Administrative assistant jobs in Phoenix, Arizona - Page 11Create job alerts

Job Description We are looking for an 2+ year Personal Injury Litigation Legal Assistant to join our established law firm client's team in Phoenix, Arizona. This role requires someone with strong attention to detail who can efficiently manage legal administrative tasks while supporting attorneys in a fast-paced environment. If you thrive in a collaborative setting and have a passion for client service, this position offers an excellent opportunity to advance your career. This is an in-office role. Responsibilities: • Coordinate and manage case files, ensuring all necessary documentation is accurate and up-to-date., • Assist with billing functions and maintain compliance with legal billing requirements., • Organize and maintain attorney calendars, including scheduling court dates, depositions, and client meetings., • Utilize case management software to track case progress and maintain detailed records., • Prepare legal documents, correspondence, and reports using tools such as Adobe Acrobat and Aderant., • Communicate effectively with clients to provide updates and address inquiries., • Handle claim administration tasks, including filing claims and tracking their status., • Support attorneys with docket management and ensure deadlines are met., • Perform administrative duties related to litigation processes, ensuring seamless operations., • Collaborate with team members to provide comprehensive support for ongoing cases., • Minimum of 2 years of experience as a legal assistant, preferably in personal injury litigation., • Proficiency in case management software and tools such as Aderant and Adobe Acrobat., • Strong organizational skills with the ability to manage multiple tasks and deadlines., • Excellent communication abilities, both verbal and written, for client and team interactions., • Familiarity with calendaring and docket management systems., • Knowledge of claim administration and billing processes., • Ability to work on-site in Phoenix, Arizona, as part of a collaborative team., • Bilingual proficiency is preferred but not required.

