Compliance administrator jobs in OxfordCreate job alerts

Abingdon School is seeking an Estates Administrator to join the team. Location: Park Road, Abingdon, Oxfordshire, OX14 1DE Job Type: Full Time, Permanent Working Hours: 08:30 to 17:00, Monday-Friday (with a 30 minutes unpaid lunch) Salary: £30,049 per annum Closing date: Wednesday 18 March 2026 (Midday) About Us: The Foundation comprises two schools: Abingdon School and Abingdon Prep School, as well as Abingdon School Enterprises. Abingdon School is a leading independent day and boarding school with more than 1,000 pupils aged 11-18. Currently a boys’ school, it will become co-educational from September 2026. Abingdon Prep School is a vibrant and warm day preparatory school with around 200 pupils aged 4-13 which has been co-educational since last year. Both Schools are situated in beautiful and extensive grounds, with the senior school in the heart of Abingdon on Thames, just south of Oxford, and the Prep School located a few miles away in nearby Frilford. Estates Administrator – The Role: We are looking to appoint a proactive and dedicated Estates Administrator to join our friendly team. The purpose of the role is to support the Estates Manager and Head of Operations. Our ideal candidate will be highly organised with strong interpersonal skills and a flexible approach. If you are a positive team-player with excellent organisational and administrative skills, and have the ability to manage and prioritise across a range of different tasks, we would love to hear from you. Additional hours may be required on an adhoc basis during evenings and weekends for school events. Time in Lieu (TOIL) will be accrued for these extra hours. Estates Administrator – Key Responsibilities: • Coordinate communication and workflow across Estates & Operations departments, • Act as the main point of contact for maintenance and portering queries, • Log, allocate, and track jobs via the helpdesk system, ensuring SLA compliance, • Support Planned Preventative Maintenance (PPM), reactive works, and project planning, • Maintain accurate asset registers, documentation, and organised digital records, • Raise and allocate work and purchase orders to in-house teams and contractors, • Vet third-party contractors, maintain DBS records, and ensure safeguarding compliance, • Liaise with HR to coordinate training and maintain staff absence records, • Support compliance requirements, emergency rotas, and operational reporting, • Assist with events, waste management, pest control, key control, signage, and holiday lets Estates Administrator – You: • A good standard of education, • Strong administration skills, • Ability to maintain and manage communication links with a variety of stakeholders, • Excellent organisational skills, • Ability to prioritise and work under pressure, • Strong IT skills (the Foundation uses Google software), • Excellent customer service skills, • Excellent team working skills and the ability to work in a collaborative manner Estates Administrator – Benefits: • You'll get 25 days off paid time off each year plus bank holidays, • Up to 14.1% employer pension contribution, • Abingdon Foundation Death in Service Scheme, • Employee Assistance Programme, • Private healthcare insurance, • We may be able to offer flexible working from home, • Free use of leisure facilities with discounted exercise classes, • Free lunches during term time, • Cycle to work scheme, • Christmas closure days, • Discounted school fees (eligibility criteria apply), • There are regular staff social events and opportunities to join other staff, • We offer free on-site parking and bike storage for all staff, • We offer a range of online and in-person courses to staff for free including first aid, mental health first aid and health and safety courses We recognise the value of a diverse and inclusive workplace and are committed to equality of opportunity for all staff and job applicants. Early applications are encouraged. We may make an appointment prior to the advertised closing or interview dates. Closing date: Wednesday 18 March 2026 (Midday) Interview date: Wednesday 25 March 2026 Abingdon is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to a satisfactory enhanced DBS check. To submit your CV for this Estates Administrator opportunity please click ‘Apply’ now!

