Executive assistant jobs in San Francisco, California - Page 4Create job alerts

Job DescriptionAbout Multiply LabsMultiply Labs is a cutting-edge startup based in San Francisco, California, supported by top-tier tech and life science investors such as Casdin Capital, Lux Capital, and Y Combinator. Our mission is to build the best robots in the world, and use them to make the most advanced life-saving therapies accessible to all. We are revolutionizing the manufacturing of cell therapies by developing advanced robotic systems designed to automate and scale the production of these life-saving treatments. Our robots empower biopharma companies to produce cell therapies at scale without significantly changing their existing processes, reducing regulatory barriers and risks. While traditional approaches are time-consuming and lead to extremely high costs for patients (typically $1M+ per patient), using robotics can make these transformative treatments more accessible and affordable to patients in need. To learn more and to view a video of our robots in action, visit us at and follow us on LinkedIn. Position OverviewMultiply Labs is seeking a highly organized and proactive Executive Assistant to provide direct, high-impact support to our CEO and leadership team. As Executive Assistant, you’ll serve as a trusted, in-person partner to the CEO who empowers him to focus on key priorities and stay in his genius zone by taking care of all administrative aspects of his work. The person in this role is proactive, detail-driven, and comfortable moving from strategic calendaring and communications to on-the-ground logistics.Responsibilities: • Strategic Time & Workflow Management: Serves as the CEO's primary gatekeeper and command center for all external and internal communications, enabling the CEO to focus on high-value work., • Mastery of Calendar Management: Strategically sequence a complex, high-volume calendar to align with the CEO's priorities and goals, including proactive scheduling, meeting preparation, and managing time zones., • Executive Communications & Triage: Monitors and prioritizes the CEO's inbox, drafting precise internal/external correspondence and ensuring all critical follow-up items and commitments are closed-loop executed., • Complex Travel & Logistics: Independently plans and executes all domestic and international executive travel, creating detailed, real-time itineraries and managing last-minute changes with calm and efficiency., • Interface with Leadership Team: Act as the primary scheduling and logistical liaison for the CEO's direct reports and key external stakeholders: Coordinate scheduling, communications, and logistics for leadership team meetings, off-sites, and Board interactions., • Information and Communication Tracking: Track and manage all key information and documentation, ensuring timely, accurate, and professional communication flow across relevant internal and external stakeholders.Qualifications, • Executive Support Mastery: 3+ years of experience supporting a C-level executive or founder in a fast-paced, high-growth environment., • Strategic Partnership: Proven ability to act as a trusted partner who anticipates needs, solves problems independently, and drives follow-through., • Technical Fluency: Advanced proficiency with Google Workspace, Slack, Zoom, and scheduling tools; ability to quickly learn new systems., • Communication & Discretion: Exceptional written and verbal communication skills, with unwavering professionalism and confidentiality., • Organizational Excellence: Outstanding attention to detail and the ability to manage multiple priorities with precision., • Adaptability & Initiative: Flexible, proactive, and calm under pressure—comfortable navigating changing priorities and tight timelines.Key Competencies, • Proactive ownership and bias toward action, • High reliability, follow-through, and attention to detail, • Excellent stakeholder communication and service mindset, • Calm under pressure with strong problem solving and time managementPreferred Qualifications, • Experience coordinating Board or investor communicationsPhysical & Working Conditions, • In-person role based at the San Francisco office with reliable daily onsite presence., • Periods of computer-based work and walking across our very large 30,000 square foot office.Benefits, • 401K with 4% company match, • Health Insurance, • Dental Insurance, • Vision Insurance, • Life Insurance, • Partial Health Insurance for Child Dependents, • HSA or FSA, • Twice weekly catered lunch (for team members in SF office), • Pre-tax Commuter Benefit, • 10 Paid Holidays, • Flexible PTO

Job Description San Francisco, CA | Hybrid | $73,000–$110,000 DOE + Benefits Our client, a highly respected national law firm, is seeking an experienced Legal Secretary to join their San Francisco office. This position offers a collaborative team environment, sophisticated work, and competitive compensation. About the Role The Legal Secretary will provide high-level administrative and legal support to a team of attorneys. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced professional services environment. Responsibilities • Prepare and format correspondence, pleadings, and legal documents from handwritten drafts or dictation., • Handle federal and state court filings, including e-filing., • Open new matters, run conflict checks, and process billing and reimbursements., • Create tables of contents and authorities; maintain organized document files., • Schedule meetings, depositions, and travel; coordinate with court reporters and vendors., • Manage attorney calendars and ensure deadlines are met., • Support billing attorneys with time entry and monthly invoicing. Qualifications • Minimum 5 years of legal secretarial experience; litigation background preferred., • Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)., • Strong communication, grammar, and proofreading skills., • Ability to multitask, prioritize, and meet deadlines under pressure., • Typing speed of 60+ WPM., • High school diploma required; college degree preferred. Compensation $73,000–$110,000 annually (depending on experience) plus full benefits package. If you’re a skilled Legal Secretary seeking a long-term opportunity with a leading firm, we’d love to connect. Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Job Description JOB PURPOSE: Reporting to the Director of Sales and Marketing/Regional General Manager and Ownership, you will be responsible for providing sales and administrative support to the Sales team to ensure the smooth operation of the department. This position will oversee some of hotels in the San Francisco Market, both franchised and non franchised properties. ESSENTIAL JOB FUNCTIONS: * Coordinating sales calls and client appointments • Solicit new and existing accounts to meet and exceed revenue targets through outside sales calls, on-site visits and sales tours, and networking in the local community Preparing quotes and contracts for clients * Travel within the local area to develop customer accounts and drive business into the specific hotel/cluster, increase market/customer share in all revenue streams * Coordinating site inspections as required • Conduct yourself as a professional representative of the hotel at various industry tradeshows, conferences, and adhere to the guidelines of the budget and marketing plan Maintaining hotel and Sales & Marketing databases * Conducting research and competitive analysis to compile reports * Assisting with Sales & Marketing projects * Reports any unusual occurrences or requests to the manager or assistant manager. * Understand that business demands sometimes make it necessary to move employees from their accustomed shift to other shifts. * Work collaboratively with all departments to ensure proper group arrival, stay, and exit * Point of contact for non-direct calls into the executive office/sales. Direct calls and emails for leads to the appropriate sales and catering managers * Attends property Staff meetings, and other property specific meetings as requested by the General Manager/Director of Sales/Management * Management and upkeep of BEOs * Perform any other duties as and when assigned by management * Must be able to travel QUALIFICATIONS & SKILLS: Essential: * High School Graduate or equivalent work-related experience. * 3-year experience in similar position, preferably in the hospitality environment. * A proven performer in a fast paced, high volume and challenging role * Professional communication and interpersonal skills * Exceptional organizational and time management skills to achieve tight deadlines * Meticulous attention to details with administration and data entry is essential * Proficiency with CRM systems and Microsoft Office programs, particularly Outlook, Word and Excel * Previous experience in a similar role within a hospitality office environment is preferred * Knowledge of Lightspeed, Opera, Fosse, Merlin, Delphi or STS catering and sales systems is ideal * Exceptional grooming and personal branding * Display a competent level of computer literacy. * Must possess initiative, excellent guest service and decision making skills. * Ability to type at least 40 words per minute. * Ability to compute basic mathematical calculations. * Ability to focus attention on guest needs, remaining calm and courteous at all times. * Ability to work well under pressure coordinating multiple requests at any given time. * Ability to work cohesively with other departments and co-workers as part of a team. * Flexibility in schedule. * Ability to schedule various services for individuals. * Ability to perform job functions with minimal supervision. * Ability to relay instructions and ask for help.

