionals can become separated from the people, clients, and outcomes their work makes possible. At Magone & Company, you’ll be part of the entire process. You’ll work closely with firm leadership and professional staff, communicate directly with clients, and see the impact of your contributions every day. Your ideas will be heard, your initiative will be valued, and your work will help shape an exceptional client experience. Organize the Details. Support the Team. Strengthen the Client Experience. Ready to grow with a modern, people-first CPA firm? Apply today and build your future with Magone & Company. #TaxCoordinator #CPAJobs #PublicAccounting #TaxCareers #AccountingJobs #ClientService #AccountingCareers #ParsippanyNJ

Job DescriptionOffice Services Coordinator Location: New York, NY 10017 Schedule: Monday through Friday, onsite five days per week Pay Rate: Up to $30.00 per hour Position Overview We are seeking a polished, service-oriented Office Services Coordinator / Corporate Receptionist to join a professional corporate office in Midtown Manhattan. This is a newly created position and an excellent opportunity for an experienced office services professional who enjoys supporting multiple areas of office operations. This is not strictly a front desk position. The successful candidate will be an office services generalist who is comfortable assisting with reception, meeting coordination, mailroom coverage, facilities requests, vendor scheduling, invoice tracking, pantry maintenance, records support, and general office administration. Responsibilities • Serve as the first point of contact for visitors, employees, vendors, and service providers., • Greet and register visitors, manage guest access, and notify employees of arrivals., • Answer and direct incoming calls and respond to general inquiries., • Maintain visitor logs and follow established office security procedures., • Ensure the reception area, conference rooms, kitchen, and shared office spaces remain organized and professional., • Coordinate conference room reservations, catering, and meeting logistics., • Order and maintain office supplies, pantry inventory, business cards, and stationery., • Support employee onboarding, workspace preparation, office orientations, seating arrangements, and office moves., • Coordinate facilities requests, equipment servicing, and routine building maintenance., • Communicate with building management, vendors, and service providers., • Schedule vendor visits and maintain vendor contact information and service schedules., • Receive, track, and route invoices for approval., • Maintain invoice logs and follow up with internal approvers as needed., • Respond to vendor questions regarding invoice-processing status., • Support records retention, document tracking, file inventories, storage requests, and document-destruction projects., • Coordinate incoming and outgoing mail, packages, deliveries, and courier services., • Provide mailroom coverage during absences or busy periods., • Prepare correspondence, meeting materials, calendars, trackers, and departmental records., • Assist with office events and employee-engagement activities., • Provide administrative support to management and other business units as needed.Qualifications, • Previous experience in corporate reception, office services, workplace operations, facilities coordination, or general office administration., • Strong verbal and written communication skills., • Polished, professional, and welcoming approach when interacting with visitors, employees, and senior leadership., • Willingness to support all areas of office operations, including reception, mailroom, kitchen and pantry areas, conference rooms, vendor coordination, and invoice administration., • Strong organizational skills with the ability to manage multiple priorities and follow through on open items., • Professional judgment and discretion when working in a corporate environment., • Comfortable using Microsoft Office and maintaining electronic calendars, trackers, and administrative records., • Dependable and able to work onsite five days per week in Midtown Manhattan.#ZRPROF #INDPROF\nCompany Description We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry. We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.

Job DescriptionSenior Office Coordinator Location: North Plainfield, New JerseyCompany: Avantier – Premium Custom Optics ManufacturerBase Salary: $80,000 - $105,000 About Avantier Inc.At Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences. We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide. Position OverviewAvantier is seeking an experienced Senior Office Coordinator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams. Key Responsibilities • Prepare packing slips, invoices, and related documentation, • Manage emails, follow-ups, and internal/external communication, • Prioritize tasks based on urgency and business needs, • Maintain office procedures, records, and organizational systems, • Assist with inventory tracking and office supply coordination, • Handle incoming phone calls and route inquiries appropriately, • Support managers and cross-functional teams with daily operations, • Identify and communicate issues proactively, • Assist with ad-hoc operational, administrative, and office tasks as neededQualifications, • 5+ years of experience in an office coordination, administrative, or operations support role, • Experience with invoicing, documentation, inventory management, and phone handling, • Strong written and verbal communication skills, • Proficient in Microsoft Office (Excel, Outlook, Word), • Strong organizational and time management skills, • Ability to multitask and work independently, • High attention to detail and accuracy, • Self-motivated with a proactive mindsetWhy Join Avantier, • Competitive compensation and full benefits (Medical, Dental, Vision, 401k), • Opportunity to work in a growing high-tech industry, • Collaborative, hands-on environment with real impactAdditional Information, • Work Hours: Monday–Friday, 9:00 AM – 6:00 PM, • Work Location: In-person (5 days/week), • Job Type: Full-time

Job Description We are seeking a highly organized, detail-oriented Office & Showroom Coordinator to join our team. This role is ideal for someone who takes pride in maintaining an organized, professional environment and enjoys supporting a fast-paced sales organization. This position serves as the face of our office and plays an important role in ensuring our showrooms, meeting spaces, and office operations remain polished, organized, and client-ready at all times. Responsibilities • Maintain the appearance and organization of office spaces, showrooms, conference rooms, and storage areas, • Organize and manage incoming product samples and showroom displays, • Prepare showrooms and meeting spaces before and after client meetings, • Ensure sample libraries, inventory, and storage closets remain organized and up to date, • Greet clients, visitors, and vendors in a professional and welcoming manner, • Assist the sales team with administrative and organizational support, • Coordinate incoming deliveries, shipments, and office supplies, • Help maintain a clean, efficient, and professional office environment, • Support special projects and day-to-day office operations as needed Qualifications • Highly organized with strong attention to detail, • Professional appearance and demeanor, • Self-motivated and proactive, • Strong communication and interpersonal skills, • Comfortable interacting with clients and visitors, • Ability to multitask and work independently, • Proficiency with Microsoft Office (Outlook, Excel, Word), • Prior office, administrative, retail, hospitality, or customer service experience is a plus What We're Looking For The ideal candidate is someone who naturally notices when things are out of place and takes initiative to keep them organized. We are looking for a dependable team member who enjoys creating order, maintaining professional spaces, and helping others succeed. This role is perfect for someone who is organized, energetic, professional, and takes pride in creating a positive first impression for clients and visitors. Why Join Us? • Stable, full-time position, • Professional and friendly work environment, • Opportunity to work closely with an experienced sales team, • Variety of responsibilities that keep each day interesting, • Growth opportunities for the right candidate To apply, please submit your resume along with a brief note explaining why you would be a good fit for the position.

HR Coordinator \n Leading Global Private Equity Firm \n Location: New York, NY | 4 days in office \n \n About the Role \n Our client, a leading global private equity firm, is looking for an organized, execution-focused HR Coordinator to join its Human Capital team. Most of this role is spent supporting the firm's Associate Program. The rest covers core HR operations and firm event planning. \n \n This is a hands-on role for someone who wants to own and improve processes, think ahead, and get things done. As the role grows, there is a chance to take on a bigger leadership role within the Associate Program. \n \n Key Responsibilities \n Associate Program \n Support the Associate lifecycle, from recruiting and onboarding through the program and transitions out \n Help coordinate annual Associate recruiting, including sourcing, interview scheduling, candidate communication, and logistics \n Serve as a trusted point of contact for Associates and hiring teams \n Find ways to improve program processes and the candidate and Associate experience \n HR Operations & Coordination \n \n Manage onboarding and offboarding for new hires and departing employees \n Handle I-9 verification and coordinate visa and immigration processes \n Help with benefits administration and employee questions \n Keep employee records and HR documentation accurate \n Events \n \n Plan and run firm events, including recruiting events and Associate programming, to the standard expected at a top-tier private equity firm \n Manage vendors, budgets, and logistics from start to finish, with a focus on anticipating details and needs \n Qualifications \n Our client is open to two profiles: \n \n HR Coordinator: 2–5 years of HR coordination experience, ideally in financial services or professional services, who is excited to support and grow with an Associate/analyst program \n Senior Administrative Professional: An experienced executive or administrative assistant in financial services who wants to move into HR and has strong event planning and coordination skills \n Across both profiles, the firm is looking for: \n \n A strong track record of execution; you drive things forward and follow through \n Excellent organizational skills and attention to detail \n An understanding of the level of polish and service that senior private equity professionals expect \n Sound judgment and discretion with confidential information \n Strong communication and relationship-building skills \n Genuine interest in recruiting, talent programs, and HR operations \n Bachelor's degree preferred \n Compensation & Benefits \n \n Base salary: $100,000–$125,000, plus bonus (total cash compensation around $150,000) \n 100% employer-paid medical, dental, and vision, with no in-network copays \n 401(k) match starting on day one, plus an enhanced employer retirement contribution after two years of service \n Free daily breakfast and catered lunches \n On-site gym and a fully paid wellness membership \n Summer work-from-home period and a firm-wide winter holiday closure \n

Job Description Position: Litigation Practice Assistant (Global Law Firm) Location: New York, NY (Hybrid) Company: Prestigious Global Law Firm Comp Package: Base Salary up to $105K, Bonus Eligible, Paid Time Off, Full Benefits, 401(k), and More Summary Join a prestigious global law firm as a Litigation Practice Assistant, providing high-level administrative and practice support to partners within a designated litigation practice group. Working closely with attorneys, Business Development & Marketing, Client Accounting, People Strategy, Conference Services, and other Firm departments, you'll manage complex calendars and travel, coordinate client and internal meetings, support new business and business development activities, and handle a variety of time-sensitive administrative projects. Responsibilities for Litigation Practice Assistant: • Provide high-level administrative support to litigation partners, including complex calendar management, scheduling, travel coordination, time entry, expense reports, and vendor invoices, • Manage high-volume partner inboxes, prioritize time-sensitive communications, track outstanding items, and coordinate follow-up, • Prepare engagement letters, new matter memoranda, weekly matter reports, and other practice group materials while coordinating with Client Accounting on billing and new business matters, • Support business development and marketing initiatives, including pitches, presentations, conferences, sponsorships, client activity tracking, and maintaining contact records in InterAction, • Coordinate practice group meetings, trainings, communications, and other initiatives with People Strategy and various Firm departments, • Coordinate internal and client meetings with Conference Services, including audio-visual, catering, and external vendor arrangements, while providing professional service to clients and visitors, • Maintain administrative files and records, monitor relevant docket and calendar notices, and perform document management and other administrative tasks and special projects Qualifications for Litigation Practice Assistant: • Bachelor's degree required, • 2+ years of related administrative experience in a law firm or professional services environment, • Experience supporting attorneys or senior professionals in a complex, fast-paced environment; litigation experience preferred, • Strong organizational and time-management skills with the ability to manage competing priorities and shifting deadlines, • Proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint; advanced Excel skills and experience with InterAction preferred, • Excellent written and verbal communication skills, strong attention to detail, and a high level of professionalism, • Ability to handle confidential information, work effectively under pressure, exercise sound judgment, and collaborate effectively with attorneys and business services professionals; must be a New York Notary Public or able to obtain a commission within six months of joining the Firm #zr

