Administrative assistant jobs in Houston, Texas - Page 10Create job alerts

Job Description Now Hiring: Administrative Assistant – Payroll Department We are seeking a highly organized and dependable Administrative Assistant to support the Payroll Department. In this role, you will assist with payroll processes while handling a variety of administrative and clerical tasks that keep the department running smoothly. The ideal candidate is detail-oriented, skilled at multitasking, and able to maintain confidentiality when working with sensitive employee information. This is an excellent opportunity for someone who enjoys both administrative work and supporting essential payroll functions in a fast-paced, team-oriented environment. Key Responsibilities: * Provide administrative support to the payroll team, including scheduling, filing, and correspondence * Enter and update employee timekeeping and payroll data in internal systems * Verify timesheets, hours worked, and compensation details for accuracy * Assist with preparing payroll reports, audits, and compliance documentation * Maintain and organize both digital and paper payroll records * Communicate with HR and managers regarding discrepancies or missing information * Support payroll deadlines by ensuring all information is processed accurately and on time * Perform additional administrative tasks as needed to support the department Qualifications: * High school diploma or equivalent; additional education is a plus * Previous experience in administrative support, payroll, or HR preferred * Proficiency in Microsoft Office (Excel, Word, Outlook) and general computer skills * Strong attention to detail, accuracy, and organizational skills * Ability to maintain confidentiality of sensitive information * Excellent communication and problem-solving skills * Experience with payroll software (e.g., ADP, Paychex, Gusto) is a plus Want to be considered for this opening immediately? Candidates already registered with us, please send an updated resume to and reference the job title. If you are not already registered, please apply by clicking the "Apply Now" button.

Job DescriptionSalary: Office Coordinator Location: Deer Park Reports To: Branch Manager Job Summary: The Administrative Assistant in the staffing industry provides essential administrative support to ensure the efficient operation of the office. This role involves managing office tasks, assisting with recruitment processes, maintaining employee records, and supporting both clients and candidates throughout the hiring process. Key Responsibilities: • Maintain the cleanliness of the front office daily and weekly, • Handle incoming and outgoing correspondence, including mail, and emails., • Handle incoming high volume phone calls; calls vary from 150-200 call per day., • Screen resumes and applications, and schedule interviews for recruiters., • Maintain and update employee records, ensuring all information is accurate and up to date., • Assist with the onboarding process for new hires, including preparation of onboarding materials., • Assist with background checks., • Handle confidential information with utmost discretion and professionalism., • Perform general clerical duties, including photocopying, faxing, and mailing. Required Qualifications: • High school diploma or equivalent; associate or bachelors degree preferred., • A minimum of 2 years of administrative support experience., • Staffing or recruitment industry preferred. Skills: • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and time management skills., • Excellent written and verbal communication skills., • Ability to multitask and prioritize effectively., • High level of attention to detail and accuracy., • Ability to work independently and as part of a team., • Familiarity with Applicant Tracking Systems (ATS) is a plus. Working Environment: • This is a full-time position based in an office environment., • Occasional overtime may be required to meet deadlines., • Monday-Friday, 8AM-5PM. Benefits: • Medical, dental, vision, and 401K, • Paid time off, paid holidays, and vacation available!

Job DescriptionJob Description Administrative AssistantMission The mission of the Administrative Assistant is to ensure a loving, peaceful and joyful atmosphere for staff and incoming families. Outcomes 1. Meet Customer Service Goals • 2 cards minimum sent per week to families, • 1 “5 Star” Google Review earn a minimum per month, • 95% of guests rate their overall customer experience as a 5 on the guest experience survey., • 100% of guest concerns are successfully resolved and receive a follow up call., • 100% of the time, Rainbow Service Guidelines are implemented 2. Meet Enrollment Goals • (K-12) 25 scholars minimum per class, • (PK) 20 scholars minimum per class 3. Meet Documentation Goals • 100% of all guest action requests are entered in the Call/Visit Log ResponsibilitiesFront Office • Ensures that the front office and work rooms areas are clean, organized, and welcoming., • Proficient in Ascender and SchoolMint, • Maintains a positive working environment that fosters a professional learning community atmosphere., • Manage gate and door entry following security protocol., • Greets visitors to school, and determines the nature of their business, and escorts visitors to their destination., • Collect IDs and issue visitors’ badges to all guests on campus. Issues and collects temporary key cards as needed., • Creates magical moments for incoming scholars and families., • Regularly sends cards or notes to families to create and build personal relationships., • Commits to detail and accuracy., • Delivers excellent customer service, this is a priority and should be conducted respectfully while utilizing de-escalation strategies when necessary., • Adheres to and enforces school policies and procedures., • Ensures phone calls and emails are responded to within a school day unless the call or email occurs outside the workday, which would then be handled the next school day., • Communicates professionally and effectively with parents, scholars, and campus staff via email, telephone, and fax, and trains others to do so., • Works with school personnel to maintain integrity and accuracy of scholar records, including maintenance and tracking of attendance and retention., • Resolves or directs routine internal and external inquiries with parents and employees., • Oversees requisition, receive, and distributes/stores classroom, school office and workroom materials and supplies; maintains ongoing inventory; processes packing slips., • Maintain an awareness of the school calendar and school events., • Overflows of any duties not covered. Examples given but not limited to are cafeteria duty, dismissal duty, morning carline duty, covering classrooms, etc., • Maintain booking and cleanliness of conference rooms. Enrollment • During enrollment season, collect new scholar data such as MAP test scores, previous report cards, and STAAR scores., • Oversees dissemination of enrollment packages during parent interest meetings and for walk-in parents., • Greet families and assist with Parent Interest Meetings answering enrollment questions as they arise., • Assist with maintaining scholar enrollment and campus capacity., • Assist with enrollment counseling for incoming scholars and families., • Assist with enrollment, transfer, discharge, and readmission process for scholars and the preparation of related records and files. School Finance • Proficient in “My School Bucks” invoice payment program., • Create invoices for fees in My School Bucks for scholars, staff, and others as applicable., • Fiduciary responsibilities for collection, dual-counting, and deposit of funds daily. Staff Leadership Responsibilities • Recognizes problems and impediments and reports them promptly with options for solutions to the Office Manager; promotes and assists with constructive resolutions., • Adheres to and enforces board policy, school guidelines, and administrative directives, • Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Scholar Code of Conduct, • Ensuring the campus maintains > 98.5% daily attendance and timeliness, • Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners., • Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly., • Multitask many things at once in a busy office environment., • Solves problems joyfully as issues arise., • Perform other duties as assigned by the Principal and Deans. Reports To • The Administrative Assistant reports directly to the Office Manager and Dean of School Culture.

