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A remote healthcare organization is seeking a detail-oriented Remote Medical Assistant to provide administrative and clinical support.

Job Description MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm) on a remote basis. Experience handling California cases is a plus, though not required. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. Essential Duties and Responsibilities: • Provide administrative and secretarial support to assigned attorneys/paralegals., • Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents., • Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents., • File legal documents with state and federal courts (e-filing knowledge is a must)., • Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing., • Update and maintain client files in a timely manner., • Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.)., • Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented., • Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting., • Assist in the timely submission of conflict checks., • Consistently provide friendly and helpful telephone support for assigned attorneys., • Prepare for trial as needed by assisting paralegals and attorneys. Candidate Requirements: • Minimum of a high school diploma required (college degree is preferred, but not required)., • Minimum of five (5) years of experience as litigation administrative assistant., • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus., • Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent., • Communication: Demonstrate excellent verbal and written communication skills., • Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments., • Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines., • Teamwork: Contribute to building a positive team spirit and support the success of colleagues. Personal Attributes: • Ability to work efficiently in a fast-paced environment., • Highly organized with strong attention to detail., • Self-motivated and capable of independent work., • Excellent verbal and written communication skills., • Professional in interactions with a wide variety of individuals., • Skilled in prioritizing and managing multiple tasks., • Consistently punctual with excellent attendance., • Flexible and willing to assist wherever needed., • Demonstrates understanding of and adherence to firm policies and procedures., • Comfortable working in a high-volume, deadline-driven environment with shifting priorities., • Strong problem-solving skills. Why Should You Apply? MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.

Job DescriptionAbout Baird & Warner Real Estate Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary: Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency. We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) and Edison Park (7280 W Devon Ave, Chicago IL 60631) offices. The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success. This is a part-time, on-site position with expected hours Thursday-Sunday 9am-5pm (not a remote position). Must have reliable transportation to be able to support both offices. Essential Duties & Responsibilities: • Greet visitors, answer incoming calls, and route questions to appropriate departments., • Manage front desk location’s email inbox, triaging questions and supporting our internal and external customers., • Schedule meetings and prepare conference rooms accordingly., • Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents., • Oversee mail and package fulfillment, both incoming and outgoing., • Confidently and securely open and close office as shift requires, following detailed procedures and instructions., • Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory., • Process photos for agents on both the MLS and in creating brochures., • Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices., • Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.Requirements:, • Real estate knowledge is a plus, • Strong written and verbal communication skills, • Positive attitude and professionalism, • Ability to multi-task & prioritize, • Strong computer skills - including Google platform and Microsoft Office, • Motivated, self-starter who can work independently and as part of a team, • Excellent organizational skills and attention to detail, • Adaptability and flexibility are key factors for someone to succeed in this role, • Desire to grow in your position and accept new responsibilities, • Professional appearance, • ProactiveSkills & Experience:, • High school diploma or equivalent required., • Previous real estate experience preferred., • Administrative assistant experience preferred. Salary Range $18 - $22 per hour

Job DescriptionLocation: Skokie, IL Job Description: Are you tech-savvy, detail-oriented, and ready to make a real impact? Join our dynamic in-office team at our innovative telehealth clinic as a Medical Assistant! In this essential role, you'll be at the forefront of patient care, reviewing vital signs and collaborating with healthcare providers to ensure our remote patients receive top-notch support. If you have strong clinical skills and a passion for exceptional patient service, we want to hear from you! Key Responsibilities: • Conduct thorough assessments of patient vitals, from blood pressure to heart rate, and document results meticulously for provider review., • Partner with healthcare providers to manage remote patient data and ensure timely follow-ups for any abnormal readings., • Energize communication between remote patients and healthcare providers, addressing inquiries with enthusiasm and guidance., • Keep our electronic health records (EHR) organized and accurate, ensuring all patient information is up-to-date and compliant with HIPAA regulations., • Collaborate with the healthcare team to craft and implement comprehensive patient care plans based on vital signs and clinical findings., • Educate patients and fellow nurses on effective health monitoring techniques and the importance of accurate reporting for remote care., • Assist in various administrative tasks related to patient care, managing communications, and essential reporting with flair!Qualifications:, • Certification as a Medical Assistant (CMA, RMA, or equivalent) is preferred., • Previous experience in a clinical setting is a plus., • Strong understanding of medical terminology and vital sign assessment., • Proficiency with electronic health records (EHR) systems and other healthcare software., • Exceptional communication skills—both verbal and written—with a focus on engaging and supporting patients., • Excellent organizational skills If you’re passionate about making a meaningful difference in patients' lives and excited to thrive in a fast-paced healthcare environment, we encourage you to apply for the Medical Assistant position!

