Offres office coordinator à Royaume-Uni - Page 2

Role: Senior IMS Coordinator Reports to: Compliance Director Discipline: Business Support Location: London (Hybrid) Type: 6 Month Fixed Term Contract AKT II's outstanding reputation, stability and growth has attracted the very best professionals with the promise of progressing and expanding their careers. This continued growth has led to the expansion of the company into key geographies across the globe: Cambridge, Manchester and Bristol in the UK, as well as Copenhagen and Toronto internationally. The position. We are recruiting for a full-time Coordinator to support the implementation and ongoing management of the Company’s Integrated Management System (IMS), covering Quality, Health & Safety, and Environmental standards. Reporting to the Compliance Director, this role plays a key part in ensuring compliance with business and regulatory requirements. You will have proven experience in planning, defining, and documenting business processes, as well as conducting internal and external audits, ideally within an engineering or technical environment. You will also bring extensive experience in managing relationships with external auditors and governing bodies, taking a lead role in maintaining certification to international and other recognised standards. Key responsibilities • Support the implementation, management, and continual improvement of a robust IMS, ensuring it remains compliant and certified to:, • ISO 9001 (Quality Management), • ISO 14001 (Environmental Management), • ISO 45001 (Occupational Health & Safety Management), • Plan, schedule, and manage the annual audit programme, ensuring effective oversight of compliance across projects and wider business operations, • Monitor and review project compliance using established audit checklists, identifying risks and driving improvements, • Maintain external certifications and act as the key point of contact for certification bodies and other external audit organisations Skills and experience • Previous experience in a similar IMS or business process-focused role is essential, • Strong working knowledge and audit experience of ISO 9001 (additional ISO standards desirable), • Excellent organisational skills with a strong attention to detail, • Confident user of Microsoft Office and SharePoint, • Strong communication skills with a professional telephone manner, • Accurate typing and data entry skills with high levels of consistency and reliability What's in it for you? The chance to work for an innovative, design-led studio based in London with the opportunity to work on some of the very best projects across Scandinavia, Europe and internationally, plus a friendly, dedicated team and a competitive salary. You’ll receive AKT II’s many employee benefits including a vibrant social calendar, with many company-funded events and activities.

Our Clinic Partner: The Ghanem Clinic About the Role We are seeking a polished, organised, and compassionate Administrative Patient Coordinator to be the face of our surgical clinic. This dual-role position combines front desk hospitality with patient coordination, ensuring every patient has a seamless, safe, and dignified experience from their first enquiry through to post-surgical follow-up. The post-holder will uphold the clinic’s commitment to delivering high-quality, CQC-compliant care at all times. Key Responsibilities Front of House & Lead Management • Greet and check in patients with professionalism and warmth, ensuring a welcoming and accessible environment for all., • Manage a multi-line phone system; triage and route calls appropriately and promptly., • Handle incoming leads calls from prospective patients — answer questions about surgical services, collect contact information, and convert enquiries into scheduled consultations., • Track and follow up on leads to ensure no prospective patient falls through the cracks, maintaining accurate records of all enquiries., • Maintain a clean, organised, and welcoming reception area in line with infection prevention and control standards. Patient Coordination • Schedule and confirm surgical procedures, pre-op appointments, and post-op follow-ups in a timely manner., • Prepare and distribute patient intake forms, surgical consents, and pre-op instructions, ensuring patients are fully informed prior to procedures., • Serve as the primary liaison between patients, surgeons, and clinical staff, ensuring continuity of care., • Follow up with patients regarding referrals, test results, and outstanding documentation., • Draft, prepare, and send patient correspondence letters including appointment confirmations, referral letters, post-op instructions, and general clinic communications. Patient Finance & Payments • Process patient payments at the point of service, including card payments, bank transfers, and any agreed instalment arrangements., • Issue accurate invoices, receipts, and payment confirmation letters to patients in a timely manner., • Maintain up-to-date patient financial records, ensuring all transactions are accurately recorded and reconciled., • Follow up on outstanding balances in a courteous and professional manner, escalating overdue accounts to the relevant manager where necessary., • Handle patient queries regarding fees, treatment costs, and payment options, providing clear and transparent information at all times., • Liaise with the clinic’s finance or billing team to ensure consistency and accuracy of financial records., • Ensure all financial processes comply with clinic policy, UK GDPR, and applicable financial regulations. Administrative • Maintain accurate and up-to-date patient records in the EMR system in accordance with data protection legislation (UK GDPR)., • Process medical records requests in a timely and compliant manner., • Ensure strict information governance compliance in all patient interactions and record handling. CQC Compliance Responsibilities The post-holder is expected to actively support the clinic’s compliance with the Care Quality Commission (CQC) Fundamental Standards, including: • Person-Centred Care (Regulation 9): Treat every patient as an individual, respecting their preferences, dignity, and privacy at all times., • Dignity and Respect (Regulation 10): Maintain a respectful and inclusive environment, ensuring all patients are treated with courtesy regardless of background or circumstance., • Safeguarding (Regulation 13): Complete mandatory safeguarding training, recognise and report any concerns regarding abuse, neglect, or harm in line with clinic policy., • Safe Care and Treatment (Regulation 12): Follow all infection prevention, lone working, and health & safety protocols; report any risks or incidents promptly., • Complaints (Regulation 16): Acknowledge patient complaints courteously, escalate appropriately, and document in line with the clinic’s complaints policy., • Good Governance (Regulation 17): Maintain accurate, complete, and auditable records; adhere to all clinic policies and quality improvement processes., • Fit and Proper Persons (Regulation 19): Maintain professional conduct and integrity in line with employment terms and CQC requirements., • Staffing (Regulation 18): Participate in mandatory training, appraisals, and CPD activities as required by the clinic. Qualifications and Experience • 3–5 years of experience in a medical office or surgical setting required., • Familiarity with surgical scheduling and theatre/OR coordination preferred., • Proficiency with EMR systems., • Experience handling patient payments, invoicing, and financial record-keeping in a private healthcare or similar setting., • Understanding of CQC Fundamental Standards and commitment to compliance., • Experience with or willingness to complete safeguarding, information governance, and infection control training., • Exceptional interpersonal and communication skills., • Ability to multitask in a fast-paced clinical environment with composure and accuracy., • High school diploma required; Associate’s degree or medical admin certification a plus. This role is subject to an enhanced DBS check. The clinic is an equal opportunities employer. All staff are expected to adhere to CQC Fundamental Standards and the Clinic's policies at all times.

Clinic Operations & Patient Experience Coordinator Richmond, London Full-time Founded in 2013, Smile & Smile is an established independent dental practice entering an exciting new chapter with the relocation to beautifully designed new premises in Richmond, reflecting a modern and progressive vision for patient care and experience. We are looking for an ambitious, organised and personable graduate or early-career professional to join us in a varied front-of-house and operations role within a modern healthcare environment. This is not a traditional receptionist position. The role combines: • Patient experience and front of house, • Clinic operations and administration, • Office coordination, • Marketing and growth support Responsibilities include: • Welcoming and looking after patients, • Managing appointments, calls and emails, • Supporting day-to-day clinic operations, • Assisting with invoices, reporting and staff administration, • Supporting social media, reviews and local marketing initiatives Previous dental experience is not essential. We are particularly interested in candidates from backgrounds such as business, marketing, hospitality, psychology, healthcare or customer experience. We are looking for someone who is warm, professional, organised, proactive and interested in operations, business and growth. This is an excellent opportunity for someone looking for progression and increasing responsibility within a growing independent practice. To apply, please send your CV and a short introduction to: info@smileandsmile.co.uk www.smileandsmile.co.uk

Field Service Manager: Are you looking to build a career within a Global Company with opportunities for growth and development? Do you want to join a company that is making a difference? Office Location: Unit 3, segro industrial park, Consul Ave, Rainham RM13 8HY and Field Based around London About Us: We, the Mitsubishi Electric Group, will contribute to the realisation of a vibrant and sustainable society through continuous technological innovation and ceaseless creativity, as a leader in the manufacture and sales of Mechanical and electronic equipment used in Energy and Electric Systems, Industrial Automation, Information and Communication Systems, Electronic Devices, and Home Appliances. Role summary: The Service Field Manager is responsible for leading and developing a team of Service Engineers and a Service Coordinator to deliver exceptional service operations within their designated area. The role ensures profitable contract delivery, optimised field performance, and outstanding customer satisfaction. This position will oversee planned maintenance, reactive repairs, and health & safety compliance while continuously driving improvements in team performance, operational efficiency, and customer relationships. Experience Required: • NVQ in Lift Maintenance/Technical preferred (Level 3 or 4), • Extensive understanding of all aspects of the maintenance business, • Proven leadership and decision-making capabilities Skills/Responsibilities: • Lead and manage all field service activities within the designated region, ensuring timely and quality delivery of PPM, call-outs, and repairs., • Act as the primary operational contact for service clients, ensuring professional handling of requests and proactive communication of job status., • Continuously assess and improve service delivery processes, identifying opportunities for increased efficiency and customer satisfaction., • Manage team performance, including training, appraisals, and development planning, to ensure capability and motivation align with business goals. In return for your commitment, we will offer you some fantastic benefits: • Generous annual leave allowance - 25 days per year, plus bank holidays increasing by one day with each year of service until 27 days per year, • Pension, • Life Assurance, • Private Medical, Dental Insurance and a Cash Plan Scheme – Single cover funded by Mitsubishi, • Access to Mitsubishi’s very own discount platform, • Colleague Referral Scheme, • Holiday Buy, • Long Service Awards, • Cycle to Work Scheme, • Sports & Social Club (Recent events such as theatre trips, Ascot, Paintball, The Darts), • Employee Assistance Programme including additional services Eldercare & Best Doctors Equality and Diversity: As the business environment around Mitsubishi Electric Group is rapidly changing, providing a workplace where employees can work to their full potential regardless of gender or age is essential to business development.

A rare and exciting new opportunity has come in with an iconic global architecture studio for an experienced BIM Coordinator within their vibrant London office. About this role This studio, renowned for their unique and innovative approach and high-tech designs are looking for a talented BIM specialist with a background working on large scale and complex projects to join their Central London studio. The studio delivers innovative projects globally across key sectors, including commercial towers, infrastructure, masterplans and mixed use. You will work as part of their Design Technology Team supporting Architects and designers in the best use of Revit across all design stages, ensuring the best use of BIM tools and developing bespoke workflows. You will also work closely with the BIM Lead and other BIM specialists ensuring practice standards and procedures are upheld and followed. About you • You will have advanced knowledge of Revit and Rhino, • You will have extensive Revit modelling, model management and content creation experience, • You will ideally have experience of BIM delivery on large scale or complex projects, • You will have good knowledge of UK BIM Standards (ISO 19650) and building regulations, • You will have good knowledge of either Navisworks, ACC, BIM Collab, Solibiri or other AEC coordination tools, • You will ideally have some knowledge of other softwares like Dynamo, Grasshopper and plugins for automating tasks, • You will have experience working at a leading studio in a BIM Coordination or similar role What's on offer This is a rare opportunity to join an iconic and award-winning design studio and be part of an international team of talented designers and architects. They are known for supporting their staff in their career aspirations and this studio also has some great benefits including hybrid working, yearly bonus and a wide range of professional development and training opportunities. If you’re a BIM Specialist with experience working on large scale or complex architectural projects and you’re looking for a place where you can utilise that experience, send your CV to FOUND Careers today! *Please note, you must have the right to work in the UK to be considered for this role

Communications Coordinator – 8-Week Contract Watford (Hybrid, 3 Days Office) Overview Skill set: • Customer centric mindset considers the end-user experience., • Able to identify risks, knows when to escalate and seek guidance., • Can prioritise own work effectively, navigate challenges, changing priorities and working in the grey., • Proficient in computer literacy, including the use of standard office software (e.g., Microsoft Office Suite), • Proficient using outlook email (confident adding large groups of recipients) We would need support with the day-to-day communication tasks: • Taking comms requests and preparing these files for communication and where required translation (translation will be done by the in-house translation team), • Emails: receiving translated files back and then adding all content to email templates, adding the required recipients to the email, checking formatting and then sending on the agreed date, • Actions: supporting with the actions preparation process, • adding files to Retail SharePoint for selected countries Please apply for more information.