Job Description We are seeking entry-level admin assistants to integrate with one of several departments. Applicants should have prior experience working in an office environment and must be familiar with creating and maintaining spreadsheets and word documents. Currently, our office is in Northwest Houston on Hwy 290 near Tidwell (77040 ZIP). At the beginning of March 2022, we will be relocating to Southwest Houston on Westpark Tollway near Beltway 8 (77036 ZIP). Candidates should apply only if they are able to commute to Northwest Houston for the next three months and to Southwest Houston once the office has been relocated. Salary: $11.00 - $14.00 an hour DOE Job Type: Full-time Duties • Data-entry, • Compiling reports, • Updating and maintaining records, • Creating and distributing documents, • Maintaining files, spreadsheets, and databases, • Serving as a point of contact between associates and management, • Performing file audits to ensure that all required documentation is collected and maintained, • Assisting with any other miscellaneous tasks deemed necessary to departmental operations Qualifications • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multitask, • Prior experience in an office or administrative environment Requirements • Basic computer operation skills, • Working knowledge of spreadsheets and word documents, • Effective time management and organizational skills, • Excellent written and verbal communication skills, • Professional appearance and demeanor We are looking forward to hearing from you! We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Search terms: Office, admin, HR

Job Description ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 35 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications • Must have the ability to multi-task and remain calm under pressure., • Enthusiastic, welcoming demeanor and professional customer service skills., • Attention to detail, • Two years office experience preferred, • Computer proficient, ready to learn our center operations software., • Organizational skills and ability to self-direct., • Ability to work well under pressure., • Ability to maintain confidentiality., • Ability to react to change productively and handle other essential tasks as assigned., • Ability to pass a federal background check., • Ability to prioritize, multi-task, and produce high quality and accurate work., • Ability to create a welcoming and professional front desk environment for our students, families, and community.

Job Description The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments. Key Responsibilities: • Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact., • Remain attentive and engaged during customer interactions, refraining from unrelated tasks., • Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary., • Maintain a clean and professional reception area; take breaks and meals away from the front desk., • Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation., • Manage mail and deliveries., • Maintain visitor, parking, and tour logs promptly and accurately., • Perform data entry and document handling with attention to detail., • Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset., • Demonstrated reliability and punctuality in a professional setting., • Commitment to upholding organizational values through integrity and professionalism., • 1–3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience)., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools., • Strong organizational skills with proven attention to detail and effective time management., • Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions., • Position Type: Full-time or Part-time, • Work Schedule: Monday–Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks)., • Compensation: Hourly; commensurate with experience

Job Description Why Work for Park Lawn Corporation? Service • At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual., • Financial assistant programs encouraging employees through education and development in industry related subjects., • Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges., • Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match., • Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team., • We value honesty, courage, integrity, ethical behavior and the development of personal growth., • We are rooted in the communities to provide a personal touch to every family we serve. This position is an administrative role in Park Lawn’s corporate office in Houston, TX and is responsible for performing a variety of administrative and general office support-related tasks to ensure the corporate office runs smoothly. The role reports to the Corporate Office Manager. Essential Functions • Performs general clerical support duties for various departments., • Creates and/or maintains spreadsheets and correspondence as needed., • Assists with event set-up and teardown., • Serves as primary backup to front-desk reception, answering telephone calls, route calls to appropriate parties and provide answers to general inquiries as needed., • Greets and directs guests and visitors in the main reception area., • Updates and maintains user information in company computer applications such as learning management system and/or fuel/fleet card program., • Assists with assigning, updating and/or troubleshooting parking and security badge assignments for corporate employees., • Processes and codes general administrative invoices for timely payment, researching and resolving any issues or discrepancies with vendor accounts., • Processes expense reports for members of executive leadership as requested., • Assists with mail distribution, mailouts and/or express shipments and deliveries., • Coordinates and maintains office supplies and equipment., • Conduct twice daily conference room readiness inspections., • Performs daily set-up and teardown of coffee bars and breakroom serving areas., • Assists with reoccurring office and hospitality supply inventory and rotation., • Assists with event set-up and teardown., • Accompany established service vendors during on-site visits as needed., • Communication Proficiency., • Teamwork Orientation., • Detail Orientation., • Thoroughness., • Customer Service Orientation., • High School Diploma or equivalent., • Minimum two years of administrative experience., • Working knowledge of basic accounting principles, • Proficient with multi-line phone systems and general office equipment, • Attend and perform work in a professional and courteous manner in accordance with the employer’s requirements., • Able to read, write and speak English fluently. Bilingual is a plus., • Proficiency and accuracy with numbers., • Able to maintain a strict level of confidentiality., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required., • Excellent interpersonal and communication skills., • Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling., • Maintains a positive attitude and working environment through organization and communication., • Ability to prioritize tasks, and exercise good judgment. This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • The duties associated with this position are generally performed in an indoor office setting., • Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle., • Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 50 pounds., • This position may also require reaching, pushing and pulling., • This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionPosition Summary / DescriptionThe Recruiting Assistant is responsible for providing administrative support to the Professional Resources department in executing processes related to the recruiting and hiring of summer associates for all of offices. A successful candidate will possess strong interpersonal, verbal, written communication, time management, and organizational skills; the ability to exercise sound judgement and professionalism; and the ability to turn concepts and visions into actions while working both independently as well as collaboratively.Primary Responsibilities • Primarily responsible for supporting all on-campus recruiting efforts and organizing callback interviews, • Assist recruiters in organizing logistics; attending recruiting receptions, outreach events, on campus events and summer program social events, • Input and continuously update candidate information in the legal recruiting database (viRecruit) and ensure completion and accuracy of all essential information, • Generate various summary and pipeline reports as directed using viRecruit, • Organize promotional materials for on-campus recruiting events and interviewing materials used by on-campus interviewers, • Organize interview schedules and assemble interview materials for candidates, • Communicate information related to interviews to lawyer interviewers, travel department, legal recruiting staff, reception staff, and building security, • Greet candidates interviewing with the firm when required, • Prepare and deliver correspondence to candidates regarding their employment status, • Assist recruiters with summer program planning initiatives and social activities, • Assist recruiters with diversity initiatives, • Open, sort, and distribute department mail, • Process check requests and pay invoices for department expenses, • Process and track all travel reimbursement expenses from lateral and law student candidates, • Arrange logistics for internal and external meetings including sending meeting appointments and preparing meeting materials such as agendas, reports, PowerPoint presentations, etc.Skills / Abilities, • Strong interpersonal, verbal and written communication skills, • Proficient in Microsoft Office Suite and applicant tracking software, • Conscientious, well organized, detail-oriented, and willing to take appropriate initiative, • Excellent follow up and follow through abilities, • Able to exercise sound judgement, • Able to multi-task, manage, and prioritize projects effectively, • Able to work independently, under the direction of others, and as a part of a team, • Able to respond quickly and positively to shifting demands and opportunities, • Able to interact effectively with all levels of firm personnel, • Able to recognize confidential information and maintain confidentiality of such information, • Proactive in learning and adapting to new systems and processes, • Reliable, service-focused, and punctual, • Able to perform under stressful conditions in a thoughtful and professional manner