Job Description Regional Property Manager About ArtHaus Properties The expanded ArtHaus Properties operating company is a wholly owned subsidiary of Arthaus Partners, purpose-built to manage and scale our vertically integrated residential platform. This role offers a rare opportunity to help shape the future of operations at a company on the verge of doubling its footprint, bringing structure, innovation, and excellence to a portfolio with significant near-term growth ahead. It’s an exciting moment to lead, build, and leave your mark. Regional Property Manager Reports To: Vice President of Property Operations FLSA Status: Exempt Salary range $140,000-$160,000 Plus bonus Summary The Regional Property Manager (RPM) serves as a strategic leader responsible for the performance, operations, and development of a designated portfolio of properties and their teams. This role ensures both resident satisfaction and asset value optimization by driving financial performance, operational excellence, and leadership alignment across multiple communities. The Regional Property Manager oversees a team of Area Property Managers, Multi-Site Managers, and Assistant Managers within assigned Pods. They are accountable for NOI performance, operational discipline, and team leadership while fostering a culture of accountability, innovation, and continuous improvement. Through clear KPIs, cross-functional collaboration, and strong communication, the RPM aligns day-to-day operations with ArtHaus’ portfolio-wide strategy and ownership goals. Essential Duties and Responsibilities Team Leadership & Development • Lead, mentor, and develop Area and Multi-Site Managers within assigned Pods., • Conduct regular performance evaluations and create individual development plans., • Oversee recruiting, onboarding, and training for site-level teams., • Manage team engagement, retention, and succession planning., • Develop and execute business plans for each property, aligning financial, operational, and leasing goals with ownership strategy., • Conduct routine site inspections and ensure adherence to ArtHaus brand standards and presentation., • Approve purchasing and capital expenditures within budgetary limits., • Implement operational playbooks, systems, and SLAs across all properties. Prepare, review, and submit annual budgets in partnership with the Accounting and Asset Management teams. Analyze monthly financial statements and variance reports; ensure timely corrective actions. Control expenses and maximize income across all properties to achieve NOI goals. Review and adjust rents and leasing strategies based on market and portfolio performance. Maintain consistent reporting discipline using Yardi dashboards and EliseAI performance tools. Planning, Reporting & Communication • Ensure timely unit turns and readiness to meet leasing demand., • Oversee adherence to safety standards and compliance with all local, state, and federal regulations., • Support proactive risk management through preventive maintenance and standardized operational protocols. Leasing & Marketing Oversight • Partner with the Director of Leasing to adjust rental rates and approve marketing strategies., • Review quarterly market surveys and shopper reports to ensure competitiveness. Act as the final escalation point for unresolved resident concerns. Champion consistency in service delivery and resident satisfaction across all sites. Partner with Multi-Site Managers to monitor NPS results and drive improvements. Compliance & Legal Ensure adherence to management agreements, Fair Housing laws, and internal policies. Partner with Legal and Executive leadership to mitigate risk and resolve property-level legal issues. Cross-Functional Collaboration • Partner with corporate departments (Facilities, Leasing, HR, Accounting) to support company-wide initiatives., • Minimum 7–10 years of progressive property management experience, with 3+ years in a regional leadership role., • Proven ability to manage financial performance across large, multi-site portfolios., • Expertise in Yardi Voyager, EliseAI, and performance dashboards., • Strong leadership, coaching, and conflict-resolution skills., • Experience in cross-functional collaboration (Leasing, Facilities, Accounting)., • Bachelor’s degree in Business, Real Estate, or related field preferred., • In office role requiring regular travel to assigned communities and corporate meetings., • Standard business hours, with occasional evening or weekend availability as needed.

Job Description Clausen House has a full-time opening for a Development Director! FUNCTIONS: The Development Manager (DM) manages all aspects of the fundraising program at Clausen House (Clausen House). The incumbent is intimately familiar with long-range development planning, implementation of fundraising campaigns, donor and volunteer relations, marketing, and communications, and production of special events. The Development Specialist is responsible for planning and meeting the department’s revenue and expense budgets. DUTIES AND RESPONSIBILITIES: • Work with the board to strategically increase the percentage of total organizational revenue from fundraising (decreasing reliance on contract-based funding) through the creation and implementation of a Fund Development Plan., • Expand fundraising activities, and plan and implement other fundraising initiatives as appropriate., • Oversee the Clausen House development plan for individual and institutional giving through all channels including direct mail, online giving, special events, social media, major donor program,s and planned giving., • Continue and expand the implementation of a program to secure major individual gifts as a high-priority vehicle for fundraising. The DoD will be responsible for supporting and advising the Clausen House Board of Directors and the Executive Director on the identification and cultivation of major gifts, and for leading the Board and Executive Director in soliciting such gifts., • Increase the institutional giving program. The DS is responsible for identifying, researching, and qualifying prospective corporate and private foundation funders, and for the development and submission of letters of intent, full proposals, grant applications, and grant reports, as required, including budgets and financial reports with the support of the finance department., • Design and implement annual direct mail solicitations. The DS is responsible for conceptualizing and writing appeal letters, as well as production and fulfillment (list segmentation, design, printing, and mail production). Engage and provide direction to vendors including graphic designers, printers, and mail house as necessary., • Oversee the development and execution of current and new special events, including fundraising and stewardship events., • Coordinate the marketing and communications plan for all electronic and print communications including the website, print newsletter, e-newsletter, and social networking as appropriate., • Oversee the maintenance and upkeep of the Clausen House donor database and ensure high integrity of data collection. The DS is responsible for tracking all donor contacts (including those initiated on behalf of the Executive Director, Board, and others), prospect/donor biographical information and research, and oversight of the Development Assistant for gift entry and timely acknowledgments., • Coordinate fundraising responsibilities among the development staff, the Executive Director, the Board Development Committee, and other staff and volunteers, as appropriate., • Manage a comprehensive stewardship function, ensuring that donors are regularly reminded of the impact of their gift., • Participate in board recruitment as a function of building and stewarding relationships. · A minimum of seven years of experience in raising funds for nonprofit organizations with a demonstrated record of success in a variety of fundraising activities. · Comfortable with people with developmental disabilities and a keen interest in participating in the success of an organization that helps people with disabilities. · Experience in supervising fundraising staff and an ability to interface with Clausen House program managers. · Financial acumen, an understanding of nonprofit financial management, and ability to create and maintain a budget. · Experience in working with boards of directors and other groups of volunteers, and in working harmoniously with many sorts of personalities. · Experience in soliciting major individual gifts and in training boards in major gift solicitation. · Experience in writing articulate, compelling case statements, proposals, and other key development communications. · Experience with fundraising databases. · Must maintain strict confidentiality related to the client, staff, and other agency information. · Must be able to obtain clearance from the Department of Justice. · Must be willing to drive a personal car on Clausen House business. PHYSICAL DEMANDS · Ability to climb several flights of stairs daily and travel to various locations. · Must be able to pass a physician’s health screening and submit negative TB test results. ENVIRONMENTAL CONDITIONS • Location: Inside/Outside - Work is predominately inside and generally protects from weather conditions and temperature changes. 30 Hours A Week Pay: $30.00 per hour Company DescriptionFounded in 1967, Clausen House is a registered charitable 501(c)(3) institution that provides housing, wellness programs, and advocacy for developmentally disabled adults in Oakland and the surrounding East Bay area. Our clients are adults challenged by autism, cerebral palsy, Down syndrome, and other intellectually and developmentally disabling conditions. We currently support 200 adults with developmental disabilities, and indirect support to their families in Oakland and throughout Alameda County. We deliver a life-enhancing array of services that enables our clients to live, work, socialize, and thrive to their fullest potential. Our dedicated staff of over 60 professionals delivers services that include housing, independent and supported living, supported employment, adult education, and social recreation.Founded in 1967, Clausen House is a registered charitable 501(c)(3) institution that provides housing, wellness programs, and advocacy for developmentally disabled adults in Oakland and the surrounding East Bay area. Our clients are adults challenged by autism, cerebral palsy, Down syndrome, and other intellectually and developmentally disabling conditions.\r\n\r\nWe currently support 200 adults with developmental disabilities, and indirect support to their families in Oakland and throughout Alameda County. We deliver a life-enhancing array of services that enables our clients to live, work, socialize, and thrive to their fullest potential. Our dedicated staff of over 60 professionals delivers services that include housing, independent and supported living, supported employment, adult education, and social recreation.