A Business, Projects and Operations-focused role within a Tech-focused Private Office PR/030002 Up to £75,000 plus bonus! We are supporting a private office in the search for a Business, Projects & Operations Coordinator to work closely with the Operations Director, supporting a highly successful tech entrepreneur. This is a rare opportunity to step into a high-trust, high-performance environment where you will be given real ownership and visibility from day one. You will sit at the centre of both business and personal operations, helping to drive efficiency, manage complexity and ensure everything runs seamlessly behind the scenes. This is a role for someone who enjoys pace, variety and responsibility, and who is motivated by being relied upon in a lean, ambitious environment. For the right individual, this offers the chance to accelerate your career within a private office that values initiative, accountability and long-term growth. The Role This is a broad and hands-on role, requiring strong judgment, attention to detail and a proactive, solutions-led mindset. Working closely with the Operations Director, you will play a key role in shaping how operations run day to day, while supporting across a wide range of business and personal activities linked to the Principal. This is a role where you will be expected to think ahead, challenge where needed and take full ownership of your remit. Key responsibilities include: • Supporting day-to-day operations across both business and personal activities, • Managing invoices and payments, working closely with accountants, bankers and legal advisors, • Overseeing elements of complex diary and travel coordination, ensuring accuracy and alignment, • Supporting events, projects and VIP guest coordination, including occasional international travel, • Managing logistics for gifting, branded materials and key stakeholder touchpoints, • Acting as a key point of contact for external partners including suppliers, creatives and drivers, • Assisting with office coordination across suppliers, spaces and general logistics, • Supporting occasional liaison with the Principal’s family Benefits & Details • Full-time, Central London office-based with flexibility required, • Up to £75,000 plus bonus, • Comprehensive benefits package reflective of a high-quality private office environment About You This role will suit someone ambitious, entrepreneurial and motivated by being part of a high-performing team. • Highly organised, with exceptional attention to detail, • Proactive and forward-thinking, naturally anticipating what is needed next, • Comfortable managing multiple priorities and adapting quickly, • Strong emotional intelligence with sound judgment, • Discreet, professional and trusted at all times, • Flexible and willing to go above and beyond when required, • Confident working independently while contributing to a close-knit team You will likely have around 4-6 years’ experience and be looking for a step into a more impactful, ownership-led role where you can broaden your scope and operate at a higher level. This is a standout opportunity for someone who wants to be challenged, trusted and exposed to a wide range of responsibilities within a dynamic private office environment. Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Design Manager Are you an experienced Design Manager seeking a new role with a leading main contractor. This is an ideal opportunity for an experienced Design Manager with main contractor or developer experience to act as the Design lead on a residential project in East London This is an excellent opportunity for an experienced Design Manager or Technical Coordinator to work on a major residential scheme in East London totalling 1000 units. The project consists mainly of low and midrise R/C frame blocks with a small number of plots for townhouses delivered over multiple phases. The role will encompass all design management activities from RIBA stage 4 through to handover. Requirements for the Design Manager role • Experience working in a Design Management role with a main contractor or developer, • Experience working on residential projects, • Experience with new build R/C frame projects What’s on offer for the Design Manager role • Opportunity to work in a lead role, • Progression opportunities to Senior Design Manager, • working with in a great company culture with a great work life balance, • Enhanced personal benefits, • Working with a business with a strong pipeline of work across London. If you want to hear more about this Design Manager role, please apply with an up-to-date copy of your CV or contact Chris Starling in our London office on 020 7288 0166.

We are seeking a proactive, commercially minded and highly organised Administration, Marketing & Sales Coordinator to join our growing commercial real estate business. This is a varied and fast-paced role. You will play a key role in supporting the day-to-day running of our workspace portfolio whilst helping drive occupancy, client retention and new business growth. The successful candidate will work closely with leadership, sales and operations teams, contributing to customer experience, business development initiatives, marketing campaigns and internal administration. This role offers an excellent opportunity to develop within a growing commercial property business, with a clear pathway toward Sales Executive, Business Development or Commercial Management progression. Key Responsibilities Administration & Operations • Supporting the daily operations of serviced office and workspace locations, • Assisting with building enquiries, facilities coordination and supplier communication, • Managing inbound calls, emails and general office correspondence, • Maintaining internal systems, records, databases and reporting documents, • Preparing contracts, client documentation, onboarding paperwork and administrative packs, • Updating CRM systems, occupancy records and commercial reporting data, • Supporting finance administration including invoicing support and payment tracking, • Coordinating meeting room bookings, workspace logistics and hospitality arrangements, • Supporting internal projects, process improvements and operational compliance, • General administrative support across the wider business Marketing Responsibilities • Updating company website content, listings and promotional materials, • Managing marketing campaigns, email communications and client updates, • Supporting social media management and brand visibility initiatives, • Creating brochures, presentations, newsletters and marketing collateral, • Assisting with event coordination, networking events and industry engagement, • Monitoring marketing performance metrics and reporting outcomes, • Supporting lead generation campaigns alongside sales activity Sales & Commercial Responsibilities • Managing inbound sales enquiries via phone, email and website channels, • Qualifying prospective clients and identifying workspace requirements, • Booking and coordinating office viewings and client tours, • Preparing proposals, pricing information and workspace presentations, • Supporting the sales pipeline through CRM updates, follow-ups and lead management, • Conducting outbound prospecting and business development outreach where appropriate, • Building relationships with prospective tenants, brokers and referral partners, • Assisting in negotiating workspace solutions and occupancy opportunities, • Supporting client retention initiatives, renewals and upselling opportunities, • Tracking sales KPIs, occupancy performance and conversion metrics, • Collaborating with senior management on revenue growth strategies Skills & Experience • Previous experience in administration, sales support, marketing, hospitality, property, serviced offices or commercial environments desirable, • Strong organisational and multitasking abilities, • Confident communication skills, both written and verbal, • Commercial awareness with an interest in sales, business development or real estate, • Strong customer service and relationship-building skills, • Comfortable using CRM systems, Microsoft Office and digital marketing tools, • Self-motivated, proactive and able to work independently, • Positive, professional and solutions-focused mindset Career Progression Opportunity This role is designed as a development opportunity within a growing commercial property business. For the right candidate, there is progression opportunities You will gain exposure to commercial real estate, serviced office operations, client relationship management, sales strategy and business growth initiatives. What We Offer • Opportunity to join a growing commercial real estate / serviced office business, • Broad exposure across operations, marketing, sales and property management, • Clear development and progression pathway, • Supportive, entrepreneurial and collaborative working environment, • Training and professional growth opportunities

Job Title: Senior Lateral Recruitment Coordinator Location: City of London Role: Full-time permanent role Working Arrangement: Hybrid Working (3 days in the office) Salary: Competitive The firm Our client is a leading US law firm renowned for its dynamic, high-performance culture. They are the go-to firm for clients navigating complex, high-profile matters across industries such as sports, healthcare, life sciences, media & entertainment, asset management, and hospitality. The role In your new role as a Senior Lateral Recruitment Coordinator, you will be supporting the recruitment process for associates across London and other international offices. Your key responsibilities will include but not limited to: • Supporting lateral associate recruiting for multiple practice groups., • Managing relationships with search firms across multiple practice areas., • Assisting with screening resumes, scheduling and administering interviews., • Maintaining various recruitment-related spreadsheets and tracking relevant data., • Tracking and collecting interview feedback. What do you need? In order to be successful in this role you will need: • Previous experience within a lateral recruitment role at a law firm., • Strong proficiency with MS Office (Word, Excel and PowerPoint)., • An ability to effectively manage and prioritise multiple time-sensitive tasks in a high-pressure environment., • Excellent written and verbal communication skills., • Experience with recruiting systems and managing a high volume of requisitions in a fast-paced environment. What do you get in return? In return, you will receive a competitive salary with excellent benefits and the opportunity to work at a growing and prestigious international law firm. Application Process: For further information and to apply, please submit your resume. Due to the high volume of applications, we are unable to respond to all inquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted. We look forward to receiving your application! Ryder Reid Legal is a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for our latest vacancies. _

Sales Coordinator London, UK Salary: GBP 30,000-35,000 A leading media agency is looking for a Sales Coordinator to join their London team. This is a fantastic opportunity for someone with strong organisational skills, excellent communication abilities, and a passion for media and client relationships to join a fast-paced and collaborative environment. Key Responsibilities: • Support the sales team with day-to-day account coordination and administrative tasks, • Prepare client proposals, presentations, sales materials, and campaign documentation, • Coordinate meetings, manage schedules, and ensure smooth communication between internal teams and clients, • Assist with campaign booking, tracking, reporting, and post-campaign analysis, • Maintain accurate sales records, pipelines, and CRM systems, • Liaise with media owners, clients, and internal departments to ensure campaigns are delivered efficiently, • Monitor deadlines and ensure all projects are delivered on time, • Support with invoicing, purchase orders, and general financial administration where required, • Conduct market and competitor research to support the commercial team Requirements: • 1-3 years of experience within a sales support, coordinator, account executive, or administrative role - ideally within media, advertising, marketing, or a related industry, • Strong organisational and multitasking skills with excellent attention to detail, • Confident communicator with strong written and verbal communication skills, • Proficient in Microsoft Office, particularly PowerPoint and Excel, • Ability to work in a fast-paced agency environment and manage multiple priorities, • Positive, proactive, and team-oriented attitude This is an excellent opportunity to join a well-established agency with a strong culture, exciting client portfolio, and clear progression opportunities.

About The Role: Our client a highly desirable and progressive, international architecture studio that are known for their crafted projects across the world are seeking a BIM Lead (Associate) to join their thriving office in London. With prior experience working on large projects as a BIM Coordinator and/ or heavily involved in BIM processes, you would display expertise in delivering design-led architectural schemes and would have worked in an architecture focused BIM team within a leading practice. This is the perfect role for a motivated individual who is driven by delivering digital design excellence. Playing a pivotal role within the studio, you would have the opportunity to build up your own BIM team, one that fosters a collaborative attitude towards streamlining project development workflows within the studio. This architectural studio offers a stunning office based in central London, hybrid working, fast-career progression and a chance to work on celebrated projects in London. Key Responsibilities: • Setting up Revit projects using the correct templates, • Overseeing the continuous integration of BIM standards and procedures across both studios, • Developing delivery plans to establish optimal workflows for a wide range of projects, • Coordinating and maintaining BIM models and relevant supporting documents, • Managing BIM deliverables and providing assistance throughout project execution, • Overseeing and streamlining BIM processes and workflows, • Ensuring the precision and quality of BIM models and data, • Offering continuous training and support to architectural and interior teams on BIM tools and workflows, including quality control to ensure compliance with company standards for all design deliverables, • Providing Revit training along with ongoing support and guidance, • Leading BIM Working Group meetings, preparing agendas, and assigning tasks, • Creating and updating template files to maintain consistent standards, • Developing Revit families tailored to project needs and establishing standards for the visual appearance of BIM outputs, ensuring the correct setup for achieving the desired aesthetic results, • Resource management for the BIM team Key Skills/Requirements: • Minimum 3 years of experience working as a BIM coordinator or heavily managing large architectural projects through BIM, • Expert in BIM, Revit and Navisworks, • Advanced experience in digital software plug ins (Rhino and Grasshopper) is beneficial, • Good understanding of architectural and technical buildability of a project is desirable along with knowledge of UK building regulations, • Great interpersonal and communication skills, • Strong verbal and written English To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

My client, a corporate law specialist, with offices across all the major cities in the world, are looking to hire a Learning & Development Coordinator to join their London team. This is a fantastic opportunity to join a high-performing international business where people development sits at the heart of its success. You will play a pivotal role in delivering a seamless training and development experience, supporting professionals across multiple jurisdictions and helping to drive a culture of continuous learning. Working as part of a collaborative Learning & Development team, you will coordinate and manage a wide range of training, compliance, and development activities. This role offers strong exposure to international operations and the chance to work closely with senior stakeholders, including lawyers and global teams. Key Responsibilities: • Coordinate firmwide training programmes, ensuring attendance is tracked and managed effectively, • Organise and support training sessions, including logistics, invitations, and attendance tracking, • Maintain accurate training records and manage learning systems, including course creation and reporting, • Support the delivery of performance review processes and mentoring programmes, • Monitor professional qualification renewals and ensure compliance deadlines are met across multiple jurisdictions, • Manage regulatory training requirements, including course assignments and completion tracking, • Produce and review compliance reports, ensuring accuracy and timely updates, • Assist with accreditation processes for training programmes, • Maintain and update learning management systems, including content, learning paths, and credit allocations, • Produce training and compliance reports for internal stakeholders, • Ensure data accuracy across all training and development records, • Support onboarding processes by assigning training and ensuring new joiners are fully integrated, • Manage training records and documentation for departing employees, • Act as a point of contact for training-related queries and provide ongoing support About You • Previous experience within Learning & Development, training coordination, or HR in a professional services environment (legal experience advantageous), • Understanding of compliance and professional development requirements is highly beneficial, • Highly organised with the ability to manage multiple priorities in a fast-paced environment, • Strong communication skills with the confidence to engage stakeholders at all levels, • Excellent attention to detail and strong record-keeping capabilities, • Proactive and solutions-focused with a collaborative working style, • Comfortable working with systems and data, with solid Microsoft Office skills (particularly Excel and PowerPoint) What’s on Offer • The opportunity to join a globally recognised professional services organisation, • Exposure to international teams and cross-border work, • A collaborative, inclusive, and high-performing environment, • Strong career development and progression opportunities, • Competitive salary and benefits package This role would suit a driven and detail-oriented individual looking to build their career in Learning & Development within a dynamic, global setting.

