Administrative assistant jobs in Los Angeles, California - Page 9Create job alerts

Junior Marketing Brand Assistant Cypress, California (Hybrid) This is a one-year fixed-term contract, with the potential for permanent placement within Pentland Brands. Pentland Group has nearly a 100-years history of pioneering, innovating products and brands. The Company has a rich and remarkable history, of family, of ambition and of innovation, of leading from the front with a legacy of outstanding brands and equally outstanding people. Of pioneering brands that make life better. Brands that create an emotional connection with our consumers and help keep people on the move. Brands that do good, that form part of a positive business that acts for people and planet. Within Pentland Group sits Pentland Brands; a global business touching the lives of millions through some of the world’s most-loved active and footwear brands. Including Speedo, Berghaus, Canterbury of New Zealand, Endura, Mitre, Ellesse, KangaROOS and Red or Dead. Design Pool Started over twenty years ago, it has nurtured more than 200 young creatives from across four continents – giving them a launch pad into various creative careers. Design Pool helps young graduates develop their talents and understand how to apply them through live projects. It's about preparing young talent for their future in a dynamic and supportive environment. Design Pool is a place to build and broaden professional networks. The role is designed to harness talent and use it to be an additional resource to work alongside existing brand design teams, providing stimulation and an extra resource for a design team when needed. The position is a one-year contract. The aim is always for members of Design Pool to be offered a permanent role within Pentland Brands. The Roles Mission We are looking for a dynamic motivated, highly organized individual with a real passion for marketing & creating content. We want to tell beautiful stories about our brilliant brands, stories that bridge between creative communications and creative selling. You’ll have an innate knowledge of the key platforms and coupled with a passion for our brands, ensuring that they come to life across all touchpoints in ways that surprise and delight consumers, making our products irresistible and are utterly consistent. Perhaps most importantly, you will be part of building a global culture of curiosity, craft, and creative energy. The role you’d play: • Full marketing support across all departmental areas: Commercial partners, PR, Social, Product and Brand., • Support social media influencer, ambassador and athlete product seeding around key product initiatives and launches ensuring the full seeding process is managed, content is approved and aligns with launch goals., • Event support: Assist in planning, promotion and executing events. Act as key onsite support staff ensuring proper setup and onsite event plan execution., • Ensure marketing tool kits and guidelines are regularly updated and shared with all relevant partners and agencies., • Support in all aspects of campaign pre-production, working closely with marketing team to deliver seasonal campaigns., • Global asset management – ensuring all global assets are named and issued to partners in a timely manner., • Work closely with PR and Sport agencies to execute marketing initiatives and events., • Assist Brand Manager with briefing seasonal marketing and PR materials and oversee their development to ensure timely delivery., • Order, track and manage seasonal samples., • Monitor competitors’ landscape and industry trends., • Analyze and evaluate campaign results., • Provide essential administrative support such as invoice tracking. What you will bring: • Passionate about our brands across fashion/sportswear/lifestyle or marketing., • Ability to tell compelling stories through content that is highly shareable., • Understanding and experience creating social media content, in line with brand guidelines and reactive to cultural trends, • Ability to manage multiple projects in a fast-paced, deadline-driven environment., • Computer literate., • Ability to take initiative, take ownership of tasks and work collaboratively with wider team and agencies., • Organized and efficient., • Excellent attention to detail., • Adaptable and resourceful., • Strong understanding of customer needs. Candidate Profile: • A digital / social first thinker who is full of ideas., • Creatively curious, obsessed with culture., • Not afraid of hard work. Full of fun., • Experience of creating multi-channel content with particular emphasis on digital, including websites, and social., • Strong team player, low in ego with natural collaborative leadership style. Not afraid to challenge., • Organized, with strong attention to detail and able to manage your time well, • Effective negotiator and communicator., • Calm under pressure; resilient and positive in difficult situations. Motivated by operating in a changing, flexible environment., • Naturally innovative and always curious, able to see the bigger picture and drive transformation., • Strong creative eye and ‘taste’ level., • Intuitively relates to Pentland Brands’ values. Pay Range: $63,000 - $67,000 annually Base pay is a portion of our total compensation package and determined within a range that allows growth and development within your role. Your base pay will be determined based on experience, skills and qualifications. Pentland Brands and Speedo are equal opportunity employers and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, we have a strong corporate commitment to inclusion, diversity and to ensuring that all current and future associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, applicants are asked not to disclose salary history information.