Job Description The Organization The PopHealth Learning Center (“Learning Center”) is a California Social Purpose Corporation (SPC) committed to transforming how health care is delivered and experienced across California. Our mission is to bring together health care teams, insurers, and policymakers to keep communities healthy through care that works for patients, inspires providers, and lasts. The Learning Center is focused on strengthening the primary care capabilities and infrastructure required to advance population health outcomes and reduce health disparities. This includes designing and managing large-scale practice transformation initiatives, delivering technical assistance through virtual learning environments and peer-based engagement, and supporting alignment across systems, funders, and care delivery partners. We serve as a strategic partner to organizations and institutions committed to advancing health equity, with all efforts grounded in a shared goal: supporting a more coordinated and person-centered healthcare system that strengthens primary care and advances equitable access across California’s safety net. The Position The Administrative Assistant will play a pivotal role in supporting the Learning Center’s mission and daily operations. Acting as a cornerstone of our team, this individual will provide high-level executive support, ensure smooth office administration, coordinate engaging events, and contribute to key organizational projects. This is a dynamic position that extends beyond traditional administrative duties and offers the opportunity to be part of a collaborative, purpose-driven environment where initiative, creativity, and professional growth are encouraged. Responsibilities include: Strategic Support for Leadership Team * Serve as the administrative lead in scheduling meetings for our executive team with external partners and stakeholders. Office Administration * Oversee the office environment to ensure the office is well supplied and runs smoothly and effectively. Coordinate and manage on-site vendors as needed. Event Management * Take the lead in planning and executing organizational events—staff meetings, retreats, holiday events—from concept to completion, including scheduling, vendor procurement, travel arrangements, logistical support, and day of coordination. Project Coordination * Ad hoc support for special projects. Organize technology (i.e., Zoom) and logistical support for implementing virtual training events, including registration set-up, scheduling meetings with external faculty, and data entry and reporting of survey evaluations in collaboration with the Program Associate. Communication and Material Preparation * Support the design, development, and distribution of communication materials ensuring consistency with organizational branding and strategic messaging. Team and Culture Building * Foster a collaborative and inclusive environment that supports professional growth and development. * Promote a culture of continuous improvement by identifying opportunities to enhance processes, systems, and team capacity. * Act as a cultural steward, ensuring the Learning Center’s values of equity, inclusion, and collaboration are reflected in the team’s work and interactions. Preferred Skills and Qualifications Including: * Associates degree * A minimum of two years working as an Administrative Assistant or similar role. * Highly resourceful team player, with the ability to work independently and make decisions with minimal supervision. * Exceptional problem-solving skills * Excellent verbal and written communication * Excellent time management and organizational skills * Intellectual curiosity, growth mindset, and tenacity to get the job done * Strong technology aptitude and a quick learner of new systems; proficiency in both Microsoft Office and iOS preferred Applications will be evaluated on a rolling basis. California residents are strongly preferred (San Francisco/Oakland/East Bay preferred). Compensation & Benefits: The salary range for this position is $75,000 – $105,000. The Learning Center offers a generous benefits package that reflects our commitment to team member health and wellness. Our benefits package includes comprehensive medical, dental, and vision insurance, paid time off, life and disability insurances, a retirement plan, annual wellness days, and other resources designed to support the passion, commitment, and energy that is vital to our team members. The PopHealth Learning Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Black, Indigenous, Latinx and other people of color, and LGBTQ+ people are strongly encouraged to apply. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. Powered by JazzHR RSSL4RPwre

Job Description At Ouster, we build sensors and tools for engineers, roboticists, and researchers, so they can make the world safer and more efficient. We've transformed LIDAR from an analog device with thousands of components to an elegant digital device powered by one chip-scale laser array and one CMOS sensor. The result is a full range of high-resolution LIDAR sensors that deliver superior imaging at a dramatically lower price. Our advanced sensor hardware and vision algorithms are used in autonomous cars, drones and many other applications. If you’re motivated by solving big problems, we’re hiring key roles across the company and need your help! We are looking for a stellar Executive Assistant to join the team. The time has come where one human can no longer go it alone, in comes YOU! This is truly a wonderful opportunity to work alongside incredibly brilliant, kind people who have a lot of fun doing hard things. The role will be best filled by a quick thinker with sound judgment and good energy. A multitasking extraordinaire with the ability to seemingly be everywhere all at once. Excellent communication is first & foremost. The desire to help individuals function at their highest level is a strong second. No day will be the same, which makes this opportunity anything but boring. If you feel like you are up for the challenge, I encourage you to keep reading and submit your resume. RESPONSIBILITIES • In-person @ SF Headquarters 5 days a week, reporting to Sr. Executive Assistant, • Multi-Executive support; calendaring, travel arrangements, in-person meeting support, expense reports, presentation prep & formatting, etc., • Tandem support & partnership w/Sr. EA; company events, swag, Town Hall meetings, day to day operations, providing coverage when OOO, • Excellent written and verbal communication skills, • Proficiency w/both Google Workspace and MO; the patience to sometimes teach others, • Aptitude for quickly learning new systems and softwares, • Professional pivoter; capable of identifying priorities & shifting focus as necessary, • Ability to manage multiple high-level projects simultaneously, • Forward thinking, creative problem solver w/gumption and desire to learn, • BA Degree, • Former experience working w/legal professionals; paralegal or administration, • Knowledgeable in large scale/global event planning & curating unique experiences, • Eye for design & aesthetics; experience/love for food & beverage service We acknowledge the confidence gap at Ouster. You do not need to meet all of these requirements to be the ideal candidate for this role. Ouster is an Equal Employment Opportunity employer that pursues and hires a diverse workforce. Ouster does not make employment decisions on the basis of race, color, religion, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military status, or any other basis protected by local, state, or federal laws. Ouster also strives for a healthy and safe workplace, and prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance, Ouster considers qualified applicants with arrest and conviction records for employment. If you have a disability or special need that requires accommodation, please let us know. Powered by JazzHR 6NVhLtVDr5

Job Description Who We Are At Hamilton Families, our mission is to end family homelessness in the San Francisco Bay Area. Since 1985, we have been meeting the most urgent needs of unhoused families in our community. Our programs specialize in preventing family homelessness when possible, providing shelter and transitional housing to families in times of need, supporting the wellbeing and academic achievement of children who experience homelessness, and quickly returning families to safe and stable housing throughout the Greater Bay Area. At Hamilton Families, we believe the San Francisco Bay Area is at its best when people from all backgrounds can start a life here, raise a family here, and thrive here. We envision a Bay Area where housing is accessible and affordable, where homelessness is rare, brief, and nonrecurring, and where all people and families have a safe and stable place to live. We foster an inclusive environment where diverse perspectives are valued and contribute to our collective success. Our commitment to inclusivity ensures every team member feels respected, supported, and empowered to thrive. What You’ll Do We’re excited to be adding an Executive Assistant to our leadership team! This pivotal role provides high level administrative and project management support to the Chief Executive Officer (CEO) and serves as a key liaison to the Board of Directors (BOD) and Executive Team. The Executive Assistant ensures seamless operations of the executive office through proactive communication, effective prioritization, and discretion in handling confidential information. This role is ideal for someone who thrives in a mission driven environment and enjoys partnering with executive leadership to drive organizational impact. What Your Day Looks Like Support to the CEO • Provide comprehensive administrative and project management support to the CEO, including prioritizing communications, managing the calendar, and preparing briefing materials and correspondence, • Oversee the flow of information to and from the CEO’s office, ensuring timely follow up on action items and alignment with organizational priorities, • Draft and edit communications, presentations, memos, and materials for internal and external stakeholders, • Anticipate CEO needs by preparing relevant research, background information, and key talking points in advance of meetings, • Represent the CEO in meetings, record strategic discussion points, and oversee follow up actions, • Manage confidential information with the highest level of discretion and professionalism, • Lead the planning and coordination of internal meetings and events, including staff town halls, executive offsites, and quarterly “Lunch with the CEO” sessions, • Manage all aspects of Board of Directors' engagement, including scheduling, communication, and document preparation for meetings and committees, • Maintain board governance records, ensuring compliance with bylaws, the San Francisco Nonprofit Public Access Ordinance, and other relevant requirements, • Lead onboarding and transition processes for new and outgoing board members, • Prepare meeting agendas, board books, and documentation; capture strategic discussion points and follow up actions, • Partner with the Executive Team to align priorities, facilitate communication, and monitor progress on key initiatives, • Lead coordination of cross departmental projects, ensuring deliverables and deadlines are met, • Manage high level internal communications and ensure executives have the information and resources necessary for decision making, • Ability to work and collaborate with a diverse group of people on projects and making decisions for the benefit of our participants, • Proven ability to manage competing priorities and maintain professional composure in a dynamic environment, • Skilled at building relationships and collaborating across all levels of an organization and with external partners, • Highly organized, self-motivated, and capable of working independently to meet goals, • Demonstrated ability to exercise appropriate judgement and uphold policies and procedures, • 5+ years of progressively responsible administrative experience supporting senior leadership, preferably in a non-profit environment, • Bachelor's degree preferred; equivalent experience considered, • A background in working with nonprofit organizations, social services organizations, or community-based programs, • Demonstrated experience managing board relations and executive communications, • Project Management and organizational skills with the ability to meet multiple deadlines, • Highly proficient in Microsoft Office Suite, Salesforce, and other software Why Choose Us • Our commitment to welcome all individuals creates a richness of viewpoints and keen ability to challenge established thinking, • Enjoy excellent medical, dental, and vision coverage, • Employer matched 403(b) retirement plan, • Wellness and commuter benefit programs, • Resourceful, • Helpful/ “Yes, And”, • Growth Mindset, • Data Informed Position Type: Full-time, Exempt Union Representation: No Schedule: Full-time, with typical business hours with occasional flexibility for trainings, events, and meetings Location: 2567 Mission Street, San Francisco, CA 94110 Hamilton Families is proud to be an Equal Employment Opportunity employer. Equity, diversity, and inclusion are central to our organization. We actively seek and prioritize diversity in our teams. We welcome applications from people with a variety of backgrounds and ages, including people of color, candidates with lived experiences, candidates in the LGBTQ+ community, and candidates who identify personally at any part of the gender spectrum. Additionally, we are committed to working with and providing reasonable accommodation for individuals with disabilities.