Hello Klean | Beauty Solutions for Your Water Hello Klean is a London-based beauty brand solving hard water problems. We've sold 1M+ units, and grown 700% over two years, entirely bootstrapped. Featured on BBC Dragons' Den (2023), now backed by water filtration giant BRITA Group and expanding internationally. We're looking for a content & community coordinator to support our content, influencer, seeding, and localisation initiatives across the EU, with a focus on France, Spain, and Germany. This role will help shape community-driven storytelling, ensure regional relevance, and strengthen our relationships with creators. This is a hybrid role ideally based in London but we're open to review remote candidates as well. The Ideal Candidate: You have a solid background in social media and experience working within fashion, beauty, or lifestyle. You know how to write sharp, clear briefs, manage content reviews with a meticulous eye, and identify creators who feel authentically on-brand. You're proactive, confident in your decision-making, and comfortable building strong relationships with local influencers and partners. This is a mid-level role suited to someone who's ready to take ownership, meet clear KPIs, and move fast within a growing brand. Key Responsibilities UGC and Influencer Content Management: Source, brief, and manage the delivery of high-quality user-generated content assets. Influencer Seeding: Coordinate and track monthly product send-outs to micro and mid-tier influencers, ensuring smooth communication and timely delivery. Maintain the seeding database and manage tracking for our EU influencer and seeding content through Archive. Market Localisation: Support with and manage local events when needed, and support with local retailers. Ensure cultural and linguistic relevance across French, Spanish, and German audiences. Community & Activations: Support with EU activations, local influencer initiatives, and support with community requests in the region. Local Social Media Advisory: Provide input on local social media trends, platform nuances, and content formats to ensure Hello Klean's campaigns resonate with local audiences across France, Spain, and Germany. Reporting: Provide monthly reports on UGC, influencer engagement, and localisation projects. Requirements • Minimum 2-years experience in a similar role., • The role is remote., • Native-level proficiency in French, Spanish, or German, with ideally fluent proficiency in at least one other of these languages (French, Spanish, or German). Fluent English is also required., • Strong communication and organisational skills., • Previous experience overseeing content creation in beauty, wellness or lifestyle. Company Benefits • A vibrant and supportive team environment, • Generous product allowance, • The opportunity to shape the future of a high-growth beauty brand, • A hybrid or fully remote working arrangement. For hybrid roles, we expect you to be in our London Shoreditch office 2–3 days per week. For remote roles, office attendance would be less regular., • Private Health Insurance, • Work from anywhere policy, up to one month per year.

Learning & Development Coordinator A fantastic opportunity for a Learning & Development Coordinator to join a powerhouse US law firm based in stunning City offices – we’re looking for a confident and highly organised individual with excellent communication skills who can build strong relationships with lawyers and staff at all levels. • Competitive salary, • Market-leading employee benefits, • Free in-office meals, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street Learning & Development Coordinator Key Responsibilities: • Coordinate Practice Group training sessions – managing logistics, issuing invitations, updating attendance and training trackers, • Book external courses, secure approvals, and track spend, • Process invoices and expenses for the department, • Assist with mentoring programme administration, • Monitor visa expiry dates and manage the full verification and renewal process with attorneys, • Support England & Wales regulatory requirements for our international offices i.e. bulk renewals, continuing competence monitoring, drafting required applications, • Collaborate with US counterparts and Knowledge Partners to manage LMS content, including e-learning conversions and ongoing enhancements, • Help deliver the Associate Review process across our European offices Learning & Development Coordinator Skills & Requirements: • Proven experience within a professional services training and development environment, ideally within a law firm, • A proactive, solutions-driven approach with the ability to anticipate needs and navigate challenges with a positive attitude, • Ability to juggle multiple workstreams and respond quickly to shifting priorities, • Excellent presentation and record-keeping skills with strong attention to detail

My clients, an award winning, global law firm, is now looking to hire a Benefits Coordinator to join their London office. This is an excellent opportunity for a detail-oriented and highly organised HR professional to play a key role in delivering a first-class benefits and payroll experience within a fast-paced, professional services environment. Working closely with senior HR leadership, finance, and external providers, you will help ensure employees receive a competitive and well-managed reward offering. You will act as the primary point of contact for all benefits-related matters, supporting the delivery and continuous improvement of the firm’s benefits and payroll processes in London. This is a varied role combining administration, stakeholder management, data analysis, and project work. Key Responsibilities: • Serve as the main contact for employee queries relating to pensions and benefits, • Partner closely with the finance/payroll team to support monthly payroll processes and validate benefits data, • Assist in delivering the firm’s benefits strategy locally, working alongside senior stakeholders and external advisors, • Conduct benchmarking exercises to ensure salary and benefits remain competitive within the market, • Support the implementation of new benefits initiatives and enhancements, including communications and internal launches, • Coordinate the annual benefits renewal cycle and manage benefits enrolment windows (including system updates and testing), • Maintain and ensure accuracy across the HRIS and benefits platforms, working with systems teams where needed, • Support budget planning and tracking for benefits expenditure, • Assist with salary benchmarking activity in support of annual pay and bonus reviews, • Manage underwriting processes for relevant benefit schemes, ensuring seamless employee communication and record-keeping, • Deliver benefits inductions for new joiners, • Build and maintain strong relationships with brokers, providers, and third-party vendors, • Contribute to wellbeing initiatives, working collaboratively with internal teams to support engagement and employee experience, • Provide day-to-day HR systems support and lead on continuous improvement projects relating to HRIS About You • Previous experience in benefits, reward, payroll, or HR operations—preferably within legal or professional services (though not essential), • Strong understanding of benefits processes and market practices, • Experience working with HR systems and benefits platforms (exposure to systems such as Zest would be advantageous), • Advanced Excel skills with the ability to analyse and interpret data effectively, • Highly organised with strong project management capabilities and attention to detail, • Confident communicator, able to engage with stakeholders at all levels, • Proactive, adaptable, and solutions-focused with the ability to manage multiple priorities, • A genuine interest in reward, benefits, and employee wellbeing What’s on Offer • The opportunity to join a highly regarded international firm with a collaborative culture, • Exposure to a broad range of reward and benefits activities, • A supportive and inclusive working environment, • The chance to contribute to meaningful projects and improvements across HR systems and processes, • Competitive salary and benefits package This is a fantastic opportunity for someone looking to develop their career in reward and HR operations within a globally recognised professional services setting.

Do you have a background in CAR FLEET management or CAR LEASING ?This is a wonderful opportunity to join a fast-growth automotive business that is successfully meeting the challenges of this sector. It’s a truly lovely role and involves a mix of reporting , customer care, marketing and fleet management . Your specific job involves keeping the fleet business organised, efficient, and running smoothly and the day-to-day will involve speaking to leasing companies, fleet customers, and dealers. Nice, busy role! Title: Car Fleet Coordinator AUTOMOTIVE Salary : base of £30k +to £800 per month incentive and 10-15% bonus Realistic earnings : £43,000- £45,000 in year one Sector : Passenger cars Work style: Office based - London The role in a nutshell: You will be keeping the fleet business organised, efficient, and running smoothly and be supporting leasing companies, fleet customers, and dealers. The company: You will be joining one of the most successful and fast growing passenger car brands in the world and they are actively focusing on expanding their fleet car services. The brand is in over 80 countries globally and going strong with well over 12 million customers. They are one of the handful of automotive businesses that are adapting fast and overcoming the challenges faced in the automotive sector currently & by joining this business you will also be securing your future career. A growing business equals career growth opportunities ! On top of the base salary your earnings will be bumped-up considerably by the extra £800 per month incentive payments and annual bonus of 10%-15%. DUTIES 1)Reporting & pricing management • General fleet orders management & vehicle administration, • Tracking car orders, monitoring stock levels, checking registrations, • Use of Excel to maintain information and help forecast/track demand, • Doing quarterly pricing updates & Checking special pricing terms for customers, • Updating fleet prices and discounts 2)Customer service • Speaking with leasing companies, fleet customers, and dealers, • Organising and coordinating car delivery timelines (dealers/customers), • Helping dealers with their fleet programmes 3)Managing the Demo fleet • Managing the company’s demo vehicles, • Generally managing the location of the vehicles/availability /returns 4)Supporting marketing and events • Providing admin support for dealer fleet marketing campaigns, • Assisting with dealer events and tracking results, • Providing marketing materials and point-of-sale materials, • social media outreach and communications 5)Motability support • support dealers/customers with terms of Motability scheme, • ensure legal processes are followed REQUIREMENTS • Experience within the automotive and/or leasing, • Experience in Fleet Administration and working with customers., • Excel

Logistics Coordinator 🚀 One of the fastest growing brands in the UK 📍Central London onsite (5 days in the office) 💰£35,000 - £40,000 + EMI shares Ignite are delighted to be working with one of the fastest growing challenger brands we’ve ever partnered with. You will have seen this brand all over the news and socials recently, particularly for the awards they’ve been winning. They’re now looking to hire a Logistics Coordinator to take full ownership of their outbound logistics with a strong customs focus. This role will see you managing export documentation, declarations, and compliance to ensure finished goods move legally and efficiently around the world. You will also be responsible for managing relationships with warehouses and hauliers, acting as the main point of contact and leading quarterly reviews to ensure service levels and performance remain high. Alongside this, you will process all orders and build strong relationships with key customers to ensure they receive an excellent end to end service experience. This is a brand new role created as part of the company’s growth, making it a great time to join. The ideal candidate will be excited to grow alongside the business, take real ownership, and play a key role in shaping outbound logistics as the brand scales. You will have a solid understanding of declarations, Incoterms, VAT, and Rules of Origin to avoid delays, unexpected costs, and service failures. What skills do you need to have to be considered? ⭐️You have experience with customs compliance ⭐️Someone who takes the initiative ⭐️A team player with strong communication skills ⭐️Entrepreneurial mindset. In return for everything you can bring, the business can offer you 🚀: ⭐️ Salary between £35k - £40k, depending upon experience ⭐️ EMI Shares ⭐️ Chance to join an unbelievable brand which is backed by celebrities ⭐ Progress quickly and diversity your skills ⭐️ Extremely sociable business with regular socials & get-togethers What happens next? 🎬 Now: Apply today with your CV which will be reviewed by our Ignite team. First Stage: Teams call with the hiring manager Second Stage: Face to face interview in the office 🤝 People are at the heart of everything we do. We embrace diversity and are committed to creating an inclusive recruitment process that means people can be their best authentic self. ❤️ We would love to reply to all applications, regrettably we are unable to do so due to the high volumes we receive, so if you do not hear back within 14 days unfortunately on this role it won’t be progressing. It is possible that the position could be in the process of closing, so chalk it up to bad timing. But, have no fear! There will be more opportunities. Follow us so you don’t miss them. 👀

We’re partnering with a leading international design-led furniture specialist to find a highly organised Bid Coordinator to support winning new projects. In this role, you’ll work closely with Bid, Marketing and Consultancy teams to produce high-quality proposals, presentations and bid materials, while ensuring templates, content and case studies remain fresh, on-brand and impactful. This opportunity stands out for its excellent benefits and culture, including up to a 20% bonus, hybrid working, early finishes in the summer, a sociable and buzzy office environment with regular events, provided food, and clear opportunities for growth and development Responsibilities: • Support the Bid Manager in producing high-quality bid documents and proposals in a fast-paced, deadline-driven environment, • Coordinate with consultancy teams and stakeholders to create and format content for bids, RFPs, RFQs and presentations, • Manage and maintain bid templates and materials, ensuring they are up to date, accessible and on brand, • Work closely with project leads to deliver submissions on time and ensure all documentation is accurate and properly stored Requirements: • Good technical knowledge of Adobe InDesign and Adobe Pro, • A flexible working attitude with an appreciation that this isn’t your usual 9 to 5 role; there will be times extra work is required to meet project deadlines, • An eye for editorial detail and graphic consistency across materials Benefits: • Friendly, sociable open-plan office environment, • Enhanced holiday allowance (1 extra day per year of service, up to 5 years), • Workplace pension, • Cycle to Work / Bike 2 Work scheme, • Flexible working options, • Additional annual leave day on your birthday, • Employee social events throughout the year, • Private healthcare plan, • Monthly “take-in” lunches, • Kitchen stocked with snacks, fruit & breakfast items, • Several clubs and committees to get involved in, • One paid volunteering day per year, • Dog-friendly office

