Executive assistant jobs in Miami, Florida - Page 4Create job alerts

The Admin Assistant 3 is responsible advanced clerical and related administrative work reporting to a Director/AVP. Employees utilize a variety of office skills and considerable judgment in relieving the executive of administrative details. The Admin Assistant 3 is responsible advanced clerical and

Executive Assistant / Integrator.Executive Assistant | Chief of Staff Support | Operations Coordinator).Location: Miami, FL (Aventura Area) Full-Time, On-Site.Salary: $70,000 $80,000 (DOE) + bonus opportunity.This position is not with EfficientAide.It is a full-time, in-person opportunity with one

The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. The Executive Assistant has de

Our client, a world-class and fast-growing plastic surgery clinic, is seeking a high-performing Executive Assistant to support the organization's Chief Executive Officer (CEO). Executive & Operational Support. Provide proactive, day-to-day support to the CEO as the primary executive partner.

Executive Assistant – Full‑Time (Onsite 5 Days A Week). Provide executive-level support to partners, including calendar and schedule management. High level of discretion and professionalism working with executives and clients.

Assists the executive in setting business unit strategy and goals that enhance compliance with laws and policy aligned with the overall organizational strategy. Plans, performs, and/or coordinates the most significant types of managerial assignments, encompassing all program and functional areas of

A minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or senior administrative professional. We are seeking a highly organized, discreet, and proactive Executive Assistant to support our C-suite executives based in Miami. Executive Assistant, Carlyle Aviation Partners.

This unique role combines elements of executive assistance, project management, and personal support for a high-profile principal. Keep multiple ongoing projects organized, updated, and on track. Proven experience in a high-level executive assistant, personal assistant, or project management role.

Itaú Unibanco is the largest bank in Latin America, operating in 18 countries and celebrating 100 years of history in 2024.Alongside its scale and stability, Itaú is undergoing an enterprise-wide transformation, embedding AI, advanced analytics, and digital platforms into core business decisions,

Seeking a polished Executive Assistant to support 2 Executive Vice Presidents of Strategy (NYSE: CRH). Work with global Executive Assistant team. Coordinating tasks with other Executive Assistants when appropriate.

Staffmark Group is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least five years of administrative support experience from a corporate environment. The applicants MUST speak Spanish fluently and is a non-negotiable requirement of this role. Administrative Assistant position is a 12 month contract working onsite at our client are responsible for general office support, including but not limited to: • Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics., • Handles highly confidential and sensitive client information with the utmost discretion., • Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner., • Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner., • Prepares and distributes correspondence, agendas, letters, reports or other documents as requested., • Supports the onboarding of new hires., • Organizes and ships materials to clients as needed. Responds and follows up on client requests., • Works with conference and catering services for client engagements as needed. Qualifications • Fluency in Spanish is required and will be reviewed during interviewing process., • Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government., • Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information., • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication., • Extreme attention to detail and organizational skills, with ability to prioritize tasks., • Quick learner and self-starter with excellent anticipation skills., • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary., • Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment., • Highest degree of integrity, professionalism, and diplomacy is required., • Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required., • Familiar with expense platforms such as SAP Concur., • Supportive team player with a positive attitude., • Ideal candidate has at least 5+ years of experience.

Bilingual Administrative Assistant. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Proven experience as an Administrative Assistant or Receptionist.

A highly respected, mission-driven organization is seeking a polished and proactive Executive Assistant to the CEO to serve as a strategic partner and right hand to executive leadership. The Executive Assistant will provide high-level administrative and strategic support to the CEO, managing complex

This range is provided by Executive to CEO.

Job Description Are we the road to your future? We are currently searching for an experienced Commercial Diver to support our Southeast Region located in Maitland, FL, Tampa, FL, Miami, FL or Sunrise, FL. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. The candidate will be an Assistant Inspector helping to perform bridge safety inspections, writing, and reviewing inspection reports. The candidate will visit various bridges throughout Florida to aid with structural inspections of bridges and other structures. What you’ll be doing: • Performing topside and underwater bridge inspections of culverts to large complex bridges, • Develop inspection reports, review, and entry What you need to have: • Commercial Diver Graduate from an ADC accredited school, • SCUBA Certified with extensive SCUBA experience, • Boat operation experience, • 70% Local In-State Travel required, overnight stays may be required, • Strong writing and communication skills, • Basic knowledge of Microsoft Office, Excel, Teams, and Outlook, • Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines, • If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role, • Valid driver’s license, • A satisfactory motor vehicle report (MVR) Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: • Employee Stock Ownership Plan (ESOP), • Medical, Dental, & Vision, • 401(k) retirement savings plan + employer matching, • Paid Time Off (PTO) and holidays, • Employer-Paid Life/AD&D insurance, • Employer-Paid short-term disability and long-term disability, • Wellness incentives, • Student Debt Retirement Match, • Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.” – Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Florida