Job Description Our client, a rapidly growing AI startup, is seeking an Executive Operations Manager (Executive Assistant) to support its founders and ensure the business operates with precision and efficiency. This role is ideal for someone who is highly organized, proactive, detail-obsessed, and energized by fast-paced, high-accountability environments. In addition to executive support, this person will help build foundational operational systems for office management, onboarding, events, and vendor coordination opportunity to grow into broader People, Operations, or BizOps responsibilities. What You'll Do • Serve as a strategic partner to the founders, managing calendars, inboxes, scheduling, prioritization, and external communications., • Oversee office operations, including building out a new workspace, coordinating vendors, and managing budgets., • Plan and manage meetings, travel, off-sites, and internal/external events., • Track deliverables, deadlines, and cross-functional initiatives to ensure execution and follow-through., • Support onboarding, internal communications, and company culture-building initiatives., • Take on additional operations, HR, or administrative projects with a no task too small mindset.What Were Looking For, • 5+ years supporting senior executives in fast-paced, high-performance environments., • Experience in professional services, high-growth startups, or founder-level support (MBB, BigLaw, PE/IB)., • Proven ability to manage complex schedules, competing priorities, confidential information, and time-sensitive requests., • Strong communication, writing, organization, and stakeholder management skills., • Demonstrated ownership, comfortable taking initiative, anticipating needs, and solving problems independently., • Experience planning events, managing office logistics, or owning operational projects., • Tech-savvy and comfortable adopting productivity tools, scheduling systems, and workflow automation.

Job Description OVERVIEW: The Administrative Field Assistant will provide administrative support to the Planned Giving Directors. This position is a vital part of the Development team and requires efficient attention to detail. DUTIES AND RESPONSIBILITIES: • Familiar with the goals and objectives of the Development Department and the Golden State Division, • Support the mission of The Salvation Army, • Understand and be able to explain the functions of The Salvation Army structure and planned giving fundraising techniques, • Provide administrative and project management support to Planned Giving Directors as assigned, • Reply to general correspondence as needed, • Maintain appropriate donor files and database (s) as required by Planned Giving Directors, • Ensure accuracy and up-to-date records are maintained on all donors, • Ensure donations are promptly recorded, coded, and notified Donor Stewardship for inclusion on the Divisional centralized donor database, • Assist in the planning and execution of special events and other marketing projects as assigned, • Knowledge of Blackbaud software is a plus, • Knowledge of Planned Gifts is a plus, • Other related duties as required EDUCATION AND EXPERIENCE: • High school diploma (required), • CA Driver’s license (preferred), • Associate Degree (Preferred) SKILLS AND ABILITIES: • Able to demonstrate strong written and verbal communication skills, • Able to take initiative, • Detail-oriented accurate and precise and maintain accurate filing systems, • Capable of handling and controlling multiple projects, • Able to work independently with minimum supervision, • Self-motivated and able to motivate others EQUIPMENT USED: • Modern Office Equipment and Relevant Software PHYSICAL REQUIREMENTS: • Ability to lift up to 25 lbs. (Usually file boxes) ADA Statement: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army: Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will: Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Job Description🚀 Join the Future of Commerce with Whatnot! Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. We’re re-defining e-commerce by blending community, shopping, and entertainment into a community just for you. As a remote co-located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, and Poland, we’re building the future of online marketplaces –together. From fashion, beauty, and electronics to collectibles like trading cards, comic books, and even live plants, our live auctions have something for everyone. And we’re just getting started! As one of the fastest growing marketplaces, we’re looking for bold, forward-thinking problem solvers across all functional areas. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business, and bring people together through commerce. 💻 Role We are looking for an Executive Business Partner to perform a broad range of administrative tasks and support a portion of our company’s Senior Leadership Team. You will serve as a strategic partner to leadership, own complex scheduling and calendar management, coordinate travel arrangements but mostly serve as a strategic partner to leadership! You are extremely detail-oriented, have exceptional time management skills and take initiative with little guidance. * Act as the point of contact among executives, employees, clients and other external partners * Be organized, structured, and detailed-oriented. You are an expert at managing complex projects, balancing priorities, and sticking to tight timelines while nailing all the details * Manage leaders’ calendars and set up meetings * Ensure the executive’s calendar has clear context and is an impactful use of their time. Provide opportunities for executives to stay on top of tasks and timelines. * Coordinate and manage team events and offsites * Make travel & accommodation arrangements * Manage and submit expense reports * Create, update and finalize internal and external communication – memos, emails, presentations, reports * Be a sounding board for the climate within all levels of the org(s) that you support and understand when and how to work with cross-functional partners accordingly * Handle sensitive and confidential information with discretion Team members in this role are required to be within commuting distance of our San Francisco or Los Angeles hubs. 👋 You Curious about who thrives at Whatnot? We’ve found that low ego, a growth mindset, and leaning into action and high impact goes a long way here. * 4+ years of proven experience as an Executive Assistant, Personal Assistant or similar role * Excellent Google Suite and Slack knowledge * Adaptable and flexible. You are an expert at navigating change and ambiguity. You thrive in dynamic, fast paced and remote work environments * Outstanding organizational and time management skills * Works collaboratively with peers * Excellent verbal and written communications skills * Discretion and confidentiality * Ability to prioritize and handle multiple tasks at once * Demonstrates executive presence 🎁 Benefits * Generous Holiday and Time off Policy * Health Insurance options including Medical, Dental, Vision * Work From Home Support * Home office setup allowance * Monthly allowance for cell phone and internet * Care benefits * Monthly allowance for wellness * Annual allowance towards Childcare * Lifetime benefit for family planning, such as adoption or fertility expenses * Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally * Monthly allowance to dogfood the app * All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!). * Parental Leave * 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence. 💛 EOE Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce. Compensation Range: $150K - $165K