Job Description Are you ready to be the cornerstone of our community, managing operations and fostering connections that transcend the basic introductions? If you're passionate about people and property, this is the role you've been waiting for! As one of the nation’s largest multi-family and student housing community developers, The Dinerstein Companies has completed over 75,000 multi-family apartments and 44,000 student housing beds in 26 states. TDC is an integrated company specializing in the development, construction, and property management of the nation’s finest apartment communities, with over sixty years in business. Whether it’s luxury mid-rise, high-rise residences or the most innovative off-campus student housing, TDC has the experience, expertise, and reputation for developing premier apartment communities. We are an experienced company. Not a management company. We wake up daily with a renewed mission towards genuine hospitality and authentic care. We seek to build and encourage relationships that create lasting memories. People will know why we love our work by how they feel after each encounter with our team and our communities. The extra degree of customer service makes all the difference. TDC looks for dynamic individuals eager to be the face of our company, brand, and property in our markets. Team members should embody the Core Values of The Dinerstein Companies. As the Assistant Manager, you will play a critical role in our community. You will have the mojo and constantly work to improve our community’s operations. You will wear many hats and understand the general workings of an apartment community from the ground up. You will deliver top-notch service to all our clients and residents. You will be expected to work accurately, effectively, and efficiently. As our Assistant Community Manager, you will be expected to: • Process renter’s applications for approval., • Address matters involving residents and their needs., • Contribute to the community's success by maintaining all aspects of bookkeeping and general administrative responsibility in the office., • Handle all AR., • Help ensure that invoices are processed (manager specific)., • Maintain and review individual resident lease file documents for accuracy., • Ensure vendor documents meet compliance requirements., • Reconcile property accounts monthly., • Process move-ins and move-outs., • Leasing activity - phone calls, emails, touring, and leasing apartments., • 2 years of experience as an Assistant Manager or Bookkeeping role in multifamily housing., • Prior experience with affordable/income-restricted and high-end communities is a plus., • Knowledge of generally accepted accounting principles., • High school diploma or GED certificate., • Must meet company background investigation, credit screening, and drug screening., • Comprehensive health coverage: Medical, dental, and vision insurance provided., • Robust retirement planning: 401(k) plan available with employer matching., • Financial security: Life and disability insurance for added protection., • Flexible financial options: Health savings and flexible spending accounts are offered. Apply Today! Are you ready to be the driving force behind our community, where connections flourish, neighbors become friends, and the sense of home is palpable? Take the first step in joining us by submitting your resume to: We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law

Job Description THE ORGANIZATION HACE is a national non‐profit organization dedicated to the advancement of Latino professionals. Since 1982, we have served as a resource for Latinos in the workplace and a source of expertise and insight for employers in attracting, retaining, and developing workforce leaders. HACE champions Latino professionals and their advancement in the workplace in partnership with employers and educational institutions. Visit for more information. POSITION HIGHLIGHTS The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven, and collaborative environment. This position plays a key role in supporting executive effectiveness, internal operations, and organizational communication while contributing to an inclusive and well-functioning workplace. KEY RESPONSIBILITIES EXECUTIVE & LEADERSHIP SUPPORT • Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed., • Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities., • Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed., • Proactively manage and maintain complex calendars, anticipating scheduling conflicts weeks and months in advance and recommending solutions., • Assist in email management and, when appropriate, draft and send correspondence on behalf of the CEO and Chief of Staff when appropriate. Review prospecting leads and schedule follow-up meetings with potential corporate sponsors, donors, foundations, community relations and other stakeholders for the CEO., • Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations., • Assist in the planning and participation of weekly staff meetings, and other internal activities., • Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates., • Assist with Human Resources related administrative activities, including onboarding new staff., • Support data collection, entry, outreach, and database management across departments., • Provide administrative and logistical support during HACE's Summit, awards dinner, program event, partnership/fundraising events, and