Trabajos executive assistant en Miami, Florida - Page 3Crear alertas

Job Description We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role for someone who is proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish. Key Responsibilities • Executive Support & Coordination: Manage the CEO’s dynamic calendar, scheduling meetings, internal check-ins, site visits, and operational reviews across Florida service areas., • Logistics & Travel Management: Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations., • Communication & Liaison: Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients, executive staff, franchisees, and vendors in both English and Spanish. Draft, proofread, and prepare professional correspondence, proposals, and internal memos., • Operational Meeting Preparation: Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations., • Office Management: Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events., • Experience: 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics, or related service industries., • Language Requirement: Must be professionally fluent (written and verbal) in both English and Spanish to effectively communicate with stakeholders, clients, and employees., • Location/Availability: Must be able to work full-time in the Miami, FL office., • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software is a plus., • Organizational Skills: Exceptional organizational, time management, and problem-solving abilities, capable of thriving in a fast-paced, sometimes unpredictable, operational environment.

Job DescriptionSalary: JOB POSITION:Accountants Executive Assistant REPORT TO:SrAccountant Manager WORK LOCATION: In person / In office JOB PURPOSE • Support and assist the accountant manager with daily tasks., • Receive, process, manage and file paperwork., • Attend to clients via email, phone calls, and in person., • Bachelors degree or equivalent., • One Year of experience as accountant/ financial specialist or a related field., • Must be analytical and resourceful., • Excellent written and verbal communication skills., • Must have the ability to work independently and as part of a team., • English is desired, Spanish is a must., • Above-average time management skills., • Great Interpersonal skills., • Attention to detail and organization are critical to this role., • Excellent organizational and analytical skills, multitasking skills, and priority criteria., • Be proactive and self-driven to fulfill all job responsibilities without close supervision., • Customer Service orientation., • Ability to multitask and perform duties outside the scope of work when necessary. 1. Serve as liaison between clients and the accountant manager. This includes receiving and screening phone calls and visitors, answering with tact and diplomacy, taking messages, and directing calls appropriately., 2. Coordinate work with other staff as needed., 3. Make calls to government governmental offices., 4. Maintain active communication with corporate departments., 5. Prepare and maintain tasks and database report., 6. Provide constant feedback to the accountants and sales team, ensuring internal communication for a more efficient process., 7. Maintain the confidentiality of company and client information in accordance with established policies., 8. Perform other duties and special projects as assigned by the department head., 9. Customer service: This position requires direct communication with clients., 10. Schedule meetings and send emails., 11. Handle printing, faxing, mailing, copying, scanning, filing, and emailing documents., 12. Compose and prepare letters., 13. Impeccable use of our CRM software to place orders, apply payments, complete projects and document interactions., 14. Follow up with actions, services and leads., 15. Maintain the confidentiality of company and client information in accordance with established policies., 16. Perform other duties and special projects as assigned by the department head., 17. Determine priority of matters of attention for the accountant manager; redirect matters to staff to handle, or handle matters personally, as appropriate., 18. Some accounting task will be required WORKDAY: Monday to Friday 9:30 am - 5:30 pm • It may be necessary to work longer hours during tax season. EMPLOYEE BENEFITS: (benefits will begin after 6 months) 10 Vacation days per year. 5 Personal and sick days a year. 5 Work from home days a year. 8 Holiday days a year. Job Type: Full-time Benefits: • 401(k) matching Education: • High school or equivalent (Required) Experience: • administrative assistant: 1 year (Required), • Accounting or financial: 1 year (Required) Language: • Spanish? (Required), • English (Preferred)

