Trabajos administrative assistant en New York - Page 20

We have an opening for a full time Admin Assistant position. The Executive Administrative Assistant provides essential support to the Food & Beverage leadership team in a fast-paced, client-facing corporate environment. In addition to administrative responsibilities, this role plays a critical part

Job DescriptionWe are looking for a skilled Administrative Assistant to join our team in Buffalo, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of office activities, assisting with detailed correspondence, and maintaining organizational systems. If you excel in multitasking and have a keen eye for detail, we encourage you to apply. Responsibilities: • Manage incoming mail by sorting and distributing it efficiently., • Draft responses to incoming correspondence and review outgoing communications for accuracy., • Coordinate and schedule meetings and travel arrangements for staff., • Organize and maintain both physical and electronic filing systems., • Serve as the primary liaison between staff, employees, and the public to facilitate information flow., • Utilize Microsoft Office tools to create reports, correspondence, and other essential documents., • Perform scanning and save documents in electronic formats as required., • Enter data accurately into Microsoft Access, Excel, and Word documents., • Operate office equipment, such as scanners and fax machines, with proficiency., • Take on additional tasks as needed to support office operations.• Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint., • Strong verbal communication skills to interact effectively with team members and the public., • Excellent organizational skills and attention to detail., • Ability to handle multiple tasks and prioritize them effectively within daily schedules., • Demonstrated ability to work independently with minimal supervision., • Previous experience with medical conduct processes is a plus., • Familiarity with data entry and electronic document management systems., • Skilled in operating office equipment and maintaining filing systems.

Job Description Position: Project Manager or Jr. Project Manager Salary: 50k-90k depending on experience Benefits: Medical, Dental, Vision, PTO Overview The Assistant Project Manager is responsible for supporting the Project Management team in coordinating all aspects of construction projects, including planning, scheduling, procurement, and communication with field teams, subcontractors, suppliers, and internal stakeholders. This role is essential in ensuring that projects are executed efficiently, on time, and within budget. Key Responsibilities * Review project plans and specifications to fully understand the scope of work. * Assist the Project Manager in developing detailed scopes of work and preparing cost breakdowns for vendor and supplier negotiations. * Support the Project Manager in establishing material lead times to ensure timely procurement and execution by subcontractors. * Research alternative materials or methods when lead times or costs impact the project schedule. * Contribute to the development of the project’s Bill of Assembly (detailed cost estimate by building system). * Assist in processing purchase orders and contracts, ensuring all necessary exhibits and attachments are included. * Update and distribute the project schedule weekly, as developed by the Project Manager and Field Superintendent. * Administer subcontractor requirements and submittals, maintaining compliance with contract terms and updating the submittal log. * Upload and maintain all project documentation on the company’s cloud-based file management system for access by field and design teams. * Record and distribute meeting minutes for project and field coordination meetings. * Review subcontractor and vendor invoices to ensure consistency with contract terms and notify the Project Manager and Accounting team of discrepancies. * Support the Accounting team in verifying contract and insurance compliance. * Assist in assembling requisition packages by gathering necessary documentation from subcontractors and vendors. * Serve as the Project Manager’s right hand to help achieve project goals and ensure successful delivery. Requirements * Strong organizational, time management, and follow-up skills. * Experience in construction or a degree in architecture, engineering, or a related field. * Associate degree or equivalent required. * Minimum of 2 years of experience in administrative or Assistant Project Manager roles. * Solid understanding of standard construction terminology. * Proficiency in Microsoft Word, Excel, and Microsoft Project. Pay Details: $50,000.00 to $90,000.00 per year Search managed by: Andrew Khanija Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Administrative Assistant is responsible for assisting the Chair and Faculty of the Basic Science department.Additional responsibilities include assistance to the Office manager and clerical, administrative, and secretarial functions required for the effective operation of the Basic Science depar

The Program Assistant reports to the Associate Dean of Student Development and/or Assistant Director or his/her designee and assists other office staff as needed. Associate's Degree and two years of administrative experience; excellent customer service skills and strong organizational skills; (OR) H

About the Opportunity As Special Assistant to the CEO, you are part of the engine that makes our office and the organization operate. You are the owner of calendar and logistics and administrative support that ensure the CEO can lead effectively each day.

The Office Assistant supports the Arc team.The role involves a variety of administrative functions.This includes normal administrative tasks and special projects.We function in many areas of the globe in venture capital (including Europe and Israel) and in real estate in the United States.The succes

Executive Assistant / Personal Assistant. Handle personal assistant tasks as needed. Prior experience as an executive assistant or administrative assistant required.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www. Benefits Information: Beacon Hill offers a robust benefit package including, but not lim

OfficeTeam - JobID: 02960-0013225892-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Executive Administrative Assistant. Primary Functions of the Executive Administrative Assistant role include:. The company is expanding and looking to add a highly-motivated Administrative Assistant to join the Administrative team.

Atria Senior Living - [Administrative Assistant / Secretary] As a Receptionist at Atria Senior Living, you'll: Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department; Retrieve messages from voice mail and forward to appropriate personn

The Family Care Program Administrative Coordinator plays a vital role in supporting the Family Care Director and ensuring the smooth operation of the Family Care Program. This position is responsible for managing administrative tasks, maintaining compliance documentation, coordinating financial proc

OfficeTeam - JobID: 02920-0013320215-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

As the Executive Assistant, New York Operations, you will be responsible for administrative and clerical tasks assigned by our Executive Officers. Performs all other duties as assigned by executive management. Act as a leader within the company.