Procurement Coordinator / Purchasing Coordinator / Buying Coordinator / Procurement Support / Purchasing Support / Purchasing Assistant / Procurement Assistant / Junior Buyer / Procurement Administrator / Purchasing Administrator / Procurement Specialist / Purchasing Officer / Supply Chain Coordinator / Supply Chain Assistant / Supply Chain Administrator Our client is a global leading high tech company: -Over 6,500 employees across 20+ offices; -Fast growing and developed some of the very well-known platforms/apps that attract millions of daily active users; -Cutting edge AR and VR technologies, 3D printing, etc. They are looking for a purchasing coordinator to join their Abingdon team. You will support the procurement needs of the UK lab, manufacturing and R&D teams. -Being the right hand man to the UK supply chain manager and help with procurement lifecycle and acting as key local resource to work with agencies, suppliers and partners; -Coordinate NDA, Compliance Reviews and supplier onboarding processes with relevant end users and internal teams -Request RFQs from qualified suppliers -Review submitted purchase requests for accuracy and queue for action -Place approved online, email and phone orders -Monitor open order report and follow up with suppliers for status, updating the system with accurate information -Assist as needed with administrative activities in support of Supply Chain Management What we’re looking for: ● 3+ years of experience with corporate purchasing. At least some knowledge of purchase requisition and purchase order process and ERP platforms such as NetSuite, Coupa, or Oracle ● Any industry knowledge of IT components or semi-conductor or Bio tech or hardware or IT accessories, optical devices, electronic components or manufacturing components is a big plus; ● Detail-oriented and process-driven, strong communication skills and multitask Initially 9 months full time contract till the end of 2026 and highly likely to convert to a permanent role afterwards. Inside IR35 contract offering £200 per day (gross daily rate) which works out roughly £2800 per month AFTER TAX based on a 20 working days month (take home pay may vary depending on personal situation). 4 days onsite in Abingdon/Milton (OX 14) / 1 day work from home.

We are looking for a part-time Bookkeeper to join us at Aerospace Support International, supporting global finance operations while enjoying flexible hours and a genuine work-life balance. Bookkeeper Oxford, OX44 7RW Part-time, 20 hours per week, permanent position Circa £32,500 per annum pro rata Driving licence and own transport required Please Note: Applicants must be authorised to work in the UK Aerospace Support International is a well-established global provider of aviation parts and accessories, supporting customers worldwide with a strong focus on quality, reliability, and service. With a small, experienced team and high staff retention, we offer a stable, friendly working environment where people are valued and trusted. Operating within the fast-paced and exciting aviation sector, Aerospace Support International provides long-term career opportunities within a supportive and professional team. The Role This is a hands-on, part-time bookkeeping role ideal for someone seeking flexibility, stability, and a supportive working environment. Key Responsibilities: Day-to-day bookkeeping using SAGE, including maintaining accurate financial records Managing accounts payable and receivable, invoices, payments, and commission claims Reconciling bank, credit card, and month-end accounts and expenses Weekly payroll processing, including reports, bonuses, and NEST pension administration Preparing monthly financial reports, cash flow forecasts, and VAT returns Processing HMRC payments and handling related queries Supporting ISO compliance and internal/external audits Managing general office administration, filing, and stationery Providing ad-hoc administrative support as required The Ideal Candidate This position would suit an experienced Bookkeeper looking for a flexible, part-time role in a welcoming team environment, offering long-term stability and work-life balance. You will ideally have: Proven bookkeeping experience (essential) Strong VAT and Sage experience Background in international banking (beneficial) A history of career stability and long-term roles Excellent attention to detail and organisation skills A trustworthy, dependable, and friendly approach A full UK driving licence and access to your own transport How to apply for the role: If you have the skills and experience required for this position, click apply today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Bookkeeper, Accounts Assistant, Finance Administrator, Purchase Ledger Clerk, Sales Ledger Clerk, Finance Officer, Accounts Clerk, Office Administrator, Payroll Assistant, Accounting Technician TPBN1_UKTJ