other major events., • Coordinate travel arrangements for HACE staff and volunteers., • Associate's degree or equivalent experience required; Bachelor's degree preferred., • Minimum 3 years of experience as an Executive Assistant supporting senior-level executives in a fast-paced, constantly changing environment., • Proven ability to handle multiple tasks effectively and meet deadlines., • Demonstrated ability to manage complex calendars and competing priorities., • Willingness to occasionally work outside of normal business hours as needed for events or during peak periods., • Demonstrated ability and proficiency with the Microsoft Office Suite., • Experience using essential workplace technology; familiarity with CRM systems preferred (HubSpot a plus)., • Must be self-motivated, flexible and able to manage multiple tasks with a strong attention to detail, • Exceptional customer service and relationship-building skills., • Excellent verbal, written, and interpersonal communication skills Salary Range: $40,000-$55,000 Agency Benefits: Medical, Dental, Vision, 403(b) Match, PTO, Tuition Reimbursement, Public Service Loan forgiveness and 12 paid holidays. Location: Chicago-Based, Hybrid/Remote (but must travel locally in city of Chicago, 35%) HACE is an equal opportunity employer committed to building high‐performing teams that mirror the communities we serve.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position. This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in. The Position Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. Key Responsibilities • Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information, • Collaborates on projects focused on client interfacing, document management, data entry, and data management, • Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management, • Bachelor's Degree or equivalent professional experience, • Minimum of 1-2 years of experience in a law firm setting, • Familiarity with Document Management Systems, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), • Experience with data entry or data management, • Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus, • Familiarity with web-based collaborative tools and work management software a plus, • Experience with team messaging and instant messaging platforms a plus, • Experience with email and calendar management, meeting coordination, and direct client interaction, • Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines, • Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously, • Excellent written, verbal and interpersonal communication skills, • Comfortable working in a collaborative, national team environment supporting attorneys and paralegals, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Job Overview The Audit team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team. As the Administrative Assistant, you will support the Audit team with day-to-day duties, including administrative, organizational, and process-driven projects that help facilitate the internal and external operations of the Audit team and support excellent client service. We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a fast-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least one day in the office at our Chicago, IL location. Days could vary based on workload. Responsibilities • Monitor and manage the shared inbox, ensuring timely response and completion of incoming requests., • Prioritize Financial Statement tasks to maintain efficient turnaround times., • Audit Engagement Documentation Management, • Provide cross-functional administrative support to audit, tax, and executive assistant teams., • Provide administrative and operational support to the firm., • Client Support, • Correspondence, • Billing, • Assembly/Scanning/Bookmarking, • Department administrative overflow, • 1 to 3 years of relevant administrative assistant experience in a small to mid-size fast-paced office environment, • Proficient in MS Office Suite (Excel, Word, and Outlook) and Adobe Systems, • Highly detail‑oriented and well‑organized, with the ability to manage multiple tasks in a deadline-driven environment, • Strong communication skills, both written and verbal, will be necessary, • Monthly & seasonal overtime is required (February-June, August – October), including evenings and weekends Topel Forman is a leading certified public accounting firm in Chicago and Denver, providing a wide range of attest, accounting, tax, advisory, and consulting services to individuals, professionals, closely held and family-owned businesses and corporations across the United States. At Topel Forman, you'll find the high level of talent and expertise you'd expect from a larger firm, but with accessibility and collaboration that are usually only available at a smaller organization. You can expect to work directly with clients, senior-level management, and partners with knowledge of various disciplines. A proactive, hands-on approach to our clients allows you to grow in your expertise and advance in your career. For more information on Topel Forman, please visit our website at . Benefits • Competitive salary range between $60,000-$65,000, • 35-hour average workweek, • Flexible working options Internet requirements for working remotely: We require an internet plan with the following minimum upload and download speeds for best connection: 100+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.