Title: HR Coordinator \n Department: Human Resources \n Reports to: HR Manager \n FLSA Category: Non-Exempt \n Position Type: Full-Time/Temp-to-Hire \n Pay: $24.00-$26.00+ per hour \n Benefits: Health, Dental, Vision, 401K, Paid Time Off, etc. \n Work Schedule: M-F 8:30am-5:00pm \n Location: Tappan, NY \n \n Position Overview the HR Coordinator provides essential administrative and operational support to the Human Resources department at client company. This role supports the full employee lifecycle, from recruitment and onboarding to recordkeeping, benefits assistance, and employee engagement. The HR Coordinator serves as a key point of contact for employees and applicants, ensuring timely communication, accurate documentation, and a positive HR experience. Responsibilities include maintaining personnel files, assisting with job fairs, coordinating employee milestones such as birthdays and anniversaries, and supporting compliance and reporting activities. The ideal candidate is bilingual in English and Spanish, highly organized, \n detail-oriented, and committed to maintaining confidentiality and delivering excellent customer service. \n \n Key Responsibilities \n\n • Union workforce support — Interact professionally with union employees and ensure HR practices align with the Collective Bargaining Agreement (CBA).\n, • CBA compliance — Apply and follow CBA provisions when handling attendance, discipline, seniority, job postings, grievances, and other union-covered matters.\n, • HR phone support — Answer HR department calls and respond to inquiries.\n, • Employment application intake — Manage incoming applications and assist candidates throughout the process.\n, • New hire onboarding — Assist with orientations, prepare materials, and process follow-up paperwork.\n, • Personnel records management — Maintain, update, audit employee files and HR documentation.\n, • Confidentiality compliance — Protect sensitive employee information at all times.\n, • Recruitment support— Communicate with applicants, employees, managers, and outside agencies.\n, • Job posting preparation — Draft, update, and publish job postings across platforms and internally.\n, • Employment verifications — Respond to reference checks and employment status requests.\n, • HR project assistance — Support HR Manager with ongoing initiatives and special projects.\n, • Benefits administration — Assist with benefits, FMLA, and workers’ compensation\n\n processes. \n\n • Employee inquiries — Provide timely and accurate responses to employee questions.\n\n Additional Integrated Responsibilities \n\n • Timekeeping support— Assist with communicating any discrepancy to HR/Payroll.\n, • Policy communication — Help distribute and track acknowledgments of updated policies.\n, • Training coordination — Schedule training sessions and maintain training records.\n, • HRIS data entry — Enter and update employee information in HR systems.\n, • Exit process support — Assist with offboarding, termination paperwork, and collection of company property.\n, • Employee engagement support — Help coordinate employee events and recognition activities.\n, • Handle employee birthdays and anniversaries — Track and acknowledge employee milestones.\n, • Assist in job fair events — Support planning, setup, and participation in recruitment events.\n, • Compliance tracking — Monitor required postings, certifications, and regulatory documentation.\n, • Document preparation — Draft letters, memos, and standard HR correspondence.\n, • HR reporting — Assist with generating HR metrics and reports.\n, • Vendor coordination — Support interactions with benefits providers and staffing agencies.\n, • Badge and access management — Request employee badges or access cards.\n\n Collaboration \n\n • Cross-department support— Work closely with all departments to provide HR guidance, support staffing needs, and ensure smooth communication.\n, • Team partnership — Collaborate daily with the HR team to coordinate tasks, share updates, and maintain consistent HR processes.\n, • Union collaboration — Work respectfully and professionally with union representatives and employees, supporting consistent application of the CBA.\n, • Employee interaction — Build positive working relationships with employees at all levels, offering assistance and fostering a supportive workplace culture.\n, • Manager coordination — Partner with supervisors and department managers to support recruitment, onboarding, training, and employee relations needs.\n, • External collaboration — Communicate with outside agencies, job fair organizers, benefit providers, and staffing partners as needed.\n, • Event teamwork— Work collaboratively during job fairs, orientations, and employee events to ensure smooth execution and a positive experience.\n\n \n Qualifications & Experience \n\n • Minimum 3 years of HR-related experience\n, • Associate’s degree or equivalent\n, • Strong organization, accuracy, and attention to detail\n, • Proficient computer skills\n, • Knowledge of federal and state employment regulations\n, • Excellent customer service and interpersonal communication skills\n, • High ethical standards and ability to maintain confidentiality\n, • High proficiency in HRIS platforms, Microsoft Office 365 (Word, Excel, PowerPoint).\n, • Ability to manage multiple projects and priorities simultaneously in a fast-paced environment.\n\n

Job Description Administrative Coordinator Location: Millburn, NJ 07041 Job Type: Full-Time | Direct Hire Salary: $52,000 – $55,000 annually PrideStaff, a premier staffing agency, is currently seeking a smart, energetic, and fun-spirited professional on behalf of a reputable law firm in Millburn, NJ. Our client is looking for a high-energy individual who thrives in a fast-paced environment, excels at multitasking, and adapts quickly to changing priorities. If you are a collaborative administrative professional who brings strong math skills and precision to your work, we want to hear from you! Role Description The Administrative Coordinator will provide comprehensive office and clerical support to the firm's legal team. Your primary focus will be managing financial logs, supporting client communication, handling documentation, and ensuring daily operations run smoothly and accurately. Primary Responsibilities • Financial & Ledger Support: Manage office ledgers, disbursements, and basic mathematical calculations with precision and accuracy., • Communication: Act as a primary point of contact for direct, professional communication with clients, vendors, and external partners., • Document & File Management: Organize, review, and process office documents, ensuring files move seamlessly from initial intake to completion., • General Administrative Support: Provide flexible day-to-day administrative assistance to attorneys and team members as priorities shift., • Systems & Tech: Interface with internal software platforms and handle high-volume phone interactions efficiently. Qualifications • Office Experience: Proven experience working in an administrative or office support role., • Strong Math Skills: Excellent foundational math and numerical skills for precise ledger management and basic financial tracking., • Multitasking & Flexibility: Exceptional ability to manage competing priorities, adapt to changing tasks, and maintain composure in a fast-paced environment., • Deadline-Driven: Demonstrated ability to track, manage, and hit multiple deadlines consistently., • Communication Skills: Excellent written and verbal communication skills., • Preferred: A Notary license is a plus, but not required.\nCompany Description PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally: -\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data -\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes -\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs -\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Job Description:\n\nPurpose of Your Job Position\nThe primary purpose of your job is to provide each of your assigned residents with routine daily care and services in accordance with the resident’s assessment and care plan, and as may be directed by your supervisors.\n \nDelegation of Authority\nAs a Certified Nursing Assistant you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.\n \nJob Functions\nEvery effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.\n \nDuties and Responsibilities\nAdministrative Functions\n Use the wristband or photo card file to identify residents before administering treatments, serving meals, etc, as necessary.\n Record all entries on flow sheets, notes, charts, etc, in an informative and description manner.\n Use only authorized abbreviations established by this facility when recording information.\n Report all changes in the resident’s condition to the Nurse Supervisor/ Charge Nurse as son as practical.\n Report all accidents and incidents you observe on your shift when they occur.\n \nAdmission, Transfer, and Discharge Functions\n \n Ensure that the resident’s room is ready for receiving the resident.\n (Bed name, name tags up, admission kit available, etc.)\n Greet residents and escort them to their rooms.\n Introduce resident to his/her roommate, if any, other residents and personnel as appropriate\n Inventory and mark the resident’s personal possessions as instructed.\n Store resident’s clothing\n Assist resident’s with packing their personal possessions when they are being transferred to a new room, or being discharged.\n Transfer the resident to new room, or to the receiving area.\n Assist with loading/ unloading resident’s from vehicles as necessary.\n \n \nPersonnel Functions\n \n Perform all assigned tasks in accordance with our established policies and procedures and as instructed by your supervisors.\n Follow work assignments, and/ or schedules in completing and performing your assigned tasks.\n Cooperate with inter-departmental personnel, as well as other facility personnel to ensure that nursing services can be adequately maintained to meet the needs of the residents.\n Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the unit and shift.\n Meet with your shift’s nursing personnel, on a regularly scheduled basis, to assist in identifying and correcting problem areas, and/or the improvement of service.\n Report all complaints and grievances made by the resident.\n Notify the facility when you will be late or absent from work (minimum of two (2) hours prior to scheduled shift).\n Report any occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals to your supervisor.\n \nPersonal Nursing Care Functions\n \n Participate in and receive nursing report upon reporting for duty.\n Follow established policies concerning exposure to blood/body fluids.\n Assist the residents with daily dental and mouth care. (brushing of teeth/dentures, oral hygiene, special mouth care, etc)\n Assist the residents with bath functions as directed. (bed bath, tub or shower)\n Give backrubs as requested\n Assist the residents with dressing/undressing as necessary.\n Assist the residents with hair care functions. (combing, brushing, shampooing, etc)\n Assist the residents with nail care. (clipping, trimming, and cleaning the fingers/ toenails) Note: Does not include Diabetic residents\n Shave male residents daily.\n Keep female resident’s hair clean shaven if requested. (facial hair, under arms, legs, etc)\n Keep resident’s dry. (Change gowns, linen, etc. if wet or soiled)\n Change all bed linens. Keep linens tight to avoid wrinkles from forming under the resident. \n Make beds (occupied and unoccupied)\n Put extra covers on beds as requested.\n Position bedfast residents in correct and comfortable position.\n Assist resident with bowel and bladder functions. (assist to bathroom, offer bedpan/urinal, portable commode, etc)\n Maintain intake and outtake records as instructed.\n Keep incontinent residents clean and dry.\n Check and report bowel movements and character of stools as instructed.\n Collect specimens as instructed. (urine, sputum, stools, etc)\n Assist resident in preparing for any medical tests. ( lab work, X-ray, therapy, dental, etc)\n Assist resident in preparing for activity and social programs. (visitors, parties, religious services)\n Assist in transporting residents to and from appointments, activities and social programs as necessary.\n Assist with lifting, turning, moving, positioning, and transporting residents into and out of beds, chairs, bathtubs, wheelchairs, lifts, etc.\n Assist residents to walk with or without self-help devises as instructed.\n Perform restorative and rehabilitative procedures as instructed.\n Change dressings, bandages, binders, etc, as instructed.\n Provide eye and ear care as instructed.\n (warm/cold compresses, eye/ear instillation, cleaning eyeglasses/ hearing aides, etc)\n Assist with the application of non-sterile (moist and dry) warm/cold compresses.\n Assist in preparing the resident for a physical examination.\n Weigh and measure residents as instructed.\n Measure and record temperatures, pulse, and respirations (TPRS), as instructed.\n Answer resident call bells promptly.\n Ensure that residents who are unable to call for help are checked frequently.\n Check each resident routinely to ensure that his/her personal care needs are being met in accordance with his/her wishes.\n Assist with care of the dying resident.\n Provide post-mortem care as directed.\n Observe and report the presence of pressure areas and skin breakdowns to prevent decubitus ulcers (bed sores).\n Report any injuries of an unknown source, including skin tears.\n Provide daily indwelling catheter care.\n Provide daily perineal care.\n Perform non-sterile (clean) vaginal irrigation/ douches.\n Assist with the application of slings, elastic bandages, binders, etc.\n Give tepid sponge baths.\n Provide daily range of motion exercises. Record data as instructed.\n Turn bedfast residents at least every two (2) hours.\n Perform special treatments as instructed.\n Observe disoriented and comatose residents. Record and report data as instructed.\n Turn all medications found in resident’s room/possession over to the supervisor/ charge nurse.\n Provide residents with reality orientation as instructed.\n Watch for and report any change in room temperature, ventilation, lighting, etc.\n Provide nursing ambulation as required and document the same.\n \n \nFood Service Functions\n Prepare resident’s for meals (i.e. take to bathroom, wash hands, comb hair, raise bed, position tables, place clothing protector, take to/from dining room, etc.\n Serve food trays. Assist with feeding as indicated.\n (i.e. cutting food, feeding, assist in dining room supervision, etc)\n Assist residents with identifying food arrangements (i.e. informing resident with sight problem of foods that are on his/her tray, location, temperature, etc).\n Record the resident’s food/fluid intake. Report changes in the resident’s eating habits.\n Keep resident’s water pitchers clean and filled with fresh water (on each shift), and within easy reach of the resident.\n Serve between meal and bedtime snacks.\n Perform after meal care (i.e. remove trays, clean resident’s hands, face,clothing. Take to bathroom, brush teeth, clean dentures, etc).\n Check rooms for food articles (i.e. food in proper container, unauthorized food items, etc).\n \nStaff Development\n \n Attend and participate in scheduled training and educational classes to maintain current certification as a Nursing Assistant.\n Attend and participate in scheduled orientation programs and activities.\n Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and Blood Borne Pathogens Standard.\n Attend and participate in advance directive in-service training programs as scheduled.\n \nSafety and Sanitation\n \n Restrain residents in chair/bed as instructed.\n Check restrained residents at least every thirty (30) minutes.\n Release restraints at least every (2) hours for range of motion exercises, taking to bathroom, etc.\n Maintain a record of restrained residents, the times restraints were released, and how long the restraints were released.\n Participate in appropriate in-service training programs prior to performing tasks that involve potential exposure to blood/body fluids.\n Wash hands before and after performing any service for the resident.\n Keep the nursing call system within easy reach of the resident.\n Immediately notify Nurse/Supervisor of any resident leaving/missing from the facility.\n Follow established safety precautions in the performance of all duties.\n Keep resident’s personal possessions off the floor and properly stored. \n Keep floors dry. Report spills immediately.\n Keep excess supplies and equipment off the floor. Store in designated areas.\n Wash wheelchairs, walkers, etc, as instructed.\n Clean, disinfect, and return all resident care equipment to its designated storage area after each use.\n Perform routine housekeeping duties (i.e. clean bed rails, overhead table, nightstand, etc that relate to nursing care procedures.\n Before leaving work area for breaks, or at the end of the day, store all tools, equipment, and supplies.\n Report all hazardous conditions and equipment to the Nurse Supervisor/ Charge Nurse immediately.\n Report all safety violations.\n Follow established smoking regulations. Report all violations.\n Report any communicable or infectious disease to the Director of Nursing Services and/or to the Infection Control Coordinator.\n Follow established isolation precautions and procedures.\n Wash hands before entering and after leaving isolation room/area.\n Follow established procedures in the use and disposal of personal protective equipment.\n Wear and/or use safety equipment and supplies (e.g. back brace, mechanical lifts, etc) when lifting or moving residents.\n Report missing/illegible labels and MSDS’s to the supervisor.\n \nEquipment and Supply Functions\n \n Use only equipment you have been trained to use.\n Operate all equipment in a safe manner.\n Use only the equipment and supplies necessary to do the job. Do not be wasteful.\n Report any defective equipment to the Nurse Supervisor/Charge Nurse.\n Inform the Nurse Supervisor/Charge Nurse of your equipment and supply needs.\n \nCare Plan Functions\n \n Review care plans daily to determine if changes in the resident’s daily care routine have been made on the care plan.\n Inform the Nurse Supervisor/Charge Nurse of any changes in the resident’s plan.\n Ensure that your notes reflect that the care plan is being followed.\n Complete the C N A accountability records on a daily basis.\n \nResident’s Rights\n \n Maintain the confidentiality of all residents care information.\n Ensure that you treat all residents fairly, and with kindness, dignity, and respect.\n Ensure that all nursing care is provided in privacy.\n Knock before entering the resident’s room.\n Report all grievances and complaints made by the resident to the Nurse Supervisor/ Charge Nurse.\n Honor the resident’s refusal of treatment request. Report such requests to your supervisor.\n Complete the C N A accountability records on a daily basis.\n \nWork Conditions\n \n You work throughout the nursing service area (i.e. drug rooms, nurse stations, resident rooms, etc.).\n You move intermittently during working hours.\n You are subject to frequent interruptions.\n You are involved with residents, personnel, visitors, government agencies/personnel, etc, under all conditions and circumstances.\n Are subject to hostile and emotionally upset resident’s, family members, personnel, and visitors.\n Communicates with nursing personnel and other department personnel.\n May be required to work beyond normal working hours, on week-ends and holidays, and in other positions temporarily, when necessary.\n Are subject to call back during emergency conditions (e.g. severe weather, evacuation, post-disaster, etc).\n Attends and participates in continuing educational programs.\n Are subject to injury from falls, burns from equipment, odors, etc, throughout the work day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.\n Are subject to exposure to infectious waste, diseases, conditions, etc, including TB and the AIDS and Hepatitus B viruses.\n \nEducation\n \n Must possess, as a minimum, a 8th grade education.\n Must be a State Certified Nursing Assistant in accordance with the laws of the State of New York.\n \nSpecific Requirements\n \n Must be able to read, write, speak, and understand the English language.\n Must possess the ability to make independent decisions when circumstances warrant such action.\n Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.\n Must possess the ability and willingness to work harmoniously with other personnel.\n Must have patience, tact, a cheerful disposition and enthusi