About us As part of the continued expansion of PMC Treasury’s global Operations team, we are seeking a Business Operations Coordinator to support the day-to-day running of the business and help drive key operational initiatives. We are looking for a proactive and solutions-oriented individual who thrives in a fast-paced environment, enjoys building strong relationships across international teams, and is committed to delivering processes and projects to the highest standard. Position Summary As part of the continued expansion of PMC Treasury’s global Operations team, we are seeking a Business Operations Coordinator to support the day-to-day running of the business and help drive key operational initiatives. This is a hands-on role focused on ensuring smooth business operations, maintaining compliance with internal processes, and delivering operational projects across the organisation. The successful candidate will take ownership of tasks and initiatives from inception through to completion, delivering work with accuracy, consistency, and pace. The Role: • Ensure strict adherence to operational policies, processes, and compliance requirements., • Oversee the smooth running of office premises (London, New York, Singapore, Iberia)., • Plan and deliver operational projects end-to-end from scoping, recommendation through to successful execution., • Oversee and run PMC’s client review call process, • Oversee the global company file server, ensuring it is well-maintained, up to date, and used consistently across the business, • Act as the primary internal point of contact for IT and telecommunications, coordinating with external providers and ensuring issues are resolved promptly., • Provide operational support to consultants and analysts, ensuring systems and processes enable seamless client delivery., • Collaborate with HR to support onboarding and offboarding of employees and independent contractors., • Support the design and implementation of automation and process improvements to increase efficiency and scale. What you’ll bring: • Demonstrated success in delivering projects & day2day operational tasks on time and to a high standard, • Experience working in fast paced environment where no task is too small or big, • A “doer” who takes ownership and consistently delivers, nothing slips through the cracks It would be nice for you to have: • Highly organised, detail-oriented, dependable and resilient., • Strong relationship builder with excellent interpersonal skills across diverse teams and cultures., • Confident in managing competing priorities and deadlines., • Proactive, resourceful, and solution-focused with a can-do attitude., • Clear communicator (written and verbal) with excellent documentation skills., • Strong IT literacy (Microsoft Office, project management and collaboration tools). What else you need to know: This role is based at our offices in London We want our people to thrive at work, deliver the best solutions for our clients and support each other's development. To support this, we provide exceptional exposure to real client work, enabling employees to broaden their skillsets, develop strong commercial acumen, and build confidence in stakeholder management. Our office-based approach fosters a highly collaborative and high-performing environment where learning and growth are accelerated. What to do next: If this sounds like a role you’re interested in, then please apply. If there’s anything we can do in the recruitment process to help you achieve your best, get in touch. Whether it’s a copy of our application form in another format or additional assistance, we’re available through email. You can contact us at andreas.ntoulellari@pmctreasury.com

Our client, a luxury fabric and cloth brand, is seeking an experienced and highly organised Operations Coordinator to join their London head office on a permanent basis. This is an exciting opportunity for someone with experience within textiles, interiors, luxury goods, or a product-led business who thrives in a fast-paced environment and enjoys working across operations, logistics, systems, customer service, and commercial support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the business, working closely with internal teams, international partners, suppliers, customers, and external stakeholders across the UK, Europe, and the US. Key Responsibilities • Coordinate and support operational processes across the business, ensuring workflows are managed efficiently and proactively., • Act as a key liaison between internal departments, external partners, suppliers, and global stakeholders., • Develop a strong understanding of business systems, operational procedures, and internal processes to support effective day-to-day operations and decision-making., • Produce regular sales, operational, and performance reports for senior management., • Prepare royalty reporting and support relationships with external design partners., • Monitor and track annual targets across territories and showroom locations., • Analyse collection performance, sales trends, and order conversion data to support commercial decision-making., • Support and maintain integrations between the company website, ERP system, and third-party platforms., • Liaise with developers and external service providers to troubleshoot issues and support operational improvements., • Manage inbound stock deliveries and oversee allocation against outstanding customer orders., • Monitor stock levels across products and sampling inventory to ensure availability and operational efficiency., • Implement pricing updates across collections while maintaining margin consistency., • Oversee order processing across the UK, Europe, the US, and selected international regions, ensuring accuracy, efficiency, and a high level of customer service., • Provide exceptional customer service support to UK, European, and US customers, responding to enquiries professionally and efficiently across orders, deliveries, product information, and operational queries., • Build strong relationships with customers, suppliers, and trade partners, ensuring a premium client experience at all times., • Support trade account setup and approval processes., • Coordinate internal scheduling, including holidays, remote working, and team calendars., • Provide cross-functional support across departments during periods of absence or peak trading periods., • Assist accounts and operational teams with administrative support where required., • Identify opportunities to improve operational processes, customer experience, and internal efficiencies. Candidate Profile • Previous experience within operations, customer service, logistics, sales support, or business administration, ideally within luxury, textiles, interiors, fashion, or a creative product-led business., • Proven experience supporting UK and international customers, ideally across European and US markets., • Exceptional organisational skills with strong attention to detail and the ability to manage multiple priorities simultaneously., • Strong Microsoft Office skills, particularly Excel, with confidence working across reporting and operational systems., • Experience using ERP systems, ecommerce platforms, or integrated business systems would be highly advantageous., • Excellent communication and interpersonal skills, with the ability to build strong relationships internally and externally., • A proactive, solutions-focused, and adaptable approach to work., • Strong problem-solving skills and the ability to work effectively under pressure in a fast-paced environment., • Commercially aware with a customer-first mindset and a passion for delivering a high standard of service., • Able to work independently while collaborating effectively within a team environment., • A background or qualification in textiles, design, merchandising, business, or a related field would be advantageous.

Our renowned client is currently looking to recruit a Project Support Officer working on a HR Systems Implementation Project on an initial 5 month contract, working on a hybrid basis from the central London office Project Coordinator - Project Support Officer London - Hybrid - 1 day per week in office £240 per day inside IR35 We are recruiting a Project Support Officer to support a key HR systems transformation programme within our Organisational Development team. The role will focus on the delivery and adoption of a new digital platform designed to improve performance management, learning and talent development across the organisation. You will play a critical role in ensuring successful delivery, strong stakeholder engagement and a positive user experience. About the role Working closely with HR colleagues, business stakeholders and external suppliers, you will provide hands-on project management support across the full lifecycle of the platform. You will coordinate activity, support engagement and testing, track progress and use data and insight to improve adoption and outcomes. This role suits someone who enjoys working in a fast-paced HR project environment, building relationships and supporting people-focused digital change. Key responsibilities • Support the delivery and ongoing development of an HR digital platform covering appraisal, learning and talent management, • Coordinate stakeholder engagement activities including briefings, focus groups, UX and User Acceptance Testing, • Work with HR and business stakeholders to capture and document requirements for future enhancements, • Manage day-to-day liaison with external suppliers and creative agencies, • Monitor project progress and produce clear updates on delivery, risks and user engagement, • Analyse data and feedback to identify trends and opportunities for continuous improvement, • Support post-launch user queries, guidance and learning resources Essential: • Experience supporting projects, ideally within HR, learning, talent or digital platforms, • Strong organisational and coordination skills with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • Experience analysing and presenting data using Microsoft Excel and other Office tools, • Confidence facilitating meetings or engagement sessions Desirable: • Knowledge of appraisal, learning and development or talent management processe, • LMS systems implementation project experience, • Experience supporting system rollout, user adoption or change activity If you are motivated by delivering impactful HR projects and improving employee experience through effective engagement and collaboration, we would welcome your application.

The Company The Outform Group is an award‑winning global innovation agency. We partner with some of the world’s most recognisable brands and retailers to transform customer experience through insight, technology, and creativity. Our ambition is to be revered as the agency shaping the Future of Retail, and in EMEA we continue to grow with pace and purpose. The Opportunity We are seeking a highly organised and proactive Fulfilment & Portal Coordinator to join our team. This role is essential to ensuring the smooth operation of our spare parts fulfilment ecosystem, supporting retail display programmes across EMEA. You will be the guardian of our fulfilment portal, ensuring accuracy, efficiency, and exceptional service for our clients and retail partners. The Role This role is responsible for monitoring, maintaining, and optimising Outform’s spare parts and fulfilment portal. You will manage stock levels, process maintenance tickets, coordinate replacement parts, and ensure timely fulfilment to stores or installation engineers. A detail‑driven coordinator with strong communication skills, you will act as the operational backbone of our after‑sales support function. Job Title: Fulfilment & Portal Coordinator- Beauty Reporting to: Beauty Services PM Location: London or Fleet, UK Hours of Work: 9am – 5.30pm, 37.5 hours per week Key Responsibilities Portal & Stock Management Portal oversight — Monitor and maintain the spare parts fulfilment portal, ensuring all data is accurate, up to date, and aligned with live retail display programmes. Stock level management — Track inventory levels across all spare parts, identifying replenishment needs and coordinating with internal teams to maintain optimal stock. Data accuracy — Ensure product codes, descriptions, imagery, and technical information are correctly maintained within the portal. Reporting — Generate regular reports on stock usage, ticket volumes, fulfilment timelines, and recurring issues. Maintenance Ticket Handling Ticket triage — Receive and assess maintenance tickets submitted by clients or retailers, identifying the issue and determining the appropriate response. Replacement coordination — Arrange dispatch of spare parts either directly to stores or via an installation engineer, depending on the complexity of the issue. Issue resolution — Liaise with internal teams (production, engineering, logistics) to resolve technical or fulfilment‑related queries. Client communication — Provide clear updates to clients and retailers on ticket status, expected delivery times, and next steps. Operational Coordination Process optimisation — Continuously review fulfilment workflows to improve speed, accuracy, and customer experience. Cross‑functional collaboration — Work closely with logistics, warehouse, engineering, and client services teams to ensure seamless fulfilment operations. Quality assurance — Ensure all dispatched parts meet Outform’s quality standards and are packaged appropriately for safe delivery. Engineer scheduling — Coordinate with installation partners when on‑site support is required. Client & Retailer Support Relationship management — Build strong working relationships with clients and retail partners, ensuring a high‑quality after‑sales experience. Guideline adherence — Ensure all fulfilment activity aligns with retailer requirements, store processes, and visual merchandising standards. Service excellence — Act as a trusted point of contact for all spare‑parts‑related queries, ensuring timely and professional communication. Key Skills and Experience Proven experience in retail operations, after‑sales support, logistics coordination, or fulfilment management. Strong understanding of inventory systems, ticketing platforms, or portal‑based workflows. Excellent communication and stakeholder‑management skills. High level of accuracy, organisation, and attention to detail. Ability to multitask and prioritise in a fast‑paced environment. Proficient in Microsoft Office Suite and comfortable learning new digital tools. Analytical mindset with strong problem‑solving abilities. Proactive, self‑motivated, and committed to delivering exceptional service. Package Salary: Competitive, depending on background and experience Benefits: 5% company pension contribution Private healthcare and Medicash plan Death in Service (DIS) insurance 27 days holiday EMEA Bonus

Recruiting Coordinator required to work closely with a team of program managers in a fast-paced recruiting organization, the RC is an integral partner in managing intern program related activities ranging across onboarding, early career development, and offboarding, to engage and retain top diverse talent. This candidate will be an organizational guru, work effectively with interns, managers and internal stakeholders, possess great communication skills, have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting and development organization. Responsibilities: • Partner with Program Managers to design and scale programs that strengthen company culture, accelerate individual development, drive team productivity, enhance leadership capabilities, and foster learning, • Support insights for regular rhythm of business mechanisms including but not limited to 2x2’s, QBRs, lesson learn documents., • Support email to case inbox management, • Support live office hours, workshops and events, • Support customer communications, • Monitor performance metrics, and report on the status of key objectives that affect deliverables REQUIRED SKILLS • 1+ years of recruiting coordinator, program management, administration, logistics, HR or equivalent experience, • Experience with MS Word, Excel and Power Point, • Bachelor’s degree, • Must be willing to work across multiple time zones, which may result in starting your working day at 7:00AM (local time) on a regular occurrence. PREFERRED SKILLS • Strong attention to detail., • Experience working with data including strong excel skills including formulas like V-Lookup, Pivot Tables, Delimited Formulas, etc., • Strong collaboration skills, team first mindset., • Strong verbal and written communication skills including ability to communicate with peers, stakeholders and candidates., • Demonstrated ability to coordinate effectively, work under pressure to meet critical deadlines and remain flexible in a changing environment., • Experience utilizing Asana program management platform. For full details please contact Katie Collins