Job Description The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a portfolio of commercial office and industrial properties including marketing, operations, and financial activities. Essential Duties and Responsibilities: • Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards., • Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits., • Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements., • Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges., • Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems., • Process all accounts receivable and accounts payable, including proper review to ensure accuracy., • Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition., • Administer and process annual tenant survey., • Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly., • Maintain building reports such as leasing activity, building square footage, stacking plans and floor plans, capital expenditure/tenant improvement records., • Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services., • Assist with bidding activities., • Review tenant billings for accuracy and approval; review aging reports and collections efforts., • Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors., • Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training., • Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures., • Assist with client communications; prepare and deliver timely, accurate, and complete reports., • Perform other duties as assigned. Qualifications: • Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred, • Intermediate skills with Microsoft Office Suite required; knowledge of MRI and Kardin preferred., • Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed, • Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions, • Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations, • Intermediate level of analytical and quantitative skills required, • Strong organizational skills with an inquisitive and entrepreneurial mindset, • Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team, • Must possess the desire to lead and receive instruction on development of leadership skill set, • Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions, • Ability to travel daily to assigned properties as necessary, • Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client, • Ability to read and write English in order to understand manuals and procedures, and to write reports Physical Requirements: Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs. NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range$50,000—$60,000 USD About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: . All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job DescriptionPosition Summary: Casa Central’s Early Learning Academy provides high quality, comprehensive early childhood services for young children and families, prenatally to five. The Home-Based program option offers weekly home visits focused on work with children and their families. The Home-Based Administrative Assistant/Floating Home-Visitor performs a variety of administrative tasks, in addition to supporting home visitor vacancies. This position generates programmatic orders, handles small program projects, drafts program documents (i.e., flyers, surveys). This role will support the EHS home visitors, and their related services such as preparing and planning home visits, ensure the implementation of family engagement services, when the caseload of a vacant home visitor position cannot be carried by another home visitor or beyond the capacity for the Home-based Supervisor. Essential Duties and Responsibilities Include the following, other duties as assigned: General Administrative Tasks Approve timesheet and ensure compliance with agency and funder guidelines, ensuring that daily activities are within the allowable activities approved by the agency. Prepare and maintain records and reports necessary for the program. Maintain office and program area in manner appropriate to the standards of the organization. Ensure materials, supplies, food, etc., are ordered and readily available for program use. Interpret and act on administrative decisions and policies. Read and prepare reports on breakdowns of data and summarize information to facilitate review by the administration. Examine and check reports and databases for completeness and accuracy; determine compliance with established requirements and conduct follow-ups on discrepancies. Give information to the public and staff members on questions not requiring the attention of administration. Establish and maintain a complete and detailed filing and data management system. Take meeting minutes. Program-Specific Activities Ensure compliance with all Early/Head Start Program Performance Standards, including as interpreted by Start Early, as well as with relevant federal, state, city, and accrediting/licensing body regulations and requirements. Engage in Active Supervision strategies to support the safety, well-being, and appropriate supervision/oversight of children at all times. Act in accordance with the program’s Standards of Conduct, building respectful relationships with families, honoring parents/caregivers as their children’s first and most important teachers, and maintaining strict child, family and staff confidentiality at all times. Provide appropriate information and referrals on phone inquiries ranging from routine matters to complaint problems of a delicate nature. Conduct a minimum of bi-weekly home visits for each assigned child/family. Prepare and plan for home visits with