Job Description:\n\nTHIS IS A UNION POSITION - 1199 GREATER NEW YORK\nPurpose of Your Job Position\nThe primary purpose of your job is to provide each of your assigned residents with routine daily care and services in accordance with the resident’s assessment and care plan, and as may be directed by your supervisors.\n \nDelegation of Authority\nAs a Certified Nursing Assistant you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.\n \nJob Functions\nEvery effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.\n \nDuties and Responsibilities\nAdministrative Functions\n Use the wristband or photo card file to identify residents before administering treatments, serving meals, etc, as necessary.\n Record all entries on flow sheets, notes, charts, etc, in an informative and description manner.\n Use only authorized abbreviations established by this facility when recording information.\n Report all changes in the resident’s condition to the Nurse Supervisor/ Charge Nurse as son as practical.\n Report all accidents and incidents you observe on your shift when they occur.\n \nAdmission, Transfer, and Discharge Functions\n \n Ensure that the resident’s room is ready for receiving the resident.\n (Bed name, name tags up, admission kit available, etc.)\n Greet residents and escort them to their rooms.\n Introduce resident to his/her roommate, if any, other residents and personnel as appropriate\n Inventory and mark the resident’s personal possessions as instructed.\n Store resident’s clothing\n Assist resident’s with packing their personal possessions when they are being transferred to a new room, or being discharged.\n Transfer the resident to new room, or to the receiving area.\n Assist with loading/ unloading resident’s from vehicles as necessary.\n \n \nPersonnel Functions\n \n Perform all assigned tasks in accordance with our established policies and procedures and as instructed by your supervisors.\n Follow work assignments, and/ or schedules in completing and performing your assigned tasks.\n Cooperate with inter-departmental personnel, as well as other facility personnel to ensure that nursing services can be adequately maintained to meet the needs of the residents.\n Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the unit and shift.\n Meet with your shift’s nursing personnel, on a regularly scheduled basis, to assist in identifying and correcting problem areas, and/or the improvement of service.\n Report all complaints and grievances made by the resident.\n Notify the facility when you will be late or absent from work (minimum of two (2) hours prior to scheduled shift).\n Report any occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals to your supervisor.\n \nPersonal Nursing Care Functions\n \n Participate in and receive nursing report upon reporting for duty.\n Follow established policies concerning exposure to blood/body fluids.\n Assist the residents with daily dental and mouth care. (brushing of teeth/dentures, oral hygiene, special mouth care, etc)\n Assist the residents with bath functions as directed. (bed bath, tub or shower)\n Give backrubs as requested\n Assist the residents with dressing/undressing as necessary.\n Assist the residents with hair care functions. (combing, brushing, shampooing, etc)\n Assist the residents with nail care. (clipping, trimming, and cleaning the fingers/ toenails) Note: Does not include Diabetic residents\n Shave male residents daily.\n Keep female resident’s hair clean shaven if requested. (facial hair, under arms, legs, etc)\n Keep resident’s dry. (Change gowns, linen, etc. if wet or soiled)\n Change all bed linens. Keep linens tight to avoid wrinkles from forming under the resident. \n Make beds (occupied and unoccupied)\n Put extra covers on beds as requested.\n Position bedfast residents in correct and comfortable position.\n Assist resident with bowel and bladder functions. (assist to bathroom, offer bedpan/urinal, portable commode, etc)\n Maintain intake and outtake records as instructed.\n Keep incontinent residents clean and dry.\n Check and report bowel movements and character of stools as instructed.\n Collect specimens as instructed. (urine, sputum, stools, etc)\n Assist resident in preparing for any medical tests. ( lab work, X-ray, therapy, dental, etc)\n Assist resident in preparing for activity and social programs. (visitors, parties, religious services)\n Assist in transporting residents to and from appointments, activities and social programs as necessary.\n Assist with lifting, turning, moving, positioning, and transporting residents into and out of beds, chairs, bathtubs, wheelchairs, lifts, etc.\n Assist residents to walk with or without self-help devises as instructed.\n Perform restorative and rehabilitative procedures as instructed.\n Change dressings, bandages, binders, etc, as instructed.\n Provide eye and ear care as instructed.\n (warm/cold compresses, eye/ear instillation, cleaning eyeglasses/ hearing aides, etc)\n Assist with the application of non-sterile (moist and dry) warm/cold compresses.\n Assist in preparing the resident for a physical examination.\n Weigh and measure residents as instructed.\n Measure and record temperatures, pulse, and respirations (TPRS), as instructed.\n Answer resident call bells promptly.\n Ensure that residents who are unable to call for help are checked frequently.\n Check each resident routinely to ensure that his/her personal care needs are being met in accordance with his/her wishes.\n Assist with care of the dying resident.\n Provide post-mortem care as directed.\n Observe and report the presence of pressure areas and skin breakdowns to prevent decubitus ulcers (bed sores).\n Report any injuries of an unknown source, including skin tears.\n Provide daily indwelling catheter care.\n Provide daily perineal care.\n Perform non-sterile (clean) vaginal irrigation/ douches.\n Assist with the application of slings, elastic bandages, binders, etc.\n Give tepid sponge baths.\n Provide daily range of motion exercises. Record data as instructed.\n Turn bedfast residents at least every two (2) hours.\n Perform special treatments as instructed.\n Observe disoriented and comatose residents. Record and report data as instructed.\n Turn all medications found in resident’s room/possession over to the supervisor/ charge nurse.\n Provide residents with reality orientation as instructed.\n Watch for and report any change in room temperature, ventilation, lighting, etc.\n Provide nursing ambulation as required and document the same.\n \n \nFood Service Functions\n Prepare resident’s for meals (i.e. take to bathroom, wash hands, comb hair, raise bed, position tables, place clothing protector, take to/from dining room, etc.\n Serve food trays. Assist with feeding as indicated.\n (i.e. cutting food, feeding, assist in dining room supervision, etc)\n Assist residents with identifying food arrangements (i.e. informing resident with sight problem of foods that are on his/her tray, location, temperature, etc).\n Record the resident’s food/fluid intake. Report changes in the resident’s eating habits.\n Keep resident’s water pitchers clean and filled with fresh water (on each shift), and within easy reach of the resident.\n Serve between meal and bedtime snacks.\n Perform after meal care (i.e. remove trays, clean resident’s hands, face,clothing. Take to bathroom, brush teeth, clean dentures, etc).\n Check rooms for food articles (i.e. food in proper container, unauthorized food items, etc).\n \nStaff Development\n \n Attend and participate in scheduled training and educational classes to maintain current certification as a Nursing Assistant.\n Attend and participate in scheduled orientation programs and activities.\n Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and Blood Borne Pathogens Standard.\n Attend and participate in advance directive in-service training programs as scheduled.\n \nSafety and Sanitation\n \n Restrain residents in chair/bed as instructed.\n Check restrained residents at least every thirty (30) minutes.\n Release restraints at least every (2) hours for range of motion exercises, taking to bathroom, etc.\n Maintain a record of restrained residents, the times restraints were released, and how long the restraints were released.\n Participate in appropriate in-service training programs prior to performing tasks that involve potential exposure to blood/body fluids.\n Wash hands before and after performing any service for the resident.\n Keep the nursing call system within easy reach of the resident.\n Immediately notify Nurse/Supervisor of any resident leaving/missing from the facility.\n Follow established safety precautions in the performance of all duties.\n Keep resident’s personal possessions off the floor and properly stored. \n Keep floors dry. Report spills immediately.\n Keep excess supplies and equipment off the floor. Store in designated areas.\n Wash wheelchairs, walkers, etc, as instructed.\n Clean, disinfect, and return all resident care equipment to its designated storage area after each use.\n Perform routine housekeeping duties (i.e. clean bed rails, overhead table, nightstand, etc that relate to nursing care procedures.\n Before leaving work area for breaks, or at the end of the day, store all tools, equipment, and supplies.\n Report all hazardous conditions and equipment to the Nurse Supervisor/ Charge Nurse immediately.\n Report all safety violations.\n Follow established smoking regulations. Report all violations.\n Report any communicable or infectious disease to the Director of Nursing Services and/or to the Infection Control Coordinator.\n Follow established isolation precautions and procedures.\n Wash hands before entering and after leaving isolation room/area.\n Follow established procedures in the use and disposal of personal protective equipment.\n Wear and/or use safety equipment and supplies (e.g. back brace, mechanical lifts, etc) when lifting or moving residents.\n Report missing/illegible labels and MSDS’s to the supervisor.\n \nEquipment and Supply Functions\n \n Use only equipment you have been trained to use.\n Operate all equipment in a safe manner.\n Use only the equipment and supplies necessary to do the job. Do not be wasteful.\n Report any defective equipment to the Nurse Supervisor/Charge Nurse.\n Inform the Nurse Supervisor/Charge Nurse of your equipment and supply needs.\n \nCare Plan Functions\n \n Review care plans daily to determine if changes in the resident’s daily care routine have been made on the care plan.\n Inform the Nurse Supervisor/Charge Nurse of any changes in the resident’s plan.\n Ensure that your notes reflect that the care plan is being followed.\n Complete the C N A accountability records on a daily basis.\n \nResident’s Rights\n \n Maintain the confidentiality of all residents care information.\n Ensure that you treat all residents fairly, and with kindness, dignity, and respect.\n Ensure that all nursing care is provided in privacy.\n Knock before entering the resident’s room.\n Report all grievances and complaints made by the resident to the Nurse Supervisor/ Charge Nurse.\n Honor the resident’s refusal of treatment request. Report such requests to your supervisor.\n Complete the C N A accountability records on a daily basis.\n \nWork Conditions\n \n You work throughout the nursing service area (i.e. drug rooms, nurse stations, resident rooms, etc.).\n You move intermittently during working hours.\n You are subject to frequent interruptions.\n You are involved with residents, personnel, visitors, government agencies/personnel, etc, under all conditions and circumstances.\n Are subject to hostile and emotionally upset resident’s, family members, personnel, and visitors.\n Communicates with nursing personnel and other department personnel.\n May be required to work beyond normal working hours, on week-ends and holidays, and in other positions temporarily, when necessary.\n Are subject to call back during emergency conditions (e.g. severe weather, evacuation, post-disaster, etc).\n Attends and participates in continuing educational programs.\n Are subject to injury from falls, burns from equipment, odors, etc, throughout the work day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.\n Are subject to exposure to infectious waste, diseases, conditions, etc, including TB and the AIDS and Hepatitus B viruses.\n \nEducation\n \n Must possess, as a minimum, a 8th grade education.\n Must be a State Certified Nursing Assistant in accordance with the laws of the State of New York.\n \nSpecific Requirements\n \n Must be able to read, write, speak, and understand the English language.\n Must possess the ability to make independent decisions when circumstances warrant such action.\n Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.\n Must possess the ability and willingness to work harmoniously with other personnel.\n Must have p