Contract Length: 12 month Location Type: Hybrid (London) The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Key Requirements & Skills • Minimum of 2+ year’ experience in Finance Operation and Accounts Payable (AP) and expense management/Invoices, • Strong proficiency in Microsoft Office, particularly Excel (e.g., data analysis, reporting, tracking)., • Demonstrated ability to analyse complex problems, evaluate multiple variables, and deliver clear, data-driven solutions., • Experience supporting or contributing to projects, ideally with exposure to cost control or expense reduction initiatives (desirable)., • Confident in collaborating with and presenting to senior stakeholders and cross-functional teams., • Highly detail-oriented, organised, and analytical with a strong focus on accuracy., • Excellent communication skills, both written and verbal, with the ability to manage multiple priorities effectively. Good to haves - Concur, SharePoint

Account Manager & Onsite Coordinator Industrial Recruitment Location: London Bridge, London Salary: From £28,100 - £33,000 DOE & Performance Bonuses Immediate start | Full time, Permenant position Hours: 08:00 - 17:30 Monday to Friday We are a leading recruitment agency specialising in the Construction and Industrial sectors, and we are currently looking to hire an ambitious and driven Account Manager & Onsite Coordinator to join our growing team based in our London Bridge office. This is an exciting opportunity for someone with experience in Industrial recruitment or logistical warehousing who is looking to develop their career within a fast-paced, rewarding environment with genuine progression opportunities. The Role You will be responsible for overseeing 2 key high-volume industrial accounts, managing the day-to-day coordination and resourcing of temporary warehouse operatives including pickers, packers and general warehouse staff. The successful candidate will work closely alongside and report directly into our Division Manager, ensuring exceptional service delivery to both clients and temporary workforce. This role is office-based in London Bridge 5 days per week, with regular travel to client sites located in West London and Chessington. Key Responsibilities • Managing and coordinating 2 high-volume Industrial accounts, • Resourcing and booking temporary warehouse operatives, • Conducting candidate screening and onboarding, • Completing weekly onsite visits and inductions, • Building and maintaining strong client relationships, • Managing staffing levels and fulfilling daily requirements, • Handling weekly sign-ins and time sheets, • Supporting payroll and compliance processes, • Working closely with the Division Manager to achieve growth targets Requirements • Previous experience within Industrial recruitment or onsite account management preferred, • Strong understanding of logistical warehousing operations essential, • Experience managing temporary workforce bookings advantageous, • Excellent communication and organisational skills, • Ability to work in a fast-paced environment, • Must hold a full UK driving licence with access to a vehicle What We Offer • Competitive salary package from £28,100+ depending on experience, • Uncapped performance bonus structure, • Clear progression path into (With lucrative comms package):, • Recruitment Consultant, • Senior Consultant, • Management, • Supportive and ambitious working environment, • Quarterly socials + Annual trips abroad, • Opportunity to join a growing and successful division If you are motivated, organised and looking to build a long-term career within recruitment, we would love to hear from you.

The Tenth is a premium postnatal care and retreat business built for a moment in women's health that has been almost entirely overlooked. We offer immersive retreat experiences at Mandarin Oriental Hyde Park, at-home postnatal programmes across London, and clinical partnerships with some of the country's leading maternity institutions. We are a small, high-performing team operating at pace. Every detail of the guest experience is intentional. The standard is high and non-negotiable. We are growing fast, and this hire is pivotal to our ability to scale without losing what makes us exceptional. The Role This is not a traditional coordinator role. You will be the operational engine that keeps our retreats running seamlessly, our practitioners well-supported, and our guests cared for at every stage of their journey. You will own the full guest journey from booking confirmation to checkout, manage our retreat logistics end to end, keep our physical operations in order, and support the practitioner team and governance infrastructure that underpins everything we do. You will work closely with one of the most detail-driven operators in the business and will be expected to match that standard from day one. Over time, this role carries genuine growth potential for the right person. We want someone who is not just here to execute tasks but to notice inefficiencies, propose solutions, and help build the infrastructure that scales with us. The role is 3-days per week to begin. What You Will Do Retreat Operations and Guest Experience (approximately 55%) This is the core of the role. You will own the operational delivery of every retreat, ensuring every guest arrives to a seamless and beautifully considered experience. • Own the full guest journey post-booking: itinerary creation, scheduling, dietary coordination, pre-arrival communications, • Be the primary liaison with Mandarin Oriental Hyde Park and other venue partners on all day to day operational matters, • Coordinate and schedule the practitioner team for each stay, managing availability, briefings, and any last-minute changes, • Manage retreat set-up and breakdown: arranging rooms, preparing treatment spaces, ensuring all items are in place before a guest arrives, • Manage our storage unit: maintaining an organised and accurate inventory, pulling items for each stay, and returning and restocking post-retreat, • Order new supplies and consumables as needed, managing relationships with relevant suppliers, • Build and maintain templated build sheets and run-of-show documents so retreats can be executed consistently and efficiently, • Conduct post-retreat wrap-ups, ensuring feedback is captured and any issues are logged and resolved, • Collect practitioner aftercare notes, format and share them with the guest in a timely and polished way, and distribute post-programme feedback forms, • Work within the agreed budget for each stay, managing spend and resource allocation thoughtfully while maintaining the standard of care our guests expect Practitioner Administration and Governance (approximately 30%) We work with an exceptional team of practitioners. Keeping that team well-managed, compliant, and connected to The Tenth is a meaningful piece of operational work. • Support with practitioner onboarding: documentation, compliance checks, contracts, and system set-up, • Maintain the practitioner database, keeping records current and flagging anything that needs renewal or attention, • Coordinate quarterly check-ins and practitioner community communications, • Keep governance documents, policies, and training records updated in line with regulatory requirements and internal standards, • Support the SVP in building a practitioner community that feels engaged, informed, and proud to work with The Tenth Executive and Operational Support (approximately 15%) You will help protect the SVP's time and ensure nothing falls through the gaps in a fast-moving operation. • Track open actions across projects and chase completion without being asked, • Turn voice notes, WhatsApp threads, and meeting outcomes into structured next-step plans, • Document processes as you go, building an operational manual that means knowledge does not leave with a person, • Trial and onboard new tools where they would genuinely improve efficiency: you will have the autonomy to test, evaluate, and implement Who You Are We are looking for someone specific. Not a generalist who can turn their hand to most things, but someone who is genuinely exceptional in a particular way. You will be the right fit if you: • Have a background in luxury hospitality, boutique retreat operations, private EA, or a family/personal office environment where standards were exacting, • Are obsessively detail-oriented: you catch errors others miss and you feel uncomfortable when things are not quite right, • Can operate at pace without sacrificing quality: you manage multiple priorities simultaneously and know instinctively what needs to move first, • Write and communicate with precision and polish: your emails are clear, well-structured, and correct first time, • Have a calm, professional, warm manner with clients and external partners: you can represent The Tenth with confidence, • Are curious about systems and tools: you think about how things could work better and you are willing to test new approaches, • Are comfortable with physical operational work alongside the desk-based side of the role: room set-up, storage runs, manual coordination, • Are energised by variety and do not mind that no two weeks will look the same, • Have around two to four years of relevant experience and are looking for a role with real ownership and growth potential A Note on the Environment The Tenth is a small team doing something genuinely new. We move quickly, we think on our feet, and we hold ourselves to a high standard. This is an environment where you will be trusted and given real ownership early, and where your work has a visible impact. If you thrive with variety, enjoy solving problems without always having all the information, and find satisfaction in getting the details exactly right, you will love it here. We will invest in you and we will support you: we just will not be able to carry you through a checklist step by step. The expectation is that you bring your own initiative and judgment to the role from the start.

Criterion Capital is a leading London-based real estate investment and management company, specialising in the ownership and operation of high-profile commercial buildings across the West End and Central London. Our portfolio includes office, retail, leisure and mixed-use assets, all managed to high operational, compliance and service standards. We are now looking for an organised and proactive Facilities Coordinator to support our Commercial Facilities Management team, helping to ensure day-to-day operations, reactive works and planned maintenance are coordinated efficiently across the portfolio. The Role This is a hands-on coordination role supporting live commercial assets. You will be responsible for logging and managing maintenance activity, coordinating engineers and contractors, chasing progress, and ensuring accurate communication with internal teams and commercial tenants. You’ll work in a fast-paced environment, providing vital operational support to the Facilities Managers and helping maintain visibility, control and service standards across the portfolio. Key Responsibilities • Log and manage all reactive and planned maintenance requests via the job management system (Yardi or similar)., • Triage and prioritise jobs based on urgency, H&S risk, and operational impact., • Allocate jobs to engineers and contractors, coordinating access with tenants and site teams., • Track job progress, chase updates, and ensure timely close-out with supporting documentation., • Liaise professionally with commercial tenants, contractors and internal property teams., • Prepare and issue contractor quotations for review and approval., • Maintain accurate job records to support service charge, audit and FM reviews., • Support coordination of statutory inspections and PPM visits (fire systems, lifts, HVAC, etc.)., • Escalate delays, access issues or recurring failures to the Senior Facilities Manager., • Produce weekly dashboards covering WIP, ageing jobs, quotes and key operational risks. Key Skills & Attributes • Experience using FM job management or CAFM systems, • Highly organised with strong attention to detail and the ability to manage multiple priorities., • Confident, professional communicator when dealing with contractors and commercial tenants., • Comfortable working in a reactive, operational environment., • Proactive mindset — takes ownership and follows issues through to completion., • Good awareness of health & safety, compliance and service delivery expectations in commercial buildings. Experience Required • Previous experience in a facilities helpdesk, FM coordination, scheduling or property support role., • Exposure to commercial buildings or mixed-use assets preferred., • Strong written and verbal communication skills., • Ability to work under pressure and manage SLAs effectively. What Success Looks Like • Reactive works are logged, assigned and progressed without delay., • Clear visibility of job status, risks and outstanding actions for the FM team., • Improved contractor accountability and response times., • Smooth coordination of access and works across occupied commercial buildings.

Legal Recruiting Coordinator Prestigious US law firm with exceptional offices in the City is seeking a driven and detailed-orientated Legal Recruiting Coordinator to support the firm’s lateral associate recruiting for multiple practice groups across London and other international offices. • Salary to £45,000, • Superb employee benefits, • £100 monthly employee allowance, • Hybrid working (4 days office / 1 day remote), • Free lunch every Wednesday Legal Recruiting Coordinator Key Responsibilities: • Supporting the interview process by screening CVs, scheduling interviews, arranging meeting rooms, greeting candidates and organising visitor passes, • Collecting and tracking interviewer feedback throughout the recruitment process, • Gathering pre-hire documentation, coordinating background checks and liaising with the HR team on assessments, • Preparing and analysing lateral recruitment data, legal market trends and recruitment-related tracking reports, • Processing, tracking and filing candidate submissions, invoices, vendor agreements and agency placement fees, • Posting lateral vacancies internally and externally, as required, • Maintaining recruitment spreadsheets and ensuring accurate candidate and recruitment data tracking, • Delivering a high standard of client service and a positive candidate experience throughout the recruitment process, • Providing ad hoc support to the Graduate Recruitment team, as required Legal Recruiting Coordinator Skills & Requirements: • 3-5 years’ experience in a similar role within a law firm is essential, • Excellent academics, Bachelor’s degree, or similar, is preferred, • Experience with recruiting systems and managing a high volume of requisitions in a fast-paced environment, • Strong proficiency with MS Office (Word, Excel, and PowerPoint)

Position Summary: The HR Senior Coordinator will be the first point of contact for all HR matters and provide HR generalist support to the London office. This includes supporting employee lifecycle activities, HR processes, policy implementation, reporting and providing a high-quality service to employees and managers. Key Responsibilities and Accountabilities: Employee Lifecycle & HR Operations • Manage end-to-end recruitment process in coordination with the Director, HR & Operations, • Responsible for onboarding and offboarding driving continuous process improvements, • Prepare and issue HR documentation, including offer letters, employment contracts, completion of background checks, references and ad hoc documentation as required., • Act as the primary administrator for Oracle ERP, ensuring all employee records are accurate and updated, • Initiate, track and facilitate the administrative workflow for headcount and recruitment approvals., • Lead the performance review system, working with Group IT and employees to ensure smooth implementation, and being responsible for the launch and facilitation of the end user. Employee Relations • Act as the first point of contact for policy, procedure, and employee relations enquiries., • Escalate employee relations matters and queries to the Director, HR & Operations as appropriate., • Manage the compliance procedures required for employee relations cases. Policy, Compliance & Legal • Lead in the review and updating of HR policies and employment contracts as per UK employment law., • Liaise with external legal counsel as required, • Support the HR Director in gathering documentation required for external legal counsel liaison., • Support the implementation of GDPR and employment law changes., • On point for all HR related costs process; updating finance to align with HR budgets and being responsible for ERP processes. Compensation, Benefits & Reward • Liaise with finance for monthly payroll and pension processing., • Manage benefits administration and lead on annual renewals with brokers, including improvements and new benefits offerings., • Lead on the administration of the UK insurance lifecycle. Learning & Development. • Research learning and development practices to meet organisational, departmental and individual development needs., • Identifying training needs and supporting the administration of development programs for employees., • Coordinating training delivery and tracking completion. Reporting • Produce PowerPoints, organizational charts, and HR documents for internal and group meetings., • Prepare monthly, quarterly and as required reports on key HR metrics (headcount, turnover, etc.) for UK and Group reporting., • Ensure the accuracy of data used for analysis to support leadership decisions.

