Executive Assistant to Founder/Executive
9 days ago
Bryan
Job DescriptionSalary: Location: College Station, Texas (with travel as needed) Type: Full-Time Travel Requirement: Occasional travel expected (domestic) Position Overview We are seeking a dynamic, highly organized Executive Assistant to provide dedicated support to a Founder/Executive who oversees multiple ventures in the engineering, construction, technology, and government sectors. This is a unique opportunity to contribute meaningfully across several early-stage startups and established companies, ensuring seamless operations and assisting with both professional and occasional personal tasks. Key Responsibilities • Executive Support:, • Manage and maintain complex calendar appointments, meeting coordination, and travel arrangements., • Serve as a primary point of contact for internal and external communications on behalf of the Founder., • Draft and prepare reports, memos, presentations, and correspondence., • Attend key meetings, document minutes and action items, and ensure timely follow-ups., • Conduct research and prepare executive-level briefs on industry trends, competitors, and operational strategies., • Support contract and document management in coordination with vendors, clients, and legal advisors., • Operational & Administrative Duties:, • Manage office and business logistics across multiple entities., • Monitor and maintain digital tools including email systems, websites, etc., • Ensure compliance with company and industry policies and standards., • Interface with cross-functional teams and vendors, including legal, HR, and technology service providers., • Relationship & Stakeholder Management, • Act as a key liaison between the Founder and internal staff, investors, clients, vendors, and partners across all businesses., • Serve as a gatekeeperstrategically prioritize access to the Founder while preserving goodwill and professionalism., • Build and maintain strong, positive relationships with executives, including navigating high-pressure personalities with diplomacy and discretion., • Support relationship development and follow-up communications with business and community leaders., • Represent the Founder in meetings when needed and ensure appropriate documentation of action items., • Collaborate with other administrative and operational staff to ensure seamless support across entities., • Personal/Lifestyle Support (up to 10%):, • Assist with personal errands, scheduling, and travel for the Founder., • Support personal or event logistics as needed. Qualifications • Minimum of 3 years of experience as an Executive or Administrative Assistant, ideally supporting C-level leadership., • Proven ability to multitask, prioritize, and handle confidential information with discretion., • Exceptional communication and interpersonal skills., • Proficiency with Microsoft Office Suite and familiarity with QuickBooks or other bookkeeping tools., • Experience working in dynamic, high-growth, or startup environments is a plus., • Must be based in or willing to relocate to College Station, Texas., • Comfortable with occasional travel and working flexible hours to accommodate executive schedules. Key Attributes • Proactive: Able to anticipate needs and act without requiring extensive direction., • Organized: Skilled at creating order, refining processes, and handling multiple workflows simultaneously., • People-Oriented: Builds rapport easily and effectively navigates relationships across all levels of an organization., • Politically Astute: Understands how to navigate interpersonal and organizational dynamics to protect time and preserve relationships., • Adaptable: Comfortable switching contexts between companies and projects, and shifting priorities quickly.