We are looking for an Executive Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. Oversee and maintain the CEO’s calen

A fast-growing organization in Miami is seeking an Executive Assistant to support the CEO in both professional and personal affairs.Be one of the first applicants, read the complete overview of the role below, then send your application for consideration.This role requires exceptional organizational

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Job DescriptionSalary: About EdgeUno EdgeUno is a US-based technology infrastructure company operating across Latin America, including Colombia, Brazil, Mexico, Argentina, Peru, and Ecuador, enabling digital businesses to scale with high performance and reliability. We provide connectivity, IP transit, private networks, data center, bare metal, and cloud solutions to ISPs, hyperscalers, content providers, and global technology companies, designing and operating our own infrastructure platform to ensure low latency, security, and operational resilience across the region. About the Role We are looking for an IT & Office Support Intern to join our team on a part-time basis. This opportunity is designed for a 4th or 5th year university student in Information Systems, Computer Science, IT, Telecommunications, Networking, or a related field who wants to gain practical experience in a professional office environment. This role combines light technical support and office logistics responsibilities, while also providing secondary assistance in general office administration. The person in this position will help ensure that office technology, connectivity, meeting room setups, day-to-day operational needs, and selected administrative office tasks are properly organized and running smoothly. What Youll Do • Provide basic onsite technical support for office equipment and day-to-day technology needs., • Assist with internet, Wi-Fi, network, and connectivity setup for meetings, executive sessions, and internal events., • Help prepare, organize, label, and maintain cables, adapters, devices, and related technical materials., • Support meeting room readiness by checking screens, connections, power access, and internet availability before important meetings., • Troubleshoot basic hardware, connectivity, and office technology issues when needed., • Assist with office logistics and operational tasks that help maintain a smooth and efficient workplace., • Support basic office administration tasks such as monitoring office supplies, helping keep common areas organized, and assisting with internal office coordination., • Assist the Executive Assistant with selected administrative and onsite support tasks when required., • Help coordinate office visits, guest readiness, and small internal events, ensuring spaces, materials, and connectivity are prepared in advance., • Collaborate with internal stakeholders to ensure technical and operational requirements are resolved in a timely manner., • Help keep visibility and order over office support items, technical supplies, and small equipment inventory. What Were Looking For • Advanced level Spanish or Portuguese ( this is a must), • Currently pursuing a university degree in Information Systems, Computer Science, IT, Telecommunications, Networking, or a related field., • Must be a 4th or 5th year student., • Availability to work part-time onsite, Miami Office., • Basic understanding of computer hardware, peripherals, and office technology., • Basic knowledge of networking, internet connectivity, routers, access points, and cable management., • Proactive mindset, willingness to help, and ability to handle varied responsibilities., • Good communication skills and service-oriented attitude. Nice to Have • Previous internship or hands-on experience in technical support, office IT, or networking., • Familiarity with meeting room setup, Wi-Fi troubleshooting, or structured cabling., • Basic Spanish communication skills. This is an excellent opportunity for someone who is proactive and eager to learn!

Job Description What you’ll be doing: We are looking for a responsible part-time Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. A day in your life might include… • Answer and direct phone calls, • Organize and schedule appointments, • Write and distribute email, correspondence memos, letters, faxes, scanning and forms, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • A smile and positive attitude!, • A welcome collaboration! Teamwork makes the dream work & at El Car Wash we depend heavily on our team to work together. Being a true Team player is a must!, • The ability to work four hours a day Monday through Friday, • Proven experience as an Administrative Assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task Founded in 2011 and proudly headquartered in Miami, El Car Wash is Florida’s #1 express car wash and we’re just getting started. At EL, we’re not just washing cars. We’re transforming the car wash experience. With state-of-the-art technology, eco-friendly practices, and an unmatched customer experience, El Car Wash is setting a whole new standard. Our unlimited wash programs, customer-first amenities, and innovative services make us a destination, not just a stop. At El Car Wash, our people drive our success. We’re passionate about creating a fantastic work environment, empowering neurodivergent individuals, supporting our Veterans, and giving back to the communities we call home. From partnerships with the Florida Panthers and Detroit Lions, to collaborations with Baptist Health, AdventHealth, and Zoo Miami, we’re committed to making a difference- both on and off the road. Join a team that's fast-growing, community-driven, and committed to excellence. Your career is about to shine! El Car Wash is an equal opportunity employer