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Dental insurance, • Employee discounts, • Flexible schedule, • Free uniforms, • Health insurance $22 to $27/hr guaranteed 40hrs/wk + benefits CHHA & C.N.A. Immediate hire ========================================================= Greetings. This is Vanessa. I am a nursing school student who currently holds the position of Human Resource Coordinator for an exclusive supporting living and chronic illness management service. Here is a little bit about us; we don’t just provide care — we create Distinguished Living Experiences for high-profile clients and their families. Our clients are accomplished retirees, busy professionals, and families who expect care delivered with precision, dignity, and grace. We are seeking a Client Experience Specialist (CES) — a Certified Home Health Aide in good standing with the State of New Jersey — to lead our mission of building client confidence and supporting new team members. This position is perfect for a professional who loves caregiving and has the interest in learning leadership skills so he/she can inspire others. What this job is about: As a Client Experience Specialist, you will be the ambassador of our signature services and the first point of contact for both new clients and caregivers. You will work in four integrated domains alongside a nurse, a service planner and a client happiness manager. 1. Service Culture & Administrative Support Gain a deep understanding of our proprietary Distinguished Living Match System and luxury brand. • Support office leadership with care coordination tasks and amazing client experience. 1. Onboarding & Coaching New Caregivers Serve as the culture ambassador for new hires, modeling our iCARE principles of Integrity, Compassion, Accountability, and Excellence. • Support the agency to match caregivers to clients based on lifestyle, skill, and personality fit., • Guide team members through their first shifts and ongoing training. 1. Onboarding New Clients & Families Lead the first in-home visit to ensure clients and families feel confident and special. • Create a seamless transition from the service launch to client satisfaction., • Orient clients and family members to our unique systems, ensuring trust and peace of mind. 1. Direct Care & On-Call Leadership Provide hands-on care as the expert caregiver for specialized or complex cases. • Serve as after-hours on-call coordinator one week each month, ensuring continuity of care. Why is this job so special? This is not just another CHHA job. You will be the bridge between our office, our field team, and our clients — shaping every step of the client experience so families feel supported and caregivers feel empowered. With guaranteed full-time forty hours a week hours, premium benefits, and opportunities for growth, this role is ideal for someone ready to lead and serve at the highest level. Requirements Current New Jersey Certified Home Health Aide (CHHA) license in good standing. • Reliable personal transportation (must drive yourself to and from work)., • Commitment to working every other weekend and every other holiday., • Exceptional communication, leadership, and problem-solving skills., • Passion for delivering luxury-level, personalized care. Why Join Us Our team members love working here because we offer: Guaranteed full-time hours with competitive pay. • Robust benefits: PTO, retirement plan, insurance options, career advancement leave, and more, • Our proprietary Distinguished Living Match System, ensuring you’re paired with clients and cases that fit your skills and style, • A culture built on Serving Together, Growing Together., • Opportunities to advance into leadership roles and build a meaningful career. How to Apply If you are ready to combine hands-on care with leadership excellence, you want guaranteed forty hours a week with benefits and you want to make a difference for both caregivers and clients, we want to meet you. Apply Today – Submit your resume and a brief cover letter describing why you are passionate about luxury caregiving. Thank you for your interest. I will respond to you within 24 working hours and we move quickly through our hiring process. . .

Job Description Company Overview With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC Health Department) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team. With grant funds from the Centers for Disease Control and Prevention (CDC), the NYC Health Department is undertaking an initiative to prevent, prepare for, and respond to the expanding multistate outbreak of Influenza A/H5N1 and strengthen readiness for any respiratory disease threat with the potential to result in large, disruptive outbreaks to communities. The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will be supervised by the NYC Health Department. This is a grant-funded position ending in January 2027 The Division of Disease Control performs identification, surveillance, treatment, control, and prevention of 90+ infectious diseases. It is one of the largest Divisions within the Health Department with seven bureaus including the Bureau of Communicable Diseases. The Bureau of Communicable Diseases is responsible for the surveillance, prevention, and control of over 70 infectious diseases, including foodborne, waterborne, respiratory, zoonotic and vector-borne diseases. Within the Bureau of Communicable Diseases, the Community Outreach and Health Education Unit is a collaborative and cross-cutting team that is in development. The team works across diseases on planning outreach and engagement with communities impacted by infectious diseases and on developing health education materials for preventing and controlling infectious diseases. Job Description The NYC Health Department has an opening for an outreach coordinator and health educator. This position will help develop and foster relationships with members of the agricultural and animal health community in NYC and develop health education materials for various public and provider audiences. They will report to the Community Outreach and Health Education Unit lead. Duties • Coordinating health education initiatives related to avian influenza and respiratory diseases, in collaboration with the Respiratory Pathogens Unit, as well as assisting with initiatives on other diseases and conditions managed by the Bureau of Communicable Diseases (BCD) including foodborne, waterborne, zoonotic and vector-borne diseases., • Arrange and conduct in-person visits to poultry markets in NYC to develop and foster relationships in order to facilitate communication with owners and staff., • Establish and foster relationships with backyard flock groups in collaboration with partners at the NYS Department of Agriculture and NYC Parks Community Garden program,, • Explore ways to engage and share information with the public and people at high risk of exposure to infected birds or animals, and people at greater risk of severe disease., • Create materials for the provider community as needed to support rapid identification and appropriate testing of patients at risk of avian influenza testing,, • Working with disease subject matter experts to develop and implement theory- and evidence-based health education materials or initiatives with a focus on populations most at-risk for zoonotic and vectorborne diseases. Materials and initiatives may include instructional activities and other strategies to change individual health behavior, as well as contributing to bureau and agency driven organizational efforts, policy directives, mass media, and community-level programs., • Collaborating with subject matter experts in BCD to maintain disease specific webpages, fact sheets, and existing health education materials for both a public and provider audience., • Developing social media proposals that promote health using innovative, targeted, and timely posts. Evaluating metrics to inform future social media posts., • Understanding and addressing cultural differences, health inequities, and disabilities when creating content and materials. Qualifications: • Undergraduate or graduate degree in field related to health education., • Previous experience working in fields related to health education., • Capacity and willingness to travel within NYC and be in the field 50% of the time., • The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines. Additional Desired Qualities • Experience developing health education material and performing outreach activities., • Experience with stakeholder engagement and project management., • Ability to effectively work independently as well as collaboratively and effectively on an interdisciplinary team., • Excellent communication (verbal & written) and interpersonal skills., • Desire to grow professionally, develop new skills, and willingness to explore novel approaches., • Experience working with the public health sector and coordinating projects involving multiple stakeholders., • Ability to prioritize and work in fast-paced environment with hard deadlines., • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint., • Fluency in Spanish, Mandarin, or Arabic. Benefits: • Hybrid Work Schedule., • Generous Paid Time Off and Holidays., • An attractive and comprehensive benefits package including Medical, Dental and Vision., • Flexible Spending Accounts and Commuter Benefits., • Company Paid Life Insurance and Disability Coverage., • 403 (b) + employer matching and discretionary company contributions., • College Savings Plan., • Ongoing training and continuous opportunities for professional growth and development. Additional Information: • This is a temporary grant-funded position ending January 2027., • This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date., • Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties., • This individual will be expected to work non-business hours during emergencies. At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you! PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans. Monday-Friday 35 Hours Per Week