Job Description Do you want to build a better future? About Enfinity Global Enfinity Global is a purpose-driven company focused on making a positive impact on the planet by helping companies, governments, and individuals transition to a carbon-free and sustainable economy. Our role as a leading IPP is to develop, finance, build, operate, and own renewable energy assets in the long term in Europe, Asia, and the Americas through our offices in the USA, Spain, Italy, UK, Netherlands, India, and Japan. Our team of over 350 Enfiniters comprises seasoned finance professionals, as well as experienced project developers and operators with extensive industry experience across all stages of the project life cycle. We pride ourselves on being creative and innovative solution providers to our customers and partners. Job Description Enfinity Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level support to our executive leadership team. The ideal candidate will be responsible for managing day-to-day executive operations and communications, enabling the leadership to focus on strategic priorities and decision-making. This is a key role within a fast-paced, mission-driven company in the renewable energy sector. Key Responsibilities: • Provide high-level administrative support and assistance to the Executive Directors and/or other management staff., • Manage complex calendars, schedule internal and external meetings, and coordinate international travel arrangements., • Prepare high-quality documents, reports, and executive presentations., • Handle sensitive and confidential information with discretion and professionalism., • Act as a point of contact between executives and internal/external stakeholders., • Track key tasks, prioritize requests, and follow up on outstanding action items., • Provide logistical support for board meetings, investor relations, and corporate events., • Support cross-functional coordination with departments such as Legal, Finance, and Operations., • Maintain organized filing systems and up-to-date executive records. Requirements • Bachelor’s degree in Business Administration, Communications, International Relations, or a related field., • Minimum 5 years of experience as an Executive Assistant, preferably in multinational corporations or the energy sector., • Excellent command of English (advanced or bilingual level) and Spanish. Additional languages are a plus., • Proficient in Microsoft Office Suite, Google Workspace, Zoom, and other productivity tools., • Strong organizational skills and ability to handle multiple priorities in a fast-paced environment., • Exceptional written and verbal communication skills., • High level of discretion, integrity, and professionalism., • Flexibility to work across time zones and availability to travel if needed. In Enfinity Global, you will find a very dynamic and multinational environment in one of the most exciting and impactful industries. Here we will foster your professional and personal growth, and you will have the opportunity to actively contribute and make a real impact on climate change. Let’s build our future together. Visit to discover more about our culture and values. Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Paid Time Off (Vacation, Sick & Public Holidays), • Short Term & Long Term Disability

Job Description JOB TITLE: Clinical Research Coordinator REPORTS TO: Research Executive Director FLSA STATUS: Exempt GENERAL DUTIES • Perform work independently under the general guidance of a supervisor., • Create and/or maintain all documents and records related to the study., • Ongoing visits and correspondence with study participants to monitor the condition of patients and collect study data., • Careful documentation of participant data per study guidelines. Maintains study records in a timely and detail-oriented fashion., • Create study specific documents (telephone screen questionnaire, source documents, site-level and master-level general logs, intake forms, etc.)., • Screens potential patients for protocol eligibility. Presents trial concepts and details to the patients, participates in the informed consent process, and enrolls patients on protocol., • Coordinates patient care in compliance with protocol requirements. May disburse investigational drug and provide patient teaching regarding administration. Maintains investigational drug accountability. -In collaboration with the physician, reviews patients for changes in condition, adverse events, concomitant medication use, protocol compliance, response to study drug and thoroughly documents all findings., • Responsible for accurate and timely data collection, documentation, entry, and reporting., • Participates in required training and education programs. Participates in education and awareness of clinical research/active studies to clinical staff., • Identify quality and performance improvement opportunities and collaborates with staff in the development of action plans to improve quality., • Communicates with the physician regarding study requirements, need for dose modification, and adverse event reporting., • Ensuring that the necessary supplies and equipment for a study are in stock and in working order., • Manage the inventory of equipment, supplies, and laboratory kits and order more as needed., • Understands and follows technical instructions for operating clinical research equipment, problem solves when operational failures occur., • Knows the contents and maintenance of study-specific clinical research regulatory binders., • Receives supply and IP orders/shipments and confirms accuracy of delivery. This includes logging and storing the IP as per protocol and procedures., • Recruits and screens potential study participants and performs intake assessments., • Collects and processes laboratory specimens per protocol., • Sound knowledge of collection procedures for central and local laboratories., • Inputs data and patient information into electronic systems., • Administer questionnaires., • Assists in observing and informing the PI/supervisor of adverse events, including those reported by study participants., • Identifies, reports, and helps problem-solve protocol deviations and unanticipated occurrences., • Engage with study monitors and prepare for interim monitoring visits., • 2+ years of previous experience working in a research setting., • Excellent written and verbal communication skills., • Superior organizational and time management skills., • Capable of working independently with minimal supervision and also as part of a team., • Skilled with standard computer programs, including the MS Office suite., • Understanding of medical terminology as well as standard clinical procedures and protocols., • Attention to detail and the ability to accurately collect and record data., • Knowledge of good clinical practice (GCP) guidelines and regulations governing clinical research., • Proficiency in relevant computer software and electronic data capture systems., • Compensation depends on experience., • See benefits package for full list of benefits. Hours of work: Full-time position Monday - Friday; hours may vary based on the current needs of the company. Schedule will be based on a 40-hour work week. Overtime expectations: This position is not expected to have overtime. If overtime is expected, management will communicate with the Study Coordinator to adjust schedules with at least 2 weeks' notice. Work environment: Ability to lift up to 20 pounds for a short period and capable of standing for extended periods of time. Travel requirements: This position requires travel to the additional RASF/Gastromed locations if needed. Reporting To • 90-day probationary period upon commencement of employment, • Yearly evaluation with Vice President and Executive Director Employee Health Ins is covered at 100%. We also offer Dental, Vision, Life and 401K Benefits.