Salary: Competitive Hours: Monday Friday 07:00am- 16:30pm and alternate Saturdays 06:30am- 11:00am Are you looking for an exciting opportunity where your skills will shine and your ideas will shape the future? At Grundon, we are on the lookout for a dynamic, passionate, and driven individual to join our Fleet team based in Ewelme. This is more than just a job , its an opportunity to join a company that is here to show the world that there is more to waste than it seems. Here your contributions will make a real difference as we work towards our shared vision to unlock the potential of waste whilst we are dedicated to leaving a better planet for future generations. Reporting into the Fleet Engineer you will play a key role in driving our mission forward by overseeing the day to day operations of the Fleet Workshop. You will lead and support a team of HGV Technicians, a Workshop Supervisor, and an Administrator, ensuring the workshop consistently delivers efficient, professional, and high-quality service. What will you do • Inspire and manage a skilled team of HGV Technicians, a Workshop Supervisor, and an Administrator, creating a high-performing and motivated workshop environment., • Take ownership of our fleet maintenance system (R2C) and LOLER inspection processes, ensuring compliance, accuracy, and best-in-class standards., • Oversee timely and accurate vehicle documentation sign-off in line with company policy, ensuring all documentation is legally compliant., • Proactively manage vehicle availability, minimising downtime and ensuring our fleet is always ready to deliver., • Ensure the workshop is maintained to the highest standards of safety, organisation, and cleanliness through effective team leadership., • A supportive, inclusive, and fun team culture., • Designed to empower you to work where and how you thrive, balancing productivity with lifestyle., • Opportunities for career growth and development., • Competitive salary and great benefits., • Proven experience in a similar environment, with a strong track record in a managerial role., • A current HGV licence (minimum Class 2) and a solid understanding of tachograph systems., • City & Guilds HGV Parts 1, 2 & 3, NVQ Level 3 qualification, or equivalent certification., • Strong hands-on technical expertise, with in-depth knowledge of hydraulics, pneumatics, electrical, and mechanical systems., • A customer-focused mindset, with the ability to balance exceptional service delivery alongside commercial priorities., • A clear understanding of vehicle compliance systems, including familiarity with R2C and Operator Licence (OL) requirements., • Confidence in managing workloads, communicating technical information effectively, and promoting safe systems of work. Grundon is the UKs largest family-owned supplier of integrated waste management and environmental services. Founded in 1929, we have developed a distinctive approach that has helped us to maintain a leading position within the waste industry. This approach is underpinned by our commitment to quality of service, innovation and technical progress, together with a genuine and demonstrable concern for the environment. Why Grundon? At Grundon, we are dedicated to providing diversity, equality, and inclusion. We believe great ideas come from everywhere, and were committed to creating a workplace where everyone feels valued, heard, and empowered to thrive. If you're ready to take the next step in your career within the dynamic world of waste management and environmental services, this is your opportunity to join one of the industrys most respected names. #INDSPO JBRP1_UKTJ

Procurement Coordinator / Purchasing Coordinator / Buying Coordinator / Procurement Support / Purchasing Support / Purchasing Assistant / Procurement Assistant / Junior Buyer / Procurement Administrator / Purchasing Administrator / Procurement Specialist / Purchasing Officer / Supply Chain Coordinator / Supply Chain Assistant / Supply Chain Administrator Our client is a global leading high tech company: -Over 6,500 employees across 20+ offices; -Fast growing and developed some of the very well-known platforms/apps that attract millions of daily active users; -Cutting edge AR and VR technologies, 3D printing, etc. They are looking for a purchasing coordinator to join their Abingdon team. You will support the procurement needs of the UK lab, manufacturing and R&D teams. -Being the right hand man to the UK supply chain manager and help with procurement lifecycle and acting as key local resource to work with agencies, suppliers and partners; -Coordinate NDA, Compliance Reviews and supplier onboarding processes with relevant end users and internal teams -Request RFQs from qualified suppliers -Review submitted purchase requests for accuracy and queue for action -Place approved online, email and phone orders -Monitor open order report and follow up with suppliers for status, updating the system with accurate information -Assist as needed with administrative activities in support of Supply Chain Management What we’re looking for: ● 3+ years of experience with corporate purchasing. At least some knowledge of purchase requisition and purchase order process and ERP platforms such as NetSuite, Coupa, or Oracle ● Any industry knowledge of IT components or semi-conductor or Bio tech or hardware or IT accessories, optical devices, electronic components or manufacturing components is a big plus; ● Detail-oriented and process-driven, strong communication skills and multitask Initially 9 months full time contract till the end of 2026 and highly likely to convert to a permanent role afterwards. Inside IR35 contract offering £200 per day (gross daily rate) which works out roughly £2800 per month AFTER TAX based on a 20 working days month (take home pay may vary depending on personal situation). 4 days onsite in Abingdon/Milton (OX 14) / 1 day work from home.