Job Description Who We Are At Community Mainstreaming Associates (CMA), our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Join our Community Programs team and help individuals achieve meaningful goals while supporting the quality, organization, and success of our programs. Learn more about our impactful work at www.communitymainstreaming.org. Why You’ll Love Working With Us Make a Meaningful Impact: Provide direct support that helps individuals build skills, pursue goals, and participate fully in their communities. Leadership Opportunity: Serve as a resource to staff while supporting program operations, quality assurance, and administrative processes. Build Relationships: Develop meaningful connections with participants, families, employers, staff, and community partners. Professional Growth: Expand your skills in direct services, vocational supports, documentation, reporting, and program coordination. Collaborative Team Environment: Work alongside dedicated professionals committed to person-centered services. Mission-Driven Work: Support programs that promote independence, inclusion, and meaningful community participation. Responsibilities Maintain an active participant caseload and provide direct, billable services to assigned individuals. Provide individualized services aligned with participants' Life Plans, Staff Action Plans, employment goals, and authorized supports. Support participants with job discovery, job development, job performance, and employment retention activities as required. Assist individuals in developing skills, achieving employment goals, and increasing independence. Maintain consistent communication with participants, families, employers, Care Managers, and other members of the participant’s Circle of Support. Complete all required service documentation accurately and within established timelines. Monitor participant progress and communicate concerns, changes, barriers, or support needs to the Vocational Coordinator. Maintain required productivity and billing expectations. Administrative Responsibilities Maintain and update program trackers, rosters, spreadsheets, and other operational records. Review program data and identify missing or incomplete information requiring follow-up. Assist with collecting information required for monthly and quarterly program reports. Monitor deadlines and provide updates regarding outstanding documentation and administrative requirements. Support organization and maintenance of program files and required records. Assist with preparation for internal reviews, audits, and quality assurance activities. Complete assigned administrative projects that support effective program operations. Operational Support Serve as an experienced resource to staff regarding established program processes, documentation requirements, and administrative procedures. Assist staff with locating forms, understanding workflows, and completing routine program processes. Support onboarding and orientation of new staff as directed by the Coordinator. Assist with communicating program reminders, deadlines, updates, and operational expectations. Participate in team meetings, trainings, and program planning activities. Identify and escalate participant, staff, compliance, documentation, or operational concerns to the Vocational Services Coordinator. Additional Responsibilities Maintain regular communication with the Vocational Coordinator regarding caseload activity and administrative responsibilities. Remain available to address assigned program needs within the scope of the Lead role. Attend required trainings, meetings, and organizational activities. Maintain professional relationships with participants, families, employers, staff, and community partners. Complete additional direct-service and administrative responsibilities as assigned. Minimum Qualifications Strong organizational, documentation, and time-management skills. Ability to balance direct-service responsibilities with administrative responsibilities and deadlines. Computer proficiency, including spreadsheets and electronic documentation systems. Valid New York State Driver’s License. Reliable transportation with valid proof of insurance and registration. Strong written and verbal communication skills. Ability to work independently while collaborating effectively with a team. Smartphone required. Preferred: Experience providing employment or vocational services to individuals with intellectual and/or developmental disabilities. Supported Employment experience. Experience in direct support, community habilitation, vocational services, or related human services programs. Familiarity with documentation standards, electronic records, and program tracking systems. Key Success Factors Success in this position requires the ability to: Maintain accurate participant documentation and program records. Support staff with established workflows, documentation standards, and operational procedures. Balance participant support responsibilities with administrative priorities. Communicate effectively with participants, families, staff, employers, and community partners. Identify areas requiring follow-up and ensure timely completion. Support quality assurance and compliance expectations. Demonstrate professionalism, organization, accountability, and sound judgment. Take initiative while working collaboratively with program leadership. Work Location The position may require travel throughout Nassau and Suffolk Counties Reliable personal transportation is required. Proof of insurance and registration must be maintained. Work Hours / Schedule Full-time Monday–Friday Schedule may vary based on community-based services. Pay $52,000–$60,000 per year Generous Benefits What We Offer Full-time employment opportunity Competitive annual salary Supportive and collaborative work environment Professional development and training opportunities Opportunity to develop leadership skills within Community Programs Meaningful work supporting individuals with intellectual and developmental disabilities Comprehensive benefits package 403(b) retirement plan with organization match of up to 5% Tuition assistance Paid time off Make a Difference With Us If you are passionate about supporting individuals with intellectual and developmental disabilities, we invite you to join Community Mainstreaming Associates. Community Mainstreaming Associates is an Equal Opportunity Employer.

Job Description The Dental Patient Care Coordinator is responsible for creating an exceptional patient experience while supporting the practice’s administrative, scheduling, and treatment coordination needs. This position serves as a key point of contact between patients, doctors, hygienists, and the dental team, ensuring patients understand their recommended treatment and feel comfortable moving forward with their care. Patient Experience & Communication • Greet patients warmly and provide professional, personalized customer service., • Build strong relationships with patients and establish trust throughout their dental journey., • Answer patient questions regarding appointments, treatment recommendations, insurance, and financial options., • Follow up with patients after consultations and treatment visits as appropriate., • Handle patient concerns professionally and work toward timely resolution.Treatment Coordination, • Coordinate treatment plans between patients and the clinical team. Scheduling & Office Coordination • Schedule, confirm, reschedule, and coordinate patient appointments efficiently., • Maintain an organized schedule while maximizing provider productivity., • Monitor cancellations and no-shows and assist with filling open appointments., • Coordinate appointments requiring multiple visits, providers, or procedures., • Maintain accurate and complete patient records. Insurance & Financial Coordination • Verify insurance eligibility and benefits when applicable., • Assist patients with understanding insurance coverage and payment options., • Collect copayments, balances, and other payments accurately. Administrative Responsibilities • Maintain accurate patient information in the practice management system., • Process treatment plans, estimates, forms, and other patient documentation., • Communicate effectively with the front desk, clinical team, doctors, and office leadership., • Maintain patient confidentiality and comply with HIPAA and practice policies., • Assist with other administrative duties as needed to support the dental practice., • Review doctor-recommended treatment with patients and explain next steps in an easy-to-understand manner., • Help patients understand the importance, benefits, and timing of recommended dental care., • Coordinate referrals to specialists and communicate relevant information as needed., • Follow up on outstanding treatment plans and unscheduled diagnosed procedures. Qualifications • High school diploma or equivalent required., • Previous dental, medical, healthcare, hospitality, or customer-service experience preferred., • Dental office or treatment coordination experience is a plus., • Strong communication and interpersonal skills., • Excellent organizational and time-management abilities., • Comfortable discussing treatment costs and financial arrangements with patients., • Professional, compassionate, and confident demeanor., • Strong attention to detail and ability to multitask in a fast-paced environment., • Comfortable learning and using dental practice management software and other technology. Benefits • Full time position, • PTO and holiday pay, • 401K, • Health Insurance

Job Description Your Choice At Home is currently seeking a detail-oriented and highly organized HHA Coordinator to join our Certified Home Health Care Program. Your Choice At Home, an affiliate of Cobble Hill Life Center, is a Certified Home Health Agency (CHHA) committed to delivering culturally sensitive, high-quality care to patients in their homes. Many of our team members come from the communities we serve, allowing us to provide care with compassion, dignity, and understanding. Operating 24 hours a day, 7 days a week, we specialize in coordinated home health services that support patients, families, and care teams. Position Summary The HHA Coordinator is responsible for managing and maintaining Home Health Aide (HHA) vendor systems, coordinating aide services, and ensuring accurate scheduling, authorizations, and compliance with New York State Department of Health regulations. This role plays a vital part in maintaining continuity of care, operational efficiency, and clear communication between vendors, clinical staff, and internal departments. Key Responsibilities for HHA Coordination & Vendor Management: • Maintain and manage the HHAeXchange (HHAX) system, including:, • Broadcasting HHA cases for staffing., • Updating patient demographics, authorizations, and recertification information., • Managing HHAX communications and vendor notifications., • Updating provider rate increases., • Processing un-billing requests., • Troubleshooting vendor-related issues., • Collaborate with Licensed Home Care Services Agency (LHCSA) coordinators to ensure accuracy in scheduling, billing, and authorizations., • Communicate with office and field staff regarding changes in patient care, including hospitalizations, holds, discharges, and urgent health concerns., • Notify vendor agencies of service-related concerns and aide performance issues., • Run weekly expiring authorization reports to ensure uninterrupted services in compliance with Plans of Care (POC) and NYS Department of Health regulations. Patient Care System & Scheduling Support • Maintain and update the Careficient patient care software system, including:, • Assigning vendor agencies to patient schedules., • Collaborating with nursing supervisors and nursing staff to ensure accuracy on 485s, HHA Plans of Care, and documented care needs., • Running missed visit reports, removing missed visits from schedules, and scanning/uploading missed visit documentation., • Sending weekly expiring authorization notifications to intake and nursing staff. Additional Duties • Assist with staffing subcontracted therapy services (PT, OT, ST), including sending and collecting required patient documentation., • Participate in performance improvement and quality assurance initiatives., • Complete assignments within established timeframes., • Maintain patient confidentiality at all times., • Promote a positive, professional, and business-like work environment., • Maintain acceptable attendance and comply with organizational policies related to scheduling, time off, breaks, and dress code. Qualifications & Requirements: Education & Experience • Candidate must have 2-5 years of experience as a HHA Coordinator., • Experience with HHAeXchange required., • High school diploma required., • Associate degree preferred., • Experience working in a computerized office environment required. Skills & Professional Competencies • Strong communication and interpersonal skills., • Excellent organizational, prioritization, and problem-solving abilities., • Ability to evaluate and improve operational processes., • Ability to work independently and collaboratively across departments., • Demonstrated integrity and maturity in handling confidential information., • Knowledge of financial resources related to home care operations., • Understanding of cultural sensitivity and customer service principles., • Willingness to seek guidance when appropriate. Physical & Work Environment Requirements • Ability to sit for extended periods., • Ability to lift, carry, and transport materials or equipment as needed throughout the workday., • Adequate vision and hearing, with or without reasonable accommodation, to perform essential job functions., • Work is primarily conducted in an office environment with regular interaction with administrative staff, management, vendor agency personnel, patients, and caregivers., • Must meet New York State Department of Health regulatory health requirements. If you are organized, dependable, and passionate about supporting quality home care services, we encourage you to apply and join our dedicated team. Equal Opportunity Employer This organization does not discriminate in hiring or employment based on ancestry, race, color, religion, national origin, sex, sexual orientation, age, military status, veteran status, or disability. Receipt of an application does not imply employment.

