Receptionist / Legal Assistant
2 days ago
Lafayette
Job Description Overview Our law firm is a respected and client-focused firm focused on estate planning and successions, dedicated to providing exceptional legal services. We are seeking a professional, reliable, and detail-oriented Receptionist/Legal Assistant to join our team. This position plays a crucial role in shaping the first impression our clients experience, both in person and over the phone. As the Receptionist/Legal Assistant, you will be the welcoming face and voice of our firm. This role is essential in ensuring smooth daily operations by providing dependable administrative support and delivering an exceptional first point of contact for clients. You will balance front-desk responsibilities with a variety of office tasks that help keep the firm running efficiently. Duties • Greet visitors and clients at the front desk with professionalism and courtesy, • Manage multi-line phone systems, directing calls appropriately and taking messages, • Schedule appointments and coordinate calendar management for staff and clients, • Handle customer inquiries via phone, email, or in person, providing excellent customer support and service, • Maintain organized physical and electronic filing systems, including legal files and case documentation, • Scan, copy and prepare documents and correspondence, • Draft, proofread, and edit legal documents, correspondence, and forms, • Assist with preparing files, assembling legal packets, and organizing supporting documentation, • Ensure accuracy, proper formatting, and professionalism in all legal and administrative documents, • Proofread documents to ensure accuracy and professionalism, • Assist with supply ordering, mail handling, and general administrative support, • Run office-related errands as needed, • Assist team with additional tasks as assigned, • Proven experience in office administration, clerical work, or reception role; legal experience is a plus, • Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook, Planner, PowerPoint), technology, and data entry skills, • QuickBooks experience is a plus, • Familiarity with multi-line phone systems and phone etiquette, • Excellent organizational skills with the ability to manage multiple tasks efficiently, • Strong attention to detail for proofreading documents and maintaining accurate records, • Strong customer service orientation with professional communication skills, • Ability to handle confidential information discreetly and responsibly, • Professional appearance and demeanor This position offers an engaging work environment where organizational skills and customer service excellence are valued. The successful candidate will play a key role in maintaining efficient office operation while providing outstanding support to clients and staff alike. Compensation: Commensurate with experience.