Administrative Assistant – Sales Support On-site | Gardena, CA Salary: $21 to $27 per hour About the Role We’re looking for a highly organized and detail-driven Administrative Assistant to support our Sales team on-site in Gardena, CA. This role is ideal for someone with strong analytical skills, excellent communication, and a proactive mindset. You’ll play a key role in streamlining sales operations, managing documentation, and supporting day-to-day administrative tasks that drive team efficiency and customer satisfaction. What You’ll Do • Provide administrative support to the Sales team, including scheduling, reporting, and document preparation, • Create and maintain sales quotes, pricing sheets, and customer records with accuracy, • Analyze sales data and generate reports to support performance tracking and decision-making, • Coordinate communication between Sales, Purchasing, and Account Management teams, • Assist with sample shipments, order processing, and follow-up documentation, • Maintain organized filing systems and ensure timely updates to internal databases, • High School diploma required; associate or bachelor’s degree preferred, • 2+ years of experience in administrative support, preferably in a sales or operations environment, • Strong proficiency in Microsoft Excel, Word, and Outlook, • Excellent attention to detail and analytical thinking, • Ability to work independently and manage multiple priorities, • Strong written and verbal communication skills Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.Manage meeting logistics, including preparing the meeting space, arranging snacks and beverages, and tidying up the room afterward.Coordinate with internal tea

Administrative Assistant / Customer Support / Remote] - Anywhere in U.

Administrative Assistant - Onsite, busy finance office- Contract Hire role.This Jobot Consulting Job is hosted by: James Moon.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.We are a busy finance office located in DT LA.Great organization with strong team

CompHealth Lab is seeking a travel Pathologists' Assistant for a travel job in Los Angeles, California. • Specialty: Pathologists' Assistant, • Discipline: Allied Health Professional, • Duration: 13 weeks, • 40 hours per week, • Shift: 8 hours, • 5 days per week, 8-hour shifts between 9 am - 8:30 pm with flexible scheduling, • 52-week assignment duration, • Responsibilities include specimen grossing and frozen section assistance, • Current pathologist assistant experience required, • NAACLS-accredited PA program completion required, • ASCP certification required or eligible within 12 months, • Administrative duties include protocol maintenance and reporting, • Teaching opportunities available, • We provide complimentary housing and travel, • We arrange and cover costs for licensing and malpractice, • We simplify the credentialing and privileging process, • We provide first-day medical insurance and 401(K) CompHealth Lab Job ID #JOB-3125446. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Pathologist Assistant CompHealth is a full-service healthcare staffing agency, filling positions for those looking to hire as well as those looking to be hired. After 45 years in the business, we've built a reputation as the premier staffing agency, and our vast network of providers and facilities speaks for itself. With access to specialized teams, our unmatched resources allow us to pay careful attention to the things that matter to you, from the big, hard-to-solve problems to the tiniest details. Offering locum tenens, travel opportunities, permanent hires, telemedicine and more, were able to achieve more success from every angle. • Company provided housing options, • 401k retirement plan, • Benefits start day 1, • Medical benefits, • Dental benefits

The Administrative Assistant is part of the Office of Instruction team and reports to the Vice President of Instruction.

Location: 8933 S La Cienega Blvd, Inglewood, CA Duration: 5 weeks, possible extension Shift: M-F, 8-5 UCLA needs support with credentialing/enrollment of clinicians with MedPoint Management, PECOS, PAVE, CAQH MUST HAVE: 3 years of experience with credentialing/enrollment of clinicians with MedPoint

Administrative Assistant (Part Time).Welcome to The Brothers that just do Gutters, where we're all about keeping things flowing smoothly! At The Brothers that just do Gutters, we're not just about gutterswe're a tight-knit team dedicated to making sure homes stay dry and stylish.Our work environment

The people here at Apple don't just create products they create the kind of wonder that's revolutionized entire industries.It's the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental ef

Kp School Of Medicine Administrative Assistant Iv.

Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners curre

Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. Comprehensive health, prescription, dental, vision, life, and disability plans.

Reporting directly to the Manager, the Administrative Assistant III will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians.