Job Description The University of St. Thomas, a private university () committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an administrative assistant to provide administrative and clerical support to the PPOHA Grant Project and the Division of Natural Sciences, Engineering & Mathematics. This position reports to the grant Project Director/Division Dean. Essential Duties and Responsibilities · Serve as first point of contact for in-person, telephone, and email inquiries. · Schedule meetings, collect data, and provide support to the Program Evaluator and faculty. · Work collaboratively with students, faculty, and staff in support of the project housed in the Division of Natural Sciences, Engineering & Mathematics. Qualifications and Requirements · Bachelor's degree in English, business, or communication, with master's degree preferred. · Five years of experience as an administrative assistant. · Demonstrated proficiency with Microsoft suite of products. · Demonstrated ability to prepare presentation materials. · Strong attention to detail and organization, and ability to complete multiple assignments. · Excellent communication and organizational skills, spelling, and grammar. · Ability to interact with a wide variety of individuals in a professional manner. · Excellent interpersonal and group skills, mature, and discreet. · Bilingual preferred. This is a federally funded, full-time, year-round, benefit eligible professional position. Funded by the U. S. Department of Education OPE PPOHA Program through September 30, 2026. The University of St. Thomas is an Equal Opportunity Employer. Job Posted by ApplicantPro

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned QualificationsMinimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3–5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Job DescriptionSalary: $15-$18 DOE Job Specifications: The ideal candidate must be dependable and reliable, able to stay on top of the tasks assigned with attention to detail. The Administrative Assistant should be organized but flexible and be able to multi task. Administrative tasks include assists with HR, receiving and processing payments, creating weekly reports, assists with new hire process. This role may also be asked to step in from time to time to assist with other tasks that might include proofreading documents, etc. This position reports to the general manager and office manager. -Answering phones -Assisting with paperwork -Ability to interact and assist with customers and co-workers needs -Utilizing programs such as QuickBooks, BambooHR, Excel and Word -Will handle accounting related duties -Filing paperwork -Data entry Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Education: • High school or equivalent (Required) Experience: • Microsoft Office: 2 years (Required), • Customer Service: 2 years (Required) Language: • Spanish (Required)

Job Description About the Role We are seeking a proactive and detail-oriented Legal Assistant / Client Services Coordinator to support our managing attorney and ensure a smooth client experience. This position combines legal administrative tasks, executive support, and client communication. You will play a critical role in helping cases move forward efficiently while delivering exceptional service to clients. Work Environment This position requires professionalism, discretion, and the ability to multitask in a dynamic legal environment. We are looking for someone who takes ownership of their work and enjoys making a positive impact on clients’ lives. Compensation: $38,000 - $50,000 yearly Responsibilities: • Serve as the executive assistant to the managing attorney, including managing her inbox and scheduling, • Oversee probate and estate planning files to ensure deadlines are met and client communications are timely and accurate, • Handle client intake once an engagement agreement is signed, including preparing engagement letters, sending initial invoices, and assisting clients with intake forms, • Draft, edit, and format estate planning documents and prepare them for execution (adding dates, organizing binders, scanning and emailing executed documents), • Enter client data into form drafting software (ProDocs/Westlaw Form Builder), • Communicate with clients regarding invoices, document status, and follow-up requests (including providing professional referrals), • Respond to and handle routine client inquiries, • Manage office supplies and coordinate with vendors, • Support the implementation of new processes and automation tools to improve efficiencyQualifications:, • Excellent editing and formatting skills, • Strong written and verbal communication skills, • Friendly, professional demeanor with clients at all times, • Highly organized and detail-oriented, • Proficient with standard office software (Microsoft Office, Adobe), • Bonus: Experience with ProDocs/Westlaw Form Builder or similar legal document automation tools, • Bonus: Familiarity with process automation and workflow improvements in a legal settingAbout Company The Patton Law Firm, PLLC, is a boutique estate planning and probate firm located in Houston, Texas. We are dedicated to providing compassionate, responsive, and thorough legal services to clients. We value professionalism, efficiency, and a client-first approach in everything we do. Equal Employment Opportunity The Patton Law Firm, PLLC, is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Job DescriptionTemporary Receptionist Start: 11/03/2025 Location: Stafford, TX 77477 Shift: M-F 8am-5pm Duration: 1 month Pay: $20.00/ hour • Welcome visitors, • Answer phones and direct calls, • Manage mail and deliveries, • Maintain the reception area, • Scheduling appointments, • Other administrative tasks as assigned VKWPFta0CN