Wise May are looking for a Workplace Services Coordinator to join a leading law firm. This is a fantastic opportunity to join a highly professional environment and support the smooth day to day running of workplace services. This is a hands-on role focused on reprographics, document production and post room services, ensuring a high level of service is delivered across the firm. This is a 12 month fixed term contract. The role is fully office based with 37.5 hours a week between 08:30-17:30. Workplace Services Coordinator duties and responsibilities: • Providing reprographics support including printing, binding and document preparation, • Assisting with document production through scanning, formatting and printing requests, • Ensuring printers and equipment are maintained and stocked, • Liaising with internal departments to ensure timely and efficient service delivery, • Managing all incoming and outgoing post, couriers and deliveries, • Supporting the team with general floor duties and office support, • Assisting with meeting room and office support where required Workplace Services Coordinator key skills and experience required: • Previous experience within a workplace services, facilities, post room or reprographics role within the legal sector, • Excellent organisational skills with the ability to manage multiple priorities and deadlines, • Strong stakeholder management and communication skills, • Strong attention to detail, • A proactive, team-focused approach Company benefits: • 27 days annual leave, • Wellbeing support, • Season ticket loan, • Cycle to work scheme

Recruiting Coordinator – Early Talent Programmes 5 days onsite – Liverpool Street, London ASAP start 6-month contract £16.98 – £18.87 per hour We’re partnering with a leading global organisation to hire a Recruiting Coordinator to support their high-impact early careers programmes. This is a fantastic opportunity to join a fast-paced, collaborative team and play a key role in shaping the experience of emerging talent. What you’ll be doing • Partnering with Programme Managers to deliver engaging early careers initiatives, • Supporting onboarding, development, and offboarding activities, • Managing communications with candidates and stakeholders, • Coordinating events, workshops, and office hours, • Tracking programme performance and supporting reporting cycles, • Contributing to a range of projects within a global team What we’re looking for • 1+ years’ experience in recruitment coordination, HR, administration, or similar, • Strong organisational skills with excellent attention to detail, • Confident communicator with a collaborative, team-first mindset, • Comfortable working in a fast-moving, deadline-driven environment, • Strong MS Office skills (Excel knowledge highly desirable – e.g. Pivot Tables, VLOOKUPs) Additional info • Global role – flexibility required across time zones (early start times at times), • Exposure to large-scale early careers programmes and stakeholder engagement Why apply? This is a brilliant opportunity to gain exposure to early talent strategy within a globally recognised organisation, while developing your career in recruitment and programme delivery.

Sales Progression & Customer Care Coordinator Fixed Term Contract - 6 months initially Fulham SW6 office based Cobalt is working with an established London developer with a strong reputation for delivering design-led residential schemes across the capital. This opportunity sits within a landmark riverside development in Fulham. As the project moves into a key delivery phase, our client is looking to appoint a Sales Progression & Customer Care Coordinator to support purchasers from exchange through to completion and handover. This is an opportunity to join a close-knit team on a high-end development with the potential for future opportunities within the wider business. The organisation. • Established London developer with a reputation for high-quality residential delivery., • Design-led approach focused on customer experience and long-term value creation., • Collaborative office environment working closely with construction, commercial and sales teams., • Opportunity to work on a flagship riverside development in Fulham during a major delivery phase., • Potential for longer-term progression beyond the initial fixed-term contract. The role. Reporting into the senior leadership team, the Sales Progression & Customer Care Coordinator will take ownership of the purchaser journey from exchange through to move-in. The successful candidate will act as the key point of contact for purchasers, solicitors, agents and internal stakeholders, ensuring a smooth and professional completion process throughout. Key responsibilities will include: • Managing the sales progression process through to legal completion and handover., • Coordinating communication with purchasers, solicitors, mortgage brokers and agents., • Providing updates on build progress, completion timelines and legal milestones., • Preparing completion packs and purchaser documentation., • Coordinating pre-completion inspections, snagging appointments and move-in schedules., • Supporting purchaser handovers and aftercare coordination., • Managing customer queries and escalating issues where required., • Maintaining accurate records across internal systems and compliance documentation., • Supporting reporting on completions and sales progression activity., • Working closely with construction, sales and external consultant teams during phased handovers. The skills and experience required. • Working knowledge of new-build residential sales progression, customer care or completions., • Experience liaising with purchasers, solicitors, sales agents and developers., • Strong organisational and administrative skills with excellent attention to detail., • Professional communication skills with a customer-focused approach., • Ability to manage multiple deadlines within a fast-moving environment., • Working knowledge of Microsoft Office and CRM or property systems., • Exposure to large-scale residential developments would be advantageous., • Understanding of practical completion and handover processes would be beneficial., • Exposure to international purchasers or overseas investors would be advantageous. This is an excellent opportunity for a Sales Progression & Customer Care Coordinator to play a visible role on one of Fulham’s most exciting residential developments, while gaining exposure to senior stakeholders and premium purchasers. Apply now as interviews are expected to take place shortly ahead of the next practical completion phase. Due to the volume of applications received, if you don’t hear back from us, please assume your application has been unsuccessful on this occasion. If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments. As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue over $24 billion and more than 90,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit , or follow us on and _. The Opportunity: Reporting to the Recruiting Lead, the Recruiting Coordinator coordinates the day-to-day operations of recruiting Experienced Consultants in Europe. Responsibilities include ensuring a smooth recruiting process to help that the hiring goals are achieved while addressing the logistical, geographical and branding issues of recruiting experienced consultants with a focus on building a diverse candidate pool. Please Note: Oliver Wyman operates a hybrid working policy and we will require the successful candidate to work from the London office at least 60% of the time. Key Responsibilities: • Source candidates with different levels of experience for diverse Practice Groups in the different markets in Europe using various channels including direct sourcing on LinkedIn and referrals., • Review and process CVs according to the defined criteria and coordinate screening by Practice Groups, • Work together with Executive Assistants responsible for scheduling interviews for all interviewing rounds, communicating with those relevant to the process, • Collaborate with Partners, Consultants and Executive Assistants to ensure that recruitment processes run smoothly., • Coordinate feedback and offer process, ensuring evaluation and hiring guidelines are followed while providing a great candidate experience, • Obtain necessary approvals and produce contract and offer letter documents using Oliver Wyman formatting styles and obtain references, • Provide insight and manage local operational/contractual nuances for European Geographies, • Coordinate and assist in the new hire process and on-boarding procedures, including managing start dates, • Liaise with the HC Services team to ensure files are complete, visa issues are identified, etc., • Work with Talent Management, Learning & Development and Operations teams to ensure successful integration of new staff, • Maintain/update recruiting IT system (WorkDay) and required databases to ensure accuracy of information for firm use, • Assist with other areas of recruitment projects as required. Experience Required: • Up to 2 years of experience working internally within an HR function or within the services industry, • At least a Bachelors' degree, • Ideally you already gained experience with coordinating interview processes, direct sourcing and/or building candidate pipelines Skills and Attributes: • You have the desire to work in an international environment within a European team, • Exceptional organizational skills and the ability to successfully handle multiple tasks simultaneously, • Strong intellect and common sense with a focus on customer service, • An excellent command of details and ability to follow-up, • Effective oral and written communication skills in English, • A team player able to function independently, but collaboratively, in a fast-paced environment, • Highly self-motivated with excellent interpersonal skills and the ability to work effectively with diverse personalities, • A results-oriented person who thinks “outside of the box”, • You are an individual known for his/her enthusiasm, integrity and willingness to “roll up his/her sleeves” to get the job done, even the more mundane aspects of the job. Technical Skills: • A thorough knowledge of Word and Excel to maintain spreadsheets and database. Why Join Us? At Oliver Wyman, we are committed to creating a diverse and inclusive environment where everyone can thrive. We value collaboration, integrity, and excellence, and we encourage our team members to bring their authentic selves to work. Our culture promotes continuous learning and development, providing opportunities for growth and advancement within the firm. We offer competitive compensation, comprehensive benefits, and a flexible work environment that supports work-life balance. Join us in making a difference for our clients and communities while advancing your career in a supportive and innovative setting. Oliver Wyman is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Refined Networks Refined Networks offers the technology, logistics and ecommerce expertise to enable brands to launch and scale on the world’s biggest online marketplaces. Since 2021, we've partnered with 100+ brands to launch on leading online platforms like Nordstrom, Macy’s, John Lewis, Next and Zalando. Our global 3PLs also provide direct-to-consumer and wholesale fulfilment capabilities, offering a holistic cross-border solution for improved customer experiences and reduced operational costs. Headquartered in London with a global team, we have grown rapidly in the past 12 months, and we’re now looking for a Ecommerce Coordinator to support the delivery of best‑in‑class brand execution on marketplaces. About the role Our new Ecommerce Coordinator will help coordinate and create marketing assets and content, manage seasonal and trading updates on key marketplaces, and support reporting and insight to drive performance for our brand partners. Marketing support • Create and maintain slide decks to communicate minimum requirements and ecommerce best practices for brands onboarding to new platforms, • Coordinate with internal teams and external partners to gather and organise brand assets, ensuring they are delivered on time to support new launches, campaigns and seasonal moments, • Support creation and adaptation of assets and content (copy, imagery, banners, size guides) to meet marketplace requirements and brand guidelines, • Present paid media opportunities to brands and manage account set-up and coordination as required, • Oversee seasonal changes for brand pages on key marketplaces, ensuring new collections are correctly represented, • Align with internal team on brand launch timelines to support B2B marketing campaigns Digital trading support • Monitor brand launches for new brands going live on marketplaces and conduct digital launch summaries, • Manage and share brand product nominations for on-site placements, tracking deadlines and ensuring timely follow‑up with marketplace contacts, • Conduct site walks to proactively identify optimisation and organic marketing opportunities to share with internal teams and brands, • Prepare and input data into site walk assessments for onboarding new brands Performance, optimisation & reporting • Maintain a central digital site walk document, tracking each platform’s focus areas and shared metrics, to keep internal teams up to date, • Download and organise digital performance metrics from marketplace platforms to support brand success teams in their reporting and inform strategic actions, • Coordinate timelines, trackers and basic documentation for marketing and digital initiatives, • Monitor performance marketing metrics where relevant and contribute to reporting Your skills & experience • 1–3 years’ experience in ecommerce, digital merchandising, or a similar coordination role, • Experience working with online marketplaces or ecommerce platforms is strongly preferred, • Good understanding of marketing and ecommerce metric basics: ROAS, conversion rate, impressions, CTR, • Strong organisational skills, able to manage multiple brands, platforms and deadlines at once, • High attention to detail when checking pages, content, data and reports, • Confident using Excel/Sheets and PowerPoint/Slides for data and reporting, • Clear communicator, comfortable working with internal stakeholders and external marketplace/brand contacts, • Proactive, hands-on and happy to get into the detail of sites, pages and reports Nice to have • Experience with design tools (e.g. Canva, Photoshop, Illustrator), • Exposure to performance marketing or onsite marketing on marketplaces, • Agency management experience (briefing, chasing deliverables, checking outputs) Location: Victoria, London (3 days in office)

Technical Project Coordinator London (Hybrid, 2 days a week in the office) £300 per day I’m working with a charity organisation, who are looking to hire a Technical Project Coordinator to support their ongoing Salesforce CRM Migration. This is a great opportunity to join a large tech transformation programme in an organisation that helps the lives of millions. This role is ideal for someone who has experience in project support, managing raid logs, is organised and pro-active. The Technical Project Coordinator will: • Support the Project Teams in day to day activities, • Manage & organise diaries & meetings, • Managing Raid Logs and project delivery coordination, • Have experience with Salesforce, • Ideally have experience in the not for profit sector