Job DescriptionAt Lyterian Therapeutics, we are committed to developing medicines for patients in need by co-opting physiologically-relevant protein homeostatic mechanisms to regulate genetically-validated targets. Position Summary:As Executive Assistant/Office Manager, you will oversee the daily activities in a fast-growing biotech startup. If you are flexible, organized, and have a knack for multitasking, you will thrive in this role. Responsibilities are broad with the ability to take on a variety of tasks; including office management, coordination of internal and external meetings, interview scheduling, general administrative support, and people operations. We look for teammates who are inspired by our mission and want to work in a collaborative, rigorous, and entrepreneurial environment. We seek candidates who are self-motivated, collaborative, proactive, and possess a strong desire to support our team on their mission to discover novel biology and new drugs. Efficient time management, excellent organizational and communication skills, and passion for high-quality work are essential. Impact You'll Make: • Oversee the daily activities of the office, • Strategically manage the CEO’s calendar and coordinate team meetings, • Assist to arrange travel and process expenses for the team, • Coordinate company events that foster connectivity and build community, • Assist with recruitment and new hire onboarding processes, • Help to build the team by coordinating interview schedules and being a warm point of contact for candidates, • Research and implement new technological resources to optimize office processes and enhance productivity, • Implement miscellaneous business processes, procedures, templates, and systems to support Lyterian through rapid growth, • Assist with special projectsQualifications:, • BS/BA with 5+ years of experience in operations, office management, project management, and/or administration, • Strong skills in Microsoft Suite, including Teams, Excel, PowerPoint, SharePoint, and Word, • Experience leading and/or holding broad operational roles to support the growth and maturity of a startup company, • Experience in biotech is a plus, • Self-motivated, pragmatic, proactive, and able to multitask, • Strong managerial qualities, attention to detail, and organizational skills, • Ability to build open and collaborative relationships, • Ability to handle time-sensitive, confidential information with discretion and integrity

Job DescriptionAbout us: Gursey \u007C Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 200 accounting professionals and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving. Job Title: Executive Assistant, Litigation Department: Family Litigation Location: San FranciscoSuccessful candidates should have the following: • 3-5+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable), • Bachelor’s degree preferred., • Exceptional writing, editing, and proofreading skills., • Excellent organization and time-management skills, • Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)A day-in-the-life basic overview:, • The Executive Assistant serves as the office lead in the San Francisco office. This position will be responsible for assisting Partners and Professional Staff in all administrative functions including, but not limited to:, • Scheduling court appearances, depositions, arbitrations, mediations, client meetings, and conference calls, • Managing the partner’s email; arranging business itineraries and coordinating travel arrangements; processing travel reimbursements, maintaining calendar, and due dates as required., • Maintains legal files (both paper & electronic), organizes, files, and digitizes documents in a designated order., • Updating case information, scanning, and organizing legal files., • Managing document deliveries and tracking final executed documentation., • Collaborating with Administrative Support Coordinators, Paralegals, and other support team members where applicableOffice management duties will include:, • Ordering supplies/snacks and restocking, general kitchen maintenance, coordinating weekly office lunches, mailing, and shipping., • Ensuring that the office is maintained in excellent condition. This includes the appearance and functionality of the conference rooms, occupied and unoccupied offices, break rooms, and other common areas.

Job Description OVERVIEW: The Administrative & Social Services Coordinator is responsible for coordinating the social services programs offered at The Salvation Army Redwood City Corps as well as overall administrative support of Corps programming. DUTIES AND RESPONSIBILITIES: • Supervise the operation of the Social Services department in the absence of the Corps Officer, • Oversee the food program and input client data, • Oversee volunteers assisting in Corps programs, • Assist individuals with obtaining services including rental assistance, food distribution, and other resources that may be available, • Answer Corps phone and take detailed messages to relay important information, • Manage client database, • Maintain statistics of all Corps social service programs, • Prepare monthly reports, • Submit accounts payable and maintain invoices in secure files, • Compose and mail thank you letters to donors & community partners, • Contact advisory board members for meetings, • Drive to store locations for donations, • Assist Corps Officers with seasonal Christmas program, • High school diploma or equivalent (required), • CA Driver's license (required), • Experience as an Administrative Assistant (preferred), • Bilingual in Spanish (preferred), • Knowledge of Microsoft Programs, • Ability to work with diverse populations Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army: Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will: Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Job Description BURKE+CO. THE GIST: Our client, a rapidly growing AI startup, is seeking a high-impact Executive Assistant to partner closely with their Executive Leadership Team—primarily the CEO, with additional support to three senior leaders. This is a unique opportunity to shape processes, strengthen operational efficiency, and help build the company’s administrative foundation as they scale. This role offers meaningful project work, visibility across the organization, and the chance to grow the broader admin function! THE NITTY GRITTY: • Establish & build out new processes and shape the company's administrative function as the company scales, • Mainly support the CEO and additional members of the leadership team, • Expertly prioritize their time, oversee calendar management, organize meetings, and address scheduling conflicts, • Coordinate travel and prepare itineraries, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Plan company events, offsites, and meetings, • Keep track of projects, note important action items, and send corresponding follow-ups, • Prepare presentations and meeting materials, • Track and process expenses, • Work cohesively with Office Manager and other team members, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 5+ years of experience as an Executive Assistant in the tech startup space, • VC backed startup experience highly preferred, • Responsive nature and the ability to respond to action items outside of traditional business hours when needed, • Self-starter with the ability to thrive in a high-growth environment, • Strategic & process-oriented mindset with the ability to implement structure, • Clear & concise communication style, • Superb organizational skills, • Adaptable nature and ability to shift priorities as needed THE CHERRY ON TOP: • Great opportunity to take on a strategic role and build out the administrative team over time, • Work alongside a bright & innovative team! LOCATION: San Francisco, CA (Onsite) COMPENSATION: $170k - 180k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job Description Our Story: Short Story is an award winning, technology-powered retailer dedicated to petite women 5'4" and under. Our mission is to create a seamless shopping experience for millions of petite women so they can dress with effortless confidence. As a fast-growing startup, we're revolutionizing retail with a data-driven learning system that leverages customer feedback to create tailored products. We've been recognized by top publications like Forbes, Fortune and are backed by top investors who share our vision of building the world's next great consumer brand. Our Values: We're building a company with intention and purpose. Our culture thrives on data insights, exceptional commitment to fit, and the urgency to move quickly on what matters. * ✨ Transform Lives. We're customer-first. Everything we create exists to give her confidence. * ⚡️ Demand Excellence. We deliver only our best work, in Fit and Finish. We obsess about details others overlook. * 💪 Embrace Challenges. We see obstacles as opportunities to invent better solutions. * 💡 Think Differently. We get a thrill from finding better solutions others haven't seen. We’re looking for an energetic, organized, and meticulous Executive Assistant to join our team. Our CEO & Founder, Isabella Sun, created Short Story to solve a struggle for millions of petite women - properly fitting clothing! As Short Story continues to grow, we’re excited to bring on a dedicated Executive Assistant to support our C-Level leaders in doing what they do best. The Role: * Manage CEO & CTO inboxes and calendars: Manage calendars and scheduling, book appointments and meetings, arrange travel, all while ensuring your executives still have time for lunch. * Triage action items: You'll filter out what needs your exec’s attention versus what you can handle or delegate to other team members. You’ll summarize what the highest priorities are and quickly take action on clearing to-do lists. * Administrative tasks: Get things off your executive’s plate by handling meeting summaries, updating templates, responding to emails, and more. * A small amount of your time (about 10%) will be dedicated to assisting one of our advisors in similar tasks. The Ideal Candidate Is: * Organized. You're meticulous, detail-oriented, and on time. * Driven. You don't give up, you find a solution. * Thoughtful. You come up with a good solution, not just a solution. * An effective writer. You're clear and concise. You can spot a typo from 50 feet away. Minimum Qualifications: * 1+ years of experience supporting an executive in a similar role * Proficiency with Google Suite (Gmail, GCalendar, Docs, Sheets, etc) * Impeccable time management skills * Excellent communication skills (oral and written) Short Story is committed to providing equal employment opportunity and a work environment free of discrimination and harassment for all employees and applicants. We work diligently to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, Veteran status, or other legally protected characteristics. Compensation Range: $99K - $101K