Job DescriptionSalary: $875 - $1,000 Weekly We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Receive visitors and provide proper hospitality, • Assist office manager, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks, • Social media marketing, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job DescriptionWe are looking for a dedicated Human Resources (HR) Assistant to join our team in Houston, Texas, on a long-term contract basis. This role involves providing comprehensive administrative support to the HR department, ensuring smooth operations while maintaining confidentiality and professionalism. If you are detail-oriented, collaborative, and thrive in dynamic environments, this opportunity offers a chance to contribute meaningfully to HR processes. Responsibilities: • Manage and update resume trackers to support efficient recruitment efforts., • Handle HR-related expense reporting, ensuring compliance and accuracy., • Coordinate employee recognition initiatives such as ordering birthday gifts and other engagement items., • Participate in invoice reconciliation to support financial accuracy within HR operations., • Facilitate onboarding processes, including documentation preparation, acknowledgment tracking, and administrative setup., • Deliver administrative support to ensure seamless execution of HR operations., • Maintain accurate records and ensure adherence to confidentiality standards., • Support employee relations initiatives and foster positive workplace engagement., • Assist in managing background checks and other compliance-related tasks.• Bachelor’s degree in Human Resources or a related field., • Minimum of 2 years of experience in HR administration or a similar role., • Proficiency in Microsoft Excel for data management and analysis., • Bilingual fluency in Spanish is preferred to support a diverse workforce., • Strong understanding of HR processes, including onboarding and compliance., • Exceptional organizational and communication skills., • Ability to maintain confidentiality and professionalism in handling sensitive information., • Familiarity with HRIS systems is a plus.

Job Description ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ About Company Founded in 1994, PITCO™ emerged from the research and development division of one of the largest third-party inspection firms of the 1980s. From the beginning, our company has been driven by a passion for advancing Magnetic Flux Leakage (MFL) inspection technology-an area where few others dared to innovate. We have remained focused on what we do best: developing world-class MFL inspection equipment for the OCTG (Oil Country Tubular Goods) industry. While others repurpose outdated systems, we continue to invest in building smarter, faster, and more accurate solutions from the ground up. In 2025, PITCO was acquired by ASRC Industrial (AIS), a wholly owned entity of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). AIS is composed of more than 30 self-performing operating companies that provide civil, environmental, and industrial services across all 50 states. Together, they deliver safe, innovative solutions focused on industrial end-use customers. As part of an ANC, PITCO is proud to hold the certification of Minority Business Enterprise (MBE). We offer competitive pay and full range of benefits including: generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits. Job Summary: The Administrative Assistant - Accounts Support – L1 personnel will report to the General Manager and have daily interaction with him/her and other members of the management team. The Administrative Assistant - Accounts Support – L1 personnel is responsible for ensuring the administration and accounting tasks are completed in a timely and accurate manner. Administrative Assistant - Accounts Support – L1 personnel is also responsible for various office duties as required on a daily basis. The Administrative Assistant - Accounts Support – L1 will monitor past due accounts on a daily basis, communicating with customers and managers in a friendly, non-confrontational manner. It is critical for the Administrative Assistant - Accounts Support – L1 personnel to maintain a positive and friendly outlook towards all employees, customers and vendors. The Administrative Assistant - Accounts Support – L1 personnel will be responsible to enhance the entire organization's reputation by accepting ownership for accomplishments and faults, as well as exploring opportunities to add value to job accomplishments. These responsibilities and requirements are considered minimum requisites. These requisites may be modified from time-to-time as the company's internal systems and/or processes evolve in continual response to changing market conditions, and/or customer requests Duties and Responsibilities: • Create Invoices from service/sales orders in accounting software, • Create monthly recurring invoices, • Review invoices for accuracy prior to submitting to customers, • Mail invoices to customers and email when requested, • Monitor past due accounts through accounting software, • Provide information that customers may need for collection efforts, • Communicate with management on a regular basis on issues or problems with past due accounts, • Assist in the administrative aspects for shipping material and associated documentation, • Serve as backup to process employee time for payroll and submit to the corporate office, • Enter and code vendor invoices, • Secure, distribute, documents and maintain all building keys and gate remotes, • Collect and distribute company mail, • Secure, distribute and maintain Credit cards/Gas cards, • Maintain and file Customer/Vendor requests (sales tax forms, W9, credit applications, quotes, RMA's), • Associates degree or equivalent, • Excellent Organizational skills, • Good filing skills a must, • Experienced in Microsoft Office applications (Word, Excel, Outlook), • Experienced in accounting software, • Good math skills, • Excellent People Skills, • Team Player, • Maintain confidential information and data Travel: None EEO Statement: ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

Job DescriptionAdministrative Assistant Location: Pasadena, TX 77503Hire Type: 6-month contractPay Rate: $22/hr-$25/hrMust Haves: • SAP experience is huge plus, proficient in MS EXCEL and Word, • Billing /invoicing/ data entryResponsibilities:, • Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files., • Administration – Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes., • Office and Organizational Skills – Ability to be resourceful and proactive, utilizing strong organizational skills and time management., • Correspondence – Prepare emails, reports, agendas, and meetings notes as needed., • Data Collection and Reporting – Collect and organize data using pre-set tools, methods, and formats to generate standard reports., • Document Preparation – Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software., • Data Compliance – Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws., • Business Meetings/Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed., • Operational Compliance – Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards., • Verbal Communication – Uses clear and effective verbal communication skills to express ideas and request actions., • Planning and Organizing – Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives ., • Customer Service – Knowledge of customer service principles and practices., • HS Diploma / GED and 3-5 years relevant experience

Job DescriptionJob description BILINGUAL HUMAN RESOURCES We are seeking a Bilingual HR Assistant Recruiting Coordinator to join our team! You will be responsible for providing administrative support to the HR department. Responsibilities: • Recruiting and hiring efforts all locations, • Maintain personnel records, in compliance with HR regulations, • Compile reports from personnel databases, • Review and update HR information system records, • Enforce company policies, rules and regulations, • Communicate all relevant information to employees and job applicants, • Create hiring strategies for each location, • Create Organograms for each location, • Review and updated new hire packages form, • Qualifications:, • Previous experience in Human Resources, • General knowledge of labor and employment laws, • Excellent written and verbal communication skills, • Strong organizational skills, • Strong attention to detail, • Must - Speak Spanish and English fluentlySkills:, • Empathy, • Creativity, • Communication/Listening, • Coaching Mentoring, • Personality Development, • Motivation, • Flexible schedule, • Paid time offSchedule:, • 8 hour shift, • Monday to FridayAbility to commute/relocate:, • Houston, TX: Reliably commute or planning to relocate before starting work (Preferred)Application Question(s):, • Do you speak Spanish?Education:, • Associate (Preferred)Experience:

Job Description Must have experience with managing large staff, walking the units and working with maintenance. JOB SUMMARY: The Experienced Assistant Property Manager is responsible for the day-to-day operations of a large asset and manages team members and resources to ensure the property functions and goals are met in accordance with company's Core Values. ESSENTIAL JOB FUNCTIONS as an Experienced Assistant Property Manager 1. Manage all phases of community bookkeeping operations under the direction of the Property Manager. Must Walk all the make ready units as per company guidelines., 2. Maintain a proper inventory of supplies and tools sufficient for providing service and maintaining the property, both in the administrative office as well as the maintenance department., 3. As an Experienced Assistant Property Manager you must oversee the Maintenance staff in administering maintenance program that minimizes emergency repairs/overtime and work orders., 4. Develop and support property collections/evictions, marketing plans and leasing direction to obtain 100% occupancy., 5. Handle all resident issues in a timely manner to ensure an exceptional customer experience. 6.Actively participate in pricing and owner calls and discussions to ensure the property is meeting or exceeding benchmark expectations. 7. Ensure the timely and accurate completion of various daily, weekly, and monthly reports., 8. Understand, support, and apply principles of Fair Housing and Landlord-Tenant Laws., 9. Provide support and mentor ship to peers to assist in the success of the team, property and region., 10. Represent company in a professional manner at all times., 11. Conform to company apparel standards and policies and set a positive example for all Associates., 12. Perform all other duties as directed and assist the overall team effort in any way possible. JOB REQUIREMENTS: As an Assistant Property Manager : Education: 1. High school diploma or equivalent is required. A college degree in related coursework or equivalent years' experience strongly preferred., 2. Experience: Minimum of four years' experience in residential property management with one-year supervisory experience required., 3. Knowledge, Skills and Abilities Required: Skilled in marketing and budgeting with sales or multi-family leasing and/or product sales., 4. Knowledge of in house unit turn, maintenance, grounds keeping, painting and landscaping. Ability to work effectively with all levels of employees while inspiring respect and credibility., 5. Skilled in supervising and motivating others to ensure property goals and objectives are met., 6. Knowledge of Fair Housing and Landlord-Tenant Laws., 7. Excellent communication, organizational and leadership abilities., 8. Proficient and a familiarity with on-site software systems. Onesite preferred., 9. Strong customer service, diplomacy, and crisis diffusion skills., 10. Ability to accurately perform multiple tasks in a complex and fast-paced operating environment.

Job Description Overview Park your career here, with Propark Mobility! Assistant Account Manager - Parking Operations Pay Rate: $45,000.00 per year Job Type: Full-time Location: Houston, TX Shift & Schedule: Mornings and Evenings, Weekends & Holiday Applications will be accepted until job is closed. What we're looking for:* • Supervise and manage all frontline associates, including supervisors, cashiers, valets, attendants and maintenance personnel on a daily basis., • Handle customer complaints and day-to-day operational issues., • Act as liaison between customers, staff, and management., • Make meaningful recommendations for hiring employees, appraising employee productivity, and/or disciplining employees, including termination., • Assist in training cashiers, valets, and shuttle drivers to ensure meeting of job expectations., • Provide continuous customer service training for all Propark employees at assigned location., • Assist in shuttle fleet upkeep, preventative maintenance and repairs., • Assist office manager with administrative duties., • Patrol and monitor safety and cleanliness of parking garage and facility., • Act as point of contact for damage claims and ensure each incident is dealt with completely., • Process cash receipts and compile bank deposits for bookkeeper revenue reports. Ensure that all deposits are accurate and properly safeguarded., • Assist in reviewing work schedules to ensure adequate coverage while minimizing expenses., • Assist in reconciliation of time cards and submission of payroll for Propark staff., • Ensure compliance of company and client policies and procedures., • May be asked to fill in for front line associates during their absences., • May be asked to fill in for Account Manager in his/her absence or on second shift/weekends., • We promote from within - park your career here!, • Free Parking!**, • Flexible scheduling; paid Holidays and Wellness., • Free and confidential employee assistance program (EAP) that provides support and resources to employees and their families 24/7. Including 3 free counseling sessions for all employees and each household family member., • (FT Employees) Paid vacation and an extra day-off on your birthday!!, • (FT Employees) Benefits Package - including medical, HSA, FSA, dental, vision, and 6 supplemental insurances, including commuter benefits, pet insurance and 401k!, • Wellness is provided according to city or state mandates, • You are a motivated individual willing to take on new challenges, with supervisory experience in the parking, customer service, and/or hospitality industries., • You are a “roll-up-the-sleeves and get-stuff-done” type of person who is organized, honest and thoughtful., • Your friends describe you as trustworthy, loyal and dependable., • You are self-sufficient, resourceful and decisive., • You see a challenge as an opportunity and are looking for a position with a chance for growth., • You have a flexible schedule meaning that the position may require working weekends and holidays., • You have impeccable conversational and written communication skills., • This position assists with all aspects of the operation, including shuttle fleet management, self-parking, and valet services, as well as overseeing the front-line team. The ideal candidate will have previous parking industry experience, with a hospitality focus also being a top assett., • Progressive supervisory experience with front-line team oversight *** Free parking while working at your assigned Propark location(s). Propark is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. Please go to the Propark corporate careers portal to view our CPRA Applicant Notice and Privacy Policy for the state of CA. This policy will also be emailed to you upon receipt of your application.