A multidisciplinary consultancy in Oxford is seeking a detail-oriented Senior Administrator to provide administrative support to busy project teams.

SharePoint Administrator Culham, Oxfordshire Culham - 0.5 days a fortnight on site 12-month contract | Full-time | Start ASAP - 9th March 2026 £36-41/hour Inside IR35 Are you a SharePoint expert with a strong background in document and information management? UKAEA is seeking a SharePoint Administrator (Document Architect) to design, implement, and govern document management solutions across the JDR Programme. You will ensure programme documentation is structured, controlled, and accessible, supporting compliance, collaboration, and operational efficiency. This is a high-impact role bridging technical SharePoint administration and document control best practice, enabling sustainable "business as usual" operations for the lifetime of the programme. Key Responsibilities SharePoint & Document Architecture Design and maintain SharePoint-based document management frameworks Establish and enforce document control standards, versioning, and metadata structures Configure libraries, workflows, and permissions to ensure secure and efficient document flowGovernance & Compliance Develop and maintain governance frameworks for storage, retrieval, and archiving Monitor compliance with organisational and regulatory requirements Support audits and reporting by ensuring accurate, accessible documentationStakeholder Engagement & Training Collaborate with programme teams to integrate document management into project delivery Provide guidance and training on SharePoint best practices Act as subject matter expert for document management queries and advisory supportOperational Support Facilitate document flow, submission, review, and approval processes Ensure secure archiving and retention compliance Perform weekly, monthly, and quarterly checks to maintain standards Deliverables Planning & Preparation (Months 1-2): Implement SharePoint architecture, standards, and processes; publish Process & Standards Manual Capacity Building (Months 3-4): Develop training guides, deliver workshops, embed BAU capability Compliance & Best Practice (Ongoing, Quarterly): Conduct audits, review processes, maintain governance documentation Operational Support (Continuous): Monitor document flow, manage archives, support audits and reporting Advisory & Recurring Tasks: Provide technical advice, resolve document management issues, maintain compliance Required Qualifications & Experience Qualifications Degree or certification in Business Administration, Information/Records Management, or related disciplineTechnical Skills & Knowledge Strong SharePoint experience (Online and/or Server) for document management Expertise in libraries, workflows, permissions, metadata design, and taxonomy Proficiency with Microsoft 365 Suite and workflow automation tools Experience with document management systems (e.g., Aconex, Procore) Knowledge of compliance, audit, and regulatory requirements for documentationExperience Managing large volumes of digital and physical documentation Supporting quality control, verification, and compliance reporting Working with hybrid SharePoint environments and integration with enterprise systemsSoft Skills Excellent organisational, communication, and analytical skills Attention to detail and ability to work under pressure Effective stakeholder engagement across teams and contractors Why Apply? Lead SharePoint document management for a high-profile engineering and decommissioning programme Influence governance, compliance, and operational efficiency across the JDR Programme Provide training and embed long-term BAU processes Flexible working with minimal on-site requirement Apply Now If you are a SharePoint-savvy document management professional who thrives in complex programme environments and wants to shape the JDR Programme's information governance, we want to hear from you