Location: London (primarily office-based, with occasional flexibility for home working) Working Pattern: Full-time. Flexible arrangements may be considered, including shorter working days across 4 or 5 days per week. About the Role We are seeking an organised and proactive HR Coordinator to support the day to day running of a busy HR function within a dynamic and growing professional services and luxury lifestyle organisation. This is a varied administrative role that would suit someone with strong organisational skills, excellent attention to detail and an interest in developing a career within Human Resources. Some previous HR exposure would be beneficial, although candidates with strong administrative experience and a genuine interest in HR will also be considered. Working closely with the Head of HR Operations and wider HR team, you will play a key role in ensuring HR processes run smoothly and efficiently while maintaining the highest levels of confidentiality and professionalism. Key Responsibilities: • Maintain employee records, HR systems and trackers accurately, • Support onboarding and offboarding processes, • Prepare contracts, HR letters and other employment documentation, • Coordinate interviews, meetings and diary scheduling, • Take meeting notes and circulate actions where required, • Assist with payroll and benefits administration, • Produce HR reports and maintain spreadsheets and data records, • Track probation reviews, visa expiry dates and training records, • Support recruitment administration and candidate coordination, • Maintain HR templates, files and process documentation, • Provide general administrative support to the HR team, • Assist with employee relations administration, including absence, probation, conduct and performance matters, • Support the preparation of meeting notes, outcome letters and case trackers Experience: • Previous administration experience, preferably within an HR environment, • Some exposure to HR processes and practices, either through work experience, education or training, • Strong organisational skills and excellent attention to detail, • Confidence working with systems, spreadsheets and data, • Excellent written and verbal communication skills, • The ability to manage confidential information with discretion, • A reliable, calm and professional approach, • Good working knowledge of Microsoft Office, particularly Excel and Outlook, • Experience using an HR system (HRIS) would be advantageous, • An understanding of employee relations processes would be beneficial but is not essential What's on Offer: • Competitive salary of approximately £35,000, • Flexible working arrangements, • Comprehensive employee benefits package, • Opportunity to develop HR experience within a supportive and collaborative team, • Exposure to a broad range of HR activities and processes, • A varied and rewarding role with opportunities for professional growth

Our elite US law firm client is hiring a new Legal Events Specialist in their London office to work directly with their client base of professional membership organisations wihtin the Life Sciences sector. • Salary up to £65,000, • Hybrid working - 3 days office & 2 remote (Some flex required dependent on events calendar, • Fantastic benefits and culture The Legal Events Specialist will work closely with the Events Manager and serve as a liaison and coordinator of the legal networks for the firm’s clients. The legal networks are membership-based benchmarking and networking groups for in-house regulatory counsel, working on specific areas of regulatory law. Alongside the Legal Networks Manager, the Legal Events Specialist will work directly with Partners and other stakeholders and assist in coordinating the legal networks membership groups. Duties as a Legal Events Specialist: • Function as a primary liaison between the legal networks and its members. This includes answering queries, providing information, preparing regular communication activities, maintaining membership records, and assisting with the annual renewals process., • Direct engagement with the firm’s colleagues to promote the legal networks through a variety of channels, including drafting tailored emails for lawyer outreach to clients, and presenting the benefits of the networks on internal calls and at practice group meetings., • Cross-sell other legal networks to the existing networks membership base when the opportunity arises., • Annually review and contact paying members who are not actively using their membership for feedback., • Undertake research within the legal networks extranet site for topics covered at past meetings or within previous benchmarking reports to assist the firm’s lawyers with billable matters. Curate and summarize research into clear and concise reports and communicate findings to the lawyers promptly., • Chair regular planning calls with the planning teams for each legal network to ensure the network meetings are making adequate progress., • Draft and coordinate all related internal and external communications., • Work closely with the planning teams, the Events Manager, regional and relevant Business Development and Marketing colleagues, and IT on event logistics, including invitations, strategic development of guest lists, nametags, handout materials, site management, multimedia, speakers, visual presentations, and follow-up. Skills as a Legal Events Specialist: • Experience planning and leading events in a corporate environment, working directly with professional membership organisations., • On-site event management., • A Bachelor’s degree, preferably in event management, marketing, business, or related field, • Experience of using CRM software (i.e., Salesforce, InterAction)., • Advanced knowledge of internal marketing databases and technologies to track, maintain, and disseminate content, including Vuture and InterAction.

SENIOR FACILITIES COORDINATOR £43,000 - £47,000 LONDON My client, a leading Facilities Management provider, are seeking a Senior Facilities Coordinator to work on site in their clients City based office, a leading international law firm. The Senior Facilities Coordinator will assist in the daily Facilities operations including moves/changes, dealing with the building services/maintenance, cleaning and security tasks. This role reports directly to the Facilities Supervisor and involves interacting with staff and contractors at all levels to provide excellent levels of facilities services. DUTIES AND RESPONSIBILITIES • Assist in monitoring the Facilities Helpdesk, responding to and resolving issues in a timely and professional manner., • Assign and prioitise helpdesk tickets to technicians, ensuring fair workload distribution., • To undertake regular building inspections, working from a PPM schedule, to ensure that the upkeep of the building fabric and maintenance of the offices are maintained., • To ensure that the program of building maintenance is carried out to comply with statutory requirements, • To direct contractors to carry out works in accordance to guidelines., • Ensuring Health & Safety compliance and submission of relevant RAMS., • To work with all relevant departments on internal office moves and accommodation for leavers, joiners and seat transfers., • Ordering of materials and labour, obtaining quotes and placing orders, • Putting together & giving tool box talks to Facilities staff and contractors, • Manage off-site and on-site storage inventory, collections and orders., • To liaise with building contractors, such as cleaning, security and building maintenance to ensure the delivery of their services in a timely and professional manner., • Co-ordinate and arrange internal/external contractor works alongside the Facilities Supervisor and M&E Manager., • To co-ordinate with building security access for contractors who are working in the building during office and out of office hours., • Keep the H&S folder up to date, carry out COSHH assessments, Risk Assessments, scheduled checks & Method Statements, • Carry out and coordinate periodic inspections of equipment, including battery-powered tools and step ladders, ensuring all documentation is kept up to date., • Carrying out H&S inductions for contractors and new joiners, • To provide monthly activity stats for the management departmental report., • Coordinating and carrying out conference room set-ups., • Update and manage the Facilities Technicians shift schedule to ensure cover., • Manage holiday requests and ensure cover is arranged., • Ensure all technicians and contractors adhere to sign-in procedures by using the designated sign in book. KNOWLEDGE AND SKILLS • Good writing and communications skills., • Good interpersonal and follow-through skills., • Good attention to detail and ability to keep accurate records, • Ability to use initiative, be proactive and get things done, • Ability to work well as a team with other support departments, especially General Services and IT Please apply today for immediate consideration!

WHO WE ARE We're In Your Dreams. We design beauty experiences for the brands shaping culture. That's looked like American Express at Coachella, Vodafone at Glastonbury, Sol de Janeiro taking over the O2, and activations for Dyson, YouTube, Sephora, Spotify and Nike. We sit at the intersection of beauty, wellness and considered partnerships — and we hold a 95% repeat client rate because we care about every detail. We're a small, tight team based in Shoreditch. We're scaling. This is one of the most important hires we're making this year. THE ROLE We're hiring an Events & Operations Coordinator to support the Founder and wider team across day-to-day operations, event delivery and client communications. This is a broad, hands-on role. One week you're prepping a pitch deck for a global brand; the next you're on-site at an event running a kit list and managing a team. It suits someone early in their career who is highly organised, takes real ownership of their work, and wants genuine exposure to how a creative agency operates — from the studio to the event floor. We're looking for someone who spots what needs doing and does it, without waiting to be asked. You'll report directly to the Founder, with mentorship and visibility from day one. KEY RESPONSIBILITIES — Support the Founder with scheduling, inbox management and daily logistics — Prepare client-facing decks, reports and documents to a high standard — Maintain internal systems, files and databases — Liaise with venues, suppliers, talent and partners across the full event lifecycle — Manage event materials, kit lists, packing and shipments — Be on-site at key events to support with set-up, delivery and close-down — Support the briefing and coordination of freelance talent on event days — Handle client follow-ups, post-event communications and feedback collation — Serve as a first point of contact for incoming queries, internal and external MINIMUM QUALIFICATIONS — Strong organisational skills with a proven ability to manage competing priorities — Clear and professional communicator, written and verbal — Confident with Google Workspace and Excel — Reliable, proactive and comfortable working in a small, fast-moving team — Genuine interest in beauty, culture or the creative industries — Right to work in the UK DESIRABLE — Previous experience in events, production or administration — Familiarity with beauty, fashion or experiential marketing — Experience coordinating freelancers or teams on-site — Full UK driving licence WHAT WE OFFER — Based at Soho House's coworking space in Shoreditch — free snacks, breakfast and an incredible location — £29,000 per annum, with salary review at six months — Commission and bonus opportunities — 25 days annual leave plus bank holidays — Direct mentorship from the Founder in a growing creative business — On-site at some of the most exciting brand events in the world — Coachella, Glastonbury, BST Hyde Park WORKING PATTERN Full-time, in-office at Soho Works Shoreditch. Start date: ASAP. DIVERSITY & RESPONSE In Your Dreams is committed to building a diverse team and we welcome applications from all backgrounds. We respond to all applications within two weeks. TO APPLY Send your CV and a short note (no formal cover letter — just tell us why this role) to events@inyour-dreams.com. • Subject line: Events & Operations Coordinator — [Your Name]

Talent Frame are pleased to support the client’s search for a talented Bid Coordinator. In this vital role, you will manage the full bid process, ensuring high-quality, timely submissions that align with the company’s standards and values. The role operates on a flexible hybrid policy, with the office being in East London. The company offers some genuinely attractive benefits on top of the salary. Key Responsibilities • Coordinate the entire bid lifecycle, from identifying opportunities to submitting final proposals., • Collaborate with subject matter experts to gather information, clarify requirements, and craft compelling responses., • Ensure all bids are compliant, accurate, and submitted by deadlines., • Maintain bid libraries, templates, and supporting materials to support consistency and quality., • Assist with pipeline tracking, bid planning, and progress reporting., • Proofread, format, and quality-check content for clarity, accuracy, and adherence to brand standards., • Contribute to the ongoing improvement of bid processes, tools, and best practices. Person Specification • 1–2 years’ experience in bids, proposals, tendering, or a similar role., • If you don't have bids experience, but have experience in busy roles such as content coordination, project management, managing workflows at a communications agency, or supporting sales functions who work on complex sales in to the public sector then it could still be worth applying., • Strong writing, editing, and document production skills., • Able to interpret tender requirements and coordinate responses accordingly., • Ability to interact effectively with a range of senior stakeholders., • Proficient in Microsoft Office (Word, PowerPoint, Excel)., • Experienced in working within tight deadlines in fast-paced settings. Commitment to Diversity Talent Frame are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.

Business Support Coordinator Orpington, Kent | £30,000 - £35,000 | Permanent We are working with a well-established and growing professional services organisation to recruit a highly organised and proactive Business Support & Recruitment Coordinator. This is a pivotal, hands-on role supporting senior leadership while playing a key part in recruitment coordination, business operations, and management reporting. It’s ideal for someone who enjoys variety, responsibility, and being at the centre of a fast-paced environment. The Role Leadership & Business Support • Managing complex diaries, scheduling meetings, and coordinating calendars, • Preparing meeting packs, reports, and presentations, • Taking minutes and tracking actions to completion, • Acting as a key point of contact across teams, • Supporting leadership with day-to-day administration Recruitment Coordination • Managing end-to-end recruitment administration, • Posting job adverts and responding to candidate enquiries, • Screening CVs and conducting initial telephone interviews, • Coordinating interviews and maintaining candidate trackers, • Liaising with agencies and third-party suppliers HR & Office Support • Coordinating new starters and onboarding processes, • Supporting payroll and HR administration, • Managing shared inboxes and handling incoming enquiries About you: • Has experience in a business support, team assistant, or recruitment coordination role, • Ideally has a background in recruitment or business support (rather than pure HR), • Is highly organised with excellent attention to detail, • Communicates confidently at all levels, • Is proactive, adaptable, and solutions-focused, • Can handle confidential information with professionalism What’s on Offer • Salary up to £35,000, • Orpington, Kent, • Discretionary annual bonus, • Structured training and development, • Opportunity to grow within a supportive, professional environment