Job DescriptionDescription: Join Our Team at Ramen Tatsu-Ya in Houston! Perks Include: • Flexible Scheduling, • Paid On-the-Job Training, • Advancement Opportunities (promotions from within), • Free Meals During Shifts, • Employee Referral Rewards (50% on first paycheck, 50% on second paycheck), • Paid Time Off for salaried employees, • Sick Time Off for full-time employees Job Description: As the Assistant General Manager, you will oversee all aspects of restaurant operations, including financial management, staff development, guest satisfaction, and facility maintenance. Your role will include: Financial Management: • Review Financial Reports: Analyze weekly numbers from daily reports to assess financial performance and identify areas for improvement., • P&L Understanding: Maintain a general understanding of the Profit & Loss statement, including budgeting, labor cost management, and inventory counts., • Marketing Content: Approve marketing content to ensure brand consistency and effective promotion., • Payroll Management: Oversee payroll processes, including time entries, edits, and draft approvals., • Departmental Communication: Manage communication with staff through email, Slack, and text, and handle disciplinary actions as needed., • Guest and Employee Incidents: Address and resolve guest and employee incidents professionally., • Coaching and Mentoring: Provide coaching and mentoring to staff, focusing on leadership development and growth plans., • Performance Evaluations: Complete staff performance evaluations for promotions, raises, and annual reviews., • Guest Satisfaction: Monitor guest satisfaction through various channels (e.g., Google reviews, info line, DoorDash) and address any feedback., • Onboarding and Recruiting: Oversee the onboarding, recruiting, and retention of staff, ensuring a smooth hiring process., • Orientation and Training: Facilitate orientation and training for all new hires, ensuring they understand their roles and responsibilities., • Internal Growth: Promote internal growth by encouraging cross-training and providing information about growth opportunities., • Recipe and Presentation Standards: Familiarize yourself with recipes, plate presentation, and set high standards for food quality., • FOH Staff Training: Ensure all front-of-house staff are properly trained, setting high expectations for service and creating a welcoming environment., • Guest Services: Engage with guests through table touches, upselling items, and retaining returning guests., • Health Inspection Compliance: Ensure the restaurant passes health inspections and addresses any issues promptly., • Facilities Communication: Coordinate with the facilities department on repairs and maintenance, and manage equipment purchases through procurement., • Exterior Maintenance: Oversee landscaping, exterior cleanliness, and functionality of exterior elements like speakers., • Proven experience as an Assistant General Manager or in a similar management role within the hospitality industry, • Strong financial management skills, including P&L oversight, budgeting, and inventory control, • Excellent leadership abilities with a focus on coaching and mentoring, • Skilled in managing staff performance and implementing effective training programs, • Exceptional guest service skills with a commitment to upholding high standards, • Knowledge of facilities management and maintenance procedures, • Strong communication skills and the ability to manage departmental and vendor relationships effectively Requirements: • 18+ years old., • Valid food manager’s and TABC certificates., • Previous management experience.

Job Description About Us: We are a dynamic and growing company seeking an organized and detail-oriented Administrative Assistant with bookkeeping skills to join our team. This role is ideal for someone who thrives in a fast-paced environment and is looking to further their career in administrative and financial support, especially with a background in a marketing agency. Key Responsibilities: • Manage day-to-day bookkeeping tasks, including invoicing, tracking expenses, and preparing financial reports., • Assist in customer service by responding to customer inquiries, managing communication, and maintaining customer satisfaction., • Perform general administrative duties such as scheduling, filing, and managing correspondence., • Assist in the coordination and planning of meetings and events., • Proven experience in bookkeeping and administrative roles., • Strong knowledge of accounting software and MS Office Suite., • Excellent organizational and time-management skills., • Ability to multitask and prioritize in a dynamic environment., • Strong communication and interpersonal skills., • High school diploma or equivalent; further education in Business Administration or related field is a plus., • Background in working with a marketing agency is a bonus, but not required.

Job DescriptionDescription:Job Summary: We are seeking a dedicated Mental Health Administrative Assistant to support our mental health practice with daily administrative and clerical tasks. The ideal candidate will ensure smooth office operations, maintain patient records, handle scheduling, and assist mental health professionals with non-clinical duties. This role requires strong organizational skills, discretion, and an understanding of mental health services. Key Responsibilities: ? Front Desk & Reception: Greet clients, answer calls, schedule appointments, and manage inquiries professionally and compassionately. ? Patient Scheduling & Coordination: Organize therapist schedules, confirm appointments, and coordinate with clients for follow-ups. ? Medical Records & Documentation: Maintain and update patient files, ensuring confidentiality and compliance with HIPAA regulations. ? Billing & Insurance Processing: Assist with insurance verification, claims processing, and invoicing for mental health services. ? Administrative Support: Prepare reports, draft correspondence, and assist with office management tasks. ? Compliance & Confidentiality: Ensure adherence to state mental health regulations and Medicaid requirementswhen handling client data. ? Office Supply & Equipment Management: Order and track office supplies, manage vendor relationships, and support a well-functioning workspace. ? Team Assistance: Support mental health professionals with paperwork, meeting preparations, and other clerical duties as needed. Requirements:Required Qualifications: ? Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred. ? Experience: 1–3 years of administrative experience, preferably in a mental health, healthcare, or medical office setting. ? Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and electronic health record (EHR) systems (e.g., TherapyNotes, SimplePractice). ? Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with clients, therapists, and healthcare professionals. ? Organizational & Time Management Skills: Ability to multitask, prioritize, and manage sensitive information with discretion. ? Knowledge of HIPAA & Medicaid Regulations: Understanding of patient confidentiality, privacy laws, and billing procedures. Preferred Qualifications: ? Prior experience working in a mental health clinic, counseling center, or social services organization. ? Familiarity with insurance billing, Medicaid, or private pay client processing. ? Experience handling sensitive client interactions with empathy and professionalism. ? Training in trauma-informed communication or mental health first aid is a plus.

Job DescriptionDescription: Job Summary: Assist the property management team with all paperwork, phone calls, letters, and emails to achieve property financial and operational objectives of our commercial portfolios. Requirements: Job Responsibilities: • Works with office staff and accounting department to ensure all rent checks are collected and filed correctly., • Prepares all tenant correspondence, including late payment notices., • Files all correspondence, billing paperwork, and accounts payable information in a timely manner., • Sends out all A/P to management team weekly., • Makes weekly drives to nearby office to pick up checks., • Mails out all weekly checks to vendors., • Schedules team meetings, lunches, and functions., • Answers the main phone and routes to the correct personnel., • Implements all service requests into the Impak system. Requirements: • Must have at least a high school diploma or equivalent., • Experience in administrative work preferred.

