Bookkeeper jobs in United States

Now Hiring: Experienced Bookkeeper – Champion Pizza We are looking for a reliable and detail-oriented Bookkeeper with restaurant or retail experience to join our team at Champion Pizza in New York. Responsibilities: Record daily income and expenses Handle invoices, receipts, and bank reconciliations Assist with payroll and financial reports Work closely with our accountant for tax preparation Requirements: Minimum 2 years of bookkeeping experience Proficiency in QuickBooks and Excel Strong attention to detail and organizational skills Knowledge of accounting principles Full-time | Weekly Pay | Friendly Work Environment

Looking for a bookkeeper who has experience in commercial real estate and can pick up phone calls. We have an exterminating and carpet cleaning company where customers call in.

Bookkeeper for small property management company. Needs to be proficient in Yardi or Appfolio. Needs some experience in real estate and CAM reconciliation and bookings.

Seeking Bookkeeper: In person Part Time Experienced BOOKKEEPER Flexible Hours Proficient in QuickBooks Monthly Bank Reconciliation Maintain Accounts Payable Preparing Information for Accountant Organizational Skills Ability to work independently Dependable with positive attitude

Our Body Shop is searching for an Experienced Accountant/Bookkeeper to grow with our Team! CARSTAR Hudson Collision is looking for an honest, professional, skilled Accounting Staff Member with exceptional professionalism, customer service, and interpersonal skills. If you would like your career focused on a bright and successful future apply now. Do you thrive in a fast paced, professional environment? Are you an enthusiastic and trustworthy individual with a strong work ethic? Collision Center Accounting Clerk / Accounts Payable / Accounts Receivable / Body Shop Customer Support Duties include: Process Accounts Payable (A/P) Invoices Reconcile A/P statements: Work with Collision Center personnel to ensure all invoices are posted and scanned Post payments as needed Handle customer (internal/external) concerns or problems by notifying a manager immediately, whether it be on phone or in person Handle deposits as needed Maintain a complete understanding of CSR/CSS duties in order to fill-in as needed Filing Answering Telephones Others Tasks as deemed necessary Collision Center Accounting Clerk / Accounts Payable / Accounts Receivable / Body Shop Customer Support Qualifications: Accounts Payable and/or Receivable experience Dealership or Collision Center a plus Strong clerical, computer skills High School Diploma or GED required Administrative support background is required Ability to communicate verbally and in writing in a professional manner Better than average ability in filing, tracking, and following up on paperwork Highly organized, detail-oriented multi-tasker

The responsibilities include efficiently managing data entry tasks in Excel, focusing on cataloging all materials, equipment, and plant items received and delivered to various sites. This involves tracking and reporting costs associated with each location, providing weekly expenditure updates to management. Additionally, there is a need to diligently record and update information regarding company assets as required, ensuring that records are current and accessible. Another key aspect of the role involves meticulous monitoring of material usage across all sites and delivering weekly consumption reports. There is also oversight of the activities of store clerks, making sure that movements of materials between sites are tracked accurately and expenditure records are maintained comprehensively. Engagement with social media platforms like Facebook, Instagram, Twitter, and others is required for compiling and promoting adverts showcasing the company's previous works. Ensuring the reliability, precision, and thoroughness of all reports entered into the company's database forms a part of the job, alongside managing and organizing employee records while safeguarding confidentiality. Tasks include scanning paperwork, properly saving both electronic files and hard copies for streamlined bookkeeping, identifying and correcting data entry errors using appropriate quality control methods, and assisting in processing and verifying fortnightly wages. Administrative duties involve taking minutes during meetings, ensuring orderly filing systems, aiding in payment collection from clients, and processing sales invoices. The position also requires making cheque deposits, remitting pensions, and delivering cheques to suppliers or organizations, collecting mail from couriers, and participating in the management of petty cash transactions, while reconciling these with monthly sales from precast. In addition to assisting in batch costing for precast production, responsibilities include withdrawing change from the bank for the Managing Director's house and maintaining accurate records of loan files, advances, and subcontractor information.

ADMINISTRATIVE ASSISTANT SUMMARY: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. ADMINISTRATIVE ASSISTANT DUTIES AND RESPONSIBILITIES: Manage and maintain executives' schedules Make travel arrangements for executives. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. File and retrieve corporate documents, records, and reports. Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution. Provide clerical support to other departments. Attend meetings to record minutes. Process payroll information and HR support Interpret administrative and operating policies and procedures for employees. Set up and oversee administrative policies and procedures for offices or organizations. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Compile, transcribe, and distribute minutes of meetings. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Become familiar with all the departments we oversee, including the sales team, purchasing team, warehouse department, IT department, and others as needed. Spend time in each department to gain first hand knowledge of Auto Fit's processes. Complete training in each department, adapt to different approaches, and exhibit both a strong understanding and the capability to perform effectively in each area. ADMINISTRATIVE ASSISTANT QUALIFICATIONS: Two-year related experience, or equivalent combination of education and experience. High School Diploma/GED equivalent required or higher education(preferred). Bilingual, in English, and Spanish. 10-key by touch. Demonstrated ability to calculate figures and amounts. Proficient in QuickBooks, and Microsoft Office. Acute attention to detail. Strong organizational skills. Commitment to excellence and high standards. Excellent written and verbal communication skills. Ability to understand and follow written and verbal instructions. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. ADMINISTRATIVE ASSISTANT JOB TYPE: Full-time ADMINISTRATIVE ASSISTANT SCHEDULE: Hours: Monday-Friday 8:00 AM - 5:30 PM, Saturday 8:00 AM-3:00 PM ADMINISTRATIVE ASSISTANT BENEFITS Health insurance Vision insurance Dental Insurance 401k Schedule: 10 hour shift 8 hour shift Day shift Every weekend Monday to Friday Experience: QuickBooks: 2 years (Required) Microsoft Excel: 3 years (Preferred)