Job Description BCforward is currently seeking highly motivated Legal Assistant II in Phoenix, AZ 85004 Position Title: Legal Assistant II - Hybrid Location: 2200 N. Central Ave, Suite 100, Phoenix, AZ 85004 Duration: 04 Months contract Pay Rate: $18.65/hr. Hybrid Schedule: initially will be fully onsite, can move to hybrid work once fully trained. Hybrid schedule will be remote 1 day/week. This is a primarily virtual position, requiring to be in person four times a month on scheduled days. Provides an administrative hearing and review process for approximately 45 programs administered by the Department of Economic Security (DES). Subject matter generally falls into three main categories: benefit eligibility and overpayment, licensing and certification of service providers, and claimant fraud. This position functions as a Legal Assistant to provide support to the Administrative Law Judges (ALJs) at the Appellate Services Administration (ASA). This function is mission critical, as ASA requires this position to review requests for an appeal, select exhibits for hearings, and distinguish between the different programs and issues of appeals to create packets that will be sent to all parties and used as exhibits in scheduled hearings with multiple parties. Primary duties for this position include verifying incoming appeals, retrieving accurate exhibits for a hearing, entering case documentation into appropriate repositories, assisting Administrative Law Judges with case research, interpreting necessary procedures for research and analysis of case files for hearings, and uploading legal decisions and dispositions for the department to take action on a case. This also includes scheduling the hearings for the ALJs and assisting customers with elevated docket calls. Skills Required • Organization and maintenance of confidential paper and electronic files; Arizona Public Assistance and Unemployment Insurance law, practices, and procedures, • Customer service techniques and office security procedures; identification of complex legal issues with appeals in a timely manner., • Analyzes jurisdiction, issues, etc. by reviewing images and paper documents per case., • Create hearing packets for ALJs to use as exhibits during the procedural hearing., • Determine the timeliness of the request for hearing and register additional issues as needed., • Ensure incoming appeals meet noticing deadlines mandated by Federal and State laws., • Research-related issues are elevated by legal support staff or referred by ALJs, ASA management or other DES Departments., • Identify and correct errors and virtually print missing documents., • Elevate appeals to the Board for Appeals as necessary., • Enter notes into the case documentation repository. Timely and accurately process requests for postponements, withdrawals, and other requests by parties and ALJs., • Adapt to prescribed procedures within the Administration, knowledge of the Administrative Procedures Act, • Perform repetitive detailed work with a very high level of accuracy and speed, • Concentrate and focus on complex and sometimes conflicting information from a variety of sources, • Analyze and research complex case information observing confidentiality policies and making command decisions on assigning workload to meet legally mandated deadlines, • Ability to work with customers and staff of various backgrounds, nationalities, and needs. Experience Required • English; speaking, writing, reading; Multi-task capabilities; Manage conflicting priorities and demands, knowledge of Google Apps (Gmail, Docs, Sheets), Adobe Acrobat; Operating various office equipment;, • Use of computer with multiple programs running simultaneously; Customer service techniques; Interpersonal skills to handle internal and external customer complaints and concerns., • Effectively communicate (e.g. verbal, written, and reading) with internal and external customers, ALJs, coworkers, agency personnel, supervisors, and managers., • Work with minimal supervision; Use critical thinking to analyze complex appeals requests, resolve conflicts between competing information, and extract and capture pertinent legal information., • Case management systems (e.g. APS, Clear2There, Guide mainframe, HEAplus, AZTECS, CACTUS); Office policies and procedures and handling sensitive data., • Managing multiple computer programs at one time; Identifying appropriate legal documents in an imaging system to create and send out notices for hearings and create case files. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job DescriptionLitigation Legal Assistant - Phoenix, AZ (Downtown) Compensation: From $55,000+ DOE, plus benefits About the Role LHH is partnering with a respected downtown Phoenix law firm to hire a proactive, detail-driven Legal Assistant. In this role, you'll support attorneys and paralegals with high-impact administrative and legal tasks, keep matters on schedule, and ensure documents, data, and communications are accurate and organized. This is an excellent opportunity for someone seeking to grow their litigation skill set and build a long-term career in a well-known firm. What You'll Do • Manage busy calendars for partners and associates, including meetings, depositions, hearings, client calls, and internal deadlines., • Coordinate travel, prepare detailed itineraries, and track related expenses; process reimbursements in a timely manner., • Prepare and format professional correspondence, presentations, and meeting materials; maintain contact lists and matter profiles., • Assist with budget tracking in Excel and compile periodic reports for leadership., • Draft, format, and proofread letters, memoranda, and other work product using Microsoft 365 (Word, Excel, Outlook, PowerPoint); apply templates and styles consistently., • Manage electronic and physical files-opening, labeling, indexing, and archiving-ensuring files remain current, complete, and easy to retrieve., • Maintain orderly matter folders in the firm's document management workspace and apply naming conventions/version control., • Prepare, revise, and finalize litigation documents (e.g., pleadings, discovery requests/responses, subpoenas, notices, exhibits, and shells) with a high level of accuracy., • Coordinate service and e-filing/paper filing in Arizona state and, as needed, federal courts; monitor docket updates and time-sensitive deadlines., • Schedule and support depositions and hearings-arranging conference rooms, court reporters, interpreters, videography, and exhibits., • Track attorney time entries weekly and assist with matter billing hygiene (narratives, edits, and missing time reminders)., • Help attorneys and paralegals with trial-readiness tasks, such as assembling binders, exhibit lists, witness logistics, and day-of materials., • Serve as a point of contact between attorneys and internal teams (e.g., accounting, IT, business development, records), ensuring requests are logged and resolved promptly., • Prioritize incoming requests, triage competing deadlines, and keep stakeholders informed of status and next steps.What You'll Bring Required • 1-3+ years of administrative experience; legal industry strongly preferred., • Demonstrated exposure to litigation workflows (state and/or federal) such as e-filing, discovery document handling, and court-driven deadlines., • Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including advanced formatting, track changes, and basic formulas/tables in Excel., • Excellent written and verbal communication skills with meticulous attention to detail and grammar/spelling., • High degree of professionalism, discretion, and client service; comfortable handling confidential information., • Proven ability to organize, prioritize, and meet deadlines in a fast-paced environment with multiple stakeholders.Preferred (Nice to Have), • Experience with a document management system (DMS), PDF tools, and document comparison/redlining., • Familiarity with time entry or billing systems and basic matter-opening/conflict-check processes., • Prior experience supporting trial preparation and deposition logistics.Work Environment, • Location: Onsite in downtown Phoenix, AZ., • Schedule: Full-time, standard business hours with occasional overtime during peak litigation periods.Why Join, • Exposure to complex matters and seasoned attorneys who invest in mentorship., • Clear pathways to expand responsibilities (e.g., increased case ownership, potential paralegal-track development)., • Competitive pay starting at $55,000+ DOE, with benefits and firm-sponsored training resources.How to Apply If you meet the qualifications and are excited to deepen your litigation experience, please apply today. Pay Details: $55,000.00 to $65,000.00 per year Search managed by: Brittnee Gonzalez Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Previous administrative assistant experience preferred but not required.