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.We are proud to partner with a highly respected and well-established personal injury law firm in Downtown Miami that is recognized for aggressively advocating on behalf of injured clients and securing exceptional results. The firm is passionate about making a meaningful impact for individuals affected by negligence and is seeking a dedicated Legal Assistant to support its busy and dynamic litigation team.Position SummaryThe Legal Assistant will provide administrative and legal support to attorneys and paralegals handling plaintiff-side personal injury matters. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while maintaining a client-focused approach. The ideal candidate is proactive, professional, and experienced in supporting high-volume personal injury cases from intake through resolution.Key Responsibilities • Provide day-to-day administrative and legal support to attorneys and paralegals, • Open and maintain client files, ensuring all documentation is accurate and up to date, • Draft, proofread, and prepare legal correspondence and case-related documents, • Coordinate scheduling for depositions, mediations, hearings, client meetings, and IMEs, • Communicate professionally with clients, insurance adjusters, healthcare providers, and court personnel, • Assist with obtaining medical records, billing records, and other case-related documentation, • Manage attorney calendars, deadlines, and court filing schedules, • Prepare and organize exhibits, discovery materials, and trial binders, • Maintain detailed case notes and update case management systems regularly, • Ensure compliance with court rules, filing procedures, and internal deadlines, • Provide exceptional client service and maintain confidentiality at all timesQualifications, • 4+ years of experience as a Legal Assistant in personal injury law preferred, • Knowledge of Florida court procedures and e-filing systems strongly preferred, • Excellent organizational and multitasking skills with strong attention to detail, • Strong written and verbal communication skills, • Proficiency with Microsoft Office Suite and case management software (e.g., Needles, Clio, SmartAdvocate), • Ability to work efficiently in a fast-paced, team-oriented environment, • Professional demeanor with a client-first mindset, • Bilingual in English and Spanish highly preferredBenefits, • Competitive salary commensurate with experience, • Health, dental, and vision insurance, • Paid time off and firm holidays, • 401(k) with firm contribution, • Collaborative and supportive team environment, • Modern office located in Downtown Miami