Job DescriptionSalary: $115,000.00+ Enterprise Electrical is a fast-growing Commercial Electrical Contractor based in Houston, Tx that specializes in Design-Build projects and we are looking to add a Sr. PM to our team. Integrity, teamwork, and respect are the values we strive to maintain and operate by. Each team member is encouraged to pursue continued education and technical growth because, as a company, we value providing the right tools and training for our employees to succeed. We take pride in being a positive place you can look forward to working at every day and we need a committed, experienced, self-starting individual to join our ranks. Position Objective: Oversee the planning of various construction projects to ensure jobs are delivered on time according to contractual requirements as detailed in the scope of work and achieve revenue goals. Duties include communication & collaboration with Electrical Enterprise, management, accounting staff, field employees, external and internal engineers & architects, owners, general contractors, and other job site personnel to ensure job specifications are met. The Sr. PM will negotiate pricing with suppliers and ensure procurement and logistics of all necessary supplies, material, labor, rental equipment, tools & necessary resources are in place and on schedule for the duration of the project. The Sr. PM will delegate work, monitor, and track direct and indirect expenditures, & oversee labor. Sr.PM will manage all subcontractors and any other parties involved with the project. Additional duties include ensuring permitting, compliance requirements, health, and safety standards are met. Sr. PMs will create a schedule of values for each project, create changes orders as needed, evaluate job progress and coordinate with management and accounting for monthly billing. Specific Responsibilities: Assume primary project leadership responsibilities in partnership with other key team members and project personnel. Evaluate the contractual scope of work. Plan, organize and staff key project positions, subordinate project managers, general superintendents etc. Establish project ejectives, policies, procedures, and performance standards within the boundaries of Enterprise Electrical policies. Initiate and maintain liaison with clients, a/e contacts, and vendors to facilitate successful construction activities. Negotiate, prepare, and issue subcontracts. Monitor/control construction through administrative direction of on-site project superintendent. Prepare, issue and update master project schedule to ensure project is built on schedule and within budget. Manage financial aspects of contracts (costs, billings, and collections) to maintain profitability goals and positive cash flow while simultaneously maintaining a positive relationship with client. Manage risks. Investigate potentially serious situations to circumvent problems or promptly implement corrective measures as required. Ensure project document controls are in compliance with contract requirements and Enterprise Electrical standards. Supervise/mentor the work of other project managers and assistant project managers, when assigned. Assume additional responsibilities as directed by group vice president, owner, or as project dictates. Skills and Qualifications Experience: Extensive (10+ years) experience/knowledge of electrical construction design, finance, and management. Size of Projects: $10,000 to $10 M Mentorship: Able to mentor the Asst PM and PM Knowledge: Thorough understanding or corporate and industry practices, process, standards, etc. Client Relations: Build and maintain positive relationships with clients by addressing their concerns and delivering project objectives. Project Planning: Develop detailed project plans that outline the scope, objectives, budget, timeline, and required resources. Superior communication and interpersonal: Tact, diplomacy, influence, etc. OSHA-3- certification: If not currently certified, must be obtained within six (6) months within date to hire. Leadership: Ability to apply innovative and effective management techniques to maximize employee performance. Customer Satisfactory: Employment is contingent upon satisfying all jobsite-specific access requirements, with no outstanding restrictions from any jobsite or from working with any of Enterprises general contractors, owners, customers. Benefits: Close knit, team-oriented work environment Snack Bar Medical, Dental and Vision Insurance 401K Bonus opportunities PTO Enterprise Electrical Core Values Committed to Excellence (Greatness) Plan it, Do it, Own it (Accountability) Learn it, Know it, Teach it (Mentorship) One Team, One Goal (Teamwork) Positive Attitude Required (Positivity)

Job DescriptionSalary: $12 - $14 We are looking for a dedicated and highly organized Assistant Office Manager to join our team and contribute to our continued success. Job Summary As an Assistant Office Manager, you will play a pivotal role in ensuring the efficient and smooth operation of our office. You will provide essential support to the Office Manager and help manage daily office activities. This role requires a proactive, detail-oriented individual who is capable of multitasking and problem-solving. Key Responsibilities • Administrative Support, • Assist in maintaining office policies and procedures., • Manage and maintain office supplies and equipment., • Handle incoming and outgoing mail and packages., • Prepare reports and documents as needed., • Calendar and Meeting Management, • Schedule meetings and appointments for the office manager., • Coordinate and organize meetings, including room reservations and catering arrangements., • Maintain the office manager's calendar and remind them of upcoming events., • Communication, • Serve as a point of contact for internal and external communications., • Answer and direct phone calls and emails., • Draft and edit office correspondence., • Financial Management, • Assist with basic financial tasks, such as expense tracking and budget management., • Process invoices and maintain financial records., • Team Support, • Assist in onboarding new employees, including setting up workstations., • Act as a liaison between employees and management., • Coordinate team-building activities and events., • Office Maintenance, • Ensure the office is clean, organized, and well-maintained., • High school diploma or equivalent; Bachelor's degree is a plus., • Proven experience in a management, administrative, or assistant role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational and time management skills., • Strong written and verbal communication skills., • Ability to multitask and work effectively in a fast-paced environment., • Attention to detail and problem-solving abilities., • Competitive salary, • Health benefits, • Opportunities for professional development and growth, • A supportive and inclusive work environment