Job DescriptionDescription: About Children’s Specialized ABA Children’s Specialized ABA is part of the Children’s Specialized Hospital Autism Center of Excellence. We serve children with ASD by combining clinical innovation, whole-child care, and personalized therapy. At Children’s Specialized ABA, we envision a future where every child diagnosed with autism has access to innovative and compassionate care, empowering them to thrive and reach their full potential. Our vision is built on four core values: • Inclusivity: We celebrate the diversity within the Autism spectrum and are committed to creating an inclusive environment that respects and values each person’s individual strengths and differences., • Innovation: We foster a culture of creativity and collaboration, exploring new ideas to develop personalized solutions that enhance quality of life for all children with Autism., • Connection: We actively engage with the health systems and broader community to coordinate services and care for people with Autism., • Quality and Safety: We invest in research and training to provide cutting-edge, effective, safe, and personalized services tailored to the unique needs of those we serve. Join Us as a Lead Registered Behavior Technician (RBT) & Scheduling Coordinator! The Lead Registered Behavior Technician & Scheduling Coordinator provides advanced clinical support and operational leadership. This position delivers professional ABA services and manages critical operational systems that ensure therapists (RBTs), clients, and clinicians are appropriately scheduled. The role uses independent judgment to support treatment integrity, supervise classroom organization standards, and coordinate schedules that protect medically necessary services and compliance requirements. This position represents a key communication point for families, BCBAs, and administrative leadership regarding daily schedule changes and center support. Work Location & Hours: This is a full-time position on-site in our Clark EI Center. The core hours for this position are 7:30am to 4pm. What You'll Do: • Provide advanced Central Reach (CR) systems oversight, including onboarding, • support, training coordination, workflow development, and continuous improvement for new staff, • Design, develop, and distribute monthly organizational newsletters, ensuring alignment with departmental goals and communication strategy., • Develop, implement, and supervise weekly classroom activities, curriculum, • enhancements, and craft-based programming to ensure clinical and educational consistency., • Oversee and maintain strategic classroom organization systems, optimize learning environments, and ensure compliance with program standards., • Provide leadership for daily schedule planning, ensuring efficient resource allocation and coordination across classrooms., • Oversee supply chain needs by forecasting, requesting, and managing inventory, ensuring operational readiness., • Lead structured parent communication protocols, developing standards for ongoing engagement, supply needs, and program updates., • Support employee engagement initiatives by designing, coordinating, and evaluating retention programs and recognition efforts., • Deliver advanced ABA services in individual or group formats, applying professional judgment within established treatment frameworks. Compensation The expected salary range for this role is $51,000.00- $53,000.00 per year. Final compensation will be based on a range of factors, such as your skills, education, experience, certifications, market conditions, and internal equity. All offers are made in alignment with applicable federal and state laws. Children’s Specialized ABA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.? Requirements:

Job Description If you are confident in your abilities and would like to try something new we are looking for energetic people with 3+ year's business ownership or sales experience who would like an opportunity as an Outside Sales Rep with our company. This is a great opportunity to expand your career working with a leading business development firm. Responsibilities: • Preparing for appointments received from assistant the day prior--all travel is local, • Directing 2-3 sales appointments daily with owners of small to medium sized businesses with the goal of marketing and securing Business Analysts a Survey Agreement, • Contacting Business Coordinator with feedback from appointments and sharing new business lead opportunities., • Reviewing the day's successes and challenges with your Sales Manager, gaining sales support as appropriate-- all administrative support people have a vested interest in your success Requirements: • At least three years of business ownership experience and/or three years of face-to-face direct sales experience, • Bachelor's degree preferred but not necessary. We will consider the right experience over a degree, • Highly self-motivated and self-disciplined with ability to work effectively with little or no supervision, • Outgoing personality with expertise at developing relationships, particularly with business owners, presidents and CEO's, • Good communicator--excellent listening skills and ability to uncover the real "pain" a client might be experiencing, • Ability to begin work immediately Selected Territory Currently available in Astoria area We Offer a Fantastic Benefits and Compensation Program • This is a commission only position with residual income, and daily cash bonuses. $100K-$110K realistic first year earnings, • Potential to earn high 6 figure commissions, • Comprehensive new hire and ongoing training and development, • Full benefits after 60 days of employment & 401k after 1 year, • Protected territory and pre-set appointments To schedule an interview forward resume Equal Opportunity Employer

Job Description REPORTS TO: Unit Coordinator DUTY HOURS: 7-3, 3-11, 11-7 DEPARTMENT: NURSING QUALIFICATIONS: 100 - hour certification required Comprehension of the English language, reading, writing and speaking is necessary High School education is preferred A liking and understanding of the long term care of geriatric residents is mandatory WORK EXPERIENCE: Preferred, as a maximum, six (six) months CAN experience in a hospital, skilled nursing care facility or other related medical facility. PURPOSE OF YOUR JOB POSITION: The primary purpose of your job position is to provide your assigned residents with routine daily nursing care in accordance with our established nursing care procedures. DELEGATION OF AUTHORITY: As a Certified Nursing Assistant you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. JOB FUNCTIONS: Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position. WORKING CONDITIONS: Sits, stands, bends, lifts and moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, personnel, visitors, government agencies, personnel, etc., under all conditions and circumstances. May be subject to hostile and emotionally upset residents, family members, personnel, and visitors. Communicates with the medical staff, nursing personnel, and other department supervisors. Is willing to work beyond normal working hours and on weekends and holidays when necessary. Is subject to strong odors, etc., throughout the workday. Is at risk for exposure to blood pathogens, waste, diseases, etc., including exposure to AIDS and Hepatitis. PHYSICAL REQUIREMENTS: 1. Must have a normal or corrected vision in order to complete daily tasks., 2. Must perform major visual functions, including acuity, depth perception, field of vision, accommodation, and color vision., 3. Must be capable of hearing and speaking English in order to communicate with people on the phone in person., 4. Must be able to stand for periods of time., 5. Must have good sense of balance and be capable of maintaining body equilibrium to prevent falling when walking or standing and transferring residents., 6. Must be capable of stooping, bending, kneeling, and reaching, and squatting required during positioning of residents and observation skills., 7. Must be capable of carrying up to 50 pounds for transporting equipment and supplies; must be capable of moving and/ or lifting residents from bed/wheelchair to the stretchers; moving devices are available; these residents may weigh up to over 300 pounds. 1. Must be capable of a wide range of hand, wrist, and finger motions, including pinching, grasping, and fingering required for tasks such as writing, answering phones, adjusting dials, using and carrying equipment and supplies, and positioning residents., 2. Must be able to assist in properly positioning residents., 3. Must be able to physically respond to emergency situations in accordance with established policies and procedures., 4. Must be able to coordinate eyes and hands, feet or fingers rapidly and accurately in making precise movements with speed; must be able to make a movement response accurately and quickly.

Job DescriptionHospice Operations, Outreach & Volunteer Coordinator Location: Oradell, New Jersey Schedule: Full-time, Monday–Friday, 9:00 a.m.–5:00 p.m. Work Setting: On-site with limited local field outreach Reports To: Executive Director and Director of Nursing Position Summary LifeSource Hospice is seeking an organized, compassionate, and dependable Hospice Operations, Outreach & Volunteer Coordinator to support the daily administrative and operational needs of our Oradell office. This position serves as an important link among patients and families, healthcare facilities, clinical staff, volunteers, vendors, referral partners, and hospice leadership. Responsibilities include answering phones, maintaining records, assisting with insurance authorizations, coordinating nursing assignments, ordering durable medical equipment, supporting employee and volunteer onboarding, recruiting volunteers, and assisting the Executive Director and Director of Nursing with daily office operations. The coordinator will also conduct local community outreach approximately once per week, including visits to physician offices, assisted living communities, schools, community organizations, and other potential referral or volunteer partners. Essential ResponsibilitiesOffice and Administrative Support Answer incoming telephone calls professionally and direct inquiries to the appropriate team member. Communicate compassionately and professionally with patients, family members, facilities, volunteers, referral sources, healthcare providers, and vendors. Scan, upload, organize, and maintain patient, employee, volunteer, and operational documents. Assist with medical record management and ensure documents are filed accurately and promptly. Prepare correspondence, forms, reports, meeting materials, and other office documents. Monitor office supplies and help maintain an organized and professional office environment. Provide administrative support to the Executive Director and Director of Nursing. Maintain confidentiality and comply with HIPAA and organizational privacy requirements. Perform other office and operational duties as assigned. Clinical Operations Support Assist with coordinating and communicating nursing assignments, patient visits, and schedule changes. Maintain current staff schedules and promptly communicate changes to the appropriate clinical team members. Help coordinate patient-related requests among families, facilities, nurses, providers, and hospice leadership. Order and track durable medical equipment, including deliveries, exchanges, repairs, and pickups. Follow up with DME vendors to help resolve service or delivery concerns. Assist with obtaining insurance authorizations and verifying required documentation. Track outstanding authorizations, orders, forms, and signatures and follow up as needed. Support admission and discharge processes as assigned. Escalate urgent patient or family concerns to the appropriate nurse or clinical leader. Refer clinical questions, decisions, and requests for medical advice to licensed clinical personnel. Human Resources and Employee Onboarding Support Maintain accurate, organized, and confidential employee personnel files. Assist with new-hire onboarding, orientation scheduling, identification badges, equipment, system access, and required paperwork. Track employee licenses, certifications, health records, background checks, education, and other employment requirements. Notify leadership of missing or expiring employee documentation. Assist with interview scheduling and other recruitment-related administrative tasks as requested. Help ensure new employees receive the information, equipment, and access needed to begin their roles. Volunteer Recruitment and Coordination Help identify and recruit hospice volunteers through schools, colleges, community organizations, faith-based organizations, online postings, and community events. Respond to volunteer inquiries and provide information about available volunteer opportunities. Assist with screening, interviewing, onboarding, orienting, and training new volunteers. Coordinate required background checks, health documentation, references, and other onboarding requirements. Maintain complete, accurate, and confidential volunteer personnel files. Track volunteer availability, assignments, activities, service hours, and required education. Help match volunteers with appropriate patient, family, office, or community needs under the direction of hospice leadership. Maintain regular communication with active volunteers and assist with scheduling and assignment changes. Support volunteer recognition, retention, and appreciation activities. Assist with volunteer reports and documentation needed to support hospice regulatory and organizational requirements. Immediately communicate volunteer, patient, family, or facility concerns to the appropriate clinical or administrative leader. Community Outreach Conduct local community outreach approximately once per week or as operational needs require. Visit physician offices, assisted living communities, skilled nursing facilities, schools, colleges, and community organizations. Provide approved hospice education and information about hospice services and volunteer opportunities. Deliver approved educational, referral, and volunteer recruitment materials. Develop and maintain positive professional relationships with referral and community partners. Communicate community questions, needs, and potential referral or volunteer opportunities to hospice leadership. Document outreach activities and required follow-up. Represent LifeSource Hospice professionally and in accordance with Medicare requirements and organizational policies. Qualifications High school diploma or equivalent required; associate or bachelor’s degree preferred. At least two years of administrative, scheduling, healthcare, hospice, home health, medical office, volunteer coordination, or related experience preferred. Experience with insurance authorizations, DME coordination, medical records, healthcare scheduling, employee onboarding, or volunteer recruitment strongly preferred. Strong organizational skills and the ability to manage multiple priorities and follow-up items. Professional, compassionate, and effective communication skills. Comfortable communicating with patients, families, volunteers, healthcare professionals, facility staff, and community partners. Proficiency with Microsoft Office, email, electronic medical records, and general office technology. Ability to handle confidential and sensitive information appropriately. Knowledge of hospice services and terminology preferred; training will be provided. Must be a dependable team player who works collaboratively with clinical, administrative, volunteer, and leadership staff. Must have a valid driver’s license, current automobile insurance, and a reliable personal vehicle for local outreach and other work-related travel. Preferred Attributes Warm, professional, and service-oriented. Dependable, responsive, and committed to following through. Detail-oriented and able to maintain accurate records. Able to work independently while collaborating closely with the hospice team. Comfortable adapting to changing schedules, priorities, and patient needs. Comfortable speaking with individuals and small groups about hospice services and volunteer opportunities. Interested in healthcare operations, volunteer engagement, and community relationship-building. Physical and Scheduling Requirements Full-time, on-site position in the Oradell office, Monday through Friday from 9:00 a.m. to 5:00 p.m. Local field outreach is generally expected approximately once per week. Must be able to lift and carry up to 25 pounds, including office supplies, educational materials, and equipment. Must be able to sit, stand, walk, use a computer, communicate by telephone, and travel locally as required. Occasional schedule flexibility may be required based on operational needs. Equal Employment Opportunity LifeSource Hospice is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. This job description summarizes the primary responsibilities of the position. Duties may be modified or expanded based on the operational needs of LifeSource Hospice.