Berry Recruitment are NOW hiring for a dynamic and experienced Administrator to work for a company in Oxford Role: Administrator Salary: £27,000 - 30,000 per annum, depending on experience Location: Oxford - Hybrid Working available. Key Responsibilities of the Administrator: Processing incoming communications to ensure that relevant data is recorded on the database Generating and forwarding documentation to internal and external clients Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment Monitoring due date/reminder lists and following up as required Liaising with external parties to resolve queries or obtain instructions Recording service charges and generating invoices when applicable Accessing external information sources to check and retrieve relevant information Working in compliance with the company quality management systems, policies and procedures. Carrying out general administrative duties including copying, scanning, room booking and phone answering Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.Case Administration: Recording events Processing documentation Sending out appropriate reminders and ensuring case record information is up to date and accurate.Filing: Preparing and officially filing Intellectual Property Rights (IPR) applications Instructing foreign attorneys and arranging for associated fees to be paid.Post Filing: Obtaining and submitting all documentation required to progress a filed application.Secretarial Role: Assisting fee earners in managing the collation of documents on the electronic file Collating and managing evidence Dealing with the necessary photocopying Collating exhibits to comply with formal requirements and preparing exhibit sheets as required Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools. About you: Previous administrative or legal secretarial experience Strong written and verbal communication skills Good IT skills - including MS Office and Outlook Experience of a document management system (preferred but not essential) IP experience (preferred but not essential) Experience working in a paperless environment A self-motivated and pro-active attitude A methodical approach with excellent attention to detail Good organisation and prioritisation skills Strong written and verbal communication skills The ability to work under pressure and to tight deadlines The ability to work independently and as part of a team No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - (phone number removed) or click 'Apply Now' to submit your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job

Job Title: Facilities Coordinator – Building Services (Temp to Perm) Location: Abingdon, Oxfordshire (OX13) – on site, near Oxford (Due to site access and local traffic conditions, this role is best suited to candidates located within approximately 45 minutes of the Abingdon area to ensure reliable travel to site) Start Date: Immediate Duration: Temp to Perm Salary: £35,000 - £40,000 per annum (depending on experience) Summary of the Facilities Coordinator role: Our client is looking for a proactive and organised Facilities Coordinator to support the operational delivery of Facilities Management services. This role provides key administrative and coordination support within the Operations team, helping ensure services are delivered efficiently and in line with contractual requirements. The successful candidate will coordinate maintenance activities, liaise with subcontractors and operational teams, maintain CAFM system records, and help ensure work is completed in line with service level agreements (SLAs). This is an excellent opportunity for a highly organised administrator or coordinator to join a busy Facilities Management environment and play a key role in supporting operational service delivery. Facilities Coordinator Deliverables / Outcomes (including but not limited to): • Coordinate workflow for all client and internal requests, ensuring works are completed in line with SLAs., • Arrange subcontractor reactive maintenance visits and planned preventative maintenance (PPM) activities., • Liaise with customers, subcontractors and operational teams to ensure smooth service delivery in line with the PPM regime., • Maintain and update CAFM system records to ensure accurate tracking and reporting of work orders., • Upload and maintain subcontractor compliance documentation and service records., • Review service reports and raise follow-on work orders where required., • Work closely with scheduling teams to ensure works are assigned and managed appropriately., • Maintain strong relationships with subcontractors, ensuring works are delivered on time and to required standards., • Assist with generating quotations using the CAFM system and manage approvals., • Manage minor works requests and support associated purchasing activities., • Raise purchase orders in accordance with internal governance processes., • Ensure deliveries and goods receipt documentation are correctly logged within the CAFM system., • Validate invoices against committed costs and support budgetary control processes., • Ensure all operational costs are captured and recorded accurately., • Produce SLA, PPM and operational reports for internal teams., • Attend client and operational meetings when required., • Support the wider Facilities Management team and contribute to a positive team culture. Skills, Experience & Qualifications: • Previous experience in an administrative or coordination role within an operational environment., • Strong customer service and communication skills., • Excellent organisational skills with the ability to manage multiple tasks., • Good written and spoken English, with a strong level of numeracy., • Proficiency in Microsoft Office, particularly Word and Excel., • Experience using CAFM systems (e.g. Planon, Maximo) is advantageous but not essential., • Ability to work independently while collaborating effectively within a team., • Ability to work effectively in a fast-paced and sometimes high-pressure environment., • GCSEs in English and Maths, or equivalent (desirable). Additional Requirements: • Flexibility may occasionally be required to accommodate operational needs., • The role may require occasional travel to other company sites., • Candidates may be subject to BPSS (Baseline Personnel Security Standard) clearance or higher depending on client requirements., • Identity, right-to-work, and employment history checks (covering the last three years) will be required as part of the onboarding process. Application Deadline: Open until filled – early applications are encouraged as we review applications throughout the advertising period and reserve the right to close the advert early, subject to the volume of applications received. * Applicants must have full and ongoing right to work in the UK. We do not offer visa sponsorship or accept candidates requiring future visa support * Reference: 498