Our client, is seeking a Merchandising Assistant to join their team in the Los Angeles area. This onsite role will focus on data entry and various administrative tasks to support the Merchandising Division. The Merch Assistant will play a crucial role in the administrative operations of the merchand

VOALA Helping Our Most Vulnerable Change Their Life Stories.Volunteers Of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities.VOALA provides a variety of social services to Los Angeles area communities such as Head

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come.Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation'

Angel City Bell - JobID: 600-276638371 [Restaurant Supervisor] As an Assistant General Manager at Angel City Bell, you'll: Support the restaurant and General Manager by managing great shifts and assist in completing administrative duties; Oversee team members and Shift Managers to ensure they comple

Five years as an Executive Assistant. The Executive Assistant will perform complex and varied administrative duties in providing professional assistance in the day-to-day functions to the Dean, College of Nursing and assisting in complex logistics utilizing advanced skills in administrative assignme

PacSun - 3450 E Miraloma Ave [ASM / Store Supervisor] As an Assistant Store Manager at PacSun, you'll: Assist the Store Manager in leading a customer focused, top-line sales driven, profitable and productive store location; Prioritize and delegate tasks to meet all operational needs; Support associa

Knowledge of UCLA policies and procedures and cash collections.

Nursing Office Administrative Assistant.Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.The Nursing Office Adminis

Focus on the core content of the job post, removing any extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.

Examples of tasks include managing office supplies (including snacks, stationery, etc.Facilities for various sporadic tasks.The ideal candidate is very well self-organized, very independent, and naturally skilled at interacting with colleagues near and far.Prior experience in Executive Admin roles i

Administrative Assistant I - Substance Use Disorder Coordinator.Harbor-UCLA Medical Center (HUMC), situated within the Los Angeles Department of Health Services system, is a vital safety-net hospital.It serves a diverse patient population facing complex social determinant of health challenges such a

Tetra Tech is adding a highly skilled Senior Executive Assistant to provide high-level administrative and operational support to executive leadership and technical staff within the Tech2 Solutions (T2S) Water Program. The Senior Executive Assistant will also support finance, purchasing, and human re

We are hiring immediately for a full time and part time. Full time and part time schedule. Both full-time and part-time associates are eligible for the following benefits:.

Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done.We are a company founded by healthcare professionals and built for healthcare professionals.As your true advocates, we will always help you thrive and pave the path forward in your career

Administrative Support Assistant.Nelson Mullins, an AmLaw60 law firm, is seeking an Administrative Support Assistant to provide high-level administrative support to a dynamic team of legal professionals in the downtown Los Angeles office.This role requires a proactive team player with a "can-do" att

Executive Administrative Assistant.Odyssey Systems has an exciting new opportunity for an Executive Administrative Assistant supporting the Space Systems Command (SSC) Military Communication and Positioning, Navigation and Timing Directorate (CG) in the United States Space Force.This position will s

Job Description Roles and Responsibilities • Supporting the accounting team in the timely and accurate recording of vendor invoices in the account payment system, • Preparing and organizing weekly payment runs for review by the Controller, • Ensuring timely and accurate filing of all vendor payments to external and internal vendors, • Managing new vendor set-up by ensuring proper retention of W-9’s forms, banking detail information and creating annual 1099 list for distribution, • Accurate processing of accounts receivables, creating a bank deposit, making the deposit, and timely booking of all payments received, • Record journal entries and complete simple bank and brokerage reconciliations, • Assisting with document retention including downloading of bank, brokerage statements, K-1 and 1099 forms forms from various websites, • Organization and filing of electronic documents by creating filing folders by entity by scanning and photocopying documents for electronic filing, • Experience in accounting, finance, or related field, • Must be resourceful and intuitive, • Attention to detail and accuracy, • Ability to take initiative and responsibilities on projects, • Aptitude for numbers, • Ability to follow up and resolve invoice disputes, • Technology savvy: Microsoft Office Suite (Outlook, Word, Excel, and Teams), • Exposure to Sage/Intact but not required