Job Description We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionDescription: Position Overview: As the Executive Assistant at Bayview Hunters Point Foundation, you will provide high-level administrative, communications, and development support to the CEO and executive leadership team in a fast-paced, mission-driven environment. You will serve as a key partner in ensuring smooth day-to-day operations, clear communication, and coordinated organizational priorities. The Executive Assistant will support BVHPF’s executive team with a wide variety of projects as needed. A key element of this role will include managing the organization’s website, social media, and communications (both internal and external), implementing a donor database, and organizing 'friendraising' and fundraising events under the direction of the CEO. This is a full-time exempt position reporting directly to the CEO. Your position requires professionalism, confidentiality, and excellent organizational and communication skills. You will regularly engage with senior leadership, staff, board members, and external partners to advance BVHPF’s mission and uphold its values of integrity, accountability, and community care. Duties and Responsibilities: • Executive and Administrative Support:, • Provide comprehensive administrative support to the CEO and executive team., • Manage complex and active calendars, coordinate meetings, and arrange detailed travel plans., • Prepare correspondence, reports, and presentations for internal and external use., • Maintain organized digital and physical filing systems and key organizational documents., • Research, prioritize, and follow up on issues and concerns addressed to the CEO., • Track deadlines, priorities, and deliverables to ensure timely completion., • Plan, coordinate, and document agendas for senior leadership, all-staff, and off-site meetings., • Prepare, route, and track contracts, requisitions, and other official documents requiring signatures. Communications and Development Support: • Oversee and maintain the organization’s website and ensure regular content updates., • Manage BVHPF’s social media accounts, developing consistent and mission-aligned messaging., • Coordinate donor communications and acknowledgements., • Support the implementation and maintenance of a donor or development CRM system., • Draft and distribute newsletters, e-blasts, and partner updates., • Coordinate communications with the Board of Directors, funders, and institutional partners., • Assist in planning and executing friendraising, fundraising, and community engagement events under the direction of the CEO. Calendar and Task Management: • Schedule and confirm meetings with internal and external stakeholders., • Review and prioritize incoming emails and correspondence for timely responses., • Maintain recurring appointments and plan meeting logistics., • Support executive planning by tracking key deadlines and upcoming commitments. Clerical and Special Projects: • Assist with research, data collection, and preparation of briefing materials., • Support the CEO in managing relationships with board members, funders, and partners. Experience: • Understanding of nonprofit operations, donor relations, and administrative systems., • Familiarity with digital communications, website management, and donor tracking systems (CRM)., • Knowledge of Microsoft Office Suite, Outlook, SharePoint, Teams, and Canva preferred., • Excellent written, verbal, and interpersonal communication skills., • Strong organizational and project management abilities with attention to detail., • Ability to work independently and collaboratively in a fast-paced environment., • Professional judgment, problem-solving, and critical thinking skills., • Bachelor’s degree in communications, business administration, nonprofit management, or a related field preferred. Equivalent professional experience will be considered. Preferred Qualifications: • Experience managing websites and social media platforms., • Experience coordinating fundraising or community events., • Proficiency in Canva or other graphic design software., • Experience using donor management or CRM systems., • Demonstrated commitment to BVHPF’s mission and values., • Regular and reliable job attendance., • Onsite or hybrid work schedule (minimum 32 hours in-office weekly)., • Effective verbal and written communication skills., • Ability to sit, walk, or stand for extended periods and occasionally travel between sites., • Ability to meet deadlines within time constraints., • Valid California Driver’s License and clean driving record (if required for duties)., • Live Scan fingerprinting, TB clearance, and other required vaccinations may be necessary. Bayview Hunters Point Foundation is a welcoming space for all, regardless of race, gender, sexuality, country of origin, religion, or ability. Candidates from diverse backgrounds are strongly encouraged to apply. Bayview Hunters Point Foundation is an Equal Employment Opportunity Employer.

Job Description I’m partnering with a leading healthcare company to hire an Executive Assistant to support the Director of Patient Care. This is an exciting opportunity to be a key player in the daily operations of a healthcare agency, providing vital program management and administrative support. As a valued member of the executive team, you’ll work across departments, building relationships and ensuring the smooth running of operations. The role requires a positive, engaging demeanor, strong organizational skills, and the ability to juggle multiple projects. Key Responsibilities: Program Management: • Oversee organizational goals and progress., • Support program initiatives and special projects., • Manage complex schedules and anticipate future needs., • Represent the Director of Patient Care (DOPC) in meetings and communications., • Draft communications and presentations on behalf of the DOPC., • Build a supportive atmosphere within the team and act as a key liaison.Qualifications:, • 2+ years of administrative leadership experience in a fast-paced environment., • Healthcare industry experience is preferred but not required., • Proficiency in Microsoft Office, Google Workspace, and presentation tools., • Apple knowledge preferred.Skills:, • Strong interpersonal and communication skills., • Ability to maintain composure in high-pressure situations., • High attention to detail and professionalism.

Job Description BURKE+CO. THE GIST: Our client, a stealth startup in the machine learning space, seeks a razor-sharp Executive Assistant/Project Manager to support two senior executives and take on strategic initiatives as the company expands. The ideal candidate will bring their scrappiness & resourceful nature to the role and has experience building out new processes. Experience at a tech startup and/or venture capital firm required. This is a great opportunity to join an exciting, revolutionary company on the ground floor in a strategic role! THE NITTY GRITTY: • Strategically manage executives' complex calendars, arrange meetings, and schedule appointments, • Maximize and prioritize executives' time & schedule, • Plan firm meetings & events and act as day-of point person, • Manage special projects - investor relations, investment tracking, building out their new office space, etc., • Compose briefing materials, presentations, and meeting agendas, • Handle incoming & outgoing email communications with discretion, confidentiality, and urgency, • Coordinate domestic & international travel, • Process expense reports and invoices, • Proofread & edit reports, memos, and correspondences, • Cohesively collaborate with other administrative staff & EAs, • Assist with various administrative tasks and projects, as needed THE ESSENTIALS: • 5+ years of experience as an Executive Assistant and/or Project Manager at a tech startup and/or VC firm, • Strategic mindset and experience assisting with project management, • Proactive & resourceful nature, • Ability to manage a wide variety of tasks with competing priorities, • Ability to see a project or task through from start to finish – crossing every t and dotting every i!, • Polished and professional communication style THE CHERRY ON TOP: • Great opportunity to join a ground-breaking company!, • Room to take on more and shape the role as the grow LOCATION: San Francisco (Onsite - 4/5 days per week) COMPENSATION: $140k-200k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resume today to You can view our other open jobs at (Refer a friend + get a taste of our generous referral program!)