Job Description The Part-Time Office & Executive Support Assistant provides hands-on administrative and operational support to ensure the smooth day-to-day functioning of the law firm. Working Monday, Wednesday, and Friday (full day), this role focuses on front-desk reception, office logistics, check preparation, mail and package handling, supply management, and direct assistance to the Firm Owner — including coordination of brand-related events and personal scheduling. No prior legal experience is required; the ideal candidate is reliable, organized, and comfortable juggling a variety of operational tasks in a professional environment. Compensation: $16 - $17 hourly Responsibilities: Reception & Client-Facing Duties: • Greet clients, visitors, and vendors in a professional and friendly manner., • Answer and direct phone calls; take accurate messages., • Address basic client inquiries and direct them to the appropriate team member., • Monitor and maintain inventory of office and kitchen supplies; place orders as needed., • Coordinate preparation and shipment of packages and mail (FedEx, USPS, couriers)., • Print, prepare, and organize checks for mailing or delivery., • Scan, rename, file, and organize documents and reports (physical and digital)., • Assist with printing, copying, and preparing correspondence for mailing., • Set up conference rooms for in-person client meetings (materials, lighting, ambiance, refreshments)., • Schedule and confirm personal and professional appointments on behalf of the Firm Owner., • Make phone calls, run errands, and handle miscellaneous tasks as directed (e.g., returns, pickups, purchases)., • Assist in the coordination and logistics of the Firm Owner's brand-related events and initiatives (vendor communication, supply purchasing, on-site setup)., • Provide general day-to-day support to help the Firm Owner stay focused on strategic priorities. Qualifications: • Educational Requirements: High school diploma or equivalent., • Experience: At least 1 year in an office, clerical, or customer-facing role. Legal experience is not required., • Language Skills (Required): Fully bilingual in English and Spanish — spoken and written. This is a non-negotiable requirement for the role., • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), ASANA, and basic office equipment (printers, scanners, postage machines). Comfortable with technology and quick to learn new tools. Familiarity with AI tools (ChatGPT, Claude, Gemini, or similar) is a strong plus. We're looking for someone who is tech-savvy and finds software intuitive, not intimidating., • Soft Skills: Highly organized, dependable, and able to juggle multiple tasks with minimal supervision. Strong attention to detail. Proactive — a "figure it out" mindset is essential., • Confidentiality: All team members are bound by the Firm's Attorney-Client Confidentiality Policy (POL-LEGAL-001), which requires strict protection of all client information during and after employment. This role has direct exposure to sensitive client and firm data and requires absolute discretion at all times., • Appearance and Demeanor: Professional presentation, warm interpersonal skills, and a service-oriented attitude., • Other: Must have reliable transportation for occasional errands. About Company SimplyLegal is a boutique law firm in South Florida led by a Latina woman attorney with a clear vision: build a modern, efficient, and people-first legal practice. We're a fast-growing team with ambitious goals and a culture that rewards initiative, curiosity, and ownership. What we offer: • A consistent and predictable schedule: Monday, Wednesday & Friday (full day)., • 12 paid holidays per year., • A small-team environment where your work has direct, visible impact., • Exposure to brand-building events and firm growth initiatives — not just paperwork., • A path to grow into a full-time role as the firm expands., • A team that values the "figure it out" mindset — we don't expect perfection, we expect effort, honesty, and a willingness to learn.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Real Estate Legal Assistant for its client's Miami office.Responsibilities • Prepare, review, revise, and proof various legal documents and correspondence, • Create and format documents, • Edit and track (i.e., redline) documents, • Assist attorneys and paralegals with pre- and post-transaction closings, • Handle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative edits, • Maintain both paper and electronic files, • Assist with conflict checks, and the opening and closing of client matters, • Prepare closing binders, • Perform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phonesQualifications, • 5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal), • Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel), • Experience with Document Management Systems (e.g., iManage), • Excellent organizational and communication skills, • Ability to meet tight deadlines and manage changing priorities, • Strong analytical and problem-solving skills, • Demonstrated initiative, good judgment, and the ability to manage multiple tasks

Job Description Company Description Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 400+ employees located in nine offices. Our Miami office is seeking a Marketing Assistant with 1-3 years’ experience to join our team. Our project types include Luxury Residential, Hospitality, and Mixed Use/Retail. Position Overview We are seeking a detail-oriented and highly organized Marketing Assistant to support our team with database management, scheduling, and administrative coordination. This role is ideal for someone who thrives behind the scenes, ensuring that systems, information, and timelines are accurate, current, and running smoothly. Key Responsibilities • Maintain and update marketing databases, including Deltek Vantagepoint and OpenAsset, ensuring data accuracy and consistency, • Organize and manage digital assets, project information, and marketing materials, • Assist with the creation, updating, and formatting of internal and external forms and documents, • Track deadlines, schedules, and team calendars to support ongoing marketing initiatives, • Coordinate with internal teams to gather and input project and personnel information, • Perform regular audits of databases and files to ensure completeness and quality control, • Support general marketing and administrative tasks as neededQualifications, • 1–3 years of experience in marketing, architecture, executive assistance, data entry, or a related field, • Strong attention to detail and commitment to accuracy, • Excellent organizational and time management skills, • Ability to manage multiple tasks and deadlines simultaneously, • Proficiency in Microsoft Office Suite (especially Excel) and familiarity with database systems, • Experience with Deltek Vantagepoint, OpenAsset, or similar platforms is a plus, • Strong communication skills and a collaborative mindsetPreferred Attributes, • Ability to work independently and proactively identify needs, • Comfort working with structured data and maintaining digital systems, • Interest in marketing processes, organization, and operational supportWork Environment This role requires a high level of organization, consistency, and follow-through. The ideal candidate enjoys creating order, maintaining systems, and supporting a team through reliable, detail-focused work. Employee Benefits • Health insurance, • 401K This is a full-time role based in our Miami office. Please note: • Remote work is not offered or available., • Relocation assistance is not provided for this position. Qualified and interested candidates should submit a cover letter and resume. Note: This description indicates, in general terms, the type and level of work performed, and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. No Third-Party Agencies or Submissions Will Be Accepted. Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Opportunities posted here do not create any implied or express employment contract between you and our company and can be changed at our discretion. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. Powered by JazzHR TikFzY8mf1