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

About True We are True, the fastest-growing global platform of innovative talent management products and services. Our retained search professionals partner with high-growth, tech-enabled companies to place the entrepreneurial leaders of tomorrow. Our clients are inventive, high-growth brands backed by leading venture capital and private equity firms, as well as established public organisations. With offices in North America, EMEA, and APAC, our team of industry and functional specialists leverage their deep networks to connect compelling companies with the world’s top talent. Since 2012, True has grown and expanded to offer a customisable platform of products and services for developing leadership. From talent-management software, leadership assessments, and an inclusive job platform aimed at increasing diversity in executive hiring, we are reinventing the antiquated ways of the executive search industry and building the executive talent firm of the future. True was founded on the belief that doing good is the pathway to doing well. Our success is a by-product of doing the right thing—treating people right, listening to new ideas, and keeping culture at the heart of our business. At True, building your own brand and shaping your professional journey isn’t just an option, it’s an expectation. About The Role The Engagement Coordinator (EC) at True Search will act as a vital team member supporting Partners and Principals in search execution both in office and remote. The EC role is indispensable and integral, ensuring clients and candidates receive a consistent white glove experience, while helping to build and maintain a productive, happy, and welcoming work environment. An EC will be accountable for managing scheduling, interfacing with C-suite executives both internal and external, travel coordination, document creation, database maintenance, and expense reporting. Over the course of a search, an effective EC will function similar to a project manager owning our client/ candidate journey from start to finish. What you’ll do EC: Owns the search calendar, prioritises appointments and works directly with partners, clients, and candidates to define the search schedule Supports Partners with BD-related scheduling, expense reconciliation and calendar management Maintains Thrive database of all search-related candidate and client information Coordinates travel for partners and candidates- both domestic and international Processes expense reporting for partners and candidates Who you are Flexible - able to pivot at a moment’s notice, adapt and prioritise to changing environments Organised - process driven, obsessed with the details and accuracy- getting it right the first time Problem Solver - independent thinker, proactively finding solutions to overcome obstacles both simple and complex Professional - excellent communication skills, orally and in writing; confident and self-aware Business Acumen - understands the big picture; knowledge and interest in operations and strategy, holistic understanding of evolving business needs Preferred Solid experience supporting Partners / Senior level executives in an executive search firm, professional services firm, or similar type of role is also a plus Proficient Skills Using Apple And G-Suite Applications Experience Proven track record of managing numerous projects and competing demands with tight deadlines and daily/weekly deliverables True is an equal opportunity employer. We are committed to cultivating a culture where all are welcomed, included, and given opportunity. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Are you a Dental Practice Manager, Deputy Practice Manager, Lead Receptionist, or Treatment Coordinator looking to move from clinic operations into DentalTech? About Medicasimple Medicasimple is a fast-growing Dental Practice Management software company serving more than 10,000 healthcare professionals across 1,500+ clinics. We help dental practices run their operations, patient journeys, communications, and growth more efficiently through modern software, automation, and AI-supported workflows. We are now hiring our first UK-based team member after the founder. This is not a traditional clinic role, and it is not a typical corporate sales role. We are looking for someone who understands how a dental clinic really works day to day, from reception and patient communication to reporting, treatment coordination, practice operations, and software workflows. As our Founder’s Associate, you will work directly 1:1 with the founder to help build and scale Medicasimple in the UK market. You will use your real-world dental experience to support growth, customer research, sales, operations, product feedback, and UK market expansion. If you want to turn your clinic experience into a broader career in DentalTech, SaaS, growth, and operations, this role is designed for you. --- What You’ll Work On You will support the founder across the UK growth journey, helping bridge the gap between Medicasimple and UK dental practices. This will include: • Finding, researching, and engaging potential dental clinics and partners in the UK, • Supporting outreach, product demos, and follow-ups with practice owners, clinical directors, and practice managers, • Using your clinic experience to understand customer needs, objections, workflows, and pain points, • Helping turn manual dental practice workflows into clearer, more scalable processes, • Supporting market research, competitor research, customer research, and internal briefings, • Helping manage communication across prospects, customers, partners, and internal teams, • Testing and improving workflows using modern tools, automation, and AI-supported processes, • Working directly with the founder on the highest-priority UK growth and operational projects each week This role will be broad, fast-moving, and hands-on. You will learn how to turn your dental operations knowledge into scalable sales, onboarding, customer, and operational workflows. --- What Makes This Role Different You will not just "assist" the founder. You will be one of the first people building Medicasimple's UK presence and helping shape how we grow in the market. From 6 people to 600 clinics You may already be comfortable managing a busy clinic team, supporting dentists, reception, nurses, patients, and daily operations. In this role, you will learn how to use that same dental operations knowledge to engage, support, and influence hundreds of clinics across the UK. From clinic reports to scalable systems You may already be used to reports, spreadsheets, and dental software workflows. Here, you will learn how modern SaaS teams use automation and AI tools to make those processes faster and more scalable. From using tools to building systems You may have used tools like ChatGPT before. Here, you will learn how AI-native teams build systems, improve workflows, and increase output without simply adding more manual work. You will be trained to work with tools such as AI agents, Salesforce, Slack, Notion, Make.com, n8n, and modern automation workflows, so you can reduce repetitive manual work and focus on higher-value growth, customer, and operational projects. This is a role for someone who wants to learn fast, take ownership, and stay close to real company-building decisions. --- Who You Are • You have 3-5+ years of solid experience in a UK dental practice, ideally as a Dental Practice Manager, Deputy Practice Manager, Lead Receptionist, or Treatment Coordinator., • You understand dental practice workflows, patient communication, reception operations, treatment coordination, reporting, and the daily challenges of running a clinic., • You have experience using dental software such as SOE/Exact, Dentally, R4, Aerona, or similar systems., • You are ready to move beyond day-to-day clinic operations and build a broader career in DentalTech, SaaS, growth, and operations., • You are based in London or able to work from London regularly., • This will be a mostly in-person role as we establish our UK base, starting from a coworking space before moving into a dedicated office around Shoreditch, Hoxton, or nearby East London areas., • You have the right to work in the UK without requiring employer visa sponsorship., • You are curious, adaptable, and eager to learn new tools quickly., • You are organised, reliable, detail-oriented, and comfortable working in a fast-moving environment where priorities can evolve quickly., • You are comfortable speaking with dental professionals, following up consistently, and moving work forward without waiting for every instruction., • You are interested in sales, growth, operations, customer research, automation, and founder-level execution. Previous startup, SaaS, sales, operations, or automation experience is a plus, but not required. Dental sector experience, curiosity, and execution matter more. --- What You'll Get • First-hand exposure to how an international SaaS company operates and enters a new market, • Direct mentorship from the founder, • A move from clinic operations into a broader DentalTech and SaaS career path, • Monday to Friday working pattern in a modern business environment, • Hands-on experience with AI, automation, CRM, SaaS operations, customer research, and growth workflows, • The opportunity to be one of the first people building Medicasimple's UK presence, • A role with real ownership, responsibility, and long-term career upside --- Why Join Medicasimple? At Medicasimple, you will not be a small part of a large machine. You will be one of the first people building our UK presence, working directly with the founder, and experiencing how a modern SaaS company grows with AI, automation, and speed. If you are hungry to learn, comfortable with responsibility, and excited by the idea of building something from the ground up, we’d love to hear from you. Equal Opportunity Statement At Medicasimple, diversity and excellence go hand in hand. We are committed to building an inclusive workplace and welcome applicants from all backgrounds. We encourage you to apply regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Job : Office & Administration Coordinator Location : Central London Type : Full time / Permanent / Hybrid (3 / 4 days on site ) Salary : Max £ 35,000 pa Sector : Media / Tech We’re partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team. This is a dynamic, hands-on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating a seamless and professional workplace. You’ll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams. • Oversee the day-to-day management of a busy London office, • Act as the first point of contact for visitors and incoming calls, • Coordinate office logistics including suppliers, facilities, meeting rooms, and catering, • Liaise with building management, security, and external vendors, • Support leadership with meeting coordination, expenses, and administrative tasks, • Organise internal meetings, events, and company-wide initiatives, • Arrange Board-level meetings, including venues and logistics, • Provide ad hoc EA support, including diary and travel coordination, • Take ownership of office Health & Safety processes and compliance, • Proven experience in office coordination and administrative support, • Highly organised, proactive, and able to juggle multiple priorities, • Professional, personable, and confident dealing with senior stakeholders, • Strong attention to detail with a high level of discretion, • Confident using Microsoft Office 365 (Word, Excel, PowerPoint), • Experience with tools such as DocuSign, Adobe, or Canva is a bonus, • A collaborative team player who takes pride in delivering a great environment Apply today !

Office Co-ordinator London – Office Based £30K - £35K basic salary 14 month contract ( Maternity cover) My client is a fast growth fintech based In central London. After 8yrs UK trading, they have disrupted the market with their innovative lending solution allowing SME business owners to take control of their finances, business growth & access to flexible funding… They have a ambitious thriving working culture with a team of 70 people striding towards company growth, career progression & continual improvement… We are looking for a proactive, dedicated & organised office co-ordinator who can support Head of HR in making the office a brilliant place to be for both visitors & customers whilst supporting with Post, Reception phone & other ad hoc activities! This is a highly visible, presence-driven role. You'll be the first person people see, the one who keeps everything ticking, and the go-to for anything office-related. The best people in this role are naturally organised, take real pride in their environment, and stay one step ahead without being asked. If that sounds like you, we'd love to hear from you. Responsibilities • Taking full ownership of the physical office, ensuring it's clean, organised and guest-ready at all times. You'll complete structured walk-arounds each day, covering meeting rooms, shared spaces, kitchens, coffee machines, water points, fridges and plants, resolving or escalating anything that needs attention, • Employee & Visitor Experience: Acting as the primary point of contact for the office, welcoming visitors professionally and warmly, managing all building meeting room bookings, and building a strong working relationship with the building reception and facilities team. You'll also support logistics for internal events, team meetings and client visits. Getting involved with planning and overseeing company events, charity initiatives and celebrations, • Phones & Communications: The office phone line is a key customer-facing channel, and you'll be the first voice our clients and prospects hear. You'll be responsible for answering and managing all inbound calls professionally, routing them efficiently and ensuring messages are taken accurately and followed up on, • Post: you'll own all outbound legal post end-to-end, preparing, logging and dispatching contracts, legal notices and other formal correspondence with precision and within required timeframes. You'll also manage general inbound post and courier bookings, and support online chat channels as needed, • Supplies, Stock & Facilities: Managing all office supplies and consumables proactively, monitoring stock levels, placing orders before things run out, maintaining organised storage areas, and following up on any building facilities issues until they're resolved, • Onboarding & Offboarding Support: Supporting the physical onboarding experience for new starters; preparing desks, arranging access passes and coordinating with IT and HR, • Admin & Sales Support: Providing ad hoc administrative support to the Sales team, helping with documentation and record keeping when the team needs an extra pair of hands. Supporting the wider team when required with domestic and international travel bookings Requirements: • 2+ years experience in an office coordinator or receptionist role ( Ideally within a tech, fintech or scale up business environment), • Confident and professional on the phone, you understand that every inbound call is an important customer interaction, • Highly organised with strong attention to detail, particularly around documentation and post, • A clear, professional communicator in person, on the phone and in writing, • Comfortable managing multiple tasks simultaneously without things slipping, • Someone who takes genuine pride in their environment and the experience they create for others, • Fully comfortable being office-based five days a week, thrives on in person interaction

We are a small London startup with the ambition to change education with ML-powered tutoring. Our flagship product is a mobile application for teaching English to intermediate and advanced learners. We’re on the verge of solving one of the biggest challenges in education – making high-quality, personalised learning accessible to everyone. What was once technologically impossible is now within our grasp. We’re looking for a People & Operations Coordinator to support recruitment, HR, office management, and help build a strong team culture. This would be well-suited to someone early in their career, looking to get broad experience in an exciting tech startup! What you will do 🚀 • Recruitment: As we grow, you'll be a key part of building our team - coordinating with recruitment agencies, managing applications and interviews, and sourcing candidates., • Events: We run a regular AI & Education tech meetup in London and a fortnightly Conversation Club for English learners. You'll help organise both and ensure they run smoothly., • Conferences: We regularly attend conferences worldwide covering AI, education, and software development. You'll help identify the right events, handle the logistics, and attend some of them yourself., • Culture & Office Management: You'll keep the office running day-to-day and be the driving force behind our social events and team culture., • …and more! This is a generalist role in a small team, so no two weeks will look the same. Essential skills 🙏 • A natural people person - you thrive on building relationships and bringing energy to a team, • Highly organised, with strong attention to detail, • Experience in a technical environment - you may have a STEM degree or work experience at a tech company, • Ability to juggle multiple tasks and priorities at once, • Strong written and verbal communication skills, • Proactive and self-directed - you can spot what needs doing without being asked, • Comfortable with technology and keen to use AI tools to work smarter Desirable Skills 👌 • HR and/or recruitment experience, • Experience managing events, • Understanding of employment law What we can offer ✨ • Flexible hours and hybrid working - 4 days per week from our Central London office, • A real-deal startup adventure: you'll be hopping on a major project while it's still in the works!, • Company-provided lunch, • 25 days annual leave, • Competitive salary, • Unlimited learning & development budget - courses, books, conferences etc.