families and monthly socializations when assigned by the Home-based Director and/or Supervisor. Complete home visit observation documentation, ensuring comprehensive services are implemented as required by Head Start Performance Standards in the Early Head Start Home-based option. Ensure proper documentation is entered into ChildPlus including home visits, socializations, attendance, and other necessary documentation per assigned child/family, as needed. Participate in team meetings with home visitors to receive feedback regarding data, team lesson planning, planning for socializations, and team activities. Participate in reflective supervision with program director. Program Support Assist program director to successfully fulfill their role as leader, manager and overseer of resources at the site. Support with socialization and parent meeting activities, including scheduling, ordering food and supplies, welcoming participants, etc. Performance & Quality Management Nurture positive and collaborative working relationships with other agency staff and outside stakeholders and partners. Implement the agency mission, philosophy, and core values to direct daily work and decision-making. Adhere to agency policy. Cultivate a professional and respectful work environment. Be actively involved with, and knowledgeable about, the agency’s Performance Quality Improvement (PQI) structure and process. Community Outreach Actively and enthusiastically support recruitment efforts to ensure that the program is fully enrolled year-round, including periodically attending health fairs, resource fairs, and community events, including evening and weekend events to connect with families and share information about early childhood programming. General Requirements: Sensitivity to cultural diversity is required. Will be subject to drug and alcohol screening, as well as aptitude and skills testing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to perform the essential functions. Education/Experience: Associate degree in early childhood education, Social Work, Business Administration, or a related field. At least 2 years of experience working in early childhood/family support, or home visiting programs. Knowledge of modern office practices, procedures, business equipment and of English, spelling and math. Familiarity with elementary principles of business and accounting. Good judgment in making decisions, recognizing established procedures and resourcefulness in addressing challenges. Ability to work effectively under pressure. Ability to handle administrative details independently. Ability to establish and maintain harmonious working relationships with others and the public. Careful attention to detail required. Language Skills: Bilingual in Spanish required. Computer Literacy & Knowledge Skills Abilities: Word processing; spreadsheets; internet skills; data entry skills and in managing Microsoft applications to facilitate communication. Preferred knowledge of ChildPlus or other online database systems. Mathematical Skills: Basic mathematical skills are required. Operating Environment and Working Relationships: Ability to work within an interdisciplinary team as a cooperative and supportive team member. Ability to establish relationships with families from diverse backgrounds. Acts as clerical assistant to the Administrator establishing and maintaining daily schedule, screening calls, mail, and unscheduled visitors, as well as handling routine inquiries. Shows initiative and otherwise relieves supervisor of clerical detail and minor administrative matters while acting only on general instructions. Knowledge of Head Start Performance Standards preferred. Decision Making Authority: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or scheduled form and convey needed information with stakeholders in a manner which improves early learning experience for children/families. People Management: Ability to utilize reflective practices to provide support to volunteers, interns, and team members. Strong people skills, ability to express oneself clearly and effectively, superior interpersonal abilities, ability to get along with diverse persons and personalities. Must be tactful, mature and flexible. Remote Work/Technology (WIFI)/Mobile Phone Usage: Not eligible for remote work. A personable mobile phone is required and therefore is eligible for mobile phone reimbursement. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands. Must be able to lift and carry 25lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The content of this job description is not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job DescriptionPosition Summary: Under the guidance of the Program Supervisor, this position is responsible for providing ongoing medical monitoring of participants in accordance with the Illinois Department on Aging (IDOA) Community Care Program, for Adult Day Services. The program nurse assumes responsibility for completing psychosocial and medical assessments on all participants during the intake process and monitors participants’ physical wellbeing on a daily basis. This position also prepares participants’ plans of care and up-dates them semi-annually. The program nurse also participates in participant care planning processes/meetings in collaboration with other AWC staff. Essential Duties and Responsibilities Include the following, other duties as assigned: Participant Service Delivery Conducts a medical and psychosocial assessment on all new AWC participants as part of the intake process; completes annual psychosocial and