Job DescriptionSamba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. Samba TV is seeking an organized and adaptable self-starter to provide scheduling, administrative, and office support to improve Samba's day to day operations as an Executive Assistant to our executive team. Based in New York, you will be tasked with facilitating processes, and anticipating the needs of our executives that you will support. We are looking for someone who can take the initiative to solve those problems. You will need to be organized and intuitive to handle the scheduling, trip planning, and documentation needed to successfully support multiple executives. The candidate will be seen as an indispensable part to the day to day success of the leader of our organization. Samba TV, recognized by Inc. Magazine as one of the fastest growing companies in the US and one of the "most interesting ad-tech upstarts of the year" by Business Insider. Samba TV is uniquely positioned at the forefront of the TV revolution. The way people discover, watch, and engage with television has fundamentally changed, and we're connecting the dots to help better understand audience trends and viewership habits for marketers.WHAT YOU'LL DO • Manage a heavy scheduling load across multiple time zones ensuring that the proper stakeholders are included while proactively establishing priorities and resolving scheduling conflicts which will help maximize our leadership's time., • Make all arrangements for international and domestic travel and events, and anticipate when externalities or shifting priorities require changes., • Book lunches and dinners for top executives to ensure seamless travel from start to finish., • Lite event planning as needed for our executives that have speaker events and site visits., • Be willing to travel to offices domestically and internationally to help our executives execute on productive business trips., • Assist in preparation or note-taking for meetings that require input of our executives, and Facilitate processes including signatures and approvals., • Maintain secure, digital/physical filing of documentation in collaboration with the Legal, Finance or IT team and keep information confidential and secure., • Work with the Chief of Staff and other Executive Assistants to ensure meeting agendas are in place for all of the executive’s meetings, including executive sessions and for the board., • Prepare timely, polished materials when needed, including gathering and editing presentations, and content from across the organization., • Help leadership with international Visas and any travel arrangements for cities like New York, Los Angeles, Chicago, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, or Sydney.WHO YOU ARE, • A minimum of 3-5 years of professional experience., • Prior experience with executive support, communications, or project management preferred., • Experience working at a high-growth startup, or in an established corporate environment., • Highly proficient with PowerPoint, Word, and Excel, and the Google suite of applications., • The ability to travel, domestically and internationally, as needed without hesitation or administrative hurdles, • Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care., • An organized individual who can anticipate new situations and isn’t afraid to ask for help., • A self-starter who finds roles with flexible parameters energizing and has the ability to thrive in that environment., • A curious, fun, strong, and positive mindset!, • Extensive experience working with AI platforms #li-br1Samba TV expects to offer a base salary between $100,000 - $120,000 USD per year for roles to be performed in New York or California; actual base salary offered will depend on various factors including but not limited to location, experience, and performance. Base salary is just one component of Samba TV’s total compensation package for employees. Other rewards may include an annual bonus opportunity, short-term incentives, and long-term incentives. In addition, Samba provides health insurance, wellness offerings, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO), and other employee benefits.Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy. For residents of the EU , Samba Inc. is the data controller.

Job Description Anthro is looking for a sharp, tech-savvy, resourceful, and highly organized Executive Assistant to support our two co-founders, and ensure operational efficiency at our Alameda office. This is a high-trust role ideal for someone who thrives in a fast-paced, high-ownership environment, enjoys managing complex schedules and logistics, and takes pride in making people’s lives easier and more efficient. This role is primarily focused on executive support, with a secondary focus on office management and workplace experience. You'll be the air traffic controller behind the scenes—keeping calendars aligned, communication flowing, and our office running like a well-oiled machine. This is an ideal opportunity for someone early in their EA career, who is eager to learn and take on new responsibilities in a fast-paced, mission driven environment. Responsibilities: • Calendar Management: Own the day-to-day scheduling for both co-founders, ensuring meetings are prioritized effectively, with a clear understanding of what to move and why., • Communication Management: Monitor and respond to emails and Teams messages on behalf of the co-founders, maintaining clear and timely communication across stakeholders., • Administrative Execution: Support with document organization, scheduling workflows, and ad-hoc requests with speed and precision., • Stakeholder Experience: Serve as a trusted extension of the co-founders, ensuring key meetings, communications, and interactions are thoughtfully managed., • Travel & Event Coordination: Plan travel logistics and for select internal/external events, such as candidate visits, leadership off-sites, and investor meetings., • Workplace Operations: Maintain an organized and functional office environment—managing supplies, AV needs, and day-to-day operations., • Visitor & Event Hosting: Ensure an exceptional experience for guests—candidates, investors, execs—when visiting the office., • Trip & Event Logistics: Support leadership team off-sites including meeting planning, travel, and event setup., • Culture & Community: Assist in the planning of team gatherings, off-sites, and internal celebrations that foster connection and collaboration. Requirements • 1-2 years of experience in an Executive Assistant in a start-up environment, • Strong organizational skills with the ability to manage multiple priorities and maintain structure in a fast-moving environment, • Comfort with direct feedback and a communication style that’s clear, candid, and fast-paced, • Tech-savvy and detail-oriented, with excellent knowledge of tools like Microsoft Suite, Asana, Adobe, and Notion, • Reliable and proactive — takes initiative, asks thoughtful questions, and follows through, • People first mindset - responsive, proactive, and always aiming to make someone's day easier, • Competitive salary and equity compensation commensurate with experience. Expected salary range is $80,000 to $110,000, • 15 Vacation Days, 10+ Holidays, Sick time off, • Full medical, dental, and vision coverage for team members, 60% coverage for dependents, • 401k with match, • Paid parental leave with flexible return-to-work policy, • Diverse and inclusive work environment

Job Description Our client, a rapidly growing AI startup, is seeking an Executive Operations Manager (Executive Assistant) to support its founders and ensure the business operates with precision and efficiency. This role is ideal for someone who is highly organized, proactive, detail-obsessed, and energized by fast-paced, high-accountability environments. In addition to executive support, this person will help build foundational operational systems for office management, onboarding, events, and vendor coordination opportunity to grow into broader People, Operations, or BizOps responsibilities. What You'll Do • Serve as a strategic partner to the founders, managing calendars, inboxes, scheduling, prioritization, and external communications., • Oversee office operations, including building out a new workspace, coordinating vendors, and managing budgets., • Plan and manage meetings, travel, off-sites, and internal/external events., • Track deliverables, deadlines, and cross-functional initiatives to ensure execution and follow-through., • Support onboarding, internal communications, and company culture-building initiatives., • Take on additional operations, HR, or administrative projects with a no task too small mindset.What Were Looking For, • 5+ years supporting senior executives in fast-paced, high-performance environments., • Experience in professional services, high-growth startups, or founder-level support (MBB, BigLaw, PE/IB)., • Proven ability to manage complex schedules, competing priorities, confidential information, and time-sensitive requests., • Strong communication, writing, organization, and stakeholder management skills., • Demonstrated ownership, comfortable taking initiative, anticipating needs, and solving problems independently., • Experience planning events, managing office logistics, or owning operational projects., • Tech-savvy and comfortable adopting productivity tools, scheduling systems, and workflow automation.

Job Description * Job title: Director's Assistant Location - Oakland, CA (4days onsite, Friday remote) Pay range - $40K - 48K/Annum Description: LOOKING FOR LOCAL CANDIDIDATES ONLY. CURRENTLY RESIDING IN BAY AREA/NEAR OAKLAND GENERAL OFFICE. ASSIGNMENT IS REQUIRED ON-SITE IN OAKLAND 4 DAYS A WEEK & 1 DAY REMOTE. CLIENT LAPTOP WILL BE ISSUED. CELL PHONE TO BE PROVIDED. TOP THINGS LOOKING FOR: • Experience with executive scheduling in Outlook, • Strong organization/detail orientation, drive to structure administrative cadences and responsibilities., • Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings., • Manage enterprise-wide executive meetings, fully owing scheduling, materials collection, AV coordination, and other administrative responsibilities. Interface with Office of the CEO as needed to identify and resolve issues related to this OR implementation., • Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status., • HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order equipment and IT set up, including employee ID for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding., • Coordinate Travel & Events: Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries., • Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials., • May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage., • Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment., • Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. use polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response., • Communication: Effective verbal and written communication is key for interacting with executives, colleagues, and external stakeholders., • Organization: Must be able to manage multiple tasks, prioritize responsibilities, and maintain order in a fast-paced environment., • Time Management: Efficiently manage their own time and the executive's schedule, meeting deadlines and prioritizing tasks., • Problem-Solving: Identify issues and develop solutions quickly and effectively., • Interpersonal Skills: Build rapport with stakeholders, maintain professionalism, and navigate social situations with tact., • Adaptability: Thrive in fast-paced environments, embrace change, and handle pressure with grace., • Discretion and Confidentiality: Handle sensitive information with discretion and maintain confidentiality., • Attention to Detail: Ensure accuracy and thoroughness in all tasks., • Project Management: Plan, organize, and execute projects, often involving coordination with multiple stakeholders., • Event Planning: Organize and manage events., • Networking: Build and maintain a network of contacts to help with various tasks and requests., • Proficient in Microsoft products, with strong expertise on Outlook, Teams, and One-Note

