Administrative Assistant (PART-TIME)
12 days ago
Nashville
Job Description 24 - 30 hours per week Tuesday - Friday McCorvey Companies is a Family-owned Manufacturing & Construction company seeking an Administrative Assistant to join our team! Immediate availability and room for growth. McCorvey Companies works primarily on larger projects such as hospitals, research labs, sports stadiums, schools, and many other vertical markets. Requirements: • Proven admin or assistant experience, • Knowledge of office management systems and procedures, • Excellent time management skills and ability to multi-task and prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational and planning skills, • Proficient in MS Office, • At least 7 years of experience in the field or in a related area, • Answer and direct phone calls, • Maintain conference room calendar appointments and meetings, • Maintain contact lists, • Produce and distribute correspondence memos, letters, faxes, and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Order office supplies, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Provide information by answering questions and requests, • Taking dictation, • Research and create presentations, • Generate reports, • Handle multiple projects, • Prepare and monitor invoices, • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities, • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., • Organize travel arrangements for senior managers, • Write letters and emails on behalf of other office staff, • Book conference calls, rooms, taxis, couriers, hotels, etc., • Cover the reception desk when required, • Maintain computer and manual filing systems, • Handle sensitive information in a confidential manner, • Take accurate minutes of meetings, • Coordinate office procedures, • Reply to email, telephone, or face to face inquiries, • Develop and update administrative systems to make them more efficient, • Resolve administrative problems, • Receive, sort, and distribute the mail, • Answer telephone calls and pass them on, • Manage staff appointments, • Oversee and supervise the work of junior staff, • Maintain up-to-date employee holiday records, • Coordinate repairs to office equipment, • Greet and assist visitors to the office, • Photocopy and print out documents on behalf of other colleagues, • Provide polite and professional communication, • Implement clerical duties and administrative processes, • Conduct data entry, • Paid Holidays, • Weekly Pay, • Free Lunch on Fridays, • 401K, • Profit SharingCompany DescriptionWay Mechanical is a mechanical contractor located in Austin, Dallas, Fort Worth, Houston, Nashville, and San Antonio. We specialize in commercial air conditioning, plumbing, piping, and the maintenance of these systems. Way Mechanical is at the forefront of design build/design assist, preconstruction, commissioning, building information modeling, and quality control. With a 222,400 square foot manufacturing facility and state of the art equipment, we have dedicated ourselves to the pre-fabrication of piping, plumbing, and HVAC ductwork. Way Mechanical has over 200 years of experience company-wide; we are capable of any size project.Way Mechanical is a mechanical contractor located in Austin, Dallas, Fort Worth, Houston, Nashville, and San Antonio. We specialize in commercial air conditioning, plumbing, piping, and the maintenance of these systems. Way Mechanical is at the forefront of design build/design assist, preconstruction, commissioning, building information modeling, and quality control. \r\n\r\nWith a 222,400 square foot manufacturing facility and state of the art equipment, we have dedicated ourselves to the pre-fabrication of piping, plumbing, and HVAC ductwork.\r\n\r\nWay Mechanical has over 200 years of experience company-wide; we are capable of any size project.