If you are analytical, detail-oriented, deadline-oriented, an excellent multi-tasker, incredibly organized, and a hard worker we would like you to join our team! The qualified candidate will be part of a team that will service small and medium sized businesses and franchises with recurring and bookkeeping accounts. The qualified candidate will assist small and medium-sized businesses with their QuickBooks – set up, training, provide support and trouble shooting. As well as, maintain client QuickBooks Online company files, create new company files and/or convert other accounting software programs into QuickBooks. The Staff Accountant will also accept and code all bank and credit card transactions, and reconcile all account and provide monthly financials.

Food importer and Fulfilment center is looking for a candidate with knowledge of bookkeeping, proficient with XLS and street smart rather than with lot of diplomas. The ideal candidate will help with orders/invoices, and organizing / following up the growing number of fulfilment clients.

Job description Color Gemstone manager We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful. . Process orders (select, sort, pick and pack gemstones) Place orders to vendors, Check the quality of incoming & outgoing shipments. Read & write English and familiarity with computers a must, - knowledge of Chinese and or Spanish will be very helpful. organized, motivated, neat, accurate and detailed oriented. Social media experience will be very helpful. Job Types: Full-time, Part-time, Commission Pay: From $18.00 to $ 25 per hour, plus commission Benefits: 401 k pension plan, bonus, commission

secretarial and bookkeeping .. invoice management

Office position We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful.

We apologize we are unable to receive and or open any applications. Job Posting: Administrative and Marketing Internship (commission-based) Location: HYBRID, MANHATTAN, NY Position Type: Part-Time Internship Duration: 6-12 months About Us: Labscope Environmental is an innovative startup environmental laboratory dedicated to providing cutting-edge solutions for environmental health and sustainability. We specialize in air quality testing, mold analysis, environmental hazard assessments. As a growing startup company, we are looking for a dynamic and enthusiastic Administrative and Marketing Intern to join our team and help us with brand exposure, support in operations and help us connect with our community. Position Overview: We are seeking a highly organized and creative individual to provide administrative and marketing support to our startup laboratory. This internship offers a unique opportunity to gain hands-on experience in a fast-paced startup environment, contributing to both the operational and promotional aspects of our business. The ideal candidate will be a self-starter with excellent communication skills, a passion for environmental sustainability, and a willingness to take on diverse tasks. Key Responsibilities: Administrative Support: - Assist with day-to-day office operations, including scheduling, email management, and document organization. - Help maintain and update company databases, records, and filing systems. - Support the team in preparing reports, presentations, and meeting materials. - Coordinate logistics for meetings, events, and team activities. - Assist with basic bookkeeping tasks, such as expense tracking and invoice processing. Marketing Support: - Contribute to the development and execution of marketing campaigns across social media, email, and other digital platforms. - Create engaging content for either social media posts, blogs, newsletters, and website updates. - Assist in designing marketing materials, such as brochures, flyers, and presentations. - Conduct market research to identify trends, target audiences, and potential partnerships. - Help manage the company’s online presence, including website updates and SEO optimization. - Support the planning and coordination of community outreach events and promotional activities. - Monitor and analyze the performance of marketing campaigns and provide insights for improvement. Qualifications: - Currently enrolled in or recently graduated from a program in Marketing, Business Administration, Communications, Environmental Science, or related field. - Strong organizational and multitasking skills with attention to detail. - Excellent written and verbal communication skills. - Proficiency in Microsoft Office Suite (Excel, PowerPoint) and familiarity with design tools (e.g., Canva, Adobe Creative Suite) is a plus. - Basic understanding of social media platforms (e.g., LinkedIn, Instagram, Facebook, Youtube) and digital marketing strategies. - Creative mindset with the ability to generate innovative ideas for marketing campaigns. - Passion for environmental sustainability and public health. - Ability to work independently and as part of a team in a fast-paced startup environment. What We Offer: - Hands-on experience in both administrative and marketing roles within a growing startup. - Opportunities to contribute to meaningful projects that promote environmental health and sustainability. - Mentorship from experienced professionals in environmental science and business operations. - A collaborative and supportive work environment where your ideas are valued. - Flexible working hours and Hybrid work. How to Apply: Interested candidates are invited to submit their resume, cover letter, and a portfolio or sample of their work (e.g., social media posts, marketing materials, or writing samples) Please include “Administrative and Marketing Intern Application – Your Name ” Join us in building a greener, healthier future! We look forward to receiving your application. Labscope Environmental is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.