Job DescriptionBenefits: • 401(k), • Free food & snacks Classroom Maintenance * • Maintains classroom equipment, work areas, student files/records for the purpose of ensuring availability of items, providing reliable information and/or ensuring a safe and sanitary environment., • Carries out Health & Safety Checklist; corrects and identifies deficiencies. Perform minor repairs and maintenance in the classroom, as needed. Reports major repairs to supervisor., • Cleans facilities, equipment, refrigerator and playground area for the purpose of ensuring a safe and sanitary environment., • Assist in keeping labeled classroom areas and objects., • Responsible to take the initiative to rotate a variety of materials on low open shelves for children to use independently., • Set-up and serves meals and snacks for the purpose of meeting nutritional needs of students. Checks and signs for food and food service supplies when they are delivered, if an assistant teacher or floater teacher is not available., • Check the temperature of food delivery, log the temperature and follow procedure for heating and storage of food according to MNCs policies and procedures., • Responds to emergency situations for the purpose of resolving immediate safety concerns and/or directing to appropriate personnel for resolution. Assist in the maintenance of equipment and emergency supplies.Customer Service, • Provide exceptional customer service., • Always represent the Company in a professional manner.Safety, • Maintain personal safety, use personal protection equipment (PPE) and follow Company policies., • Report all and any safety issues, accidents or injuries to your manager as a matter of priority., • Use safety walk and carry one child at a time up and down stairs.Effective Team Member, • Ability to interact positively with team members., • Ability to facilitate positive change., • Partner with supervisor when necessary to address department issues or concerns.POSITION QUALIFICATION REQUIREMENTS Education: BA Degree with an emphasis in Early Childhood Development (ECD) or related field. Experience: 5+ years in a preschool and/or elementary classroom setting (preferred). 3+ years of program management; 3+ years of supervisory experience mentoring, coaching and training of staff; 3+ years community-based experience in a setting working with families and community organizations who have experienced poverty, crisis, trauma, and other adverse events. Must have a 16-hour certification in training and experience in the principles of child health, safety and nutrition. Experience implementing Creative Curriculum for Preschool and PITC and/or project-based curricula preferred. Current or Previous Head Start Parent, preferred. Requirements: • State of California Child Development Site Supervisor or Program Director Level Permit, preferred., • Fingerprinting Clearance (DOJ & FBI), • Clearance of Child Abuse Index (CACI), • Current Physical Health Screening (every 2 years thereafter), • Current CPR & First Aid Certificate (every 2 years thereafter), • Must be registered with the Early Care & Education Workforce RegistrySkills and Abilities:, • Personality - Independent thinker, possess excellent customer service skills, professional attitude, a high level of personal integrity, maturity, and business judgment required., • Performance - Able to multi-task, prioritize tasks, meet deadlines, able to do presentations and to maintain confident information., • Communication - Strong written and verbal communication skills. Must be a well-organized professional who thrives in a team-oriented environment., • Stress Management - Ability to remain tactful under pressure and present a professional demeanor and communication style with co-workers in a multicultural setting., • Extremely proficient with Microsoft Office Suite or related software and multi-line phone system., • Set priorities and standards of performance; Develop plans by which work can be accomplished., • General office equipment, fax, copier, printer, phone, and computer. While performing the duties of this job the employee is required to sit approximately 40% of the time, walk 20% of the time and stand 40% of the time. The employee is frequently required to use hands and fingers to type or handle, feel, and operate objects. The employee is required to occasionally lift and/or move up to 40 pounds. While performing the duties of this job the employee is occasionally required to reach with hands and arms. Must be able to stoop, kneel, bend, crouch, crawl and work with children on the floor for extended periods of time. The employee is frequently required to speak and listen. Specific vision abilities of this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Responsibilities include, but are not limited to: Assistant director of Operations is an executive-level role responsible for overseeing a company's day-to-day activities to ensure efficiency and align with strategic goals. Key responsibilities include managing operations like production, logistics, and supply chain management, developing and controlling budgets, and driving process improvements. They must also have strong leadership skills to manage teams, a strategic mindset for planning, and proficiency in data analysis to make informed decisions

Job Description Whitemore James Black is a legal search and staffing firm. We are presently assisting the San Francisco office of a top law firm on their search for a full-time Litigation Assistant. The Role: We are seeking a highly organized and detail-oriented Litigation Assistant to join our client's San Francisco office. You will provide crucial administrative and legal support to our attorneys, ensuring the efficient operation of our fast-paced practice. This is a full-time, in-office position located in the vibrant San Francisco legal community. Key Responsibilities: • Manage and maintain attorney calendars, schedule meetings, depositions, and court appearances., • Draft, format, proofread, and file legal documents, including pleadings, motions, and correspondence, in accordance with state and federal court rules., • Prepare TOAs/TOCs., • Handle electronic court filings (e-filing) with multiple jurisdictions., • Maintain and organize both physical and electronic case files and other legal records., • Serve as a professional and courteous first point of contact for clients and other legal professionals., • Prepare and process time entries, expense reports, and client billing. Qualifications and Experience: • A minimum of 2 years of recent legal experience in a law firm setting., • Strong knowledge of legal terminology, court procedures, and filing requirements., • Proficiency with modern office technology and legal-specific software (e.g., MS Office Suite, document management systems)., • Excellent written and verbal communication skills, including the ability to draft clear and concise correspondence., • Exceptional attention to detail and proofreading abilities., • Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines., • A demonstrated ability to handle confidential information with the utmost discretion., • A high school diploma or equivalent is required; an associate's/bachelor's degree or paralegal certification is a plus. Compensation and Benefits: • Salary: $70K to $100K DOE, 35 Hours Per Week, • Benefits: A comprehensive benefits package is available for this role. For immediate consideration, please submit your resume in response to this posting. We look forward to hearing from you. Company DescriptionWhitemore James Black is a boutique legal search and staffing firm based in California. We specialize in the placement of attorneys, paralegals, law firm administrators, executive assistants, legal secretaries, and support staff. Our recruiters each have over a decade of experience and work with the very best law firms and companies.Whitemore James Black is a boutique legal search and staffing firm based in California. We specialize in the placement of attorneys, paralegals, law firm administrators, executive assistants, legal secretaries, and support staff. Our recruiters each have over a decade of experience and work with the very best law firms and companies.

Job DescriptionThe Science Team at Russell Tobin & Associates is supporting a world-class organization that has an opening for “Talent Acquisition/HR Administrative Assistant”. Key Responsibilities: Schedule and coordinate interviews for candidates across multiple departments and time zones, including multi-round and panel interviews. Serve as the primary point of contact for candidates, hiring managers, and interviewers, ensuring seamless communication and an exceptional candidate experience in partnership with recruiters. Maintain accurate and up-to-date candidate information and recruiting workflows in Greenhouse ATS. Collaborate closely with recruiters and hiring managers to anticipate scheduling needs and proactively address conflicts. Prepare and distribute interview materials, agendas, and logistical information to participants. Support site employee culture and engagement initiatives; provide backup to Executive Administrative Assistants for meetings, events, and program coordination. Assist with onboarding activities, including pre-hire paperwork and background check tracking. Identify opportunities for process improvements within the talent acquisition function to enhance efficiency and candidate experience. Preferred Education: Bachelor’s Degree in Human Resource Management or related field Preferred Experience: Minimum of 3+ years in talent acquisition coordination or HR support, ideally within pharmaceutical, biotechnology, or life sciences industries Proficiency with Greenhouse ATS or similar systems Strong skills in Microsoft Office Suite and/or Google Workspace Professional interaction with candidates, hiring managers, and senior leaders, including the C-Suite Additional Information: • Location: South San Francisco, CA, • Contract Length: 12 Months APPLY NOW! #LI-RA1 #rta-zr JD-#SCIENCE #RTACompany DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Job Description Spanish Bilingual Development Support + Executive Support • Development and fundraising assistance, maintaining DonorPerfect database, • Event assistance, • Assist with Communications and marketing materials, • Manage calendar, correspondence, budget and travel arrangements, • Admin support to Board of Trustees meetings Requirements: • Bilingual in English and Spanish, • Bachelor's Degree, • Minimum of five years administrative assistance, ideally in an educational or non-profit environment, • Executive support experience, • Fundraising database experience, ideally with DonorPerfect, • Mailmerge experience Company DescriptionEstablished San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.Established San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.