Executive Assistant \n Location: New York, NY \n Schedule: Onsite M-F \n Compensation: $120,000–$130,000 base / $150,000–$160,000 total compensation + overtime eligible \n Experience: 2–5 years \n \n About the Role \n We are looking for a polished, organized Executive Assistant to support two senior leaders in a fast-paced and collaborative environment. This person will play an important role in keeping day-to-day priorities organized and ensuring the executives are set up for success. \n \n The position is a great fit for someone with 2–5 years of experience who enjoys being the person behind the scenes keeping things moving. Candidates coming from a coordination or administrative background are encouraged to apply, particularly those with experience managing calendars, coordinating meetings, and working with multiple stakeholders. \n \n Responsibilities \n\n • Manage complex calendars, including scheduling meetings, resolving conflicts, and helping prioritize competing requests.\n, • Coordinate meetings and handle day-to-day scheduling needs.\n, • Arrange domestic and international travel and manage related logistics.\n, • Serve as a point of contact for internal and external stakeholders.\n, • Prepare meeting agendas, materials, and other information as needed.\n, • Take meeting notes and help track follow-ups and action items.\n, • Assist with presentations, communications, and team updates.\n, • Coordinate meetings, events, offsites, and other team activities.\n, • Support onboarding and other team initiatives.\n, • Assist with special projects and administrative needs as they arise.\n, • Help improve processes and find ways to make day-to-day operations more efficient.\n, • Handle confidential information with discretion and professionalism.\n\n \n Qualifications \n\n • 2–5 years of professional experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar role.\n, • Bachelor's degree required.\n, • 3.5+ GPA\n, • Excellent organizational and time-management skills.\n, • Strong attention to detail and ability to manage multiple priorities.\n, • Comfortable working in a role that involves frequent coordination and shifting priorities.\n, • Strong written and verbal communication skills.\n, • Professional, personable, and proactive approach.\n, • Comfortable working with senior-level professionals and a variety of stakeholders.\n, • Proficiency with Microsoft Office and tools such as Slack and Zoom.\n, • Experience in a fast-paced environment is a plus, but industry background is open.\n\n \n This is a great opportunity for someone looking to grow their Executive Assistant experience while working closely with senior leadership and taking on meaningful responsibility.

The NYC office of a global investment firm is looking for a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site position (not hybrid), the hours are 8-6 and it's a great opportunity for someone with a couple of years of related experience in a large corporate environment, doing Reception, Admin or Office Coordinator/Manager, who is looking to take their career to the next level. \n \n Responsibilities include: \n\n • Welcome visitors and direct them appropriately and answer, screen and forward any incoming phone calls;\n, • Manage and update conference room reservations within Outlook;\n, • Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriate party;\n, • Stock the kitchen and supply room daily and assist other admins with ordering catering for meetings as needed;\n, • Ensure reception area is maintained in an orderly fashion;\n, • Provide administrative support to designated professionals and teams;\n, • Coordinate internal and external meetings, including conference room scheduling, catering, materials preparation, and logistics;\n, • Assist with travel booking, itineraries, ground transportation, and track expense reports;\n, • Prepare, edit, and distribute correspondence, presentations, reports, and other documents as needed;\n, • Support team projects and initiatives by coordinating logistics, tracking action items, and following up on deliverables;\n, • Act as a back-up admin for other admins during travel, sick days, etc;\n, • Assist in the planning of office events & culture initiatives.\n\n \n Desired Skills and Experience: \n\n • Bachelor’s Degree Preferred\n, • Approx 1-3 years experience in a large corporate setting providing reception, admin or office coordinator support\n, • Attention to detail in the execution of every task incorporating a high degree of professionalism\n, • Proven proficient working with Microsoft Office Suite; Experience with Concur a Plus\n, • Good time manager with ability to recognize and set shifting priorities\n, • Ability to be flexible to the needs of the day and maintain a calm composure\n

Job Description About SoNYT and Pre-College Highly innovative, The School of The New York Times (The School) offers a comprehensive set of educational offerings for pre-college students. Drawing upon unequaled expertise and unrivaled access, The School provides seminal formative experiences, helping students develop expanded vision and focus, while serving as the foundation for success in their future studies and in life itself. Held in New York City, Summer Academy (SA) provides students with an immersive environment during 2-week terms, in which they learn, investigate and explore while having fun and discovering friends, mentors and instructors who share their passions and interests. Job Summary Under the direction of the Associate Director of Academics, the Accommodations Coordinator (AC) is a summer contractor, providing shared services for Faculty and staff. The AC consults staff and contractors to help them be more proactive and create more layers of student support. Throughout the program, the AC makes recommendations to improve academic, social, physical and emotional support in the classroom. In addition, the AC may review syllabi, making suggestions and helping adjust content to mitigate and eliminate current accommodation challenges. Finally, the AC gathers and analyzes on-the-ground data that helps inform The School administration decision-making and ensures that students are receiving high-quality instruction. The AC will liaise with all levels of Faculty and School staff, with a particular emphasis on excellence of accommodation support. Thus, the AC also ensures that accommodation policies are being followed, resolves Faculty and Residential accommodation-related challenges and makes recommendations for improvement. Essential Duties and Responsibilities • Work closely with the Associate Director of Academics, Student Life and Academics staff to ensure that Faculty and staff deliver high-quality programs that accommodate all students., • Review accommodation policies, procedures and training. Make recommendations for improved accommodations supports and services for both instructional delivery and student specific needs., • Create on-the-ground Faculty and Student Life staff support mechanisms, including meetings, classroom observations, one-on-ones, reviews, check-ins and feedback., • Analyze data to maintain the highest level of excellence regarding School accommodation strategies and communicate to parents, Faculty, School staff and students., • Provide real-time solutions to Summer Academy challenges (e.g. interpersonal challenges, pedagogical needs), working with the Instructional Coordinators, Associate Director of Academic Programs, Dean of Students and other School staff., • Review and oversee implementation of accommodation training. Knowledge and Abilities An individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Excellent verbal and written communication skills - able to communicate directly, concisely and/or diplomatically as required, knowing how, when and what to communicate., • Demonstrate professionalism and diplomacy in interpersonal relationships, working across diverse teams and cultures., • Organizational and administrative skills with the ability to anticipate, improvise and adapt for optimal resolutions., • Outstanding interpersonal skills, work effectively on a team, maintain composure in stressful situations and work under pressure., • Support and embrace diversity and inclusion practices. Education, Work Experience and/or Licensure • 4+ years of professional experience working in middle and/or high school education., • Experience working with students and faculty in journalism and/or writing is a plus., • Experience working with subject matter experts or non-traditional teachers is required., • Special education credential or enrollment in a program preferred, but not required., • A master’s degree in a relevant field is preferred. Language Skills While no special language skills are required for the position, applicants should be capable of upholding the highest standards of written and spoken English. Dates The AC will staff four Summer Academy terms M-F, which run from June 9 - August 1. This position will have general hours sometime between 8:00am-4:30pm but may require some additional work in the evenings. Physical Demands The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach., • Ability to lift up to 25 lbs. Salary The AC position pays $12,000 total or $3,000/term as an independent contractor (over four terms). The School of the New York Times is an Equal Opportunity Employer

Gift Processing Coordinator \n New York, NY (Downtown Manhattan) \n Hybrid Role (In Office + Work from Home) \n \n Overview \n Our client, a national not-for-profit organization, is seeking a Development Coordinator Consultant to support its Principal & Major Gifts team in New York City. \n \n This is an excellent opportunity for a highly organized, detail-oriented professional with experience in nonprofit development, fundraising operations, gift processing, donor services, advancement services, or a related area. The Development Coordinator Consultant will provide hands-on operational support to the Major Gifts team during a busy fundraising period, helping ensure gifts are processed accurately, donor records are properly maintained, and important administrative and fundraising activities are completed efficiently and on time. \n \n This is a consulting opportunity and a hybrid role, with the organization's HQ based in Downtown Manhattan in New York City. \n \n Core Responsibilities \n • Support the processing and quality control of charitable gifts, pledges, and other financial transactions. \n • Ensure gift and donor information is accurately entered, coded, and maintained in accordance with organizational, financial, auditing, and reporting requirements. \n • Assist with the preparation and timely delivery of donor acknowledgments and tax receipts. \n • Work closely with members of the Principal & Major Gifts Operations team on day-to-day operational projects and requests. \n • Coordinate with Development, Finance, Revenue Operations, Digital Fundraising, Foundations, Gift Planning, and other internal teams to ensure gifts to the organization are properly processed and recorded. \n • Manage and respond to Operations Team requests through Asana. \n • Help maintain accurate, organized, and up-to-date electronic donor records and departmental files. \n • Support the preparation, assembly, and execution of fundraising and appeal mailings. \n • Assist with additional fundraising operations and administrative projects as needed. \n \n Key Qualifications \n • 1+ year of experience in nonprofit development, fundraising, advancement services, gift processing, donor services, or a related area preferred. \n • Excellent organizational skills with exceptional attention to detail. \n • Strong analytical and problem-solving abilities. \n • Ability to manage multiple priorities and work effectively in a fast-paced, deadline-driven environment. \n • Strong written and verbal communication skills. \n • Experience working with donor databases, CRM platforms, or other relational database systems. \n • Strong Google Workspace skills. \n • Experience with Excel and Salesforce is highly preferred. \n • Ability to handle confidential donor and financial information with discretion and the highest level of professionalism and integrity. \n

Job DescriptionLocation: PS173Q: 174-10 67th Ave, Fresh Meadows, NY 11365 PS154Q: 75-02 162nd St, Fresh Meadows, NY 11366 PS29Q: 125-10 23rd Ave, College Point, NY 11356 POSITION SUMMARY The Group Leader is the primary front-line staff member responsible for the direct supervision, safety, and engagement of a specific cohort of participants. Working under the guidance of the Content Specialist and Activity Specialists, the Group Leader builds positive relationships with students, facilitates daily activities, and ensures a supportive environment that fosters social-emotional and academic growth. KEY RESPONSIBILITIES 1. Direct Supervision & Safety • Supervise a specific group of participants, ensuring strict adherence to School Age Child Care (SACC) staff-to-student ratios at all times (1:10 for Elementary; 1:15 for Middle School)., • Maintain a safe, welcoming, and inclusive environment, actively monitoring student behavior and interactions., • Escort participants during transitions between activities, arrival, dismissal, and bathroom breaks, ensuring headcounts are conducted regularly.2. Activity Facilitation & Engagement, • Implement age-appropriate activities and lesson plans created by the Content Specialist or Activity Specialists in areas such as STEAM, Literacy, Arts, and Physical Recreation., • Assist students with homework and academic support tasks during designated "Homework Help" sessions., • Facilitate "structured" and "unstructured" play, ensuring all students are actively engaged and included in the program., • Support specialized programming offered by the organization, such as Chinese Cultural Art, Robotics, or ESL support, by assisting Activity Specialists as needed.3. Social-Emotional Learning (SEL) & Mentorship, • Serve as a positive role model, fostering healthy relationships and peer-to-peer mentoring among participants., • Implement the program’s Social-Emotional Learning (SEL) curriculum strategies to help students manage emotions, build self-confidence, and resolve conflicts constructively., • Identify participant needs or behavioral changes and report them to the Program Director or Inclusion Coordinator for appropriate support.4. Administrative Duties, • Accurately record daily attendance and assist with the collection of required program data., • Participate in weekly staff meetings and required professional development trainings (minimum 15 hours annually) to enhance skills in youth development and safety.QUALIFICATIONS Education & Experience • Minimum Age: Must be at least 18 years of age., • Education: High School Diploma or equivalent is required; an Associate’s degree (or progress toward one) is preferred., • Experience: Must have at least two (2) years of direct experience working with children under age 13 years.Required Skills, • Ability to lead and supervise groups of children effectively., • Basic content knowledge in general academic subjects to support homework help., • Strong communication skills to interact professionally with parents, school staff, and program leadership., • Language Skills: Fluency in Mandarin, Spanish, or Russian is a strong plus, given the demographics of District 25.WORK SCHEDULE, • School Year: Monday – Friday, typically 2:30 PM – 5:30 PM (Part-Time)., • Holidays/Summer: Availability for full-day shifts (8:00 AM – 6:00 PM) during school holidays and summer programming is required based on the program calendar.