Job DescriptionWell known Entertainment Company is looking to hire Administrative Accounting Assistant's • Start date Tuesday, October 21st., • 9:30am – 5:30pm, • Part Time Tuesday/Wednesday/Thursday - IN OFFICE, • Temporary 2 to 3 months to cover a leave INTERVIEW PROCESS • 1st: Zoom video interview: Wednesday, 15th, and Thursday 16th, • 2nd: In person interview Friday, 17th REQUIREMENTS • MAC computer proficient, • QuickBooks – entry level is okay (must have on the job experience), • Google Suite, • Excel/Word/Outlook A PLUS • MailChimp, • Word Press, • Ability to work with HTML code Administrative: • Basic website updates, handle merchandise orders, food orders for meetings, assist in A/R & A/P, • Maintain stock of and ship merchandise ordered via Global Website, • Manage shared inboxes, and interact professionally with staff, vendors, and members, • Proactively anticipate needs and take action to address tasks or challenges before they arise, • Coordinate mailings and travel arrangements, • Keep inventory of office kitchen supplies and conduct periodic store runs, • Documenting, photocopying, faxing, mailing, and organizing filing systems, • Keep inventory of office supplies and important business files, • Answer telephones and transfer calls to appropriate staff members, • Sort and distribute incoming communication data, including faxes, letters, and emails, • Interact with organizational staff, executives, members, and vendors on a daily basis, • Maintain shared email boxes and respond and/or redirect important messages to staff, • Prioritize and handle multiple tasks simultaneously while meeting deadlines, • Light office upkeep Membership: • New membership processing assistance, • Printing nomination certificates & mailings, • Coordinate printing and delivery of new member and renewal mailings with mailhouse, • Efficiently manage databases, filing systems and coordinate mailings Accounting Under Controller’s supervision • Assist with invoicing, billing, accounts receivable/payable, and credit card reconciliation, • maintain and update a database of 5K plus members in QuickBooks, including billing, payments, new member additions, and cancels, • Invoice filing for all payments made by accounting department, • Organize accounting files and send payments for rent, utilities, and office supplies, • Reconciliation of Credit Card Statements for various company cards, • Responsible for making bank deposits, handling deliveries to the bank and post office, and running errands to the store for office supplies and needs, • Process member and studio payments for screenings, advertising campaigns, and annual memberships, • Ensure accuracy in data entry, document management, and financial record-keeping. Email Support • Create and send Section and sponsored emails via templates in MailChimp Web/Magazine Support • Use Adobe Photoshop for basic image editing (a plus), • Work with basic HTML code when needed (a plus), • Post and remove web ads; maintain detailed tracking log in Excel, • QC ad materials and collect ad performance statistics for reporting, • Prepare and publish weekly web-exclusive articles in WordPress, • Draft or edit articles using Microsoft Word, • Batch resize images and PDFs for quarterly magazine production, • Create WordPress versions of magazine articles, • Maintain spreadsheet of article links and authors, • Upload Virtual Production articles (if applicable), • Create and embed flipper version of each magazine issue To apply respond to job ad and call the AppleOne Downtown LA office and ask for Azuri. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1002 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a talented Invoicer & Administrative Assistant to join our team. In this role, you will work closely with the Accounting department to create and maintain accurate invoices, financial records and ensure the company’s compliance with all legal requirements. Your responsibilities will include invoicing, recording and verifying transactions, maintaining & completing various legal forms. The ideal candidate is detail-oriented, highly organized, and has a basic understanding of best practices in accounting. Responsibilities • Enter invoices, financial data and transactions in Quickbooks accurately, • Process accounts payable and accounts receivable, • Maintain records, either physical or electronic, of business transactions, • Prepare & contibute to company reports via Quickbooks & Excel, • Create accurate spreadsheets in Microsoft Excel, • Process incoming paperwork, make photocopies, and file paperwork, • Assist the Accounting department with various office and adminstrative tasks, • Maintain an organized filing system, • Drop off / Pick up and sort mail - distribute it to the appropriate departments, • Develop, update, and maintain relevant office procedures Qualifications • Previous experience as an invoicer, bookkeeper, or similar position, • Knowledge of generally accepted accounting principles (GAAP), • Understanding of basic bookkeeping principles, • Skilled in usage of Microsoft Excel, QuickBooks, Google Sheets and basic accounting systems, • Strong mathematical and analytical skills, • Excellent attention to detail, verbal and written communication skills, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description JOB SUMMARY: This is for an Aesthetics Med Spa. The Medical Assistant will support the medical providers by performing a variety of clinical, administrative and social media duties. The ideal candidate must be friendly, eager to learn, bilingual (Spanish), and very familiar with social media platforms. RESPONSIBILITIES: Greet and room patients Record patient histories and vital signs Assist with procedures Administer injections as directed Perform venipuncture for test collection Prepare and maintain exam rooms Schedule appointments Handle phone calls and patient inquires Ensure compliance with all health and safety regulations Front and back office duties QUALIFICATIONS: High school diploma or equivalent Graduate of a medical assistant program Medical Assistant Certificate CPR Certification Phlebotomy Certificate Excellent communication skills Proficient working with social media Fluently bilingual in Spanish Company DescriptionOur practice specialized in non-surgical aesthetics treatments.Our practice specialized in non-surgical aesthetics treatments.