Job Description Position Summary: This position provides highly detailed and complex administrative support for the President including internal and external communications, project coordination and management of board communications and relations. This position requires initiative, ability to coordinate and prioritize a diverse range of responsibilities, strong communication and presentation skills and a desire to support members of the leadership team as needed. The individual in this position will be exposed to sensitive and confidential information, which requires a high degree of confidentiality. Duties and Responsibilities: • Manages daily functions of the President’s office and performs administrative duties for, and on behalf of the President., • Communicates with internal and external constituencies regarding various matters and composes and edits correspondence and other documentation, often requiring discretion; follows up as necessary., • Produces background information for proposals, provides data entry and data collection including charts and graphs using Microsoft Word, Power Point, Access, Excel and other computer applications. Composes reports and presentations for the President., • Coordinates projects and monitors initiatives of the President and the agency’s leadership team to support timely and successful completion., • Supports program operations through processing of contract documents, proposal development and managing general agency correspondence., • Prepares materials for distribution to board members, committee meetings and full board meetings including the creation of meeting minutes., • Completes all other job related duties as assigned., • Ensure the safety of all staff, volunteers, visitors and individuals receiving services at Easter Seals., • Act in compliance with Medical and Non-Medical Emergency Procedures., • Assist individuals in evacuating building during emergency situations to include but not limited to: fire drills and external disaster drills. Specific duties to be assigned by immediate supervisor., • Bachelors degree preferred., • Three years administrative support or related experience., • Health status appropriate to the physical and emotional demands of the job., • Detail oriented., • Excellent computer and organizational skills., • Ability to effectively communicate, verbally and written, with diverse (educational background, cultural, race and ethnic) groups or individuals., • Ability to work efficiently as an individual while working flexibly, cooperatively and positively in a team environment., • Self-starter with the ability to handle multiple projects simultaneously., • Strong computer skills. Proficiency with Microsoft Office applications., • Ability to work under pressure, maintain accuracy and meet deadlines.

Job Description Position Summary: The Assistant Chief Financial Officer serves as a key strategic partner to the Chief Executive Officer, leading the hospital's financial operations, and contributing to overall organizational performance. This role requires an innovative, solutions-oriented leader who can think beyond traditional financial management, develop and implement operational controls, and drive data-informed decision-making. The ACFO is responsible for ensuring fiscal integrity, compliance with healthcare regulations, and the creation of efficient, sustainable systems that support growth and long-term success. Key Responsibilities: • Support the CEO in overseeing the hospital's financial operations, including accounting, budgeting, financial reporting, and strategic planning to ensure fiscal integrity and efficiency., • Act as a proactive thought partner to the CEO and leadership team, bringing forward innovate financial and operational solutions to improve performance and delivery., • Assist in developing, monitoring, and analyzing the hospital's annual operating and long-range financial plans, ensuring alignment with organizational goals and regulatory standards., • Oversee general accounting functions, accounts payable, and financial reporting; evaluate financial performance, identify trends, and analyze variances to inform executive decision making., • Develop, implement, and monitor internal controls to ensure financial transparency, accountability, and risk mitigation., • Drive a culture of continuous improvement by identifying opportunities to optimize revenue cycle, reduce costs, and enhance operational productivity., • Collaborate cross-functionally to translate strategic goals into actionable financial and operational plans., • Ensure adherence to Generally Accepted Accounting Principles (GAAP), healthcare regulations, and internal control requirements; coordinate audits and support external financial reviews., • Manage the hospital's capital asset planning and expenditure programs to support operational and strategic initiatives., • Apply knowledge of healthcare finance to improve clinical and financial outcomes, monitor productivity and staffing metrics, and support cost-effective decision making., • Partner with executive leadership to develop and implement financial strategies that advance hospital sustainability, growth, and long-term objectives., • Provide financial insights and support to clinical and operational departments, including feasibility analyses for new programs, service lines, and initiatives., • Experience: Minimum three (3) to five (5) years of progressive experience in hospital or healthcare finance, accounting, or public accounting/audit required.