Client Overview Our client is a well-established brand in the personal care and cosmetics space. They operate in a fast-paced environment and value individuals who remain detail-oriented throughout workflows and processes. Our client is seeking a Part-Time Logistics Coordinator to join their team.\n \n Salary/Hourly Rate $22/hr - $27/hr\n \n Position Overview The Part-Time Logistics Coordinator will support the day-to-day transactional activities of the Supply Chain & Operations team. This role is responsible for ensuring inventory-related transactions are processed accurately and on time in NetSuite so that system inventory reflects the current operational picture. The accuracy and timeliness of this work are critical to maintaining reliable inventory records that support reporting and operational activities.\n \n Responsibilities Of The Part-Time Logistics Coordinator \n\n • Accurately process and reconcile inventory receipts, shipments, transfers, and other inventory movements based on supporting documentation, ensuring all transactions are reflected in the ERP system promptly.\n, • Manage and monitor the shared shipping inbox, promptly reviewing and processing shipping notifications, documentation, and related requests.\n, • Execute manual work order transactions and workflows within the ERP system, including inventory movements, completions, and closures, ensuring system data integrity.\n, • Support purchase order workflows by updating PO details such as shipment information, quantities, expected delivery dates, receipts, and associated documentation.\n, • Identify, investigate, and resolve discrepancies between operational activities, supporting documents, and ERP records.\n, • Maintain comprehensive and organized records to support inventory transactions and reconciliation processes.\n, • Collaborate with internal teams and external partners to obtain missing or incomplete information necessary to finalize transactions.\n, • Escalate unresolved inventory discrepancies, missing documentation, or incomplete transactions to the appropriate Supply Chain & Operations personnel.\n, • Provide transactional and administrative assistance to the broader Logistics and Supply Chain team as required. \nRequired Experience/Skills For The Part-Time Logistics Coordinator \n\n • 3–5 years of experience in logistics, supply chain, inventory control, order management, or a related transactional role involving significant inventory movement.\n, • Proficient hands-on experience with ERP systems.\n, • Solid understanding of purchase orders, work orders, inventory receipts, shipments, transfers, and fundamental inventory transaction processes.\n, • Exceptional attention to detail with a strong commitment to maintaining data accuracy and integrity.\n, • Highly organized with the ability to manage a substantial volume of transactions and follow-up activities efficiently.\n, • Experience working with shared inboxes, spreadsheets, and supporting shipping and inventory documentation.\n, • Skilled at identifying discrepancies, conducting thorough investigations, and ensuring issues are resolved completely.\n, • Strong written communication skills and the ability to coordinate effectively with both internal teams and external partners.\n, • Capable of working independently within established procedures and consistently meeting recurring deadlines. \nPreferred Experience/Skills For The Part-Time Logistics Coordinator \n\n • Strong preference for candidates with NetSuite inventory, purchasing, and/or work order experience.\n, • Experience working with 3PLs, freight carriers, warehouses, or external logistics partners.\n, • Prior experience supporting a high-volume, fast-paced supply chain or operations team. \nEducation Requirements \n\n • Bachelor's degree in Supply Chain Operations, Supply Chain Management, or a related field. \nBenefits \n\n • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off). \n

Position: Client Accounts Coordinator \n Location: New York, NY \n Salary: $95K – $120K + Bonus + Paid OT \n \n Prestigious New York Law Firm seeks a Billing Coordinator to join their Team! \n \n Responsibilities \n \n Key Responsibilities \n\n • Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)\n, • Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary\n, • Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances\n, • Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members\n, • Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolvingissues that causes delays or prevents successful submission\n, • Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances\n, • Assist with testing and documentation of new processes and applications related to client account billing\n, • Respond to various billing related inquiries from attorneys, clients and management accurately and a timely manner\n\n Qualifications \n\n • Bachelor’s degree from four-year college or university preferred\n, • Minimum of 3 years experience at a major law firm\n, • Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E\n, • Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport\n

Temporary HR Generalist \n DKC | New York, NY (Hybrid) | Temporary — through October 2026 \n \n About the Role \n DKC, a leading PR and communications firm and part of the Acceleration Community of Companies (ACC), is seeking a Temporary HR Generalist to support our People & Culture team through October 2026. This is a hands-on role covering day-to-day HR operations while our team manages several concurrent initiatives. \n \n Reports to: EVP, Head of Human Resources, People & Culture \n \n Responsibilities \n\n • Support day-to-day HR operations, including employee inquiries, documentation, and recordkeeping\n, • Assist with payroll processing support (Paylocity/NetSuite), including new hires, terminations, and adjustments\n, • Help administer benefits enrollment and respond to employee benefits questions\n, • Support onboarding and offboarding processes\n, • Maintain compliance documentation and assist with HR file audits\n, • Assist with drafting HR communications and policy documentation\n, • Provide general administrative support to the HR team as needed\n\n \n Qualifications \n\n • 2+ years of HR generalist or HR coordinator experience\n, • Familiarity with payroll/HRIS systems (Paylocity experience a plus)\n, • Strong discretion and judgment handling confidential employee matters\n, • Excellent organizational skills and attention to detail\n, • Comfortable working independently in a fast-paced environment\n, • Availability to work hybrid schedule in NYC office\n\n Details \n\n • Temporary assignment, anticipated through October 2026\n, • Hybrid schedule, DKC New York office\n, • Immediate start preferred\n\n

#2638 \n \n We are seeking a highly organized, proactive Coordinator to support a senior leader and a fast-paced research team. This is a dynamic, career-building role for someone who enjoys creating order in a changing environment, managing competing priorities, and helping a team operate at its best. \n \n You will provide direct executive support while also serving as a key operational partner to the broader team. The ideal candidate is detail-oriented, resourceful, adaptable, and eager to grow. \n \n Responsibilities \n\n • Provide calendar management and scheduling support for a senior team leader.\n, • Coordinate team meetings, priorities, logistics, and follow-through on key deliverables.\n, • Support operational processes including onboarding/offboarding, team policies, talent-related processes, and internal coordination.\n, • Manage office-space and seating needs in partnership with workplace and facilities teams.\n, • Track priorities across multiple workstreams and help ensure work is completed on time.\n, • Improve team processes and identify opportunities to make day-to-day operations more efficient.\n, • Partner with stakeholders across the organization to keep communication clear and work moving forward.\n, • Respond effectively to shifting priorities in a fast-moving environment.\n\n \n Ideal Candidate \n\n • Highly organized, reliable, and detail-oriented.\n, • Comfortable juggling multiple concurrent priorities with urgency and sound judgment.\n, • Proactive, resourceful, and willing to jump into whatever is needed.\n, • Strong communicator with high empathy and the ability to read the room.\n, • Collaborative and energized by supporting a senior leader and a broader team.\n, • Adaptable and calm in a “controlled chaos” environment where priorities can shift quickly.\n, • Humble, open-minded, and motivated to learn and grow over time.\n\n \n Preferred Background \n\n • Approximately 2 years of experience in administrative support, business operations, project coordination, production, or a similar role.\n, • Experience in fast-paced environments strongly preferred, such as film/TV production, startups, financial services, or other high-volume operational settings.\n, • Exposure to supporting senior executives or coordinating across multiple stakeholders is a plus.\n, • Nontraditional backgrounds are welcome; strong organization, judgment, and adaptability matter most.\n\n \n Additional Details \n\n • This is an in-office role Monday through Thursday with WFH on Friday’s\n, • Standard hours are generally 8:00 a.m.–6:00 p.m., with flexibility required during periods of heightened team activity.\n\n \n Compensation: $100,000–$130,000 total compensation, depending on experience. \n \n Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. \n \n Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

The Opportunity \n A global real estate developer and management company is looking for an Office Coordinator to support their NYC office and head Executive Assistant for a 6-month extended-leave coverage. \n \n Note this opportunity works 5 days a week onsite. \n \n What You'll Be Doing \n\n • Provide administrative support to the Senior Corporate Management Team, including expense report processing, corporate card reconciliation, and calendar and meeting scheduling.\n, • Coordinate domestic and international travel logistics, and provide backup coverage for the Executive Assistant team as needed.\n, • Manage day-to-day office operations across multiple floors, including supply purchasing, mail and package handling, and coordination with building management.\n, • Arrange meeting/event logistics both on and off-site.\n\n \n Who You Are \n\n • Minimum 5 years of experience in administration and office management.\n, • Comfortable managing multiple priorities in a fast-paced, detail-oriented environment with a high degree of discretion and professionalism.\n\n \n Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, and we consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Eastdil Secured Savills is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions. \n \n At Eastdil Secured Savills, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. \n \n Description \n \n This position is a full-time, in-person role in our New York City office. An Executive Administrator with Eastdil Secured Savills performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals and deal team members as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. \n \n Essential Functions \n \n\n • Provide high caliber administrative support to transaction professionals with complex needs, including travel, itineraries, agendas, and meeting calendars\n, • Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately\n, • Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed\n, • Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs\n, • Own “Gateway” role: communicating with broader team constantly to increase efficiency\n, • Establish and implement team scheduling best practices by leveraging ESS software and applications\n, • Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures\n, • Assist in editing, formatting, and printing presentations and documents using PowerPoint, Word, Excel, and PDF\n, • Completes occasional personal requests as needed (personal travel, errands, etc.)\n, • Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach\n, • Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborating with support teams across multiple offices\n\n \n Deal Administration \n \n\n • Provide executive deal administrative support as needed to transaction professionals and deal team\n, • Support transaction and deal team by managing and organizing internal databases, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured Savills proprietary applications, and coordinating with internal and external counsel as needed\n, • Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such as promotional materials, wine distribution, etc.\n\n \n Event Management \n \n\n • Lead the planning and execution process for both small and large internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy-hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills\n, • Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmations\n, • Proactively submit Gift & Entertainment approvals according to policy\n, • Act as onsite coordinator day-of to ensure seamless event delivery\n, • Some travel may be required\n\n \n Education and Qualifications \n \n\n • Bachelor’s degree, preferred\n, • 7+ years of experience in a corporate environment working with senior-level executives\n\n \n Experience, Skills and Competencies Required \n \n\n • Very strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail\n, • Strong interpersonal skills and the ability to build relationships across the broader team and the firm\n, • Expert level written and verbal communication skills\n, • Demonstrated proactive approaches to problem-solving with strong decision-making capability\n, • Superior level of emotional maturity\n, • Highly resourceful team-player, with the ability to also be extremely effective independently\n, • Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response\n, • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment\n, • Forward looking thinker who actively seeks out opportunities and proposes solutions\n, • Experience coordinating complex calendars & managing expenses for multiple team members\n, • Tech-savvy and excellent computer skills: proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft Teams, and Zoom\n, • iPhone required, as firm applications and tools are supported on Apple devices only\n, • Concur expense management and travel booking experience a plus\n\n \n Other Duties \n \n Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. \n \n Eastdil Secured Savills (“ESS”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ESS will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact careers@eastdilsecured.com. \n \n ESS will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.