The Administrative Assistant position for La Jornada provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. The Administrative Assistant will perform administrative duties including, but not limited to:. Strong organizatio

As the Administrative Assistant, you'll provide comprehensive administrative and operational support to ensure efficient day-to-day department operations at Denova Headquarters. This is a full-time, non-exempt position reporting to the Chief Administrative Officer at Denova Headquarters.

Project Administrative Assistant. CenterWell is seeking a dedicated, compassionate, and experienced Project Administrative Assistant who is interested in growing with the company and being a part of something great!. Project Administrative Assistant Overview:.

The Administrative Assistant facilitates the efficient operation of the assigned area by performing a variety of clerical and administrative tasks for the office and acts as first point of contact for our clients and representatives. Dekker is hiring an Administrative Assistant to join our talented

Provides analytical and administrative support to relieve manager or team of administrative duties. Oversees day-to-day office operations, including space planning, supply management, vendor coordination, and administrative complianceto create a smooth, well-run environment for associates and leader

The Administrative Assistant supporting both the Contact Center and AI Development Team plays a pivotal role in ensuring seamless daily operations and fostering interdepartmental synergy. The Administrative Assistant is expected to demonstrate professionalism, flexibility, and a customer-service min

Serve as a liaison between cross functional teams, project directors, project team members, accounting, other administrative staff, clients, subcontractors, and consultants. Directly responsible for a variety of administrative functions including but not limited to meeting schedules, travel coordina

Administrative Assistant(Sales Support). This company is in search of an administrative assistant to provide order entry and database support to the sales team. This role is fully onsite and plays a key part in keeping sales operations running smoothly by providing administrative, coordination, and

Executive Administrative Assistant. As an Executive Administrative Assistant at Honeywell Aerospace Technologies, you will provide critical support to our VP of Lead to Cash, ERP and S/4HANA Transformation. Provide administrative support to the S/4HANA transformation program including meeting schedu

What you will do: The Administrative Assistant works as a staff member of the Administrative Office team and provides assistance to the designated supervisor and other site employees. As an Administrative Assistant you will have the unique opportunity to create a positive, safe and supportive enviro

As an Operations Admin, you will be responsible for providing district operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Provide seasonal hiring support in the H&R Block applicant tracking system and administrative sup

Administrative Assistant, Hookup - Fixed Term. Performing scheduling tasks, administrative support for team/staff meetings, meeting notes, and documenting follow-up action. Performing administrative support tasks for contractors and vendors.

The Administrative Assistant is responsible for day-to-day duties, such as event coordination, office and clerical tasks, setting up appointments, and answering phone calls while assisting the President and CEO, CFO, and Vice President. Previous experience in an administrative role preferred.

The Administrative Assistant will be crucial in facilitating communication and workflow, managing team tasks, and assisting with various projects. Administrator Assistant To The Architectural Illustration And Design Team. U-Haul's in-house ad agency, A&M Associates, seeks a talented and organized in

Construction Project Coordinator.LHH Recruitment Solutions is partnering with a Construction company in Scottsdale, AZ that is looking for a Construction Project Coordinator to join their team.This is a full-time Monday through Friday, fully on-site position paying $30.Create and Manage Customer Pro

Provides effective and responsive administrative support to ensure smooth day-to-day operations at the site. This role supports the Plant Manager and site leadership team by coordinating events, maintaining records, assisting with scheduling, and performing general office organization and administra

Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high-level career-seeking candidates in the industry and match them with our partners c

Culinary Administrative Assistant. Coordinate and manage daily administrative tasks for the culinary department. Provide administrative support to the Executive Chef and other culinary staff as needed.