Job Description The Miami office of Kubicki Draper is seeking an Executive Administrative Assistant with three or more years of legal experience; insurance defense preferred. Your Day-to-Day: Qualified candidate must have strong administrative skills, and be familiar with conflicts check, filing, electronic document management and utilizing general office equipment. Additional experience working with senior level partners, and managing other team members a plus. Requirements What You Bring: • Three or more years of legal admin/office experience., • Ability to draft basic documents including standardized letters helpful., • Ability to follow-up on items and be detailed oriented., • Experience with Microsoft Word and Outlook, • Computer skills a must., • Excellent organizational skills., • Strong communication skills., • Ability to work independently. We offer competitive pay, top-tier medical insurance, 401(k) with matching, and much more. Why Join Us? • Opportunity to Grow: We’re expanding fast and offer hands-on experience, mentorship, and real career advancement., • Work-Life Balance: We value you - not just as an employee but as an individual. Enjoy hybrid flexibility, PTO, and wellness-forward programs., • Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future – at every stage., • Inclusive Culture: We’re not just a law firm—we’re a team. One that values collaboration, supports innovation, and champions diverse perspectives. In fact, over 70% of our attorneys come from diverse backgrounds, reflecting the communities we serve. At Kubicki Draper, we combine over 60 years of legal excellence with a modern, inclusive, and growth-oriented culture. With more than 250 attorneys across 12 offices, we are a trusted leader in trial, appellate, insurance defense, commercial, and real estate litigation. No matter where you are in your legal journey—from your first case to your hundredth—you’ll find the support, challenge, and opportunity to succeed. Kindly note: Direct applicants only. No phone calls or recruiters, please.

Job Description Overview Hard Rock International (HRI) is one of the most globally recognized companies with venues in over 70 countries spanning 265 locations that include owned/licensed or managed Rock Shops®, Live Performance Venues and Cafes. HRI also launched a joint venture named Hard Rock Digital in 2020, an online sportsbook, retail sportsbook and internet gaming platform. Beginning with an Eric Clapton guitar, Hard Rock owns the world’s largest and most valuable collection of authentic music memorabilia at more than 86,000 pieces, which are displayed at its locations around the globe. In 2022, Hard Rock Hotels was honored as the number one brand in Outstanding Guest Satisfaction for the second year in a row among Upper Upscale Hotels in J.D. Power’s North America Hotel Guest Satisfaction Study. This designation is the fourth consecutive year the iconic brand has been among top brands in this category. HRI is the first privately-owned gaming company designated U.S. Best Managed Company by Deloitte Private and The Wall Street Journal for the second year. Hard Rock was also honored as one of Forbes’ Best Employers for Women, Diversity and New Grads and a Top Large Employer in the Travel & Leisure, Gaming, and Entertainment Industry. In 2021, Hard Rock Hotels & Casinos received first place ranking in the Casino Gaming Executive Satisfaction Survey conducted by Bristol Associates Inc. and Spectrum Gaming Group for six of the last seven years. For more information on Hard Rock International, visit or shop.hardrock.com. Responsibilities The Server is responsible for taking the guests through the key phase of their Hard Rock experience. As a Hard Rock Cafe Server, you will be assuming the role of tour guide, communicator, decision-maker, entertainer, memorabilia curator and musician (at heart). • Taking guests’ orders., • Running food., • Handling cash & other forms of payment., • Making proficient sales transactions - using a point-of-sale system., • Properly checks I.D.s – for guests who appear to be under 30 years old., • Demonstrating responsible alcohol service., • Demonstrating impeccable product knowledge., • Suggestive selling - using proven techniques., • Answering questions - accurately and politely., • Satisfying any/all needs of the guests - regularly double checking back with guests throughout their experience., • Maintaining a clean & organized station – including pre-bussing & table maintenance., • Performing opening, closing & side duties – setting up/breaking down station, refilling condiments, cleaning ashtrays, etc., • Demonstrating knowledge of all table/station numbers., • Directing guests to areas & restrooms., • Creating memorable experiences., • Entertaining guests to create “Raving Fans.” This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned. Qualifications EXPERIENCE, EDUCATION, AND CERTIFICATIONS • High School diploma or GED equivalents., • Remaining calm in a hectic, fast-paced atmosphere., • Demonstrating a high level of organization, attention-to-detail and a sense-of-urgency., • Ability to move throughout the corporate office and cafes during visits (standing, walking, kneeling, bending) for extended periods of time., • Ability to sit for extended periods of time., • Ability to make repeating movements of the arms, hands, and wrists., • Ability to express or exchange ideas verbally and perceive sound by ear., • Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders., • Ability to occasionally, regularly, frequently move objects (lift, push, pull, balance, carry) up to 10 pounds., • Ability to turn or twist body parts in a circular motion., • Ability to tolerate exposure to heat, cold, chemicals, and loud/noisy environment., • In some U.S. states, a legal minimum age is required to serve food & alcohol – check with the person interviewing you to ensure you meet these requirements., • Practicing all general safety standards., • Maintaining a well-groomed appearance (“having a plan”)., • Following all uniform guidelines., • Recycling products, where possible., • Maintaining HRC’s 5 core Values and Mission Statement., • Your Cafe may cross-train the Server and the Busser positions. This “Server Assistant” will become a rotated position for the Servers and only used during busy volume Please see the Busser job description.