Job Description Summary The Administrative Assistant for Quality Assurance is responsible for supporting the Quality Assurance Director and Quality Department in maintaining a central file of customer and company contract quality documents. The primary responsibility of this position is to support product shipments by creating shippers and data packages. Responsibilities • Create shipper packages and reports as requested, • Maintain and file central engineering drawing files within established system, • Maintain and retain Company master quality files, • Distribute and re-call documents, drawings as required, • Assist with various Quality Control functions, • Input data into computer system and track corrective actions, • Maintain certifications and existing quality management systems documents, • Create, compile and input monthly calibration reports, • Input all requisitions for the purchase of services, such as calibration, and equipment, • 3-5 years of administrative experience in a quality department and/or a Manufacturing environment., • HS diploma or GED, • QMS Knowledge – Familiar with quality standards, procedures and requirements within a manufacturing environment, preferably aerospace, • Documentation - Technical – Strong writing skills and must be able to convey information clearly and precisely for record keeping, • Planning & Ways of working – Can organize and plan tasks, manage time effectively to achieve deadlines, • Knowledge and understanding of ISO 9000, • Working knowledge of aerospace specifications, quality codes and standards, • Strong computer skills using MS Office Word, Excel, and OutlookCompany DescriptionWe're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.We're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.

Job Description Job SummaryWe are seeking a full-time Office Assistant who is familiar with the design or construction industry to assist the management and sales team with various admin tasks. This position offers a competitive wage of $20 - $25/hr, depending on experience. We also contribute $100 to the cost of health insurance through our health insurance plan. In this office position, you will provide valuable support to the management and sales staff. You will handle admin tasks related to our projects, human resources, and bookkeeping which will include: · fielding phone calls · responding to emails · data entry and timesheets · scheduling meetings · arranging conference calls · keeping appointment calendar updated · helping with construction scheduling · filing · research · compiling documents We are looking for a professional and great communicator with great time management skills who shows attention to detail and does not take “no” for an answer. QUALIFICATIONS • Experience working in an interior design, architecture, or construction environment a plus., • Excellent computer skills and knowledge Microsoft Excel, Word and Outlook experience a must., • Quickbooks experience a must., • Basic accounting experience a must., • Previous experience as an Administrative Assistant or in a similar positio, • Familiarity with standard office equipment such as printers and fax machines, • Highly organized with excellent time management skills and the ability to prioritize projectThis administrative position has a typical schedule of Monday - Friday, 8 am - 5 pm and is located near Culver City.

Job Description College Graduate, reliable Office Administrator / Personal Assistant. Responsibilities Include: • Admin tasks. Phone communications with workers, customers, vendors, and suppliers., • Scheduling customers' appointments., • Dispatching service calls and estimates., • Managing agendas/travel arrangements/appointments, etc., • Managing phone calls and correspondence (e-mail, letters, packages, etc.), • Maintaining budgeting and bookkeeping., • Create and update records and databases with personnel, financial, and other data., • Keeping track of office supplies and placing orders when necessary., • Submitting timely reports and preparing presentations/proposals as needed., • Assisting colleagues whenever necessary., • Managing rentals., • Personal assistance to the very busy company owner., • Enter data daily into Quickbooks., • Reconcile credit cards and bank accounts., • Accounts payable., • Accounts receivable., • Keep filing records in immaculately, Meticulous condition., • Various personal assistant tasks., • Competent in prioritizing tasks and working with little supervision., • Self-motivated and trustworthy. Requirements: • Excellent proficiency in the English language, with perfect spelling, grammar, and clean and clear speech., • Clean and clear written communication., • Outstanding communication and interpersonal abilities., • Organizational skills., • Computer savvy., • Zero Tolerance for ALL drugs & alcohol., • Clean background check., • Live in the San Fernando Valley, within 15 Miles of Reseda., • Valid California driver's License in good standing., • Vehicle to your name with insurance & registration., • Available to start immediately. Schedule (Two shifts): • First from 6:00 a.m. to 1 p.m., • Second from 12 noon to 7:00 p.m., • Every other Saturday.Company DescriptionAir Breeze Inc. Air Conditioning & Heating.Air Breeze Inc. Air Conditioning & Heating.