Job Description:\n\nDescription: Summary The Branch Manager/Project Manager directs, coordinates, and exercises functional authority for planning, organization, control, integration, and completion of engineering and construction materials testing (CMT) proposals and projects within the area of assigned responsibility by performing the following duties personally or through subordinates. As a Branch Manager/Project Manager, the individual works under the technical and administrative supervision of the Executive Vice President (Business Development). The individual may be a liaison between company departments and branch offices, serve as an assistant to the Engineering Manager, or provide unique expertise to the Engineering Department. The individual is responsible for client development and marketing within his/her geographic market. He/she prepares proposals and coordinates project requirements with client representatives and Eustis Engineering’s management and staff. The employee will be subject to random screening as part of Eustis Engineering’s alcohol and drug abuse testing program. Essential Duties and Responsibilities The Branch Manager/Project Manager’s duties and responsibilities include the following. Others may be assigned.Helps with the ongoing development and execution of the business plan for the branch office based on the competitive marketplace.Is responsible for staff activities and the financial status of the branch office.Is responsible for implementation and adherence to corporate safety and quality control programs.Provides direct supervision of staff and supervision of engineering construction as defined by the governing licensing board (e.g., Texas Engineering Practice Act).Plans and implements projects including defining the project philosophy, activities, milestones, and staff requirements according to the client’s requirements.Develops and maintains a schedule and budget for the project/office.Provides reports on the status of project milestones and adjusts schedules accordingly.Controls expenditures within limitations of project and office budget.Identifies staffing requirements and coordinates staffing with upper management and human resources.Coordinates preparation and delivery of project deliverables, design documents, and bid packages.Assigns and oversees personnel to specific phases or aspects of projects such as technical studies, product design, preparation of specifications and technical plans, and product testing.Reviews deliverables for compliance with engineering principles, company standards, client contract requirements, and related specifications.Coordinates activities concerned with technical development, scheduling, and resolving problems.Directs integration of technical activities and products.Prepares interim and final project reports.Interfaces with clients to provide project status reports and ensure clients’ needs are met.Provides status and progress reports to clients, the project team, and upper management. Other duties of the Branch Manager/Project Manager include the following.Dispatches technicians to job sites.Reviews daily and weekly timesheets of technicians.Reviews technicians’ reports for accuracy.Oversees the performance of laboratory testing (i.e., concrete strength tests, particle size analyses, etc.).Prepares cost estimates for all project types (lab, CMT, engineering, etc.).Attends project meetings.Participates in local and national professional societies (ASCE, ACI, ACEC, etc.).Is the client contact and provides ongoing coordination for extended projects.Attends meetings as Eustis Engineering’s representative.Participates in business development and client development events to further expand clientele. Supervisory Responsibilities The Branch Manager/Project Manager directly supervises employees and subcontract employees in the branch office. He/she carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance, rewarding and disciplining employees, as well as addressing complaints and resolving problems. Competencies To perform this job successfully, an individual should demonstrate the following competencies.Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; and designs workflows and procedures.Design - Generates creative solutions; translates concepts and information into images; uses feedback to modify designs; applies design principles; and demonstrates attention to detail.Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics.Project Management - Coordinates projects; communicates changes and progress; completes projects on time and budget; and manages project team activities.Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; and shares expertise with others.Client Service - Manages difficult or emotional client situations; responds promptly to client needs; solicits client feedback to improve service; responds to requests for service and assistance; and meets commitments.Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; and remains open to others' ideas and tries new things.Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and seeks clarification; responds well to questions; demonstrates group presentation skills; and participates in meetings.Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and can read and interpret written information.Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; can build morale and group commitments to goals and objectives; and supports everyone's efforts to succeed.Visionary Leadership - Inspires respect and trust; and provides vision and inspiration to peers and subordinates.Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; and monitors transition and evaluates results.Delegation - Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; and provides recognition for results.Leadership - Inspires and motivates others to perform well; positively influences actions and opinions of others; and gives appropriate recognition to others.Managing People - Includes staff in planning, decision making, facilitating and process improvement; takes responsibility for subordinates' activities; makes themself available to staff; provides regular performance feedback; develops subordinates' skills and encourages growth; solicits and applies client feedback (internal and external); fosters quality focus in others; improves processes, products, and services; and continually works to improve supervisory skills.Quality Management - Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.Business Acumen - Understands business implications of decisions; displays orientation to profitability; and demonstrates knowledge of market and competition.Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; and conserves organizational resources.Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; and builds a diverse workforce.Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; and upholds organizational values.Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; and supports affirmative action and respects diversity.Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; and adapts strategy to changing conditions.Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; and makes timely decisions.Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; and takes calculated risks to accomplish goals.Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; and develops realistic action plans.Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; and follows through on commitments.Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; and monitors own work to ensure quality.Quantity - Completes work in a timely manner and strives to increase productivity.Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; and uses equipment and materials properly.Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; and can deal with frequent change, delays, or unexpected events.Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; and arrives at meetings and appointments on time.Dependability - Follows instructions and responds to upper management’s direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; and completes tasks on time or notifies appropriate person with an alternate plan.Initiative - Undertakes self-development activities; takes independent actions and calculated risks; and asks for and offers help when needed.Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; and presents ideas and information in a manner that gets others' attention. Requirements: Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience The following are the position’s education and/or experience requirements:Bachelor of Science degree in Civil Engineering from an ABET accredited curriculum. Master of Science degree in Civil Engineering. Professional geotechnical experience beyond a Bachelor of Science degree may be substituted for a Master of Science degree.Registration status as a registered Professional Engineer in the state of work or residence.Maintenance of continuing education requirements for registration. Language Skills The Branch Manager/Project Manager must have the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. The individual must have the ability to write reports, business correspondence, and procedure manuals. The individual must also have the ability to effectively present information and respond to questions from groups of managers, clients, and the public. Mathematical Skills The Branch Manager/Project Manager must have the ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. The individual must have the ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. Reasoning Ability The Branch Manager/Project Manager must have the ability to define problems, collect data, establish facts, and draw valid conclusions. The individual must have the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills To perform this job successfully, the individual should have knowledge of technical design software (e.g., LPILE, GROUP); CMT/laboratory software (e.g., MetaField, KeyLab, OpenGround); Microsoft Internet Explorer and Outlook software; and Microsoft Office 365 software (including Excel, Word, PowerPoint, Teams, and Planner). Certificates, Licenses, RegistrationsRegistration Status as a Registered Professional Engineer in state of work or residence.Maintenance of continuing education requirements for registration. Other Skills and Abilities The position of Branch Manager/Project Manager requires registration as a Professional Engineer. Professional attainments should include membership in professional societies and active involvement in a leadership role, delivery of technical presentations to professional groups, and completion of the Fundamentals of Professional Practice (FOPP) course. Other Qualifications The position of Branch Manager/Project Manager must be able to acquire and maintain the Transportation Worker Identification Credential (TWIC). He/she must possess and maintain a valid driver’s license in the state of work or residence. He/she must also be able to acquire site specific safety credentials for plant/industrial facility entry as needed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may