The Administrative Assistant supports the team members and is responsible for general administrative duties, including maintaining accurate and complete records of documents. Skanska is searching for a dynamic Administrative Assistant. Administrative Assistant Required Qualifications:.

ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. Executive Assistant/Administrative Assistant Ii. The individual wil

As an Administrative Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows. You want to grow with us and deliver results as an exceptional Administrative Assistant. Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrati

The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. Provide administrative support to the Food and Beverage Directors.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.

Spang & Company, operating globally in the US and China, is hiring an Administrative Assistant for its Phoenix, AZ (West Valley) locations. The Administrative Assistant will support Human Resources by assisting with onsite interviews, verifying completion of application paperwork, administering test

Duration: 03+ Month Contract Location: Phoenix, AZ 85003 (Onsite) Skills Required: Customer service, attention to detail, multi-tasking, good communication (both written and verbal), computer skills (Microsoft Business Suite), task prioritization, ability to work independently, data entry.At least o

The Senior Administrative Assistant provides general administrative and office support for the Department of Dental Medicine at the Dental Institute. Administrative Assistant maintains a current knowledge of the College's policies, processes, and procedures in an effort to ensure efficiency and inte

The Administrative Assistant- Corporate provides clerical and administrative services and assistance at our Corporate Support Center. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative experience supporting mid-level leaders (Directo

The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. Provide administrative support to the Food and Beverage Directors.

The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Arizona offices.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities.

Administrative Assistant, Facilities - Fixed Term. TSMC Arizona is looking for an Administrative Assistant, Facilities - Fixed Term to join our new state-of-the-art fab, located in Northern Phoenix, Arizona. Performing scheduling tasks, administrative support for team/staff meetings, meeting notes,

Administrative Assistant - Commercial Banking. Provides a broad variety of administrative and staff support services for our Institutional Client Group Market Leader and relationship management team. Basic Qualifications - High school diploma or equivalent - Typically five or more years of experienc

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Administrative Support For Arizona Quality Initiatives. This role provides high-level administrative support for Arizona Quality initiatives, focusing on complex meeting coordina

Seeking an administrative assistant who will provide essential support to ensure the smooth operation of office functions. This role involves managing communications, organizing schedules, maintaining records, and assisting with various administrative tasks across departments.

We are looking for a full-time Administrative Assistant who thrives on keeping things running smoothly, supporting attorneys and staff, and being the steady backbone of a sophisticated Estate and Probate practice. Mentorship: DM Cantor Estate and Probate Practice invests in mentorship and strategy s

The Senior Administrative Assistant provides general administrative and office support for the Department of Dental Medicine at the Dental Institute. Provide administrative support to the Assistant to the Dean, Associate Dean for Clinical Education, Clinical Directors, Full-time faculty, Part-time f

The Administrative Assistant provides administrative support to a department and/or General Manager in order to aid in the efficient operation of the organization. Our Phoenix office is looking for a Full-time in office Administrative Assistant to join our team!.

The Administrative Assistant works as a staff member of the administrative office team and provides assistance to the designated supervisor and other site employees. Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for an Administrativ

Purpose of Role: Ensure smooth daily operations, effective communication and accurate processing of administrative tasks and public records requests by providing comprehensive administrative support to the Legal Division. Administrative Support Specialist. High School Diploma or GED and two (2) year

Other duties as assigned which may include, but are not limited to: prepare and type routine correspondence and reports, set up and maintain filing system and basic databases as applicable, complete forms and reports as required by the various company offices and outside vendors or agencies, maintai

Provides a broad variety of administrative and staff support services for our Institutional Client Group Market Leader and relationship management team. Basic Qualifications- High school diploma or equivalent- Typically five or more years of experience in administrative and support staff activities.

Customer Support Representative.We are growing! Fred Astaire Dance Studios is excited to be adding to our team.We are currently hiring for a Customer Support Representative.Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If s

Administrative Assistant Intern. We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smooth