Kaiser Permanente - [Medical Office Assistant] As an Administrative Assistant at Kaiser Permanente, you'll: Provide administrative and operational clerical support; Serve as resource person to staff, and outside vendor; Research, plan and arrange special events; Answer phones and relay messages/info

Job Description Please note; this role is based in Redondo Beach! About the Role I’m looking for a reliable, personable Personal Assistant / Junior Bookkeeper to help me manage my small home-based bookkeeping business. This is a great fit for someone who’s organized, responsible, and enjoys a mix of office work, bookkeeping training, and the occasional errand run. You’ll work partly from my home office (where you might see my family around!) and sometimes from your own home. My clients are great people—laid back, friendly, and easy to work with—so I’m looking for someone with a similar vibe: professional, but relaxed and enjoyable to be around. What You’ll Do • Run errands like bank deposits, post office trips, and client drop-offs/pickups (must have your own reliable vehicle)., • Help with administrative tasks: scanning, filing (digital and paper), organizing, and email management., • Work directly with me to stay on top of daily office tasks and organization projects., • Friendly, dependable, and detail-oriented., • Comfortable working in a home office and around a family setting., • Tech-savvy and comfortable learning new software., • A self-starter who takes initiative and can juggle different kinds of tasks., • Has reliable transportation and is okay with occasional local errands. A computer and all necessary equipment will be provided—you do not need to bring your own unless you prefer to use it. Perks • Paid training in bookkeeping and accounting software., • Flexible hours and a laid-back environment., • Paid holidays and personal time off., • Opportunity to grow into a long-term bookkeeping role.

Job Description We are seeking a Medical Assistant or LVN for the Front & Back Office to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Greet, check-in & escort patients to exam rooms, • Verify patient information and insurance eligibility & collect co-payments, • Take patient histories and vital signs, prepare them for exams, • Ensure patient information, history, vitals and reports are accurate and current in EMR, • Answer multiple phone lines and schedule appointments; follow up on patient calls, prescription requests & referrals, • Check, order and maintain supply inventory & equipment maintenance logs and patient handouts, • Minimum 3 years previous back office Medical Assistant experience, family practice/internal medicine preferred, • Certificate from an accredited Medical Assistant program, • CPR certified, • Electronic medical records (EMR) experience, • NextGen EMR experience preferred, but not required, • Familiarity with medical terminology, • Current with CLIA and OSHA guidelines, • Exceptional customer service, interpersonal, computer and organizational skills, • Ability to thrive in a fast-paced environment, • Strong ability to prioritize and multitask, • Bilingual (English & Spanish), • Serious candidates only COVID-19 Considerations: Following all safety and PPE protocols as set by the CDC.

Job Description Location: Compton, CA Compensation: $75,000–$90,000/year, depending on experience and qualifications Benefits: Medical, dental, vision, life insurance, paid time off, retirement plan Schedule: Full-time, Onsite (Monday–Friday) The Legal/Executive Assistant provides high-level administrative and legal coordination support to the CEO, managing business, legal, and confidential matters with precision and discretion. This hybrid role combines the organizational excellence of an Executive Assistant with the attention to detail of a paralegal, supporting both operational and legal functions within the CEO's office. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures seamless execution of executive and compliance-related responsibilities. Key Responsibilities: • Manage calendars, meetings, and travel arrangements for the CEO (business and personal)., • Assist with legal documents, contracts, filings, and compliance tracking., • Draft, proofread, and edit correspondence, agreements, and internal communications with accuracy and professionalism., • Maintain detailed trackers and secure records for contracts, filings, and executive approvals., • Liaise with external counsel, vendors, and internal teams regarding documentation and follow-ups., • Maintain organized digital and physical filing systems for legal and executive records., • Research and summarize information for executive review; prepare concise briefs and recommendations., • Process and reconcile business and personal expenses accurately and promptly., • Handle confidential communications and ensure professional, timely follow-through., • Minimum 5 years of experience as an Executive Assistant, Legal Assistant, or Paralegal supporting senior leadership., • Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred., • Experience with contracts and legal documentation workflows., • Excellent written and verbal communication skills, with meticulous attention to detail., • Proficiency in Microsoft Office 365; adept at managing multiple projects simultaneously., • Demonstrated discretion, professionalism, and sound judgment in handling sensitive information., • Proactive, organized, and resourceful problem-solver who anticipates needs and ensures completion., • Onsite role.