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm's global Am Law client is seeking a Corporate Legal Assistant. Join our client's Corporate Team as a Legal Support Specialist located in their Miami office. We are seeking a highly organized and results-driven professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills, attention to detail, and a proactive mindset are essential for success in this role. If you take initiative, anticipate needs, and provide strategic solutions, we invite you to join their team. This role will be based in their Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. This role involves managing legal documents, maintaining case files, coordinating attorney schedules, and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed. Key Responsibilities * Document Preparation & Management: Drafts, edits, proofreads, and organizes legal documents and correspondence. * File Organization: Maintains and manages legal files, ensuring accuracy and accessibility. * Billing & Time Entry: Processes attorney time entries, manages billing, and assists with collections. * Scheduling & Travel Coordination: Maintains busy calendars, schedules appointments, arranges complex travel plans, and processes related expenses. * Client & Attorney Support: Serves as a liaison between attorneys and clients, assisting in client relationship management. * Administrative Duties: Manages attorneys' emails and calls, processes expense reimbursements, and performs other office responsibilities as needed. Qualifications Skills & Competencies * Highly organized, detail-oriented, and able to multitask in a fast-paced environment. * Strong communication skills, both written and verbal. * Fluency in English and Spanish, including the ability to read and write business and legal documents in both languages; Portuguese is a plus. * Proactive and self-motivated, with the ability to work independently and collaboratively. * Exceptional client service skills with a professional and polished demeanor. * Ability to work under pressure and meet strict deadlines. * Flexibility to work overtime as needed. Education & Prior Experience * Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm. * At least two years of legal secretary experience at a mid-to-large law firm. * Experience in a fast-paced, executive-level work environment is highly desirable. * Bachelor’s degree or equivalent experience preferred. Technology * Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook. * Experience with iManage and/or Filesite is a plus.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking a Legal Assistant to support our attorneys and paralegals in handling a busy litigation caseload. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks in a deadline-driven environment. Prior experience in insurance defense is helpful, but we are willing to train a motivated candidate. Key Responsibilities: • Draft, proofread, and format correspondence, legal documents, and pleadings., • File legal documents electronically and in person with state and federal courts., • Maintain case files and organize both physical and electronic documents., • Schedule depositions, meetings, and court appearances., • Track deadlines and manage attorney calendars., • Communicate professionally with clients, court staff, and vendors., • Support billing processes and time entry as needed., • Prior law firm experience preferred (1+ years in litigation support or administrative role)., • Strong organizational and time management skills., • Excellent written and verbal communication abilities., • Familiarity with legal terminology and procedures., • Experience supporting attorneys in personal injury, workers' comp, or insurance defense., • E-filing experience with local, state, and federal courts., • Competitive salary based on experience., • Health, dental, and vision insurance., • 401(k) with employer match.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm is seeking a Real Estate Legal Assistant for our global AM Law firm client. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to apply. This role will be based in their Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Real Estate Legal Support Specialistsupports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed. Key Responsibilities * Assisting in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents and other practice specific documents. * Preparing closing statements and assisting in the drafting of closing documents. * Preparing closing disbursements, closing binders and title policies. * Assisting in drafting opinions, correspondence, memos and other documents. * Assisting attorneys in complying with client requests and requirements, including client specific billing requirements. * Managing practice calendars to ensure team operates efficiently. * Maintaining legal files (both paper & electronic), organizing and orderly filing documents. * Managing document deliveries and tracking final executed documentation. * Assisting with overflow work and other projects as needed. * Collaborating and working with paralegals and other legal support team members as applicable. * Receiving and evaluating telephone calls for supporting attorneys and conveying messages promptly. * Opening new matters, drafting engagement letters, making travel arrangements, processing reimbursement expenses, maintaining attorney calendars and other administrative duties Qualifications Skills & Competencies * Skilled in handling administrative tasks such as, travel arrangements, and processing of invoices and expenses. * Problem-solving skills and ability to prioritize and manage multiple activities. * Must be a self-starter, organized, able to work with a minimum of supervision. * Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook. * Strong attention to detail, organizational skills, and ability to manage time effectively. * Good interpersonal communication skills, both written and oral. * Ability to work under pressure to meet deadlines. * Experience handling real estate transactions and closings. * Experience coordinating title matters, lien searches and electronic recording (e.g., Simplifile). Education & Prior Experience * Bachelor’s Degree or equivalent experience is preferred * The ideal candidate will have seven or more years of experience working in a medium to large sized law firm in the firm’s Real Estate department. * Bilingual (English/Spanish) preferred as is experience with iManage. Technology * Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required