Offres secretary à OR

am expediting drafting & design works

ASSISTANT SECRETARY /

il y a 26 jours

$15–$17 par heure

Richmond Hill, Queens

Secretary/ office assistant needed for an expediting drafting & design firm, computer skills a must!!!! , social media knowledge ,answer phones, schedule appointments, invoices , contracts . Fill out forms. And keep track of company clients 830 am to 5 pm mon to fri

Sheepshead Bay, Brooklyn

Russian speaking, bilingual Executive Assistant - Full-time and Part-time options available - Housing (apartment or room) near the office may be provided - Required experience: 3–5 years - References from previous employers required Key Responsibilities 1. Archiving and organizing large amounts of information and data - Receive and organize incoming documents daily (various formats: Word, PDF, JPEG, etc.) - Store by category, topic, year, and folder - Maintain four backups (2 on physical drives, 2 in cloud storage) - Responsible for accuracy, completeness, and ease of access - Digitize all paper records - Verify data submissions from other employees for accuracy 2. Technical Skills - Proficient with computers and office equipment - Ability to set up computers, printers, mobile phones, install apps, internet, ect - Troubleshoot technical issues - Work in a technologically advanced office 3. Internet and Digital Literacy - Skilled in online research and information retrieval - Vet and manage contractors, service providers, professionals - Coordinate repairs and maintenance for company properties - Check ratings of lawyers, doctors, contractors - Write and post reviews - work with AI tools - Schedule Zoom or other meetings - Write professional emails in English and Russian 4. Financial Record-Keeping - Track and categorize all expenses and income - Maintain and archive invoices - Handle payments and disputes - Keep all financial documentation organized 5. Book of contacts management - Maintain an organized, categorized book of contacts - Make calls, arrange meetings, negotiate terms 6. Administrative Support - Ensure smooth operation of the Brooklyn house, office, and executive's workspace - Purchase supplies, handle office orders - Perform ad-hoc tasks as needed - Search and oversee tenants (follow written instuctions) Key Qualities and Skills - Highly responsible and punctual - Well-organized and detail-oriented - Able to work independently without micro-management - Eager to learn new technologies - Follows written instructions precisely - Flexible, disciplined, and proactive Requirements - Higher education (final-year university students may apply) - Minimum 3 years of relevant experience - Fluency in Russian and English - References from previous employers required Conditions - Housing may be provided near the workplace - All benefits - Flexible work schedule (to be discussed) - Probation period: 1–3 months - Paid internship available if needed - Salary + monthly/annual performance bonuses - Strong opportunities for career growth Applicants are requested to specify their desired salary in the application. Please submit your resume Two positions are available. Salary depends on workload and qualifications, with additional bonuses and benefits.

Infinity

il y a 11 jours

Manhattan, New York

📌 Job Title: Entry-Level Receptionist / Secretary 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level Receptionist / Secretary for our new office location. This is a great opportunity for a motivated individual looking to grow in a professional and fast-paced environment. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage multiple calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level salary Supportive team environment with training and mentorship Opportunities for growth and advancement Paid time off and benefits (if applicable)

SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn. About Us: SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Responsibilities: - Review and manage office emails and internal communications - Organize and maintain project timelines, follow-ups, and priorities using Asana - Maintain clean and orderly digital file systems and physical folders - Coordinate documentation and submittals with the Department of Buildings alongside the lead architect - Handle office restocking, ordering, and general organization - Oversee daily office upkeep and supplies - Support architects and drafters with compliance and Department of Buildings paperwork - Maintain communication across in-office and remote teams - Liaise with clients, consultants, and agency reps as needed Qualifications: - 5+ years experience in office administration or management (architecture field preferred) - Bachelor’s degree in Administration, Architecture, or a related field (preferred) - Strong written and verbal communication skills - Exceptional organization and attention to detail - Familiarity with NYC Department of Buildings filing processes (preferred) - Experience with Asana, Revit, or AutoCAD (preferred) - Professional presence, reliability, and the ability to multitask under tight deadlines

Law Office John K.Akpalu & Associates

Paralegal / Secretary

il y a 17 jours

Van Nest, The Bronx

Looking for a bilingual Spanish Speaking Paralegal Secretarty. The suitable candidate would have an Associate or a Bachelor's Degree and be friendly, attentive to clients' needs and detail oriented. He or She will be responsible for general secretarial and paralegal duties. EXPERIENCE: The preferred candidate must be proficient in Spanish and English. Previoius work in a Law Firm or Law Office is a plus but not required. Our office will train. Principal applicants only. Recruiters, please don't contact this job poster. DO NOT contact us with unsolicited services or offers

Are you an organized, detail-oriented individual with a strong grasp of bookkeeping and administrative tasks? We are looking for an experienced and reliable Bookkeeper / Secretary to join our team and help keep our business running smoothly.

Gezunt Physical Therapy PLLC - Rafael S. Krakanovski, DPT

Looking for an secretary to pick up phines

Pas d'expérience

New york sport&Rehabilitation Medicine PC

patients scheduling insurance verification Prior authorization customer service

Speaking English and Spanish

Pas d'expérience

Excellence Home Improvements LLC

Looking for a secretary/receptionist for a home improvement office.

Infinity Shipping and Trading LLC

il y a 2 mois

Medical Secretary/ 招聘诊所前台

Manhattan, New York

To do day to day admin and secretarial job. Should have basic knowledge of word and excel. Need to speak fluent English & Spanish

职位概述我们是一家位于曼哈顿唐人街的诊所，现招聘一名工作专注、行事严谨、待人友好、擅长团队合作的前台接待员/秘书. 岗位职责以专业、友善的态度接待患者及访客；接听电话、安排预约、处理患者咨询，确保信息传递高效准确；整理、归档患者病历，执行日常医疗行政支持工作；负责医疗保险资格审核及相关资料处理；严格遵循《健康保险流通与责任法案》（HIPAA）规定，保护患者隐私；与医护团队紧密合作，优化工作流程，提升服务效率；协助测量患者生命体征（vital signs），并引导患者进入诊室。任职要求中英文流利（必须会普通话 & 英语），具备良好的沟通能力（必需）；可以合法工作，报税（必需）责任心强，待人友善，擅长团队协作；加分技能：能熟练测量生命体征（vital signs）；能使用广东话或福州话或两种语言沟通者优先；医疗机构、诊所、医院或牙科前台工作经验。优先无经验者提供培训待遇优有意者请发简历请注明你是如何知道这则招聘信息的 Our Manhattan Chinatown- based clinic is seeking a focused, detail-oriented, friendly, and team-oriented Front Desk Receptionist/Secretary to join our healthcare team. Responsibilities Greet patients and visitors with professionalism and friendliness; Answer phone calls, schedule appointments, and handle patient inquiries efficiently and accurately; Organize and file patient medical records and perform daily administrative tasks; Assist in insurance eligibility verification and documentation processing; Strictly comply with HIPAA regulations to protect patient privacy; Collaborate closely with the medical team to optimize workflow and enhance service efficiency; Assist in measuring patient vital signs and guide patients into examination rooms. Requirements Fluent in Mandarin Chinese and English with strong communication skills (required); Allowed to work legally ( required) , Highly responsible, friendly, and a good team player Preferred Skills: Ability to accurately measure vital signs; Prior experience at a medical office, clinic, hospital, or dental front desk. Note: Applicants without prior experience are also welcome; we provide comprehensive training. no overtime is required, ensuring a healthy work-life balance. Good working environment If you interested please send to us your resume . Please note where did you know about this advertisement .