Our client, a leading business based on the outskirts of Oxford, is currently seeking to appoint a professional Senior Administrator to provide effective and efficient support to their team. This is a fantastic opportunity for an experienced Administrator looking to further their career. The successful applicant will be rewarded with extensive benefits, hybrid working, a very competitive salary, career progression, and the opportunity to gain further knowledge. Key Duties & Responsibilities Include: • Provide high-quality administrative support to ensure efficient operations, including document production, stationery and supply ordering, scanning, filing, and travel coordination, • Prepare and review documentation using Microsoft Office, ensuring compliance with templates, brand guidelines, and client requirements, • Organise meetings, prepare agendas and minutes, track actions, manage diaries and room bookings, and arrange refreshments as required, • Maintain accurate records in line with company protocols, supporting central teams with vetting, supply chain processes, audits, financial administration (invoices, purchase orders, timesheets, expenses), and database management, • Handle incoming calls, shared mailboxes, and reception support as needed, • Maintain CRM data accuracy and assist with marketing campaigns, networking, and client events Skills & Experience Required: • Proven administrative experience, ideally gained within the construction industry or similar, • Excellent IT skills, including proficiency in Microsoft packages, • The ability to prioritise workloads and work to deadlines, • A positive, team-focused attitude and willingness to take initiative, • Excellent communication skills, with the ability to build and maintain business relationships, • Confident, positive, and determined nature, • Strong accuracy and attention to detail, • GCSE passes at grades C or above in Maths and English (or the equivalent) Core Benefits (Subject to eligibility) : • 25 days holiday entitlement plus bank holiday with long service recognition and festive shut down, • Flexible and remote working, • Opportunities for personal and professional growth, • Health cash plan scheme, • Health & Mental Wellness Programs, • Cycle to work scheme, • Great office team building events

B Berry Recruitment are NOW hiring for a committed and experienced Temporary Administrator to work for one of the colleges in Oxford, Oxfordshire Role: Administrator temporary (2-3 months) Salary: £32-35k Location: ON SITE, Oxford Hours: Monday - Friday, 36.25hrs per week - start at 7.30am Key Responsibilities of the Administrator Responsible for providing the Head of Maintenance and Maintenance Works Supervisor with a high level of administrative support. Keeping accurate records of planned and reactive maintenance, ensuring that maintenance of plant and equipment is undertaken at the correct intervals and assisting with the planning and co-ordinating of larger projects. Service Contracts / Legislative Requirements (all sites) Health and safety Ordering / Invoicing General admin duties Planned Maintenance / Rolling Programmes of Maintenance Projects & Refurbishments About you: Possess at least 2 years demonstratable experience in administration Have practical and demonstrable Microsoft skills, e.g. Word, Excel, and Outlook, as well as database inputting and reporting Have excellent interpersonal skills with the ability to communicate with all levels - written and oral Highly organised and efficient Have the ability to organise own workload with minimal direction and manage time effectively Have good judgment about when to use initiative and when to consult Ability to juggle priorities and has effective coping strategies Outgoing and resilient and responds positively to change, ambiguity, adversity and pressure Knowledge of construction compliance and legislation or an understanding of property maintenance issues Demonstrable knowledge of relevant health and safety documentation g. COSHH assessments, method statements and risk assessments Understanding of the General Data Protection Regulations No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - (phone number removed) or click 'Apply Now' to submit your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job