medical assessments on all current participants. Conducts weekly well-being phone calls to all participants who are not attending the program. Prepares participants’ plans of care (based on IDOA’s or MCO’s plan of care and physical examinations) and up-dates them semi-annually. Actively participates in participant care planning meetings in collaboration with other AWC staff. Closely monitors participants’ physical wellbeing on a daily basis. Documents incidents and relevant conversations and meetings with participants/caregivers, in the Nursing Notes and/or Progress Notes section of participants’ files, and via the program’s participant database. Completes nurse’s notes at least monthly or more often as needed for each participant and secures nurse’s notes in each participant file, in a timely manner. Completes daily rounds and takes notes to monitor and document progress associated with Participant Care Plans; completes nursing notes. Monitors and records blood pressure weekly with the assistance of center’s C.N.As. Monitors and records weights monthly with the assistance of center’s C.N.As. Monitors all annual physical examinations and ensures that they are up-to-date. Directly manages medication administration to participants, as needed and authorized by physicians. Maintains and updates the list of all participants’ current medication, as applicable. Documents all medication information, including medication administration to participants, utilizing the program’s Daily Medication Log. Ensures that all medications are stored and secured/locked at all times, in accordance with agency and program policies and procedures. Ensures that all physician orders regarding medication and any diet restrictions, are confirmed and accurately documented in participants’ files. Sends out letters to caregivers to notify them when medications are running low. Updates Medication Logs Monthly. Provides consultation and assessment (as needed) regarding participant injuries, which may occur within the AWC (e.g. falls, slips, and other types of medical concerns). Initiates EMS support (911) as needed. Contacts family members/caregivers when any injuries have occurred to participants, as needed. Responsible for ensuring that physicals, medications list and emergency contact information for participants and staff is up-to-date at all times. Informs participants’ caregivers/legal representatives, as well as CCU case managers, of any notable changes in participants’ physical health or behavior. Provides information and referral to participants or their family members, related to other health-related community resources. Ensures privacy for all nursing care provided in the facility. Maintains the confidentiality of all participants’ medical information. Program Support Ensures that the program’s First aid kit is fully stocked at all times, and is responsible for coordinating replacement of items needed, after any use. Solely responsible for the handling of sharps and needles (e.g. Epipen, injections) associated with the care of participants while in the Center. Directly manages the safe collection, securing and disposal of all sharps and needles. Serves as the liaison to external vendors (e.g. Medway) to coordinate the regular pick-up and removal of sharps and needles, or whenever needed. Under the guidance of the Supervisor or Director, coordinates contractual/temporary nursing services when needed to ensure appropriate nursing coverage within the AWC. Monitors medical supply inventory and communicates supply needs to the administrative assistant in a timely manner. Facilitates quarterly overviews of emergency procedures to staff. Conducts and/or coordinates monthly participant workshops or staff in-service training, as requested by Program Supervisor, regarding health related topics. May conduct program tours when needed. Prepares nursing and/or monthly service/activity reports, as requested by Program Supervisor. May be required to perform other duties, as assigned by Program Supervisor. Performance & Quality Management Is actively involved and knowledgeable of the agency’s Performance Quality Improvement process and supports all PQI activities. Incorporates the agency mission, philosophy, and core values into daily work and decision-making. Adheres to agency policies and procedures. Adheres to the agency’s Universal Precaution and Exposure Control Plan policy, including handwashing before and after performing any service to participants. Adheres to the agency’s Mandated Reporting policy and reports any concerns regarding older adult abuse or neglect. Promptly reports any/all hazardous conditions and situations that pose a threat to staff, participants or agency, according to the agency’s Incident / Accident Reporting procedures and IDOA Critical Event Reporting procedures. Actively participates in staff meetings and in regular supervision with assigned supervisor. Attends seminars and workshops, as requested, to enhance current knowledge and/or skills related to aging issues. Nurtures positive and collaborative working relationships with other agency staff as well as outside providers. Cultivates a professional and respectful work environment. Submits personal time sheets and is accountable for daily activities within the allowable activities approved by the agency. General Requirements: Sensitivity to cultural diversity is required. Will be subject to drug and alcohol screening, as well as aptitude and skills’ testing. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to perform essential functions. Education/Experience: Minimum Registered Nurse (RN) state credentials required; Prior experience working with older adults is strongly preferred. Must be willing to complete any required onboarding training and ongoing in-service training as needed. Certification: Must be CPR and RN certified. Must be able to provide written copy of active certification/license. Language Skills: Bilingual in Spanish and English required. Computer Literacy & Knowledge Skills Abilities: Computer literacy is required. Must possess the ability to competently and routinely use a computer to enter and/or retrieve data. Must be proficient in the use of Microsoft Office applications including but not limited to: Outlook, Word, Publisher, and Excel; report writing, and ability to access and use the internet and web-based data sites, when needed. Mathematical Skills: College-level math skills preferred; minimum High School level math skills are required. At minimum, must possess the ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Must have the ability to complete reports and vouchers accurately. Ability to read, create and summarize statistical reports is also preferred. Operating Environment and Working Relationships: Ability to work independently and collaboratively, as indicated. The nurse interacts regularly with supervisor and colleagues, direct service staff, participants, caregivers and other staff throughout the agency. Must demonstrate tact, professional composure and diplomacy when interacting with others. Must work collaboratively with diverse populations. Must demonstrate patience and a supportive demeanor when engaging with AWC participants and their family members/caregivers. Decision Making Authority: Under the guidance of the Program Supervisor, the nurse must demonstrate the ability to work independently in executing tasks, utilizing good judgment and sound decision-making; must demonstrate discernment regarding issues or situations, which warrant supervisory attention. People Management: This position does not supervise others. Other Skills or Abilities: Must demonstrate excellence in interpersonal communication. Professional image and presentation expected, at all times. Must possess good time management and organizational skills. Must be able to travel to other locations throughout the city or state as part of professional development trainings, conferences or other events. On rare occasions, this position may require a working lunch. Remote Work/Technology (WIFI)/Mobile Phone Usage: Not eligible for remote work. A personal mobile phone is not required and therefore not eligible for mobile phone reimbursement. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands. Must be able to lift and carry 25lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The content of this job description is not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job DescriptionBenefits: • Dental insurance, • Health insurance, • Paid time off, • Parental leave, • Tuition assistance POSITION HIGHLIGHTS The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven, and collaborative environment. This position plays a key role in supporting executive effectiveness, internal operations, and organizational communication while contributing to an inclusive and well-functioning workplace. KEY RESPONSIBILITIES EXECUTIVE & LEADERSHIP SUPPORT • Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed., • Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities., • Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed., • Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations., • Assist in the planning and participation of weekly staff meetings, and other internal activities., • Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduatesOFFICE, OPERATIONS & EVENT SUPPORT, • Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates., • Assist with Human Resources related administrative activities, including onboarding new staff., • Support data collection, entry, outreach, and database management across departments., • Provide administrative and logistical support during HACEs Summit, awards dinner, program event, partnership/fundraising events, and other major events., • Coordinate travel arrangements for HACE staff and volunteers., • Associates degree or equivalent experience required; Bachelors degree preferred., • Minimum 3 years of experience as an Executive Assistant supporting senior-level executives in a fast-paced, constantly changing environment., • Proven ability to handle multiple tasks effectively and meet deadlines., • Demonstrated ability to manage complex calendars and competing priorities., • Willingness to occasionally work outside of normal business hours as needed for events or during peak periods., • Demonstrated ability and proficiency with the Microsoft Office Suite., • Experience using essential workplace technology; familiarity with CRM systems preferred (HubSpot a plus)., • Must be self-motivated, flexible and able to manage multiple tasks with a strong attention to detail, • Exceptional customer service and relationship-building skills., • Excellent verbal, written, and interpersonal communication skills Salary Range: $40,000-$55,000 Reports to: Executive Operations and Special Events Manager Location: Chicago-Based, Remote (but must travel locally in city of Chicago, 35%) Medical, Dental, Vision, 403(b) Match, PTO, Tuition Reimbursement, and 12 paid holidays HACE is an equal opportunity employer committed to building highperforming teams that mirror the communities we serve. Flexible work from home options available.