Old NavyOld Navy - JobID: 332215 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Old NavyOld Navy - JobID: 321694 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Old NavyOld Navy - JobID: 332493 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

The Administrative Assistant will ensure smooth operations in the on-site Shiftsmart office infrastructure. You will be primarily working with the Senior Executive Assistant to assist in office support, including but not limited to event planning and coordination, kitchen and office supply restockin

The Assistant District Manager works closely with the District Manager to support and inform the Board's planning, administrative/operational and outreach activities. The Assistant District Manager's responsibilities include but are not limited to:. Assist the District Manager in training and superv

Serve as back-up lead when Office Manager is out of office in all functions related to the smooth, effective and efficient running of the Bridgewater Office. Assist the Bridgewater, NJ based Office Manager with daily office operations, ensuring a smooth and efficient workplace environment. Serve as

Old NavyOld Navy - JobID: 331970 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Medical Assistant Ii-Hematology/Oncology-Greenlawn, Long Island-Full Time-Day-Offsite. The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care.

Morgan Stanley's Wealth Management Investment Solutions organization is seeking an Executive Assistant to support several Managing Directors with a variety of administrative, organizational, and logistical responsibilities.Investment Solutions is a division within Morgan Stanley Wealth Management th

Job Type: Part TimeBenefits:401(k)Group Rate Employee Benefit Program (telehealth and other benefits)Paid time offOn-the-job trainingPaid orientationPaid trainingSchedule:Monday to Friday (3-5 days depending on hours/availability)Experience:Medical/Therapy Reception or similar Medical Office: 2+ yea

Mount Sinai - Roosevelt Hospital - West Building [Office Assistant / Receptionist] As an Executive Administrative Assistant at Mount Sinai, you'll: Coordinate executive schedules and meetings; Manage communication and correspondence for executives; Organize travel arrangements and itineraries; Prepa

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. Office administrative duties such as preparing email and written correspondence.

Aramark - JobID: 603079 [Office Assistant / Receptionist] As an Administrative Support Worker at Aramark, you'll: Perform administrative functions such as distributing mail, ordering and stocking supplies, answering phones, and greeting visitors; Assist unit management with clerical tasks in relatio

The Executive Assistant will be responsible for providing comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. Anticipate the executive's needs and proactively address potential issues or roadblocks wit

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate

The Administrative Assistant will be the first point of contact/face/front line of our program. A minimum of one-year experience in an administrative setting.

Hilton Hotels - JobID: HOT0C1CE [Office Assistant / Receptionist] As an Administrative Assistant at Hilton, you'll: Provide the hotel executive team with administrative support including typing, filing, answering telephones, maintaining appointment calendar, making travel arrangements, note-taking a

Administrative Assistant provides a high level of administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Advanced knowledge of

Old NavyOld Navy - JobID: 332602 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Administrative Assistant Opportunity.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant.In this position you will be making a difference each and every day.We have a sincere drive towards the goal of helping m

Administrative Assistant / Remote] - Anywhere in U. Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointmen

Medical Assistant I-Internal Medicine-Hewlett Ny-Full Time-Day-Offsite.The Offsite Medical Assistant I Provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care.

FIA's Office of Project Services is recruiting for one (1) Administrative Job Opportunity Specialist, M3 to function as Regional Manager, who will:. Direct and monitor the timely preparation of management activity reports (for the Assistant Deputy Commissioner and Executive Regional Managers) that s

Support the lead teacher in preparing engaging, developmentally appropriate materials and activities inspired by the children's interests. Communicate regularly with the lead teacher and administrative team. We are seeking a warm, collaborative, and proactive Assistant Teacher to join our Reggio Emi

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. Office administrative duties such as preparing email and written correspondence.

Job SummaryWe are looking for a friendly, caring, and adaptable person who is VERY comfortable with computer and phone skills.Patient Account Management, including payments, insurance verification, authorizations and knowledge of basic billing information is Required.Primarily in our Ronkonkoma Loca

JobID: REQ_658972 [Office Assistant / Receptionist] As an Admin Support Team Member at Macy's, you'll: Organize the Store Management Office, execute operational administrative functions, and oversee scheduling maintenance; Keep the vault and other cash functions balanced daily; Distribute reports fr

Certificate of Medical Assistant training or equivalent is a plus;. Batash Endoscopic Weight Loss is seeking a full-time Medical Assistant to join our team. As a Medical Assistant you will be responsible for providing administrative support to ensure efficient operation of the facility.

The Executive Assistant II - TDS provides a senior level of dedicated executive administrative support, performing a diverse range of administrative tasks that involve a range of complexity. As seasoned Executive Administrative Assistant, you will provide dedicated support for a Global Compliance ex

PIMCO is a global leader in active fixed income with deep expertise across public and private markets.We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets.Our flexible capital base and deep relati

We are seeking a highly organized and proactive Administrative Assistant to support senior leadership in a dynamic, fast-paced environment.

TD Bank - JobID: R_1446365 [Administrative Assistant] As a Sales Support Specialist at TD Bank, you'll: Perform variety of activities for an LOB designed to support, enhance and increase overall sales performance; Administer ongoing sales and marketing support programs equitably according to plan de