Job DescriptionSalary: $21-$26/hr DOE + 401K + Medical Benefits Medical Assistant About Us We are a busy two-physician private practice specializing in pulmonary, sleep, and internal medicine care medicine in Beverly Hill. Our team is dedicated to providing exceptional patient care in a supportive and collaborative environment. Position Overview We are seeking a professional, friendly, and skilled Medical Assistant who will perform a blend of clinical and administrative duties, including: • Patient intake and vital signs, • Phlebotomy (blood draws), • Pulmonary function testing, • Skin Allergy testing, • Home sleep testing setup and instruction, • Scheduling and EHR documentation, • Coordinating care with physicians and patients Requirements • Certified or Registered Medical Assistant preferred, • Proficiency in Electronic Health Record (EHR) systems, • Strong interpersonal and communication skills, • Ability to multitask and work well in a team, • Prior experience in pulmonary or sleep medicine offices is a plus (training provided) Schedule & Benefits • Full-time, Monday Friday, • Competitive pay: $21$26/hour based on experience, • 401k plan + medical benefits, • Supportive practice environment

Job Description Accounting Administrative Assistant Location: Carson (fully onsite; 8 AM-5 PM) Pay Rate: $22–$25/hour Contract to Hire Associate’s degree required To be considered, you will need to complete typing and excel assessment Great opportunity for entry level accounting graduates A nonprofit organization is looking for an organized and detail-oriented Administrative Assistant to support their accounting department. This individual will assist with incoming mail, check processing, invoice tracking, and general office functions while maintaining a high level of accuracy and confidentiality. Key Responsibilities: * Process incoming and outgoing mail and ensure timely distribution. * Provide support to both accounts payable and receivable functions, including scanning and uploading documents. * Deposit checks, record donor contributions, and assist with maintaining accurate financial records. * Respond to internal and external inquiries with a strong focus on customer service. * Help facilitate basic training for internal teams on finance-related systems. * Support internal audits and maintain organized filing systems. * Assist with other administrative tasks and projects as assigned by the accounting supervisor. Qualifications: * Associate degree or higher REQUIRED * At least 1–3 years of office or accounting experience is ideal. * Must have a valid driver’s license and a clean driving record. * Availability to work Saturdays and flexible hours as needed. Skills and Attributes: * Strong attention to detail and ability to manage confidential information. * Comfortable handling multiple tasks in a fast-paced environment. * Professional communication and interpersonal skills. * Proficiency with Microsoft Excel and other office software. * Ability to work independently and collaboratively as part of a team. Pay Details: $23.00 to $25.00 per hour Search managed by: Allison Lau Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesJob SummaryWe are seeking a Full-Time and/or a part time Limited X-Ray Technician and Medical Assistant to become a part of our team! You will perform routine taking X-Rays and performing Medical Assisting duties, administrative and clinical assignments to keep the medical facility running. You will be preparing for each patient visit by taking vitals, entering patient's information into EMR/EHR, providing routine support alongside medical staff, and assisting with keeping track of tests and lab reporting to ensure everything arrives on time and the patient is kept informed on their condition and care. You will also be helping manage the inventory of medical supplies, setting up machines and testing equipment, and cleaning instruments and rooms as needed. The ideal candidate has strong customer service skills, an interest in learning more about a working medical environment, and has previous office experience. Responsibilities • Ability and Expertise to take X-Rays and perform Medical Assisting duties, • Ability to obtain vital signs , skillfully administer injections to patients such as vaccines, flu shots and TB, • Ability to skillfully perform blood drawing, • Ability to assist in minor surgeries and procedures, • Skills to perform EKG, • Ability to remove ear wax, • Handle all administrative duties in a timely manner and answering phone calls and greeting patients, • Perform routine clinical tasks to support medical staff, • Escort patients to exam rooms, • Ability to be flexible in working both back and front office to facilitate smooth work and patient flow, • Familiarity with Electronic Medical Records, • Prepare for the patient visit, • Assist doctors with basic medical care and procedures, • Track lab results and handle basic medical office dutiesQualifications, • Licensed to be a Limited X-Ray Technician and Medical Assistant, • Interpersonal skills to interact with patients, patient's families and co-workers in a courteous and compassionate manner, • Previous experience in healthcare, taking X-Rays and Performing Medical Assisting duties, • Strong organizational skills, • Ability to thrive in a fast-paced environment, • Excellent customer service skills, • Strong attention to detail

Job Description Fast-paced dermatology office seeking part-time/full-time medical assistant with front and back office experience. The ideal candidate is detail-oriented and highly organized with excellent interpersonal skills. While we do prefer that applicants have a firm grasp of medical and administrative practices, as well as knowledge of patient care and examination procedures, we are willing to train the right person in these areas. Medical assistant certification preferred. The position may require travel between Laguna Niguel and Anaheim. SERIOUS APPLICANTS ONLY! The responsibilities of this position include: Front Office: • Answering patient calls and properly scheduling them within a provider’s day, • Checking in patients upon arrival and processing their paperwork, • Verifying insurance and collecting appropriate payment, • Confirming patient appointments and rescheduling when necessary, • Recording patient's health history and preparing patients for examination, • Administering injections and routine specimen collection, • Efficiently logging biopsies and recording results in a prompt manner, • Assist physician with medical treatments, procedures, and exams, • Manage inventory of medical supplies and equip exam room with appropriate tools If you feel that you qualify for this position and meet the listed requirements, we encourage you to apply!

Job Description Job description: Summary/Objective Our management company is seeking an administrative assistant with 1-3 years of experience to assist with the Accounting department. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities • Assist with Accounts Receivable, • Assist with Accounts Payable, • Support the accounting department with organizing and maintaining physical and computer files, ensuring confidentiality and proper documentation standards are adhered to, • Compile and prepare financial reports, summaries, and other data as requested by management, • Deposit checks electronically or manually as needed, • Provide administrative support to accounting department and assist with various projects as needed, • Handle incoming and outgoing correspondence, including mail and email · Strong interpersonal, verbal, and written communication skills. Ensures that verbal and written communication is clear and concise • A self-starter with an ability to work independently and in a team environment, • Ability to work in a fast-paced environment and detail oriented, • Strong analytical, problem solving and critical thinking abilities, • Strong analytical, problem solving and critical thinking abilities 1. Time Management skills, 2. Teamwork Skills, 3. Highly organized, 4. Attention to detail, 5. Proficient in Microsoft Office and Computer Literacy, 6. Personal Effectiveness/Credibility Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:30 a.m. to 5:30 p.m. Preferred Education and Experience • College degree, • One to Two years of accounting and admin experience Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Flexible spending account, • Health insurance, • Paid time off, • Accounts payable: 1 year (Required)

Job DescriptionAdministrative Assistant — Genwealth 360Location: Long Beach, California — [On-site] Employment Type: Full-time Salary: $40,000 Benefits: Medical, dental, vision, and 401(k) About Genwealth 360 GenWealth 360 helps clients navigate their financial lives with clarity and confidence. We’re a collaborative, fast-moving team that values professionalism, accuracy, and great client experiences. The Role We’re seeking an organized, tech-savvy Administrative Assistant to keep our operations running smoothly. You’ll support executives and client-facing teams with scheduling, documentation, client onboarding, and day-to-day office coordination. What You’ll Do • Calendar & Scheduling: Manage complex calendars, coordinate meetings across time zones, prepare agendas, and arrange travel and logistics., • Client Support: Assist with onboarding tasks (forms, document collection, e-signature), track status in our CRM, and prepare meeting materials., • Documentation & Reporting: Draft and format spreadsheets; maintain accurate digital filing and version control., • Operations Coordination: Monitor and respond to shared inboxes, route inquiries, handle mail/shipping, and liaise with vendors., • Expense & Record Management: Process reimbursements, reconcile receipts, and help maintain orderly records for audits and compliance., • Meeting Execution: Set up conference/Zoom calls, take and distribute notes, and track follow-ups to completion., • Data Entry: Enter/update client and prospect data; run simple reports and exports., • Project Support: Assist with special projects (process documentation, event logistics, light research). What You’ll Bring • 1-2 years in an administrative, office coordinator, or executive support role (professional services or financial services a plus)., • Proficiency with Microsoft 365 or Google Workspace, Zoom, Slack/Teams, and basic spreadsheet skills., • Experience with e-signature tools (DocuSign/Adobe Sign)., • Impeccable organization, attention to detail, and follow-through; able to juggle priorities and meet deadlines., • Professional communication—clear writing, polished client etiquette, and discretion with sensitive information., • Comfort working in a fast-paced, highly collaborative environment. Nice to Have • Financial services background or interest in learning the industry. Work Environment & Benefits • Professional development and training opportunities, • Medical, dental, vision, and 401(k) Compensation • Range: $40,000 – $55,000 annual base How to Apply Send your resume and a brief note on why you’re excited about GenWealth 360 to with the subject line “Administrative Assistant – [Your Name]”. Portfolio or work samples (e.g., formatted docs, templates) are welcome.